Brother FAX-T78 User manual

FAX-T78
OWNER’S MANUAL

i
Using This Manual
Thank you for purchasing a Brother fax machine (FAX).
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use your machine to its fullest potential by taking a few minutes to read
this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will be able to find
information about a specific feature or function by checking the Index at the back of this manual.
Also, throughout this manual, you’ll see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Additionally, yourmachine hasa Help Key.Press Copy/Help and thenpress Start
to print a list of basic operational steps and functions.
Note or additional information.
The machine would be damaged or would not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.

ii
User-Friendly Programming
We have designed your fax machine with on-screen programming and a Help key. User-friendly
programming helps you take full advantage of all the functions your machine has to offer.
See
“Using This Manual”
.
Because you do all your programming on the LCD, we created step-by-step on-screen prompts to
help you program your machine. All you need to do is follow the prompts as they guide you through
the function menu selections and programming options and settings.
A complete list of the function selections, options, and settings that are available is provided in the
appendix of this manual.
See “Function Selection Table”on page 66 .
Function Mode
You can access the Function Mode by pressing Menu/Set .
When you enter the Function Mode, your machine displays a list of main menu options from which
you can choose. These options appear one after the other on the display. Select an option by pressing
Menu/Set when the option appears on the LCD.
You can “scroll”more quickly through options by rotating . When the screen displays your
selection, press
Menu/Set .
When you finish a function, the screen displays
ACCEPTED .
If you want to exit the Function Mode, press Stop .

iii
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than which it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.

iv
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents................................................................................iv
PREPARATION AND SIMPLE USE
Chapter 1 Preparation and Simple Use Guide
Simple steps to prepare and use the machine.......................................1
Control Panel Overview.......................................................................7
BASIC USE
Chapter 2 Setup
Custom Settings.................................................................................13
Chapter 3 Sending a Fax
Dialling a Number..............................................................................18
Scanning Adjustment.........................................................................18
Advanced Sending Operations...........................................................19
Chapter 4 Receiving a Fax
Answer Mode Settings.......................................................................22
Receiving a Fax..................................................................................24
Chapter 5 Making Copies
Copy Functions..................................................................................27
Chapter 6 Telephone
Making a Call.....................................................................................29
Answering a Call................................................................................30
Operation from an External or Extension Telephone........................30
Telephone Services (For UK Only)...................................................32
Chapter 7 Setup Index for Easy Dialling
Chapter 8 Printing Reports
Types of Reports................................................................................37
Setting Reports...................................................................................37
Transmission Report..........................................................................37

v
ADVANCED USE
Chapter 9 Polling
Polling Receive..................................................................................39
Polled Transmit .................................................................................41
Cancelling a Scheduled Job...............................................................42
Chapter 10 Message Manager
Message Manager Mode....................................................................43
Fax Forwarding/Paging.....................................................................48
Remote Retrieval...............................................................................49
MAINTENANCE
Chapter 11 Troubleshooting and Maintenance
Clearing Jams ....................................................................................53
Error Messages..................................................................................55
Difficulty with Operation..................................................................57
Changing the Ribbon.........................................................................59
Regular Maintenance.........................................................................62
Chapter 12 Important Information
Important Safety Instructions............................................................64
APPENDIX
Chapter 13 Specifications
Function Selection Table...................................................................66
Entering Text.....................................................................................69
About Fax Machines..........................................................................70
Specifications.....................................................................................71
Glossary.............................................................................................72
Index..................................................................................................75
Accesssory List..................................................................................78

1
Chapter 1
1 Preparation and Simple Use Guide
Simple steps to prepare and use the machine
Follow these simple steps below to prepare and use the machine.
However, before you perform these steps, refer to the Important Safety Instructions on page
64
, Advice for Preparation and Simple Use Guide on page 5 .
If you need further information, refer to BASIC USE or ADVANCED USE.
11Make sure you have the items shown below
12 Attach the paper wire extension and paper tray
Telephone
Line Cord
Telephone
Handset
Handset
Curled Cord Owner’s
Manual
Paper
Wire Extension
PaperTray
1
Paper Wire
Extension
2
Paper Tray

Preparation and Simple Use Guide
2
PREPARATION
AND SIMPLE USE
13Remove Ribbon Protection Sheet
Open the cover by lifting the lever on
the right side of the cover.
Remove the ribbon protection sheet.
Removetheprintcartridgeandobserve
how the ribbon is wound on the print
cartridge frame. Always have a stock
of refill ribbons for when your ribbon
runs out.
Reinstall the print cartridge.
Close the cover.
14Load paper
Place up to 30 sheets of paper in the paper tray.
Fan the paper well.
Acceptable Paper
Size : A4
Weight : 64 g/m
2
–90 g/m
2
Thickness : 0.08-0.10 mm
1
Cover
Lever
2
3
4
5
1
Tap the stack of
paper so the
edges are even.

3
Chapter 1
15Connect the handset, power cord and telephone line cord
16 Set date and time
Press Menu/Set , 1 , 2 .
Enter the last two digits of the year, and press
Menu/Set . For example, “02”represents
the year 2002 in the machine.
Enter two digits for the month and press
Menu/Set .
Enter two digits for the day and press
Menu/Set .
Enter the time in 24 hour format and press
Menu/Set .
Press
Stop to exit. ( See “Setting the Date and Time”on page 13 .)
17Set station ID
Press Menu/Set, 1, 3.
Enter your fax number (up to 20 digits) and press Menu/Set.
Enter your name (up to 20 characters)
using the dial pad and the chart.
Rotate to enter a space.
Press Menu/Set.
Press Stop. (See “Setting the Station ID”on page 13.)
Telephone Line Cord
(Example for U.K.)
Handset Curled Cord
1
2
ENTER YEAR:XX
ENTER & SET
3
ENTER MONTH:XX
ENTER & SET
4
ENTER DAY:XX
ENTER & SET
5
ENTER TIME:XX:XX
ENTER & SET
6
1
2
FAX:
ENTER & SET
3
4
5
Press Key
2
3
4
5
6
7
8
9
once
A
D
G
J
M
P
T
W
twice
B
E
H
K
N
Q
U
X
three times
C
F
I
L
O
R
V
Y
four times
2
3
4
5
6
S
8
Z
five times
A
D
G
J
M
7
T
9
NAME:
ENTER & SET

Preparation and Simple Use Guide 4
PREPARATION
AND SIMPLE USE
18 Using the telephone
Pick up the handset.
When you hear a dial tone, dial the number, using the dial pad.
To hang up, replace the handset on its cradle.
19 Sending a fax automatically
IMPORTANT : Do not pick up the handset.
Insert the document face down in the document feeder.
Enter the fax number you want to call.
Press Start.
110 Receiving a fax and a voice call
Press Mode to select how to receive calls.
The machine automatically answers every call as a fax call. You cannot receive a voice call,
but you can dial out and make a voice call when the machine is idle.
The machine automatically answers every call. If the call is a fax, it prints the fax. If the call
is not a fax, it signals you to pick up the handset.
You must answer all calls yourself.
If you hear fax tones, wait until the fax takes over the call and displays RECEIVE. Then
replace the handset.
Press to select Message Manager mode.
The machine provides you with a built-in digital Message Manager for fax and voice. See
“Setting Up Message Manager”on page 43.
111 Making a Single Copy
Place document face down in the feeder.
Press Copy/Help.
Press Copy/Help. See Chapter 5 for Multiple Copies, Reduce/Enlarge and Sort/Stack.
Your machinecannotscananything closerthan 4mmfrom theedgeofthe paper.Settheresolution
to S.FINE or PHOTO.
Do NOT pull the paper while copying is in progress. To cancel, press Stop.
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FAX ONLY
FAX/TEL
MANUAL
TAD:MSG MGR
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