Brother MFC-J6520DW User manual

1
Start Here MFC-J6520DW
MFC-J6720DW
Quick Setup Guide
UK/IRE/GEN Version 0
Please read the Product Safety Guide first before you set up your machine. Then, read this Quick Setup Guide for
the correct setup and installation.
1
Unpack the machine and check the components
Most of the illustrations in this Quick Setup Guide show the MFC-J6720DW.
The components included in the box may differ depending on your country.
* If your computer does not have a CD-ROM drive, the supplied CD-ROM does not contain drivers for your
computer operating system, or you want to download manuals and utilities, visit your model’s home page at
http://solutions.brother.com/.
WARNING
Plastic bags are used in the packing of your machine. To avoid the danger of suffocation, keep these
plastic bags away from babies and children. Plastic bags are not toys.
CAUTION
(For MFC-J6720DW)
To prevent possible injuries, at least two people should lift the product. One
person should hold the front of the product, and one person should hold the
back. Be careful not to trap your fingers when you put the product down.
aRemove the protective tape and film covering the machine, and also from the
Touchscreen.
bMake sure you have all the components.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in
damage to property or loss of product functionality.
NOTE Notes tell you how to respond to a situation that may arise or give tips about how the operation
works with other features.
aUpper tray
bLower tray
Introductory Ink
Cartridges
Black
Yellow
Cyan
Magenta
(Approx. 65% yield of
the replacement
cartridge (High Yield))
uuBasic User’s Guide:
Consumable items
Quick Setup Guide
Basic User’s Guide Product Safety
Guide
CD-ROM* Power Cord Telephone Line Cord
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2
(for UK) (for others)

2
2
Connect the power cord
and telephone line
WARNING
• The machine must be fitted with an earthed
plug.
• Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
aConnect the power cord.
bLift the scanner cover until it locks securely into
the open position.
NOTE
• Save all packing materials and the box in case
for any reason you must ship your machine.
• You need to purchase the correct interface
cable for the interface you want to use (for USB
or network connection).
USB cable
We recommend using a USB 2.0 cable (Type
A/B) that is no more than five metres long.
Network cable
Use a straight-through Category5 (or greater)
twisted-pair cable for 10BASE-T or
100BASE-TX Fast Ethernet Network.
NOTE
DO NOT connect the USB cable yet (if you are
using a USB cable).
NOTE
• If you do not plan to use the fax feature on this
machine, go to step 3on page 4.
• To prolong the life of the print head, provide the
best ink cartridge economy and maintain print
quality, we do not recommend unplugging the
machine frequently and/or leaving the machine
unplugged for extended periods of time. Each
time you plug the machine in, it automatically
cleans the print heads, which uses some of
your ink.
We recommend using to power down the
machine. Using allows minimal power to
the machine, resulting in periodic, but less
frequent, cleaning of the print heads.
(Example for UK)

3
cConnect the telephone line cord.
Connect one end of the telephone line cord to
the socket marked LINE on the machine.
Carefully guide the telephone line cord into the
cable channel and out the back of the machine.
Connect the other end to a modular wall
socket.
dGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
IMPORTANT
The telephone line cord MUST be connected to
the socket marked LINE on the machine.
(Example for UK)
NOTE
If you are sharing one telephone line with an
external telephone, connect it as shown below.
aExtension telephone
bExternal telephone
Please make sure you use an external telephone
with a cable no more than three metres long.
NOTE
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Set the receive mode to External TAD if you
have an external answering machine. See
Choose a Receive Mode on page 10. Detailed
information uuBasic User’s Guide: Connecting
an external TAD (telephone answering device)
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2

4
3
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
aMake sure that the power is turned on.
The Touchscreen will show No Ink
Cartridge.
bOpen the ink cartridge cover a.
cRemove the orange protective part a.
dLift the scanner cover into the open position.
NOTE
Make sure you install the Introductory Ink
Cartridges included with your machine first.
NOTE
You can adjust the angle of the control panel by
lifting it. To lower this control panel, push the
release button that is located behind the control
panel, as shown in the illustration.
1
NOTE
Do not throw away the orange protective part.
You will need it if you transport the machine.
1

5
eStore the orange protective part in the holder
inside the machine as shown.
Make sure that the two projections on the
bottom of the orange protective part fit into the
two slots in the holder.
fGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
gUnpack the ink cartridge.
Turn the green release lever on the orange
protective packing acounterclockwise until it
clicks to release the vacuum seal. Then
remove the orange protective packing aas
shown.
IMPORTANT
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT touch the cartridge in the area
indicated b, as this can cause the machine not
to function with the cartridge.
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6
hTake care to match the sticker colour awith
the cartridge colour bas shown in the diagram
below.
Install each ink cartridge in the direction of the
arrow on the label.
iGently push the back of the ink cartridge
marked “PUSH” until the cartridge lever lifts.
After all the ink cartridges are installed, close
the ink cartridge cover.
4
Load plain A4 paper
aPull the paper tray (for MFC-J6720DW, paper
tray #1) a, completely out of the machine.
bGently press and slide the paper side guides a
to fit the paper size. Make sure that the
triangular mark bon the paper side guide a
lines up with the mark for the paper size you
are using.
cOpen the output paper tray cover a.
NOTE
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine. We
recommend you perform the next step while
waiting.
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7
dGently press and slide the paper length
guide ato fit the paper size.
Make sure that the triangular marks bon the
paper length guide alines up with the mark for
the paper size you are using.
eClose the output paper tray cover.
fFan the stack of paper well to avoid paper jams
and misfeeds.
gGently put the paper into the paper tray (for
MFC-J6720DW, tray #1).
hGently adjust the paper side guides to fit the
paper with both hands. Make sure that the
paper side guides touch the sides of the paper.
iCheck that the paper is flat in the tray and
below the maximum paper mark a.
NOTE
Always make sure that the paper is not curled or
wrinkled.
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2
IMPORTANT
Make sure the paper is flat in the tray. If the paper
is pushed against the back of the tray, it may
cause paper feed problems.
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8
jSlowly push the paper tray completely into the
machine.
kWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
5
Check the print quality
aWhen the preparation process has finished, the
Touchscreen shows Load paper and
press [OK].
Press OK.
bCheck the quality of the four colour blocks on
the sheet (black/yellow/cyan/magenta).
cIf all lines are clear and visible, press Yes to
finish the quality check and go to the next step.
If lines are missing, press No and follow the
steps on the Touchscreen.
NOTE
• For printing and copying on special print media,
open the manual feed slot aon the back of the
machine. Feed only one sheet at a time.
For more information uuBasic User’s Guide:
Loading paper in the manual feed slot
• (MFC-J6720DW)
For information about tray #2 uuBasic User’s
Guide: Loading paper in paper tray #2
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2
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NOTE
If your machine has two paper trays, make sure
there is paper in tray #1, the upper tray, when
checking the print quality.
OK
Poor

9
6
Set the date and time
The Touchscreen displays the date and time. You can
also add the current date and time to each fax you
send by setting your Station ID (see step 9).
aEnter the last two digits of the year on the
Touchscreen, and then press OK.
bRepeat for month and day.
cEnter the time on the Touchscreen in 24-hour
format.
dPress OK.
7
Set the paper settings
For your machine to produce the best print quality and
to feed the correct paper size, the paper type and size
must be set to match the paper in the tray.
For more information on the types and sizes of paper
supported uuBasic User’s Guide: Paper Size and
Type
a(For MFC-J6720DW)
When Tray Setting appears on the
Touchscreen, press Tray Setting to set the
paper size and paper type.
(For MFC-J6520DW)
Press Paper Setting. Go to step c.
bPress Tray #1 to set paper size and paper
type for tray #1, or press Tray #2 to set paper
size for tray #2.
cPress the size and type of paper you are using.
dPress OK.
(e.g. Enter 13for 2013.)
NOTE
You can change the date and time if needed. For
more information uuBasic User’s Guide: Setting
the date and time
NOTE
(For MFC-J6720DW)
You can change the default tray that the machine
will use for printing copies or received faxes.
(uuBasic User’s Guide: Tray use in Copy mode
or Tray use in Fax mode)

10
8
Choose a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
uuBasic User’s Guide: Using Receive Modes
If you are not using this machine for faxing, go to the
next step.
aPress (Settings).
bPress All Settings.
cPress Fax.
dPress Setup Receive.
ePress Receive Mode.
fPress your preferred receive mode.
gPress .
9
Enter personal
information (Station ID)
Set your machine’s Station ID so that the date and
time appear on each fax you send.
If you are not using this machine for faxing, go to the
next step.
aPress (Settings).
bPress All Settings.
cPress aor bto display Initial Setup.
Press Initial Setup.
dPress Station ID.
ePress Fax.
fEnter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
gPress Name.
hEnter your name (up to 20 characters) using
the Touchscreen, and then press OK.
iPress .
No
Yes
Yes
No
No
Yes
Do you want to use the telephone features of your
machine (if available), an external telephone or
external telephone answering device connected on the
same line as the machine?
Do you want the machine to
answer fax and telephone calls
automatically?
Are you using the voice message
function of an external telephone
answering device?
Manual
Fax Only
Fax/Tel
External TAD
You control the telephone
line and must answer every
call yourself.
Your external telephone
answering device (TAD)
automatically answers every
call. Voice messages are
stored on the external TAD.
Fax messages are printed.
Your machine controls the
line and automatically
answers every call. If the
call is not a fax, the
telephone will ring for you
to pick up the call.
Your machine automatically
answers every call as a fax.
NOTE
• Press to cycle between lower case and
upper case.
• Press to cycle between letters, numbers
and special characters. (The characters
available may differ depending on your
country.)
• If you entered a number or a character
incorrectly and want to change it, press dor c
to move the cursor to the incorrect one. Press
and then enter the correct character.
• To enter a space, press Space. Or, you can
press cto move the cursor.

11
10
Transmission
Verification Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful.
Instructions on using this feature uuBasic User’s
Guide: Transmission Verification Report
11
Set Tone or Pulse dialling
mode
Your machine comes set for a Tone dialling service. If
you have a Pulse dialling (rotary) service, you need to
change the dialling mode.
aPress (Settings).
bPress All Settings.
cPress aor bto display Initial Setup.
Press Initial Setup.
dPress Tone/Pulse.
ePress Pulse (or Tone).
fPress .
12
Set the telephone line
type
If you are connecting the machine to a line that
features PBX or ISDN to send and receive faxes, it is
necessary to change the telephone line type
accordingly.
aPress (Settings).
bPress All Settings.
cPress aor bto display Initial Setup.
Press Initial Setup.
dPress aor bto display Phone Line Set.
Press Phone Line Set.
ePress Normal, PBX or ISDN.
Press the desired telephone line type.
fPress .
NOTE
If you choose PBX the machine will then ask you
to set the Dial Prefix. uuBasic User’s Guide:
Setting the Telephone Line Type
NOTE
PBX and TRANSFER
The machine is initially set to Normal, which lets
the machine connect to a standard PSTN (Public
Switched Telephone Network) line. However,
many offices use a central telephone system or
Private Branch Exchange (PBX). Your machine
can be connected to most types of PBX. The
machine’s recall feature supports timed break
recall only (TBR). TBR will work with most PBX
systems allowing you to gain access to an outside
line, or transfer calls to another extension. The
feature works when the Ron the Touchscreen is
pressed.

12
13
Set the telephone line
compatibility (VoIP)
If you are connecting the machine to a VoIP service
(over the Internet), you need to change the
compatibility setting.
aPress (Settings).
bPress All Settings.
cPress aor bto display Initial Setup.
Press Initial Setup.
dPress aor bto display Compatibility.
Press Compatibility.
ePress Basic(for VoIP).
fPress .
14
Automatic Daylight
Saving Time
You can set the machine to change automatically for
Daylight Saving Time. It will reset itself forward one
hour in the spring and backward one hour in the
autumn.
aPress (Settings).
bPress All Settings.
cPress aor bto display Initial Setup.
Press Initial Setup.
dPress Date & Time.
ePress aor bto display Auto Daylight.
Press Auto Daylight.
fPress On (or Off).
gPress .
15
Set the Time Zone
You can set the time zone for your location on the
machine.
aPress (Settings).
bPress All Settings.
cPress aor bto display Initial Setup.
Press Initial Setup.
dPress Date & Time.
ePress aor bto display Time Zone.
Press Time Zone.
fEnter your time zone.
Press OK.
gPress .
NOTE
If you are using an analogue telephone line, you
can skip this step.

13
Windows®Macintosh Windows®Macintosh
USB Wired Network Wireless Network
16
Choose your connection type
These installation instructions are for Windows®XP Home, XP Professional, XP Professional x64 Edition,
Windows Vista®, Windows®7, Windows®8, and Mac OS X v10.6.8, 10.7.x, 10.8.x.
NOTE
If your computer does not have a CD-ROM drive, the supplied CD-ROM does not contain drivers for your
computer operating system, or you want to download manuals and utilities, visit your model’s home page at
http://solutions.brother.com/. Some software applications included on the CD-ROM may not be available as a
download.
For USB interface cable
Windows
®
, go to page 14
Macintosh, go to page 17
For Wired Network
Windows
®
, go to page 20
Macintosh, go to page 24
For Wireless Network
Windows
®
, Macintosh and mobile devices
go to page 27

14
Windows®
USB
For Windows
®
USB interface users
(Windows®XP Home/XP Professional/Windows Vista®/Windows®7/Windows®8)
17
Before you install
Make sure that your computer is ON and you are
logged on with Administrator rights.
18
Install MFL-Pro Suite
aPut the CD-ROM into your CD-ROM drive. If
the model name screen appears, choose your
machine. If the language screen appears,
choose your language.
bClick Install MFL-Pro Suite and click Yes if
you accept the license agreements.
Follow the on-screen instructions.
cChoose Local Connection (USB), and then
click Next.
dFollow the on-screen instructions until the Plug
in the USB cable screen appears.
NOTE
• DO NOT connect the USB cable yet.
• If there are any programs running, close them.
• The screens may differ depending on your
operating system.
• The CD-ROM includes Nuance™ PaperPort™
12SE. This software supports Windows®XP
Home (SP3 or greater), XP Professional (SP3
or greater), XP Professional x64 Edition (SP2
or greater), Windows Vista®(SP2 or greater),
Windows®7 and Windows®8. Update to the
latest Windows®Service Pack before installing
MFL-Pro Suite.
• If the Windows Security screen appears, click
the check box and click Install to complete the
installation correctly.
NOTE
• If the Brother screen does not appear
automatically, go to Computer (My
Computer).
(For Windows®8: click the (File Explorer)
icon on the taskbar, and then go to Computer.)
Double-click the CD-ROM icon, and then
double-click start.exe.
• If the User Account Control screen appears,
click Allow or Yes.

15
Windows®
USB
Windows®Macintosh
USB
19
Connect the USB cable
aLift the scanner cover until it locks securely into
the open position.
bConnect the USB cable to the USB port
marked with a symbol a. You will find the
USB port inside the machine, as shown in the
callout below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your computer.
dGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
eThe installation will continue automatically.
The installation screens appear one after
another.
fIf the Environmental Advice for Imaging
Equipment screen appears, click Next.
gWhen the On-Line Registration screen
appears, follow the on-screen instructions.
Click Next.
hIf you do not want to set your machine as the
default printer, clear the Set as Default Printer
check box, and then click Next.
iWhen the Setup is Complete window
appears, confirm the settings, and then click
Next.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
1
NOTE
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.

16
Windows®
USB
20
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must log on
with Administrator rights.
bThe following screens will appear.
• When the Software Update Setting screen
appears, choose the software update setting
you want and click OK.
• When the Brother Product Research and
Support Program screen appears, select
your preference and follow the on-screen
instructions.
To install optional applications:
Now go to
Page 41
NOTE
• If an error message appears during the
software installation, do one of the following:
- Windows®XP, Windows Vista®and
Windows®7 users: Run the Installation
Diagnostics located in (Start) >
All Programs > Brother > MFC-XXXX
(where XXXX is your model name).
- Windows®8 users: To run the Installation
Diagnostics, double-click (Brother
Utilities) on the desktop, and then click the
drop-down list and select your model name
(if not already selected). Click Tools in the
left navigation bar.
• Depending on your security settings, a
Windows®Security or antivirus software
window may appear when using the machine
or its software. Please allow or permit the
window to continue.
NOTE
• Internet access is required for the software
update and the Brother Product Research and
Support Program.
• When you install MFL-Pro Suite, Brother Help
will also be installed automatically. Brother
Help allows you to access the Brother
Solutions Center when you click in the task
tray.
Finish
The installation is now
complete.
NOTE
Windows®8 users: If the Brother manuals
included on the CD-ROM are in PDF format, use
Adobe®Reader®to open them. If Adobe®
Reader®is installed on your computer but you
cannot open the files in Adobe®Reader®, change
the file association for PDF (see How to open a
PDF file in Adobe®Reader®(Windows®8)
on page 43).

17
Macintosh
USB
Windows®Macintosh
USB
For Macintosh USB interface users (Mac OS X v10.6.8, 10.7.x, 10.8.x)
17
Before you install
Make sure your machine is connected to the power
and your Macintosh is ON. You must be logged on
with Administrator rights.
18
Connect the USB cable
aLift the scanner cover until it locks securely into
the open position.
bConnect the USB cable to the USB port
marked with a symbol a. You will find the
USB port inside the machine, as shown in the
callout below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your Macintosh.
NOTE
For Mac OS X v10.6.0 to 10.6.7 users, upgrade to
Mac OS X v10.6.8 - 10.8.x.
NOTE
• DO NOT connect the machine to a USB port on
a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
1

18
Macintosh
USB
dGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
19
Install MFL-Pro Suite
aPut the CD-ROM into your CD-ROM drive.
bDouble-click the Start Here OSX icon to install.
If the model name screen appears, choose
your machine.
cChoose Local Connection (USB), and then
click Next. Follow the on-screen instructions.
dAfter the installation, the Brother software will
search for the Brother device. This will take a
few moments to complete.
eChoose your machine from the list, and then
click Next.
fWhen the Add Printer screen appears, click
Add Printer.
gChoose your machine from the list. Click Add
and then click Next.
When the support screen appears, follow the
on-screen instructions if you want to download
Presto! PageManager. You can also
download Presto! PageManager later from
the Brother Support screen.
Click Next.
hWhen this screen appears, click Close.
The installation of MFL-Pro Suite is now
complete.
Go to step 20.

19
Macintosh
USB
Windows®Macintosh
USB
20
Download and install
Presto! PageManager
When Presto! PageManager is installed, OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aOn the Brother Support screen, click the
Presto! PageManager icon to go to the
Presto! PageManager download site, and
follow the on-screen instructions.
Finish
The installation is now
complete.

20
Windows®
Wired Network
For Windows
®
wired network interface users
(Windows®XP Home/XP Professional/Windows Vista®/Windows®7/Windows®8)
17
Before you install
Make sure that your computer is ON and you are
logged on with Administrator rights.
18
Connect the network
cable
aLift the scanner cover until it locks securely into
the open position.
bConnect the network cable to the Ethernet port
marked with a symbol a. You will find the
Ethernet port inside the machine, as shown in
the callout below. Remove the orange
protective cap bbefore connecting the cable.
NOTE
• If there are any programs running, close them.
• The screens may differ depending on your
operating system.
• The CD-ROM includes Nuance™ PaperPort™
12SE. This software supports Windows®XP
Home (SP3 or greater), XP Professional (SP3
or greater), XP Professional x64 Edition (SP2
or greater), Windows Vista®(SP2 or greater),
Windows®7 and Windows®8. Update to the
latest Windows®Service Pack before installing
MFL-Pro Suite.
• If you have previously set up your machine for
a wireless network and then want to set it up on
a wired network, make sure the machine’s
Network I/F is set to Wired LAN. The
wireless network interface will become inactive
with this setting.
On your machine, press (Settings).
Press All Settings.
Press aor bto display Network.
Press Network.
Press aor bto display Network I/F.
Press Network I/F.
Press Wired LAN.
Press .
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