Brother IntelliFax-2840 User manual

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Start Here FAX-2840 / FAX-2940
Quick Setup Guide
USA/CAN Version 0
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first, then read this Quick Setup Guide for the correct setup and installation
procedure.
To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.
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Unpack the machine and check the components
Note
• Not all models are available in all countries.
• Most of the illustrations in this guide show the FAX-2940.
Documentation CD-ROM Product Registration Sheet
(USA only)
AC Power Cord
Basic User’s Guide Quick Setup Guide Telephone Line Cord
Drum Unit and Toner Cartridge Assembly
(pre-installed)
Product Safety Guide
ADF Document Output Support Telephone Handset Curled Handset Cord

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WARNING
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
CAUTION
CAUTION
When moving the machine, grasp the side handholds firmly from the front of the machine.
WARNING indicates a potentially hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION indicates a potentially hazardous situation which, if not avoided, may
result in minor or moderate injuries.
WARNING
CAUTION
Note
• Keep a minimum gap around the machine as shown in the illustration.
• The components included in the box may differ depending on your country.
• We recommend that you save the original packaging.
• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid
any damage during transit. The machine should be adequately insured with the carrier. For how to repack
the machine, see Packing and shipping the machine in the Advanced User’s Guide.
• The interface cable is not a standard accessory. Buy the appropriate interface cable.
3.95 in.
(100 mm)
3.95 in.
(100 mm)
8.3 in.
(210 mm)
9.85 in. (250 mm)

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2
Remove the packing
material from the
machine
aRemove the packing tape from the outside of
the machine.
bOpen the front cover.
cRemove the Silica Pack from the inside of the
machine.
CAUTION
CAUTION
DO NOT eat the silica gel pack. Please throw
away. If ingested, seek medical attention
immediately.
dLift the elastic band off the drum.
ePull the paper strip to remove the protective
material as shown in the illustration.
fTake out the drum unit and toner cartridge
assembly.
IMPORTANT
DO NOT connect the AC power cord yet.

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gGently shake it from side to side several times
to distribute the toner evenly inside the
assembly.
hPut the drum unit and toner cartridge assembly
back in the machine.
iClose the front cover of the machine.
3
Attach the ADF
Document Output
Support
aUnfold the ADF Document Support.
bOpen the control panel cover by lifting it toward
the back.
Control Panel Cover

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cAttach the ADF Document Output Support.
dClose the control panel cover.
4
Install the Handset
aConnect the curled handset cord to the
machine and the other end to the handset.
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Load paper in the paper
tray
aPull the paper tray completely out of the
machine.
bWhile pressing the green paper-guide release
lever a, slide the paper guides to fit the paper
size you are loading in the tray. Make sure that
the guides are firmly in the slots.
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cFan the stack of paper well to avoid paper jams
and misfeeds.
dPut paper in the tray and make sure:
The paper is below the maximum paper
mark (bbb)a.
Over filling the paper tray will cause paper
jams.
The side to be printed on must be face down.
The paper guides gently touch the sides of
the paper so it will feed properly.
ePut the paper tray firmly back in the machine.
Make sure that it is completely inserted into the
machine.
fUnfold the support flap ato prevent paper
from sliding off the face-down output tray.
Note
For Legal or Folio size paper, press the release
button a in the bottom of the paper tray and then
pull out the back of the paper tray.
(Legal or Folio size paper are not available in
some regions.)
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For more information about recommended
paper, see Recommended paper and print
media in the Basic User’s Guide.
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6
Connect the power cord
and telephone line
aConnect the AC power cord to the machine,
and then plug it into an AC power outlet.
bTurn the machine’s power switch on.
cConnect the telephone line cord. Connect one
end of the telephone line cord to the jack on the
machine marked LINE and the other end to a
modular wall jack.
WARNING
The machine must be grounded using a
3-prong plug.
Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
IMPORTANT
DO NOT connect the interface cable
yet.
IMPORTANT
The telephone line cord MUST be connected to
the jack on the machine marked LINE.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the protective cap cfrom the EXT. jack
on the machine.
aExtension telephone
bExternal telephone
cProtective cap
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Choose your language
(if needed)
aPress Menu, 0, 0.
bPress aor bto choose your language.
Press OK.
cPress Stop/Exit.
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the protective cap c
from the EXT. jack on the machine.
aExtension telephone answering machine (not
allowed)
bExternal telephone answering machine
cProtective cap
Set the receive mode to External TAD if
you have an external answering machine.
See Choose the correct Receive
Mode on page 9. For additional details, see
Connecting an external TAD (telephone
answering device) in the Basic User’s Guide.
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Choose the correct Receive Mode
The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,
Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
aPress Menu, 0, 1.
bPress aor bto choose the receive mode.
Press OK.
cPress Stop/Exit.
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such
as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive
Ring in the Basic User’s Guide for instruction on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that
Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail
in the Basic User’s Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See
the instructions below.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the
instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same line.
Choose Fax/Tel as your receive mode. See the instructions below.
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine when
choosing the Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your receive mode. You control the telephone line and must answer every call yourself.
See the instructions below.
For details, see Using receive modes in the Basic User’s Guide.

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9
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD, try
changing the contrast setting.
aPress Menu, 1, 5.
bPress cto increase the contrast.
—OR—
Press dto decrease the contrast.
Press OK.
cPress Stop/Exit.
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Set the date and time
The machine displays the time, and if you set up the
station ID the date and time will be added to each fax
you send.
aPress Menu, 0, 2, 1.
bEnter the last two digits of the year on the dial
pad, and then press OK.
Date&Time
Year:2013
(e.g. Enter 1, 3for 2013.)
cEnter the two digits for the month on the dial
pad, and then press OK.
Date&Time
Month:03
(e.g. Enter 0, 3for March.)
dEnter the two digits for the day on the dial pad,
and then press OK.
Date&Time
Day:25
(e.g. Enter 2, 5for 25th.)
eEnter the time in 24-hour format on the dial
pad, and then press OK.
Date&Time
Time:15:25
(e.g. Enter 1, 5, 2, 5for 3:25 P.M.)
fPress Stop/Exit.
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Set your Station ID
The machine displays the date and time, and if you
set up the Station ID, it will add it to each fax you send.
aPress Menu, 0, 3.
bEnter your fax number (up to 20 digits) on the
dial pad, and then press OK.
Station ID
Fax:
cEnter your telephone number (up to 20 digits)
on the dial pad, and then press OK. (If your
telephone number and fax number are the
same, enter the same number again.)
Station ID
Tel:
dUse the dial pad to enter your name (up to
20 characters), and then press OK.
Station ID
Name:
ePress Stop/Exit.
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the
same key as the last character, press cto move
the cursor to the right.
• If you entered a character incorrectly and want
to change it, press dor cto move the cursor to
the incorrect character, press Clear.
Press
key
One
time
Two
times
Three
times
Four
times
Five
times
2ABC2A
3DEF 3D
4GH I 4G
5JKL5J
6MNO6M
7PQRS7
8TUV8T
9WX Y Z 9
For more details, see Entering text in the
Basic User’s Guide.