Brother MFC-3200C User manual

Quick Setup Guide
MFC-3200C
Before you can use the MFC, you must set up the hardware and install the driver.
Please read this “Setup Guide” for proper set up and installation instructions.
For the latest driver and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Step 1
Setting Up the MFC
Step 2
Installing the Driver & Software
Setup is Complete!
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Windows
®
XP
Macintosh
®
OS 8.5-9.2
Macintosh
®
OS X 10.1
Installing the Driver & Software

Carton components may differ from one country to another.
Save all packing materials and the carton.
Carton Components
Quick Setup Guide
CD-ROM
User’s Guide
ADF Document Support Paper Support
Ink Cartridges
(Black, Cyan, Yellow, Magenta)
ADF Document Output Support
Output Paper Support Accessory Order Form
Card Stock Support One Touch Labels Test Sheet
(USA only)
Telephone Handset Handset Curled Cord Telephone Line Cord
Filter Core for USB Cable Cable Tie for USB Cable
Software License Agreement
■ You must use the appropriate USB cable.
■ The interface cable is not a standard accessory. If you don’t have it, please purchase an appropriate
cable.
■ Use only a USB interface cable that is not longer than 6 feet long (1.8 meters).
Control Panel
For the details of the control panel, see "MFC-3200C Control Panel Overview" in Chapter 1 of the
User's Guide.
3
1. Control Panel
2. Paper Tray
3. Top Cover
1
MFC
2
■ Getting Started

1
Setting Up the MFC
1. Removing the Protective Yellow Bar .................................................................2
2. Install Handset .....................................................................................................2
3. Attaching the Paper Supports ............................................................................3
4. Load Paper ...........................................................................................................3
5. Install Phone Line and Power Cord....................................................................4
6. Installing the Ink Cartridges................................................................................5
7. Color Block Quality and Alignment Check........................................................6
8. Selecting a Receive Mode ...................................................................................8
9. Setting a Date and Time ......................................................................................8
10.Setting Your Station ID........................................................................................9
11.Sending in the Warranty Registration and Test Sheet (USA Only).................9
Installing the Driver & Software
Supplied CD-ROM (MFC Software Suite).......................................................................10
For Windows
®
98/98SE/Me/2000 Professional Users...................................................12
■ For Windows
®
98/98SE/Me Users .....................................................................14
■ For Windows
®
2000 Professional Users...........................................................16
For Windows
®
XP Users .................................................................................................17
■ Installation of Brother Native Drivers For Windows®XP ...............................21
For Mac
®
OS 8.5 - 9.2 Users............................................................................................24
For Mac
®
OS X v.10.1 Users ...........................................................................................26
Warning Hint User’s Guide
Indicates warnings that
must be observed to
prevent possible
personal injury.
Indicates cautions that
must be observed to use
the MFC properly or
prevent damage to the
MFC.
Indicates notes and
useful tips to remember
when using the MFC.
Indicates reference to the
User’s Guide.
Step 1
Step 2
Table of Contents

2
Setting Up the MFC
Do NOT connect the USB cable.
Connecting the USB cable is done
when installing the driver.
1
Open the control panel cover by pulling it
toward you ( 1 ), and then lift the top cover
toward the back ( 2 ).
2
Pull the protective yellow bar out of the
machine.
3
Close the top cover, and then close the
control panel cover.
1
Connect the curled handset cord to the
MFC and the other end to the handset.
1Removing the Protective
Yellow Bar
Do not throw away the protective yellow bar.
You will need it in the future to transport the
machine.
Top Cover
Control
Panel Cover
Protective Yellow Bar
2Install Handset
Step 1

3
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Windows
®
XP
Macintosh
®
OS 8.5-9.2
Macintosh
®
OS X 10.1
1
Attach the paper support to the paper tray.
2
Attach the ADF document support.
3
Attach the output paper support to the paper
output slot, and then pull out the extension.
4
Attach the ADF document output support.
1
Fan the stack of paper well to avoid paper
jams and misfeeds.
2
Gently insert the paper.
Make sure the print side is towards you and
the paper is below the maximum paper
mark.
3
Press and slide the paper guide to fit the
paper width.
3Attaching the Paper
Supports
Paper Support
ADF Document
Support
Output Paper Support
Output Paper
Support Extension
ADF Document
Output Support
4Load Paper
You can load up to 100 sheets of 20 lb.
(75 g/m
2
) plain paper. For more details, see
“Paper Capacity of Paper Tray”in Chapter
3 of the User's Guide.
Paper Guide Line
Paper Width Guide

4
Setting Up the MFC
1
Connect the power cord.
2
Connect the telephone line cord.
Connect one end of the telephone line cord
to the jack on the MFC marked LINE and
the other end to a modular wall jack.
Do not connect the USB cable yet.
Warning
■ The MFC must be grounded using a 3-prong plug.
■ Since the MFC is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power to your MFC on
when you connect it to a telephone line. Similarly,
you can protect yourself when you want to move
your MFC by disconnecting the telephone line first
and then the power cord.
5Install Phone Line and Power Cord
Power Cord
Telephone Line
Cord
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
Please select “TAD”on your machine if you
have an external answering machine. For
more details, see “Connecting the MFC”in
Chapter 2 of the User’s Guide.
Step 1

5
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Windows
®
XP
Macintosh
®
OS 8.5-9.2
Macintosh
®
OS X 10.1
Warning
If ink gets in your eyes irrigate them with water
immediately, and if irritation occurs consult a doctor.
1
Make sure that the power is turned on.
The LCD shows;
2
Open the control panel cover by pulling it
toward you ( 1 ), then lift the top cover
toward the back ( 2 ).
The print heads will move to the ink
replacement position.
3
Remove the protective blue tape from the
colored ink cartridge covers.
4
Push the four colored ink cartridge covers
one at a time so they pop up.
5
Remove the white shipping cover by pulling
it towards you.
6
Take out black ink cartridge.
7
Carefully remove the sealing tape from the
bottom of the ink cartridge.
To prevent spilling ink and staining your
hands and clothing, peel the sealing tape
gently and slowly
.
Do not touch the ink opening on the
cartridge or removed tape.
6Installing the Ink Cartridges
CHECK CARTRIDGE
Control Panel Cover
Top Cover
PUSH PUSH PUSHPUSH
Colored Ink
Cartridge Covers
■ The bottom of the white shipping cover is
wet with ink that will cause stains, so wipe
it clean before you place it down.
■ Do not throw away the white shipping
cover. You will need it when you transport
the machine.
White Shipping Cover
Opening
To be continued

6
Setting Up the MFC
8
Gently insert the black ink cartridge in the
black ink position.
9
Press the cover down until it clicks.
0
Repeat Steps 6 to 9 to install each color ink
cartridge. Match the colors of the ink
cartridge covers.
A
Close the top cover and control panel cover.
The MFC will enter a head cleaning cycle for
approximately four minutes .
•DO NOT remove ink cartridges if you
do not need to replace them. If you
do so, it may reduce the ink quantity
and the MFC will not know the
quantity of ink left in the cartridge.
•DO NOT shake the ink cartridges. If
you do so, the ink may spill when you
take off the sealing tape. If ink stains
your body or clothing, wash with
soap or detergent immediately.
•DO NOT refill the ink cartridges.
Attempting to use refilled cartridges
and using incompatible inks may
cause damage to the print head in
this machine and such damage will
not be covered by warranty.
Warranty coverage does not apply to
problems caused by the use of 3rd
party ink or 3rd party ink cartridges.
Use only genuine Brother ink
cartridges.
1
After the cleaning cycle is finished, the LCD
shows;
2
Make sure the paper is loaded in the paper
tray.
Press the Black Fax Start key.
3
The MFC starts printing the PRINT
QUALITY CHECK SHEET (only during
initial ink cartridge installation).
CLEANING
7Color Block Quality and
Alignment Check
PRESS FAX START
■ If you mix the colors by installing an ink
cartridge in the wrong color position, you
must clean the print head several times
after correcting the cartridge installation
and before you start printing.
■ Once you open an ink cartridge, install it in
the MFC and use it up within six months of
installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
■ If INK EMPTY shows on the LCD after you
install the ink cartridges, check to make
sure the ink cartridges are installed
correctly.
Check in Step A
Check in Step B
Step 1

7
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Windows
®
XP
Macintosh
®
OS 8.5-9.2
Macintosh
®
OS X 10.1
1
The LCD shows:
Check the quality of the four color blocks
printed on the sheet.
(BLACK/CYAN/YELLOW/MAGENTA)
2
If the quality is OK for all colors, press the
key on the dial pad to go to STEP B :
Alignment Check .
---OR---
If white horizontal lines appear in some of
the color blocks, press the key on the
dial pad and go to
3
.
3
The LCD asks you if the print quality is OK for each
color. Press the key or key on the dial pad.
When you have finished selecting the
key (YES) or the key (NO) for magenta,
the LCD shows:
Press the key (YES), and then MFC
starts cleaning the colors.
After cleaning is finished, press the Black
Fax Start key. The MFC starts printing
PRINT QUALITY CHECK SHEET again
and goes back to the first step of STEP A.
1
The LCD shows:
Check the 600 DPI and 1200 DPI test print
to see if No.5 most closely matches the OK
sample ( No.0 ). Press the key if No.5
matches it.
If another test print number is a better match
for either 600 DPI or 1200 DPI, press the
key to select NO and go to
2
.
2
For 600 DPI, select the number from 1 to 8
that most closely matches the No.0 sample
and enter it using the dial pad.
3
For 1200 DPI, enter the number from 1 to 8
that most closely matches the No.0 sample.
The Quality check is now complete.
Step A:Color Block
Quality Check
IS STEP "A" OK?
1.YES 2.NO
BLACK OK?
1.YES 2.NO
START CLEANING?
1.YES 2.NO
OK Poor
Step B:Alignment Check
IS STEP "B" OK?
1.YES 2.NO
600DPI ADJUST
SELECT BEST #
1200DPI ADJUST
SELECT BEST #
600 DPI
1200 DPI
No.5
600 DPI 1200 DPI

8
Setting Up the MFC
Choose the mode which best suits your needs by
pressing the Receive Mode key repeatedly.
The MFC displays the date and time, and prints it on
every fax you send.
1
Press the Menu/Set key.
2 Press the key.
3
Press the key.
4
Enter the last two digits of the year on the
dial pad, and then press the Menu/Set key.
(e.g. Enter 0 , 3 for 2003.)
5
Enter the two digits for the month on the dial
pad, and then press the Menu/Set key.
(e.g. Enter 0 , 9 for September.)
6
Enter the two digits for the day on the dial
pad, and then press the Menu/Set key.
(e.g. Enter 0 , 6 .)
7
Enter the time in 24-hour format on the dial
pad, and then press the Menu/Set key.
(e.g. Enter 1 , 5 , 2 , 5 for 3:25 P.M.)
8
Press the Stop/Exit key.
3200C
Fax Printer Copier Scanner PC Fax
Dial pad
Stop/Exit
Menu/Set
Black
Fax Start
Receive Mode
8Selecting a Receive
Mode
Did you connect an external telephone answering machine
to the MFC?
Did you use the voice message
function of your external
telephone answering machine?
FAX ONLY
The MFC automatically
answers every call as a
fax.
Do you want the MFC to
answer fax calls only?
FAX/TEL
The MFC controls the
line and automatically
answers every call. If
the call is not a fax, it will
ring for you to pick up
the call.
MANUAL
You control the phone
line and must answer
every call yourself.
TAD:ANSWER MACH.
Your external answering
machine (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
You must set your TAD
to answer calls.
For more details, see Setup Receive in
Chapter 6 of the User’s Guide.
Yes No
Yes
No
No
Yes
9Setting a Date and Time
3.DATE TIME
YEAR:03
MONTH:09
DAY:06
TIME:15:25
If you want to repeat from step1, press the
Stop/Exit key.
Step 1

9
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Windows
®
XP
Macintosh
®
OS 8.5-9.2
Macintosh
®
OS X 10.1
You should store your name and fax number to be
printed on all fax pages that you send.
1
Press the Menu/Set key.
1
Press the Menu/Set key.
2
Press the key.
3
Press the key.
4
Enter your fax number (up to 20 digits) on
the dial pad, and then press the
Menu/Set key.
5
Enter your telephone number (up to 20
digits) on the dial pad, and then press the
Menu/Set key.
(If your telephone number and fax number are
the same, enter the same number again.)
6
Use the dial pad to enter your name (up to
20 characters), and then press the
Menu/Set key.
7
Press the Stop/Exit key.
1
Fill out the Warranty Registration and Test
Sheet.
2
Place the sheet face down in the Automatic
Document Feeder.
3
Enter the fax number: 1-877-268-9575.
4
Press the Black Fax Start key.
10 Setting Your Station ID
4.STATION ID
FAX:908XXXXXXXX
TEL:908XXXXXXXXX
NAME:ANDY
Refer to the following chart for entering your
name.
Press
key
One
time
Two
times
Three
times
Four
times
2 ABC2
3 DEF3
4 GH I 4
5 JKL5
6 MNO6
7 PQRS
8 TUV8
9 WX Y Z
For more details, see “Setting the Station
ID”in Chapter 5 of the User's Guide.
If you want to repeat from step1, press the
Stop/Exit key.
11
Sending in the Warranty
Registration and Test
Sheet (USA Only)
You can also register your warranty on-line
using the On-Line Registration link from the
installation CD-ROM or go to
www.registermybrother.com.
Go to Next page to
install the driver

10
Installing the Driver & Software
You can find a variety of information on the CD-ROM.
Install Software
You can install printer, PC FAX Send, scanner drivers
and the various utility items, including Paper Port and
TextBridge OCR.
On-Line Registration
You will be pointed to a directory on the Brother
Product Registration Web Page.
On-Line Documentation
View the User’s Guide and other documentation in
PDF format. (Viewer included)
Brother Support
View contact information for Brother Customer
Service and how to locate a Brother Authorized
Service Center.
Help
Helpful hits.
MFL Pro Suite Driver Installer
You can install printer, PC FAX Send, and scanner
drivers for OS 8.5 - 9.2 (scanner driver available for
OS 8.6 - 9.2)
Documents
View the User’s Guide and other documentations in
PDF format.
PaperPort 5.5 Installer (ENG)
You can install a document management application
used to view scanned documents. (Mac OS X not
supported.)
Mac OS X (For Native Mac OS X v.10.1 only)
You can install the printer driver and remote setup
program for Mac OS X.
Brother Solutions Center
You can access the Brother Solutions Center which is
a Web site offering information about your Brother
product including FAQs, User Guides, Driver updates
and Tips for using your machine.
ReadMe!
You can get important information and
troubleshooting tips.
Supplied CD-ROM (MFC Software Suite)
Step 2

11
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Windows
®
XP
Macintosh
®
OS 8.5-9.2
Macintosh
®
OS X 10.1
Installing the Driver & Software
Follow the instructions on this page for your operating system.
Step 2
For Windows
®
98/98SE/Me/2000
Professional Users................................................Go to page 12
For Windows
®
XP Users.......................................Go to page 17
For Macintosh
®
OS 8.5 to 9.2 Users....................Go to page 24
For Macintosh
®
OS X v.10.1 Users......................Go to page 26

12
Installing the Driver & Software
Make sure that you have completed the instructions from Step 1 “Setting Up
the MFC”on pages 2 to 9.
1
Unplug the MFC from the AC outlet and
disconnect it from your computer, if you
already connected an interface cable.
2
Turn on your computer.
(For Windows
®
2000 Professional, you
must be logged on as the administrator.)
3 Insert the supplied CD-ROM into your CD-
ROM drive.
4
The CD-ROM main menu will appear.
Click Install Software .
5
Click Multi-Function Link
®
Pro Suite in
Main Application. *1
*1 Multi-Function Link
®
Pro Suite includes Printer
Driver, Scanner Driver, ScanSoft
™
PaperPort
®
,
ScanSoft
™
Text Bridge
®
, PC-FAX send
software, Remote Setup and True Type fonts.
PaperPort
®
is a document management
application for viewing scanned documents.
ScanSoft
™
TextBridge
®
, which is integrated into
PaperPort
®
, is an OCR application that converts
an image into text and inserts it into your default
word processor.
6
Click Install .
7
When the PaperPort
®
6.5 Setup window is
displayed, click.
For Windows
®
98/98SE/Me/2000 Professional Users
If this window does not appear, use
Windows®Explorer to run the
setup.exe program from the root
directory of the Brother CD-ROM.
Step 2

13
8
Enter your user information and click Next .
9
When the Choose Destination Location
window displays the path where the
PaperPort
®
files will be installed, either
change or accept, and then click Next .
0
When the Register Today screen is
displayed, click Next and follow the on
screen instructions.
A
When the Brother MFL Pro Suite Installation
window appears, click Next .
*2
*2 If an error message appears during the
installation process, or if you have previously
installed the MFL Pro Suite, you will first have
to uninstall it. From the
Start menu, select
Programs, Brother , Brother MFL Pro Suite ,
Uninstall , and then follow the instructions on
the screen.
B
Select Standard , and then click Next .
The application files will be copied to your
computer.
Windows®98/98SE/Me Users ➝Go to page 14
Windows®2000 Professional Users ➝Go to page 16
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Installing the Driver & Software

14
Installing the Driver & Software
Make sure that you followed the instructions in steps 1 to 12 on pages 12 to
13.
CWhen this screen appears, turn on the MFC
by plugging in the power cord.
Connect the Filter core and Cable tie to USB
cable.
Connect the USB interface cable to your
PC, and then connect it to the MFC.
.
It will take a few seconds for the installation
screen to appear.
The installation of the Brother driver will
automatically start. Follow the instructions
on the screen.
DSelect BRUSB: USB Printer Port, and then
click Next.
EAccept the default Printer name by selecting
Yes, and then click Next.
FSelect Yes (recommended), and then click
Finish. A test page will be printed so you
can check the print quality.
GIf the test page is printed correctly, click
Yes. If you click No, follow the prompts on
the screen to correct the problem.
For Windows®98/98SE/Me/2000 Professional Users
For Windows®98/98SE/Me Users
Step 2

15
H
The README.WRI file will be displayed.
Please read this file for troubleshooting
information and then close the file to
continue installation.
I
Click Finish to restart your computer.
J
After the computer restarts, click Yes to
have the Control Center loaded each time
Windows is started. The Control Center will
appear as an icon in the task tray.
If you click No the Scan keys on the MFC
will be disabled. *3
*3 Even if you select NO , later you will be able to
launch the Brother Control Center to use the
Scan to key. See AutoLoad the Brother
Control Center, Chapter 14 in the On-Line
Documentation (User’s Guide) on the
CD-ROM.
The Brother PC fax, Printer and
Scanner drivers have been installed
and the installation is now complete.
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Installing the Driver & Software

16
Installing the Driver & Software
Make sure that you followed the instructions in steps 1 to 12 on pages 12 to
13.
C
When this screen appears, turn on the MFC
by plugging in the power cord.
Connect the Filter core and Cable tie to USB
cable.
Connect the USB interface cable to your
PC, and then connect it to the MFC.
.
It will take a few seconds for the installation
screen to appear.
The installation of the Brother driver will
automatically start. Follow the instructions
on the screen.
D
If the Digital Signature Not Found dialog
boxes appear, click Yes to install the driver.
.
E
The README.WRI file will be displayed.
Please read this file for troubleshooting
information and then close the file to
continue installation.
F
Click Finish to restart your computer.
G
After the computer restarts, click Yes to
have the Control Center loaded each time
Windows is started. The Control Center will
appear as an icon in the task tray.
If you click No the Scan keys on the MFC
will be disabled. *3
.
*3 Even if you select NO , later you will be able to
launch the Brother Control Center to use the
Scan to key. See AutoLoad the Brother
Control Center, Chapter 14 in the On-Line
Documentation (User’s Guide) on the CD-
ROM.
The Brother PC fax, Printer and
Scanner drivers have been installed
and the installation is now complete.
For Windows
®
98/98SE/Me/2000 Professional Users
For Windows
®
2000 Professional Users
Step 2

17
Make sure that you have completed the instructions from Step 1 “Setting Up
the MFC”on pages 2 to 9.
1
Unplug the MFC from the AC outlet and
disconnect it from your computer, if you
already connected an interface cable.
2
Turn on your computer.
(For Windows
®
XP, you must be logged on
as the administrator.)
3
Insert the supplied CD-ROM into your CD-
ROM drive.
4
The CD-ROM main menu will appear.
Click Install Software .
5
Click Multi-Function Link
®
Pro Suite in
Main Application. *1
*1 Multi-Function Link
®
Pro Suite includes Printer
Driver, Scanner Driver, ScanSoft
™
PaperPort
®
,
ScanSoft
™
Text Bridge
®
, PC-FAX send
software, Remote Setup and True Type fonts.
PaperPort
®
is a document management
application for viewing scanned documents.
ScanSoft
™
TextBridge
®
, which is integrated into
PaperPort
®
, is an OCR application that converts
an image into text and inserts it into your default
word processor.
6
Click Install .
For Windows
®
XP Users
If this window does not appear, use
Windows
®
Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
Setting Up
the MFC
Windows
®
98/98SE/Me/
2000 Professional
Windows
®
XP
Installing the Driver & Software

18
Installing the Driver & Software
7
When the PaperPort
®
8.0 SE Setup window
is displayed, click Next .
8
After reading and accepting the License
Agreement, enter your user information and
click Next .
9
Select Typical and click Next .
0
Click Install and PaperPort
®
will start
installing on your computer.
A
When the Registration screen is displayed,
make your section and follow the on screen
instructions.
B
Click Finish to complete installation.
For Windows
®
XP Users
Step 2