Brother MFC-8880DN User manual

1
Start Here MFC-8880DN
Quick Setup Guide
EEU-ENG Version 0
Before you can use the machine, read this Quick Setup Guide for the correct setup and installation.
To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.
1
Unpack the machine
WARNING
Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep
these bags away from babies and children.
Symbols used in this guide
IMPORTANT
DO NOT connect the interface cable yet.
Note
USB cable
Please make sure you use a USB 2.0 cable (Type A/B) that is no longer than 2 metres.
Parallel cable
DO NOT use a parallel interface cable that is longer than 2 metres. Use a shielded interface cable that is IEEE 1284-
compliant.
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet
Network.
WARNINGS tell you what to do to prevent possible personal injury.
CAUTIONS specify procedures you must follow or avoid to prevent possible minor
injuries.
IMPORTANT describe procedures you must follow or avoid to prevent possible
machine problems or machine damage, or damage to other objects.
Electrical Hazard icons alert you to a possible electrical shock.
Hot Surface icons warn you not to touch machine parts that are hot.
Note Notes tell you how you should respond to a situation that may arise or give tips about
how the current operation works with other features.
User’s Guide
Software User’s Guide
Network User’s Guide
Indicates reference to the User’s Guide, Software User’s Guide or Network User’s
Guide.
WARNING
CAUTION
IMPORTANT

2
2
Install the drum unit and
toner cartridge assembly
aRemove the protective tape and film covering
the scanner glass.
bPress the front cover release button and open
the front cover a.
cUnpack the drum unit and toner cartridge
assembly.
dGently shake it from side to side several times
to distribute the toner evenly inside the
assembly.
ePut the drum unit assembly into the machine
until it clicks into place.
fClose the front cover of the machine.
IMPORTANT
DO NOT connect the interface cable yet.
1

3
3
Load paper in the paper
tray
aPull the paper tray completely out of the
machine.
bWhile pressing the blue paper-guide release
lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure that
the guides are firmly in the slots.
cFan the stack of paper well to avoid paper jams
and misfeeds.
dPut paper in the tray, and make sure that the
paper is below the maximum paper mark a.
The side to be printed on must be face down.
ePut the paper tray firmly back in the machine.
Make sure that it is completely inserted into the
machine.
fUnfold the support flap ato prevent paper
from sliding off the face-down output tray.
1
IMPORTANT
Make sure the paper guides touch the sides of
the paper so it will feed correctly.
1
1

4
4
Release the scanner lock
Push the lever ain the direction shown to unlock the
scanner.
(The grey scanner lock lever is located at the back left
side, under the document cover b.)
5
Connect the power cord
and telephone line
aMake sure that the machine power switch is off.
Connect the AC power cord to the machine.
bPlug the AC power cord into an AC outlet. Turn
the power switch on.
cConnect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a modular wall socket.
WARNING
The machine must be grounded using an
earthed plug.
Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
IMPORTANT
DO NOT connect the interface cable yet.
2
1
IMPORTANT
The telephone line cord MUST be connected
to the socket on the machine marked LINE.

5
6
Set your Country
You must set your country so that the machine works
correctly on local telecommunication lines in each
country.
aCheck that the power is turned on by plugging
in the power cord and turn the power switch on.
Set Country
aCeska republika
Magyarország
bPOLSKA
Select ab or OK
bPress or to choose the country.
cPress OK when the LCD shows your country.
dThe LCD prompts you to make sure of the
country again.
eIf the LCD shows the correct country, press 1
to go to step f.
—OR—
Press 2to go back to step bto choose the
country again.
fAfter the LCD shows Accepted, the machine
will restart automatically. After the restart, the
LCD shows Please Wait.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the protective cap afrom the EXT. jack
on the machine.
1Extension telephone
2External telephone
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the protective cap a
from the EXT. jack on the machine.
Set the receive mode to External TAD if
you have an external answering machine.
See Choose a Receive Mode on page 6. For
additional details, see Connecting an
external TAD (telephone answering device)
in Chapter 7 of the User’s Guide.
1
2
1
1
1
Note
If Scanner Locked appears on the LCD,
immediately release the scanner lock and press
Stop/Exit. (See Release the scanner
lock on page 4.)

6
7
Choose a Receive Mode
aPress Menu.
bPress 0.
cPress 1.
dPress or to choose the receive
mode.
Press OK.
ePress Stop/Exit.
8
Set the LCD contrast
(If needed)
aPress Menu.
bPress 1.
cPress 7.
dPress to increase the contrast.
—OR—
Press to decrease the contrast.
Press OK.
ePress Stop/Exit.
9
Set the date and time
aPress Menu.
bPress 0.
cPress 2.
dEnter the last two digits of the year on the dial
pad, and then press OK.
(e.g. Enter 0, 9for 2009.)
eEnter the two digits for the month on the dial
pad, and then press OK.
(e.g. Enter 0, 3for March.)
fEnter the two digits for the day on the dial pad,
and then press OK.
(e.g. Enter 2, 5.)
gEnter the time in 24-hour format on the dial
pad, and then press OK.
(e.g. Enter 15, 25for 3:25 P.M.)
hPress Stop/Exit.
For more details, see Receiving a fax in
Chapter 6 of the User’s Guide.
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the phone will
ring for you to pick up
the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
automatically printed.
You control the phone
line and must answer
every call yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?

7
10
Enter personal
information (station ID)
You should store your name and fax number to be
printed on all fax pages that you send.
aPress Menu.
bPress 0.
cPress 3.
dEnter your fax number (up to 20 digits) on the
dial pad, and then press OK.
eEnter your telephone number (up to 20 digits)
on the dial pad, and then press OK. If your
telephone number and fax number are the
same, enter the same number again.
fUse the dial pad to enter your name (up to 20
characters), and then press OK.
gPress Stop/Exit.
11
Set tone or pulse dialling
mode
aPress Menu.
bPress 0.
cPress 4.
dPress or to choose Pulse (or
Tone).
Press OK.
ePress Stop/Exit.
12
Set the telephone line
type
aPress Menu.
bPress 0.
cPress 6.
dPress or to choose PBX, ISDN or
Normal.
Press OK.
Do one of the following:
If you choose ISDN or Normal, go to step h.
If you choose PBX, go to step e.
eDo one of the following:
If you want to change the current prefix
number, press 1and go to step f.
If you do not want to change the current
prefix number, press 2and go to step h.
fEnter the Prefix number (up to 5 digits) on the
dial pad, and then press OK.
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press to
move the cursor to the right.
• If you entered a letter incorrectly and want to
change it, press or to move the
cursor to the incorrect character, press
Clear/Back.
Press
key
One
time
Two
times
Three
times
Four
times
Five
times
2ABC2A
3DEF 3D
4GH I 4G
5JKL5J
6MNO 6M
7PQRS 7
8TUV8T
9WXYZ9
For more details, see Entering Text in the
User’s Guide.
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to step a.
Note
The default setting is “!”. When you press Tel/R,
“!” will be displayed on the LCD.
Note
You can use the number 0 to 9, #, l and !. (Press
Tel/R to display “!”.)
You cannot use ! with any other numbers or
characters.
If your telephone system requires a timed break
recall, press Tel/R to enter the break.

8
gPress or to choose On or Always
and press OK.
hPress Stop/Exit.
13
Automatic Daylight
Savings Time
aPress Menu.
bPress 1.
cPress 4.
dPress or to choose On (or Off).
Press OK.
ePress Stop/Exit.
Note
• If you choose On, pressing Tel/R (the screen
displays “!”) will let you access an outside line.
• If you choose Always, you can access an
outside line without pressing Tel/R.

9
Windows®
USB
Macintosh®Windows®
Parallel
Windows®Macintosh®
Wired Network
14
Choose your connection type
For USB Interface Users
Windows
®
, go to page 10
Macintosh
®
, go to page 12
For Parallel interface cable
Windows
®
, go to page 13
For Wired Network
Windows
®
, go to page 15
Macintosh
®
, go to page 17
For Windows Server®2003/2008, see the Network User’s Guide on the CD-ROM.

10
Windows®
USB
For USB Interface Users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
15
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
bTurn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
16
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM main menu will appear. Click
Initial Installation.
cClick Install MFL-Pro Suite.
dWhen the ScanSoft™ PaperPort™ 11SE
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
eThe installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
fWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
gChoose Local Connection, and then click
Next. The installation continues.
hIf you do not want to monitor the machine
status and error notifications from your
computer, uncheck Enable Status Monitor
and then click Next.
iWhen this screen appears, go to the next step.
17
Connect the USB cable
aRemove the label covering the USB interface
connector.
bConnect the USB cable to the USB connector
on the machine marked with the symbol.
Then connect the cable to your computer.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click Start.exe.

11
Windows®
USB
Windows®
USB
Macintosh®
18
Connect the power cord
aPlug the AC power cord into an AC outlet. Turn
the power switch on.
The installation will continue automatically.
The installation screens appear one after
another.
bWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions. Once you have
completed the registration process, close your
web browser to return to this window.
Then click Next.
19
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
bIn the Check for Firmware Updates screen,
choose the firmware update setting you want
and click OK. If you disabled the Status Monitor
setting in step hthe screen will not appear.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
Internet access is required for the firmware
upgrade.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

12
Macintosh®
USB
For USB Interface Users
(Mac OS
®
X 10.3.9 or greater)
15
Before you install
aMake sure your machine is connected to the
power and your Macintosh®is ON. You must
be logged on with Administrator rights.
16
Connect the USB cable
aRemove the label covering the USB interface
connector.
bConnect the USB cable to the USB connector
on the machine marked with the symbol.
Then connect the cable to your computer.
17
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive.
bDouble-click Start Here OSX to install.
cThe Brother software will search for the Brother
device. During this time the following screen
will appear.
dChoose the machine from the list, and then
click OK.
eWhen this screen appears, click OK.
18
Install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aDouble-click Presto! PageManager and follow
the on-screen instructions.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh®.
The installation of MFL-Pro Suite is now
complete.
Go to step 18 on page 12.
Finish The installation is now
complete.

13
Windows®
Parallel
Windows®
Parallel
For Parallel Interface Users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition)
15
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
bTurn off and unplug the machine from the AC
outlet and disconnect it from your computer, if
you already connected an interface cable.
16
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM main menu will appear. Click
Initial Installation.
cClick Install MFL-Pro Suite.
dWhen the ScanSoft™ PaperPort™ 11SE
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
eThe installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
fWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
gChoose Local Connection, and then click
Next. The installation continues.
hIf you do not want to monitor the machine
status and error notifications from your
computer, uncheck Enable Status Monitor
and then click Next.
iWhen this screen appears, go to the next step.
17
Connect the Parallel
cable
aConnect the Parallel interface cable to your
computer, and then connect it to the machine.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click Start.exe.
IMPORTANT
Connect the machine directly to your
computer.

14
Windows®
Parallel
18
Connect the power cord
aPlug the AC power cord into an AC outlet. Turn
the power switch on.
The installation will continue automatically.
The installation screens appear one after
another.
bDo one of the following:
For Windows®2000 Professional users,
click Next.
For Windows®XP/XP Professional x64
Edition users, wait for a while since the
installation of the Brother drivers will
automatically start. The screens appear one
after another.
cWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions. Once you have
completed the registration process, close your
web browser to return to this window.
Then click Next.
19
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
bIn the Check for Firmware Updates screen,
choose the firmware update setting you want
and click OK. If you disabled the Status Monitor
setting in step hthe screen will not appear.
Note
If this screen appears, click OK.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
Internet access is required for the firmware
upgrade.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

15
Windows®
Wired Network
Windows®Macintosh®
Wired Network
For Wired Network Interface Users
(Windows
®
2000 Professional/XP/XP Professional x64 Edition/
Windows Vista
®
)
15
Before you install
aMake sure that your computer is ON and you
are logged on with Administrator rights.
bUnplug the machine from the AC outlet.
16
Connect the network
cable
aConnect the network interface cable to the LAN
connector marked with a symbol and then
connect it to a free port on your hub.
17
Connect the power cord
aPlug the AC power cord into an AC outlet. Turn
the power switch on.
18
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive. If the model name screen appears,
choose your machine. If the language screen
appears, choose your language.
bThe CD-ROM main menu will appear. Click
Initial Installation.
cClick Install MFL-Pro Suite.
dWhen the ScanSoft™ PaperPort™ 11SE
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
eThe installation of ScanSoft™ PaperPort™
11SE will automatically start and is followed by
the installation of MFL-Pro Suite.
fWhen the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes if you agree to the Software
License Agreement.
gChoose Network Connection, and then click
Next.
hFor Windows®XP SP2/XP Professional x64
Edition/Windows Vista®users, when this
screen appears, choose Change the Firewall
port settings to enable network connection
and continue with the installation.
(Recommended) and click Next.
If you are not using the Windows®Firewall, see
the User’s Guide for your software for
information on how to add the following
network ports.
For network scanning, add UDP port 54925.
For network PC-Fax receiving, add UDP port
54926.
If you still have trouble with your network
connection, add UDP port 137.
IMPORTANT
Disable all personal firewall
software (other than Windows®
Firewall), anti-spyware or
antivirus applications for the
duration of the installation.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click Start.exe.

16
Windows®
Wired Network
iIf the machine is configured for your network,
choose the machine from the list, and then click
Next.
jIf you do not want to monitor the machine
status and error notifications from your
computer, uncheck Enable Status Monitor
and then click Next.
kThe installation of the Brother drivers will
automatically start. The installation screens
appear one after another.
lWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions. Once you have
completed the registration process, close your
web browser to return to this window.
Then click Next.
19
Finish and restart
aClick Finish to restart your computer. After
restarting the computer, you must be logged on
with Administrator rights.
bIn the Check for Firmware Updates screen,
choose the firmware update setting you want
and click OK. If you disabled the Status Monitor
setting in step jthe screen will not appear.
Note
• If your machine is not found over the network,
following screen will appear.
Confirm your network setting by following the
on-screen instructions.
• If the machine is not yet configured for use on
your network, the following screen appears.
Click OK and then Configure IP Address.
Enter an IP address for your machine that is
suitable for your network by following the on-
screen instructions.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
Internet access is required for the firmware
upgrade.
Finish The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver when printing from the
applications that use the XML Paper Specification
documents. Please download the latest driver by
accessing the Brother Solutions Center at
http://solutions.brother.com/.

17
Macintosh®
Wired Network
Windows®Macintosh®
Wired Network
For Wired Network Interface Users
(Mac OS
®
X 10.3.9 or greater)
15
Before you install
aMake sure your machine is connected to the
power and your Macintosh®is ON. You must
be logged on with Administrator rights.
16
Connect the network
cable
aConnect the network interface cable to the LAN
connector marked with a symbol and then
connect it to a free port on your hub.
17
Install MFL-Pro Suite
aPut the supplied CD-ROM into your CD-ROM
drive.
bDouble-click Start Here OSX to install.
cThe Brother software will search for the Brother
device. During this time the following screen
will appear.
dIf the machine is configured for your network,
choose the machine from the list, and then click
OK.
eWhen this screen appears, click OK.
Note
• If your machine is not found over the network,
confirm your network setting.
• If this screen appears click OK.
• Enter a name for your Macintosh®in
Display Name up to 15 characters long and
click OK. Go to e.
• If you want to use the machine’s Scan key to
scan over the network, you must check the
Register your computer with the “Scan To”
function on the machine box.
• The name you enter will appear on the
machine’s LCD when you press and
choose a scan option. (For more information,
see Network Scanning in the Software User’s
Guide on the CD-ROM.)
The installation of MFL-Pro Suite is now
complete.
Go to step 18 on page 18.

18
Macintosh®
Wired Network
18
Install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aDouble-click Presto! PageManager and follow
the on-screen instructions.
Finish The installation is now
complete.

19
Other Information
To use the machine safely
Please keep these instructions for later reference and read them before attempting any maintenance.
WARNING
CAUTION
CAUTION
There are high voltage electrodes inside the machine. Before
you clean the inside of the machine, make sure you have
unplugged the power cord from the electrical socket. Doing this
will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might
cause an electrical shock. Always make sure the plug is fully
inserted.
This product must be installed near an electrical socket that is
easily accessible. In case of an emergency, you must unplug
the power cord from the electrical socket to shut off the power
completely.
DO NOT use flammable substances, any type of spray or any
organic solvent/liquids contains alcohol or ammonia to clean
the inside or outside of the machine. Doing this may cause a
fire or electrical shock. Refer to Routine maintenance in the
User’s Guide for how to clean the machine.
DO NOT use a vacuum cleaner to clean up scattered toner.
Doing this might cause the toner dust to ignite inside the
vacuum cleaner, potentially starting a fire. Please carefully
clean the toner dust with a dry, lint-free soft cloth and dispose
of it according to local regulations.
After you have just used the machine, some internal parts of
the machine will be extremely hot. When you open the front
or back cover of the machine, DO NOT touch the shaded
parts shown in the illustrations.
To prevent injuries, be careful not to put your hands on the
edge of the machine under the document cover as shown in
the illustration.

Other Information
20
CAUTION
CAUTION
To prevent injuries, be careful not to put your fingers in the
areas shown in the illustrations.
When you move the machine, grasp the side handholds that
are under the scanner. DO NOT carry the machine by
holding it at the bottom.
IMPORTANT
The fuser unit is marked with a Caution label. Please DO
NOT remove or damage the label.
Note
Keep a minimum gap around the machine as shown in the illustration.
300 mm
500 mm
200 mm
130 mm