Brother MFC 640CW - Color Inkjet - All-in-One User manual

MFC-640CW
USER’S GUIDE
Version A

If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-640CW
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain this
User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
Register your product on-line at
By registering your product with Brother, you will be recorded
as the original owner of the product.
http://www.brother.com/registration/
©1996-2005 Brother Industries, Ltd.

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THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

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Safety precautions
To use the machine safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
electrodes inside the machine.
Before you clean the machine,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
To prevent injuries, be careful
not to put your hands on the
edge of the machine under the
scanner cover.
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
When moving the machine you
must lift it from the base, by
placing a hand at each side of
the unit as shown in the
illustration. Do not carry the
machine by holding the handset
tray or the scanner cover.

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WARNING
■Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
SAVE THESE INSTRUCTIONS

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Choosing a location
Place your machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the machine near a telephone
socket and a standard, grounded electrical socket. Choose a
location where the temperature remains between 10° and 35°C.
Caution
■Avoid placing your machine in a high-traffic area.
■Avoid placing your machine on the carpet.
■Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■Do not expose the machine to direct sunlight, excessive heat,
moisture, or dust.
■Do not connect your machine to electrical sockets controlled by
wall switches or automatic timers.
■Disruption of power can wipe out information in the machine’s
memory.
■Do not connect your machine to electrical sockets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.
■Avoid interference sources, such as speakers or the base units
of cordless phones.

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Quick Reference Guide
Sending faxes
Automatic Transmission
1 If it is not illuminated in
green, press (Fax).
2 Load your document.
3 Enter the fax number using
Speed-Dial, Search or the
dial pad.
4 Press Mono Start or
Colour Start.
Storing numbers
Storing Speed-Dial numbers
1 Press Menu/Set, 2, 3, 1.
2 Using the dial pad, enter a
two-digit Speed-Dial
location number, and then
press Menu/Set.
3 Enter a number (up to 20
digits), and then press
Menu/Set.
4 Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5 Press Stop/Exit.

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Dialling operations
Speed-Dialling
1 If it is not illuminated in
green, press (Fax).
2 Load your document.
3 Press Search/Speed Dial ,
press #, and then press the
two-digit Speed-Dial
number.
4 Press Mono Start or
Colour Start.
Using Search
1 If it is not illuminated in
green, press (Fax).
2 Load your document.
3 Press Search/Speed Dial ,
and then enter the first letter
of the name you’re looking
for.
4 Press or to search the
memory.
5 Press Mono Start or
Colour Start.
Making copies
1 Press (Copy) to
illuminate it in green.
2 Load your document.
3 Press Mono Start or
Colour Start.
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How to access the complete User’s
Guide
This User’s Guide does not contain all the information about the
machine such as how to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When you are ready to learn
detailed information about these operations, read the complete
User’s Guide that is on the CD-ROM.
To view Documentation (For Windows®)
From the Start menu, select Brother, MFL Pro Suite MFC-640CW
from the Programs Group, and then select User’s Guide.
—OR—
1 Turn on your PC. Insert the Brother CD-ROM labelled
Windows®into your CD-ROM drive.
2 If the model name screen appears, click your model name.
3 If the language screen appears, click your language.
The CD-ROM main menu will appear.
4 Click Documentation.
If this window does not appear, use Windows®Explorer to run
the setup.exe program from the root directory of the Brother
CD-ROM.

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5 Click the documentation you want to read.
■Quick Setup Guide: Setup and Software Installation
Instructions
■User’s Guide (3 manuals): User’s Guide for stand-alone
operations, Software User’s Guide and Network User’s
Guide
■PaperPort®User’s Guide: Document Management
Software
How to find Scanning instructions
There are several ways you can scan documents. You can find the
instructions as follows:
Software User’s Guide:
■Scanning on page 2-1
(For Windows®98/98SE/Me/2000 Professional and
Windows®XP)
■ControlCenter2 on page 3-1
(For Windows®98/98SE/Me/2000 Professional and
Windows®XP)
■Network Scanning on page 4-1
PaperPort®User’s Guide
■Instructions for scanning directly from ScanSoft®PaperPort®
How to find Network setup instructions
Your machine can be connected to a wireless or wired network. You
can find basic setup instructions in Quick Setup Guide. For more
information, or if your access point supports SecureEasySetup™,
please see the Network User’s Guide.