Brother RuggedJet RJ-4040 User manual

NETWORK
USER’S GUIDE
Multi-Protocol On-board Ethernet Print Server and Wireless
Ethernet Print Server
This Network User's Guide provides useful information of
network settings using your Brother printer. You can also find
supported protocol information and detailed troubleshooting tips.
To download the latest manual, please visit the Brother Solutions
Center at (http://solutions.brother.com/). You can also download
the latest drivers and utilities for your printer, read FAQs and
troubleshooting tips or learn about special printing solutions from
the Brother Solutions Center.
Version B
ENG

i
Applicable models
This User’s Guide applies to the following models.
RJ-4040
Definitions of notes
We use the following icons throughout this User’s Guide:
Compilation and publication notice
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the
latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained
herein and shall not be responsible for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other errors relating to the publication.
©2012 Brother Industries, Ltd. All rights reserved.
IMPORTANT NOTE
This product is approved for use in the country of purchase only. Do not use this product outside the
country of purchase as it may violate the wireless telecommunication and power regulations of that
country.
Windows®XP in this document represents Windows®XP Professional, and Windows®XP Home Edition.
In addition, Windows®XP in this document does not represent Windows®XP x64 Edition.
Windows Vista®in this document represents all editions of Windows Vista®.
Windows®7 in this document represents all editions of Windows®7.
Windows Server®2003 in this document does not represent Windows Server®2003 x64 Edition.
Windows Server®2008 in this document represents Windows Server®2008 and Windows Server®2008
R2.
Not all models are available in all countries.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not
avoided, may result in damage to property or loss of product functionality.
Note Notes tell you how you should respond to a situation that may arise or give
tips about how the operation works with other features.

ii
Table of Contents
1 Introduction 1
Network features........................................................................................................................................1
2 Changing your printer’s network settings 2
Changing your printer’s network settings (IP address, Subnet mask and Gateway).................................2
Using the BRAdmin Light utility ...........................................................................................................2
Other Management Utilities .......................................................................................................................4
BRAdmin Professional utility (Windows®) ...........................................................................................4
3 Configuring your printer for a wireless network 5
Overview....................................................................................................................................................5
Confirm your network environment............................................................................................................6
Connected to a computer with a WLAN access point/router in the network (Infrastructure mode) .....6
Connected to a wireless capable computer without a WLAN access point/router in the network
(Ad-hoc mode).................................................................................................................................7
Wireless configuration temporarily using a USB cable (Recommended) ..................................................8
One-push configuration using Wi-Fi Protected Setup................................................................................9
4 Printing the Printer Set-up Information 10
Printing the Printer Set-up Information ....................................................................................................10
5 Web Based Management 11
Overview..................................................................................................................................................11
Configuring the printer settings using Web Based Management (web browser).....................................12
6 Troubleshooting 13
Overview..................................................................................................................................................13
A Appendix A 17
Supported protocols and security features ..............................................................................................17

iii
B Appendix B 18
Types of network connections and protocols...........................................................................................18
Types of network connections ...........................................................................................................18
Protocols............................................................................................................................................20
Configuring your printer for a network .....................................................................................................22
IP addresses, subnet masks and gateways ......................................................................................22
Wireless network terms and concepts .....................................................................................................24
Specifying your network ....................................................................................................................24
Security terms....................................................................................................................................24
Other ways to set the IP address (for advanced users and administrators) ............................................26
Using DHCP to configure the IP address ..........................................................................................26
Using RARP to configure the IP address ..........................................................................................26
Using BOOTP to configure the IP address........................................................................................27
Using APIPA to configure the IP address..........................................................................................27
Using ARP to configure the IP address .............................................................................................28

1
1
1
Network features 1
Your Brother printer can be shared on an IEEE 802.11b/g/n wireless Ethernet network using the internal
network print server. The print server supports various functions and methods of connection depending on
the operating system you are running on a network supporting TCP/IP. The following chart shows what
network features and connections are supported by each operating system.
1BRAdmin Professional is available as a download from http://solutions.brother.com/.
Introduction 1
Operating Systems Windows®XP
Windows Vista®
Windows®7
Windows Server®2003/2008
BRAdmin Light
See page 2.
rr
BRAdmin Professional 1
See page 4.
rr
Status Monitor rr
Driver Deployment Wizard rr
Network Setting Tool rr

2
2
2
Changing your printer’s network settings
(IP address, Subnet mask and Gateway) 2
Using the BRAdmin Light utility 2
The BRAdmin Light utility is designed for initial setup of Brother network connected devices. It also can
search for Brother products in a TCP/IP environment, view the status and configure basic network settings,
such as IP address.
Installing BRAdmin Light 2
aPlease make sure that your printer is on.
bTurn on your computer. Close any running applications before configuration.
cInsert the supplied CD-ROM into your CD-ROM drive. The opening screen will appear automatically. If
the model name screen appears, choose your printer. If the language screen appears, choose your
language.
dThe CD-ROM main menu will appear. Click Utility Installation.
eClick BRAdmin Light and follow the on-screen instructions.
Note
• You can download the latest Brother BRAdmin Light utility version from http://solutions.brother.com/. This
utility is only available for Windows®users.
• If you require more advanced printer management, use the latest Brother BRAdmin Professional utility that
is available as a download from http://solutions.brother.com/. This utility is only available for Windows®
users.
• If you are using firewall, anti-spyware, or antivirus software, temporarily disable them. Once you are sure
that you can print, enable them again.
• The node name appears in the current BRAdmin Light window. The default node name of the print server
in the printer is “BRNxxxxxxxxxxxx” or “BRWxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is based on your printer’s
MAC Address / Ethernet Address.)
• The default password for Brother print servers is access.
Setting the IP address, Subnet Mask and Gateway using BRAdmin Light 2
aStart the BRAdmin Light utility.
Click Start / All Programs / Brother / BRAdmin Light / BRAdmin Light.
bBRAdmin Light will search for new devices automatically.
Changing your printer’s network settings 2

Changing your printer’s network settings
3
2
cDouble-click the unconfigured device.
Note
• If you don’t use a DHCP/BOOTP/RARP server, the device will appear as Unconfigured in the BRAdmin
Light utility screen.
• You can find the node name and MAC Address by printing the Printer Settings. (See Printing the Printer
Set-up Information uu page 10.)
dChoose STATIC from Boot Method. Enter the IP Address, Subnet Mask and Gateway (if needed) for
your print server.
eClick OK.
fWith the correctly programmed IP address, you will see the Brother print server in the device list.

Changing your printer’s network settings
4
2
Other Management Utilities 2
Your Brother printer can be used with the following management utilities in addition to the BRAdmin Light
utility. You can change your network settings using these utilities.
BRAdmin Professional utility (Windows®)2
BRAdmin Professional is a utility for a more advanced management of network connected Brother devices.
This utility can search for Brother products on your network and view the device status from an easy to read
Explorer style window that changes color identifying the status of each device. You can configure network
and device settings along with the ability to update device firmware from a Windows®computer on your LAN.
BRAdmin Professional can also log activity of Brother devices on your network and export the log data in an
HTML, CSV, TXT or SQL format.
For more information and downloading, visit us at http://solutions.brother.com/.
Note
• Please use the latest version of the BRAdmin Professional utility that is available as a download from
http://solutions.brother.com/. This utility is only available for Windows®users.
• If you are using firewall, anti-spyware, or antivirus software, temporarily disable them. Once you are sure
that you can print, enable them again.
• The node name appears in the current BRAdmin Professional window. The default node name is
“BRNxxxxxxxxxxxx” or “BRWxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is based on your printer’s MAC Address /
Ethernet Address.)

5
3
3
Overview 3
To connect your printer to your wireless network, see the installation procedure in the User’s Guide.
Configuration using the CD-ROM installer and a USB cable is the recommended method for users. By using
this method, you can easily connect your printer to your wireless network.
For additional wireless configuration methods please read this chapter for more details on how to configure
the wireless network settings. For information on TCP/IP settings, see Changing your printer’s network
settings (IP address, Subnet mask and Gateway) uu page 2.
Note
• To achieve optimum results with normal every day document printing, use the Brother printer as close to
the WLAN access point/router as possible with minimal obstructions. Large objects and walls between the
two devices as well as interference from other electronic devices can affect the data transfer speed of your
documents.
Due to these factors, wireless may not be the best method of connection for all types of documents and
applications. You can use USB for the fastest throughput speed.
• Before configuring wireless settings, you will need to know your SSID and Network Key.
Configuring your printer for a wireless
network 3

Configuring your printer for a wireless network
6
3
Confirm your network environment 3
Connected to a computer with a WLAN access point/router in the network
(Infrastructure mode) 3
1 WLAN access point/router 1
1If your computer supports Intel®My WiFi Technology (Intel®MWT), you can use your computer as a Wi-Fi Protected Setup supported access
point.
2 Wireless network printer (your printer)
3 Wireless capable computer connected to the WLAN access point/router
4 Wired computer (which is not wireless capable) connected to the WLAN access point/router with
an Ethernet cable
5 Smartphone
Install method 3
The following instructions will offer the methods for installing your Brother printer in a wireless network
environment. Choose the method you prefer for your environment.
Wireless configuration temporarily using a USB cable (Recommended)
See Wireless configuration temporarily using a USB cable (Recommended) uu page 8.
One-push wireless configuration using WPS
See One-push configuration using Wi-Fi Protected Setup uu page 9.
1
4
3
5
2

Configuring your printer for a wireless network
7
3
Connected to a wireless capable computer without a WLAN access point/router
in the network (Ad-hoc mode) 3
This type of network does not have a central WLAN access point/router. Each wireless client communicates
directly with each other. When the Brother wireless printer (your printer) is part of this network, it receives all
print jobs directly from the computer sending the print data.
1 Wireless network printer (your printer)
2 Wireless capable computer
We cannot guarantee wireless network connection with Windows Server®products in Ad-hoc mode.
1
2

Configuring your printer for a wireless network
8
3
Wireless configuration temporarily using a USB cable
(Recommended) 3
It is recommended that you use a PC wirelessly connected to your network for this method.
You can remotely configure the printer from the computer on the network using a USB cable (A) 1.
1You can configure the wireless settings of the printer using a USB cable temporarily connected to a wired or wireless computer.
See the installation procedure in the User’s Guide.
A

Configuring your printer for a wireless network
9
3
One-push configuration using Wi-Fi Protected Setup 3
You can use WPS to configure your wireless network settings easily if your WLAN access point/router (A)
supports Wi-Fi Protected Setup (PBC 1).
1Push Button Configuration
See the installation procedure in the User’s Guide.
A

10
4
4
Printing the Printer Set-up Information 4
You can use the (Feed) button to print a report that lists the following printer settings:
Program version
Printer usage history
Missing dot test pattern
Utility setting information
List of transferred data
Network setting information
Wi-Fi setting information
Note
• You can use the utility to set in advance which items will be printed.
• The node name appears in the Printer Settings. The default node name is “BRNxxxxxxxxxxxx” or
“BRWxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is based on your printer’s MAC Address / Ethernet Address.)
aMake sure that a roll of 4" (101.6 mm) receipt paper has been loaded and the RD Roll compartment cover
is closed.
bTurn on the printer.
cPress and hold the (Feed) button until the POWER indicator starts blinking in green.
The settings will be printed.
Note
• To print the Printer Settings, we recommend to use 4" (101.6 mm) receipt paper or continuous length label.
• This operation can also be performed using RJ Utility. See the User’s Guide for more details about RJ
Utility.
Printing the Printer Set-up Information 4

11
5
5
Overview 5
You can use a standard web browser to manage a printer on your network using HTTP. When using Web
Based Management, the following are possible:
Display printer status information
Change network settings such as TCP/IP information
Display software version information of the printer and print server
Change network and printer configuration details
Note
We recommend Microsoft®Internet Explorer®7.0/8.0 or Firefox®3.6 for Windows®. Please also make
sure that JavaScript and cookies are always enabled in whichever browser you use.
In order to use Web Based Management, your network must use TCP/IP, and the printer and computer must
have a valid IP address.
Web Based Management 5

Web Based Management
12
5
Configuring the printer settings using Web Based
Management (web browser) 5
A standard web browser can be used to change your print server settings using the HTTP (Hyper Text
Transfer Protocol).
aType http://printer_ip_address/ into your browser. (Where printer_ip_address is the IP
address or the print server name.)
For example:
http://192.168.1.2/ (if the printer’s IP address is 192.168.1.2.).
Note
If you have edited the hosts file on your computer or are using a Domain Name System, you can also enter
the DNS name of the print server. As the print server supports TCP/IP and NetBIOS, you can also enter
the NetBIOS name of the print server. The NetBIOS name can be seen on the printer settings page. The
NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as
“BRNxxxxxxxxxxxx” where “xxxxxxxxxxxx” is the Ethernet address.
bClick Network Configuration.
cEnter a user name and a password. The User Name is admin and the default Password is access.
dClick OK.
eYou can now change the print server settings.

13
6
6
Overview 6
This chapter explains how to resolve typical network problems you may encounter when using your Brother
printer. If, after reading this chapter, you are unable to resolve your problem, please visit the Brother Solutions
Center at: http://solutions.brother.com/.
Troubleshooting 6
Make sure that the following items are configured before reading this chapter.
First check the following:
The power cord is connected properly and the Brother printer is turned on.
The access point (for wireless configurations) is turned on and its link light is blinking.
All protective packaging has been removed from the printer.
The front and back covers are fully closed.
The roll is inserted properly in the Roll compartment.
I cannot complete the wireless network setup configuration.
Question Solution
Are your security settings
(SSID/Network Key) correct?
Reconfirm and choose the correct security settings.
• The manufacturer's name or model no. of the WLAN access point/router may
be used as the default security settings.
• See the instructions supplied with your WLAN access point/router for
information on how to find the security settings.
• Ask the manufacturer of your WLAN access point/router or ask your Internet
provider or network administrator.
Are you using MAC address
filtering?
Confirm that the MAC address of the Brother printer is allowed in the filter. You can
find the MAC address from the Network Setting Tool. See the User’s Guide for more
details about the Network Setting Tool.
Is your WLAN access
point/router in stealth mode?
(not broadcasting the SSID)
You should type the correct SSID name or Network Key by hand.
Check the SSID name or the Network Key in the instructions supplied with your
WLAN access point/router and reconfigure the wireless network setup.
I have checked and tried all of
the above, but still cannot
complete the wireless
configuration. Is there anything
else I can do?
Use the Network Setting Tool.
Is your Brother printer properly
connected to the WLAN access
point/router?
If the Wi-Fi indicator is lit, the network is properly connected. If the Wi-Fi indicator is
blinking, the network is not connected properly, and the wireless network setup must
be reconfigured.

Troubleshooting
14
6
The Brother printer is not found on the network during the RJ-4040 installation.
Question Solution
Are you using security
software?
Confirm your settings in the installer dialog.
Allow access when the alert message of the security software appears during the
RJ-4040 installation.
Is your Brother printer placed
too far from the WLAN access
point/router?
Place your Brother printer within about 3.3 feet (1 meter) from the WLAN access
point/router when you configure the wireless network settings.
Are there any obstructions
(walls or furniture, for example)
between your printer and the
WLAN access point/router?
Move your Brother printer to an obstruction-free area, or closer to the WLAN access
point/router.
Is there a wireless computer,
Bluetooth supported device,
microwave oven or digital
cordless phone near the
Brother printer or the WLAN
access point/router?
Move all devices away from the Brother printer or WLAN access point/router.
The Brother printer cannot print via the wireless network.
The Brother printer is not found on the network even after successful installation.
Question Solution
Are you using security
software?
See I'm using security software. uu page 15.
Is your Brother printer assigned
with an available IP address?
Confirm the IP address and the Subnet Mask.
Verify that both the IP addresses and Subnet Masks of your computer and the
Brother printer are correct and located on the same network.
For more information on how to verify the IP address and the Subnet Mask, ask
the network administrator.
Confirm the IP address and the Subnet Mask using the Network Setting Tool.
Confirm your settings using the Network Setting Tool.
See the User’s Guide for more details about the Network Setting Tool.

Troubleshooting
15
6
Did your previous printing job
fail?
If the failed print job is still in your computer’s print queue, delete it.
Double-click the printer icon in the following folder and then choose
Cancel All Documents in the Printer menu:
(Windows®XP)
Start and Printers and Faxes.
(Windows Vista®)
, Control Panel, Hardware and Sound and then Printers.
(Windows®7)
, Control Panel, Hardware and Sound, Devices and Printers and then
Printers and Faxes.
Are you connecting the Brother
printer to the network
wirelessly?
Print the Printer settings. (For how to print, see Printing the Printer Set-up
Information uu page 10.)
See The Brother printer is not found on the network during the RJ-4040
installation. uu page 14.
I have checked and tried all of
above, however the Brother
printer does not print. Is there
anything else I can do?
Uninstall the RJ-4040 installer and reinstall it.
I'm using security software.
Question Solution
Did you choose to accept the
security alert dialog during the
standard installation or
BRAdmin Light installation or
when using the printing
features?
If you did not choose to accept the security alert dialog, the firewall function of your
security software may be rejecting access. Some security software might block
access without showing a security alert dialog. To allow access, see the instructions
of your security software or ask the manufacturer.
I want to know the necessary
port number for the security
software settings.
The following port numbers are used for Brother network features:
BRAdmin Light iPort number 161 / Protocol UDP
For details on how to open the port, see the instructions of the security software or
ask the manufacturer.
The Brother printer cannot print via the wireless network.
The Brother printer is not found on the network even after successful installation. (continued)
Question Solution

Troubleshooting
16
6
I want to check that my network devices are working properly.
Question Solution
Is your Brother printer, access
point/router or network hub
turned on?
Make sure you have confirmed all instructions in Make sure that the following items
are configured before reading this chapter. uu page 13.
Where can I find the Brother
printer's network settings, such
as IP address?
Print the Printer settings. (For how to print, see Printing the Printer Set-up
Information uu page 10.)
Check the Link Status in the
Network Configuration Report.
Print the Network Configuration Report and check that Wireless Link Status is
showing Link OK.
If the Link Status shows Link DOWN or Failed To Associate, start again from the
Make sure that the following items are configured before reading this chapter.
uu page 13.
Can you ping the Brother printer
from your computer?
Ping the Brother printer from your computer using the IP address or the node name.
Successful iYour Brother printer is working correctly and connected to the same
network as your computer.
Unsuccessful iYour Brother printer is not connected to the same network as
your computer.
Ask the network administrator and use the Network Setting Tool.
Is the Brother printer connected
to the wireless network?
Print the Printer Settings to confirm the state of a wireless connection. (For how to
print, see Printing the Printer Set-up Information uu page 10.)