Casio PV-750 Plus User manual

PC sync for Windows
Version 3.0
User's Guide
E

• MSandMicrosoftareregisteredtrademarksofMicrosoftCorporation.
• WindowsandWindowsNTareregistered trademarks of Microsoft Corporation.
• IBMPC/ATisaregisteredtrademarkofInternationalBusinessMachinesCorporation.
• Othercompany names and product names are registered trademarks of the respec-
tivecompanies.
• Thecontentsof this document are subjecttochange without notice.
• CASIO COMPUTER CO., LTD. assumes no responsibility for any damage or loss
resultingfromtheuseofthis manual.
• CASIOCOMPUTERCO.,LTD.assumesnoresponsibilityforanylossorclaimsbythird
parties which may arise through the use of PC sync for Windows.
Copyright Notice
Copyright©1997-2000CASIOCOMPUTERCO.,LTD.AllRightsReserved.
Nopart of this publicationmay be reproduced, transmitted, transcribed, stored in a
retrievalsystem,ortranslated intoanyhumanorcomputer language,inanyformor by
anymeans, withouttheexpress writtenpermissionof CASIOCOMPUTERCO.,LTD.
Copyright© 1997-2000 YellowComputing Computersysteme GmbH, Germany All
RightsReserved.
Please note that the program and this manual are under copyright. No part of this
programor manual may be reproduced, changed, translated into otherlanguagesor
storedin a retrieval systemin any form or by any means without prior consent from
YellowComputing.
CD-ROM Precautions
• Nevertrytoplay theCD-ROMusing anaudioCDplayer.Doing socancausedamageto
yourhearingor your speakers if thevolumesetting is too high.
• StoretheCD-ROMinanareathatisnotexposedtodirect sunlight, or extreme heat or
cold.
• Take care that the surface of the CD-ROM is not scratched or soiled by fingerprints,
dust,or dirt.
• Neverturn off CD-ROMdrivepoweror remove theCD-ROMfromthe drive whileadisc
readoperationis in progress.
Important!
• Keep this User's Guide in a safe place for future reference.
Notethatthe term"Digital Diary" or"BN/PVUnit" inthis User'sGuideisusedtoindicatethe
CASIO Digital Diaries of the type "BUSINESS NAVIGATOR", "Pocket Viewer" and
"CASSIOPEIA".Thesections3.6and3.7 of this User's Guide refertootherCASIODigital
Diaries.

User's Guide
Personal Computer Link
PC sync for Windows
fromVersion3.0

Contents
Contents 4
1. General Comments 5
1.1 Introduction 5
1.2 NoteontheDocumentation 6
1.3 Listof Symbols 6
1.4 MinimumSystemRequirements 6
2. Connecting a CASIO BN/PV Unit to a PC 7
3. Working with PC sync 13
3.1 InstallingPC sync on YourPC 13
3.2 FirstSteps 13
3.2.1 RunningtheProgram 13
3.2.2 ReceivingDatafroma CASIOBN/PVUnit 16
3.2.3 SavingData 17
3.2.4 LoadingData 17
3.2.5 EnteringNew Records into the Personal Contacts 18
3.2.6 EnteringNew Scheduler Items 20
3.2.7 FindingRecords 20
3.2.8 DeletingCertain Records 21
3.2.9 SendingDatatoaCASIOBN/PV Unit 21
3.2.10 UsingthePassword 21
3.2.11 DataImportandExport 22
3.2.12 QuittingtheProgram 23
3.3 DataSynchronization 23
3.3.1 SynchronizationSetup 24
3.3.2 SynchronizewithCasio 25
3.4 QuickData Copy 26
3.4.1 QuickData Copyinthe main program 26
3.4.2 QuickData Copy as astand-aloneapplication 28
3.4.3 QuickData Copy via a taskbar icon 29
3.5 Completebackup and retrieval of data 30
3.6 ReceivingDatafromotherCASIODigitalDiaries 30
3.7 Loadingdata from CASIO FA-127orFA-128 31
4. How to Use On-line Help 32
4.1 TheTopicOverview 32
4.2 Howto Find Certain Help Topics 33
4.3 Printinga HelpTopic 33
4.4 Quittingthe HelpSystem 33
Appendix A – Keyboard Assignment 34
Appendix B – The Toolbars 37
Appendix C – Setting-Up the Various Digital Diaries 39
Important Notes 40

Chapter 1 – General Comments
1.1 Introduction
Congratulationson havingpurchasedPCsync forWindows–a powerful programpackage
thatlinksyourCASIO Digital Diary to a personal computer andopensupa whole world of
opportunities.ThePCsyncworksfromMicrosoftWindows95upwards,makingyourdata
managementextremelyeasy.ThefunctionsoftheCASIODigitalDiarieshavebeenintegrated
tosuit standard Windows conventions, so thatit'lltakeyouverylittle time to get used tothe
program. The simple selection of database areas through index bars, as well as clearly
structured3Ddialogs,toolbars with self-explanatory icons and context-sensitive Help will
enableyoutofeelathomewiththeprograminnotime at all.
Thesynchronization capacity of the newCASIO Digital Diaries opens upcompletely new
opportunitiesforthe recording of data. Itisirrelevant on which machine youhaveentered
your data, as you now have a perfectly trouble-free option of merging data between a
CASIODigitalDiaryand aPCany timeyoulike.
The program also gives you extensive editing and processing facilities, so that you can
easily transfer data to and from other Windows applications. The innovative index bar
allowsyou to selectdatabaseareasmuch faster andmoreconvenientlythan with theusual
menus.Toincreasetheclarity oftheindex bar(areatabs), allAppointmentareashave been
summarizedin a furtherindex which isonly shown whenneeded.
Here is a simple example of how you can use PC sync in the day-to-day running of your
office:duringthedayyoumaybe outcollectinginformationonyourCASIODigital Diary,new
customers'addresses, forexample.Meanwhileyour secretaryplansyourappointments on
the PC. When you get back to the office in the evening, all you need to do is to start
synchronization.All the newaddresses from yourCASIO Digital Diaryare transferred to
thePC and the new appointments are added to the Schedulearea in your CASIO Digital
Diary. PCsyncisthe missinglinkbetweena centralcomputeranda CASIO DigitalDiary, so
thatbothsystemsbenefit from an extension of their opportunities.
Yourconnection kit shouldcontainthe followingitems.Checkto makesurethateach itemis
present:
• OneCD
• Onecradle or one cable (forPV-200e)
Note:
InthisUser'sGuidetheword"cradle"isusedbothforthe "Mini Cradle" of the BN Unit
andforthe "cradle" of the PVUnit.
GeneralComments 5

1.2 Note on the Documentation
Thedocumentationcomesintwoparts-thisUser'sGuideandthe on-line help system.
The User's Guide gives you all the basics required for working with PC sync. However,
your main source of information will be the on-line help system. Any context-oriented
questionsthat come up while you're working with PC sync canbe answered at the press
of a button. You will find a detailed description of the Help System in Chapter 4, "How to Use
On-lineHelp".
The Digital Diaries have several Appointment areas summarized in the area tab called
"Scheduler".Whenevertheareaiscalled"Scheduler",itisfurthersubdividedinto "To-do",
"Reminder", "Schedule" and the "Month", "Week" and "Day" view. These sub-areas are
accessiblethroughthe vertical area tabs attheright side.
1.3 List of Symbols
Ourdocumentation contains the following symbols:
[ ] Buttonin PC sync.
< > KeyorcombinationofkeysonyourPC,e.g.<AltD><N>means:press<Alt>and
<D>simultaneously,followed by<N>.
Akeyonyour CASIODigitalDiary,e.g. "MEMO".
" " Afile name on disk (i.e.hard disk or floppy).
' ' Aselectable menuitemonyour PC.
1.4 Minimum System Requirements
Torun PCsync you will need thefollowing system configuration:
• PCwithPentium75orhigher CPUfor Windows98,95orNTWorkstation4.0, orPCwith
a133MHzorhigherforWindows2000Professional.16MBofRAMfor Windows 98 or
Windows95,32MBof RAM for Windows NT Workstation 4.0, or64MBofRAM for
Windows2000Professional.
• MicrosoftWindows2000 Professional, Windows 98, 95 or WindowsNTWorkstation
4.0(ServicePack 3 or later).
• CD-ROMdrive for software installation.
GeneralComments 6

Chapter 2 – Connecting a CASIO BN/PV Unit to a PC
Tofind out how to operate the Pocket Viewer(PV),consulttheUser'sGuide for the Pocket
Viewer.
Important!
Besure to turn offthepowerofboth your BN/PV Unit andcomputerbeforeconnecting
them.Failure to do so can result in damage tothe BN/PV Unit, yourcomputer,or the
cradle(cable).
To connect the cradle to your computer
1. Plugtheconnectorat theend ofthecradle'scable/cable(PV200e)intoyourcomputer's
serialport (RS-232C).
• TheserialportisnormallylabeledCOM1,COM2,COM3,orCOM4.
• Iftheserialportonyourcomputerdoesnotmatchthecradle's / cable's connector, you
needtopurchasean adaptor.Seethedocumentationthat comeswithyour computerfor
details.
Connectinga CASIOBN/PVUnit toaPC 7

Connectinga CASIOBN/PVUnit toaPC 8
PV-100, PV-200, PV-200A, PV-250X, PV-400A, PV-450X, PV-750, PV-750Plus
Toinsert thePV Unitintocradle
1. Make sure the PV Unit isoff.
2. PlacethePV Unitonto the cradle.
3. Gentlybut firmly press thePV Unit into the cradle,as far asit will go.
ToremovethePV Unitfrom cradle
1. Make sure the PV Unit isoff.
2. PresstheRelease buttonandkeep it downwhilecarefullypulling the PV Unitoutofthe
cradle.

PV-200e
Toconnect the PV Unit to the cable
1. Turn off PV Unit power.
2. Insert the cable into the cable connector at the bottom of the PV Unit as shown bellow.
Todisconnect the cable from the PV Unit
1. Turn off PV Unit power.
2. Whilepressingthereleasebuttons oneithersideof thecableplug disconnectthecable.
Connectinga CASIOBN/PVUnit toaPC 9

PV-400Plus, PV-S250, PV-S450
Toconnect the PVUnittothecradle
1. Turn off PV Unit power.
2. PlacethePV Unit ontothecradle.
3. Gently but firmly press down onthe PV Unit to ensure thatit is inserted into the cradle
as far as it will go.
Todetach the PV Unit from the cradle
1. Turn off PV Unit power.
2. Angle the PV Unit forwardas shown in theillustration and then lift it straight up.
Connectinga CASIOBN/PVUnit toaPC 10

BN-10,BN-10A,BN-20,BN-20A, BN-40A
Toconnect the cradle totheCASIOBN Unit
1. Make sure that the powerof both the BN Unitand your computer is turnedoff.
2. Open the cradle port coveron the left side ofthe BN Unit as shownin the illustration.
3. With the side markedCASIO facing up (so you can see it), plug thecradle connector
straightinto the BNUnitport.
Important!
Makesure you insert the connector as far as itwill go, until youhear it snap securely
intoplace.
Donot apply undue force! Doing so can damage thecradleconnectororBNUnitport.
Connectinga CASIOBN/PVUnit toaPC 11
Open

Todisconnect the cradle fromtheCASIOBN Unit
1. Make sure that the powerof both the BN Unitand your computer is turnedoff.
2. While squeezingthebuttonsonbothsidesoftheconnector, pull it straight out from the
cradleporttoremoveit.
3. Close theBNUnit'sportcover.
Connecting the conventional models to PC
Pleaserefer toChapter3.6 "Receiving Datafromother CASIODigitalDiaries"if youwantto
connectCASIO DigitalDiariesother than theBN/PVUnits toPCsync.
Connectinga CASIOBN/PVUnit toaPC 12
Squeeze here

Chapter 3 – Working with PC sync
3.1 Installing PC sync on Your PC
RunWindowsand insert the CD intotheCD-ROM drive. Go to theStart menuand select
Run. Enter "d:\setup"into the dialog window that is presented and click [OK].
Ifyour CD-ROM drive has a differentletter,enterthisletterinsteadof"d:".If the installation
program is not on a CD-ROM, but on some other data medium, enter the complete path
required for runningthe installation program (e.g. "c:\download\setup").
Followthe screen prompts presented by the installation program.
3.2 First Steps
This chapter gives you a number of examples, to illustrate the use of the program. Each
exampleis based ontheprecedingone and caneasilybefollowed on yourcomputer. If you
requirefurtherdetails about each function, use the context-sensitiveon-linehelp system.
Anintroductionto this system can be found inChapter4.
Note:
Astheexamplesinvolvedatatransmission,wesuggestthatyouconnectthe cable to
the two units before running the program, following the instructions given in Chapter 2.
3.2.1 Running the Program
Oncethe program has been correctlyinstalled, you can run itwith the mouse in theusual
way. Open the group called "PC sync for Windows"in Program Manager, and double click
onthe program of the same name.
Workingwith PC sync 13

Afterstart-up, press the [Schedule] buttonat the right side:
ListWindows ViewWindows
The title bar, next to the programname, contains the filename under which your current
datahas been saved to disk. The menu bar underneaththe titlebar allows you tocall up
allthe functions of the program. The name and contentof the third menudepends on the
currentdatabasearea. We shall refer toitas the "area-specific menu".
A number of options from the menu bar are repeated on the toolbar, in the form of icons.
Theseare the most frequent functions,and the purpose of thetoolbar is to give youmore
convenientaccessto them. Appendix B of this User'sGuidecontains a complete list of all
toolbariconsand their functions.
The display window showsthedata currently in the memory of your PC.Itisdivided into
two sections - the List Window and the View Window. The Appointment area also has a
calendar display which will be explained at a later stage. In the List Window, several
records (i.e. entries) are presented below one another, one per line, whereas the View
Window displays the selected record. The ratio between the List Window and the View
Windowcan be changed with the verticaldevidingline between them. To change the size
of the two windows, simply move the line to the left or right with the mouse.
To change any other settings of the two windows, such as column width, font and font
size,gotothearea-specificmenu:'ListWindowLayout…'and'ViewWindow Layout…' or
'Options':'ListWindowFont…' and 'View Window Font…'.
If you press one of the alphanumeric keys in the main window, the selection automati-
cally goes to the first record that starts with the relevant character.
To edit a record, double-click on it. The Editor is opened, where you can now make any
changesthatarerequired.
Workingwith PC sync 14
MenuBar
Toolbar
AreaTabs
TitleBar
StatusBar

Thetopedgeand–underScheduler–theright-handedgeofthedisplaywindowcontains
the area tabs to determine which database area you are in at the moment. To display a
differentarea,simplyclick on the relevant tab.
Ifyou have largeamountsofdata, you canscrollupand down inthedatabasearea with the
slider.Eitherclickon the relevantscrollarrowor place thescrollboxin the desiredposition.
The status bar containsa briefnoteon the current screen situation as wellastwo figures
indicatingthe number of recordsin the current database area and the number of marked
records in this area. The status bar also shows information, depending on the selected
CASIODigitalDiarymodel.
The function bar, area tabs and status bar can be shown or hidden via the 'Options'
menu. If, say, you want to display as many records as possible, you may find it useful to
hidesomeof the bars.
The Calendar
Thestructureofthe PCsyncCalendar issimilartothatof theCASIODigital Diary.Whenyou
changeovertotheScheduleror Schedule area, the Calendar always displays the current
month. The current date is framed, the selected date has a coloured background, and
marked dates areshownin bold characters. Calendar markings can be set or deleted for
entire months with the two functions 'Mark Days…' / 'Unmark Days…' in the 'Schedule/
Scheduler'menu.Tomarkorunmarkasingledate, holddown <Shift>andselecttherelevant
datewith the mouse.Alternatively,you can togglecalendarmarkingswiththe <Spacebar>.
To mark whole lines or columns of the current month, hold down <Shift> and click on the
relevantcalendar week orweekday.
Datesthat haveanentry intheSchedule, aremarkedwithadot inthe Calendar.A dotatthe
topmeans an a.m. appointment, anda dot at the bottoma p.m. appointment. To maintain
clarity,nomarkingsaregivenfordayswithReminderandTo-Doitems.
The left margin of the Calendar gives you the calendar week. The three figures at the
bottom edge of the Calendar tell you the number of days that have elapsed since the
beginningoftheyear, the number of days that are still left this year,and the calendar week
ofthe selected date (with a coloured background).
TheCalendar goes from 1January1901to31 December 2099. The selectionmarkingcan
bemoved with the arrow keys or set with themouse. The selection ofa month can be set
withthescroll bar on the right edgeofthe Calendar. Toscrollback and forth a month ata
time,click on the up/downarrows of the scroll bar.To browse whole years, click between
thearrows and the slider. You can also positionthe slider directly with the mouse.
Toaccess a date through manual entry, selectthefunction'Scheduler':'GotoDate…' and
enterthedate.
A double click on a given date in the Calendar has the effect of creating a new entry for
thatdate.TheEditorisopened, and you can enter your data.
Workingwith PC sync 15

3.2.2 Receiving Data from a CASIO BN/PV Unit
Inthis example we wantto transmit the entire content of your BN/PV Unit to yourPC and
then save it to disk. If you have not done so yet, link up the two units with the cradle, as
describedin Chapter 2.
Setting the CASIO Digital Diary Model
Thissettingtells the program which model you areusing,so that it adjusts itself exactlyto
thespecific qualities ofyourDigitalDiary.The details include,forinstance,the names ofthe
availabledatabaseareas,theEditorwidth,etc.
Call upthe function entitled 'DefaultDigital Diary…'in the 'Options' menu. A dialog box is
presented,promptingyouto select the relevant BN/PV Unit. Choose [OK] to confirm your
selection.
The Transmission Setup
Onceyou have selected theDigitalDiarymodel,you need to specify therelevanttransmis-
sionsetup.Select'TransmissionSetup…'fromthe 'Casio'menu.Adialogboxispresented,
promptingyou to specify the[Serial Port] to which the cable is connected. Choose [OK]
to confirm your settings. You are now ready for transmission.
Saving Your Settings
Bothsettings–theDigitalDiary modeland thetransmissionsetup–usuallyhaveto bemade
only once, after installing the program. Later, when you leave the program in the normal
way, thevalues are automatically saved and will be available forall future occasions.
Data Transmission
Preparations for transmission are now concluded. From the 'Casio' menu choose
'Receive From Casio…'
Aswe want totransmitalltheavailable database areas,clickonthe[All] button in theright-
hand section of the dialog box. Under "Scope" select [All Items], and under "Mode"
[Append].
Workingwith PC sync 16

Tostart transmission, select[OK] on yourPC, followed bythe Startbutton on the cradle. If
youare using aPV-200e unit, tapthe PC syncicon in thelower left cornerof its screen.
During reception a status box is displayed, telling you how far transmission has pro-
gressed.Tostop transmission onthe PC, choose [Abort].
After the BN/PV Unit has succesfully ended transmitting data, the data is displayed in
PC sync.
3.2.3 Saving Data
Tosave data to disk immediately aftertransmission, without further editing,choose 'File':
'Save'.A file selector box is presented, promptingyou to enter the desired file name and
path under which you want to save your data to disk (e.g. c:\data\private.twf).
Unlessotherwise specified, PC syncautomatically adds the extension ".twf". We recom-
mendthat you do not enter an extension, unless you specificallywant to use some other
extension. PC sync will respect your decision, though we do suggest that you only use
".twf".
Assoonasyou have specified a file name and path,choose[OK] to start saving to disk.If
thefile namealreadyexists,a queryispresented,asking you whetheryouwish to overwrite
theexistingfile.
Note:
Ifthemodeyousaveto afile hasmorethan16.000entries,youmay notbeabletoopen
thefile.
3.2.4 Loading Data
Inthis section we wantto comment briefly on the reading of files that have beensaved to
disk.
Loading TWF files
Toload a file, choose 'File':'Open…'.The same file selector box is presented thatis also
usedfor saving data. It contains a list of all thefiles with the extension "twf" in the current
directory.Ifyou want to display file names with other extensions,specifytherelevantmask
directlyunder "File name" or selectone of the predefined masksvia "List files of type".
Next,set the pathand name ofthe desired fileand choose [OK]. The relevant file is now
readinanddisplayedinthedisplaywindowofthedatabaseareathatwasactivewhenthe
file was last saved.
Loading Data from Other Link Programs
If you own another link program that does not allow you to load data directly, then the
simplest way of reading its data is to transmit it from the other link program back to the
CASIODigitalDiaryandthentoPCsync.
Workingwith PC sync 17

3.2.5 Entering New Records into the Personal Contacts
Note:
The CASIO PV Units have several contact areas summarized in the area tab called
"Contacts". Thesub-areas are accessiblethrough the verticalarea tabs atthe right
side. Mail and SMS (Short Message Service) can only be sent or received. Display,
editingand deletion notsupported.
Inthis example we are going to create/edit Personal Contacts data with the Editor.You will
alsolearnaconvenient way of marking, copying and moving data.
To start with, choose 'File': 'New', and select the proper Digital Diary to open a new file
window. Next, use the area tabs or choose 'View': 'Personal Contacts' to display the
Personal Contacts. To enter a new record, either choose 'Edit': 'New Item…': 'Personal
Contacts' orpress <Ins>. The Editor Window is now opened.
Likethe main window,theEditorhasatitlebar, menu bar,toolbar, input window and status
bar. The title bar shows the name of the current database area, the menu bar contains
specific Editor functions, and the toolbar is tailored to suit the Editor. You will find a
descriptionofthe various icons and theirfunctionsin Appendix B of thismanual.
The input window is structured like the one on the Digital Diary, with the fields Name,
Phone(H),Fax(H),Mobile,Address(H),E-mail,EmployerforBNUnit/CompanyforPVUnit,
Phone(B), Fax (B),Position,Department,Address (B) andNote.Tomove aroundfromone
field to another, press <Tab> or <Shift Tab>. You can enter any character that is also
permittedbytheCASIODigitalDiary.Theinsertionpointcanbemoved freelyaround thetext
field. To mark a text with the cursor keys or mouse, press <Shift> at the same time. The
highlightedblock of text can then be cut or copiedto the Clipboard. Note,however, that a
marked block of text cannot extend from one field to another. You can only mark strings
withina given field.
The status bar displays brief information on the current screen situation as well as two
figures, telling you how many characters have been entered into the current record and
howmany are still available for further input.
Forthe sake of ourexample, fill in the different fields with data.
Workingwith PC sync 18

Workingwith PC sync 19
To save the current record and immediately create a new one, select 'Item': 'New' in the
Editor. If the Editor menu item entitled 'Options': 'Query Before Saving' is selected (i.e.
ticked), you are given a query before the record is saved. Otherwise a new record is
createdwithout asking for confirmation.Again,fillthisrecord with data. This time,however,
concludewith 'Item':'Exit Editor'. Therecordisthensaved (possibly afteraquery)andthe
EditorWindow is closed.Thetwonew records arelistedunderneathone another intheList
Window.
Note:
Themenuitem'Exit Editor'hastheeffectofsavingthecurrentrecordtoyourcomputer's
memory,butnot to disk. To save your datatodisk,choose'File':'Save'or'SaveAs…'.
Copying Records via the Clipboard
In our example, we are going to duplicate the first record via the Clipboard. This is a
convenient way of saving input time whenever two records are almost identical, e.g. two
differentcontactsat thesamecompany.Inthe List Window,select the firstrecordbysingle-
clicking on it with the mouse, so that it is displayed in reverse video. Next, choose 'Edit':
'Copy'. This has the effect of placing the record onto the Clipboard. Next, choose 'Edit':
'Paste' to insert the content of the Clipboard into the Contacts. To edit the copy with the
Editor, eitherselect itwiththe mousein theList Windowand choose'Edit': 'Edit Contact
Item…' ordouble-click on it withthe mouse (i.e. click the left mouse button twice in quick
succession).When you have editedthis record, save it in the usual way via'Exit Editor'.
Copying and Moving Records with the Mouse (Drag & Drop)
Apartfrom theaboveClipboard options, thereisalso adrag-and-dropfunctionsimilar tothe
one in the Windows File Manager. It enables you to pick up marked records in the List
Windowwiththemouseandmoveorcopythemtootherdatabaseareasorevenotherfile
windows. In our example we shall copy two of the previously entered records into the
Memo area. To start with, select the two records in the List Window: Hold down either
<Shift> or<Control> whileat the sametime clickingon therelevant records. <Shift>marks
all the records between the first record that has been selected and the current one,
whereas <Control> marksonly the current record in addition to the one selectedearlier.
Whenyouhavemadeyourselection, choose one of the selected records with the mouse,
hold down the mouse button and move the mouse to one of the area tabs or to the file
windowintowhichyouwanttomove/copytherecords.Forthesakeofourexample,move
themouseontothe[Memo]tab.
If you wantedto move therecords (so that they are deleted from their previous locations),
you would now simply let go of the mouse button. However, as you want to copy them,
press<Control> and keep it down until you have released the mouse button. Finally go to
the Memo area via the area tabs or 'View': 'Memo', and you will find copies of the two
PersonalContact records.

Thedrag-and-drop function allowsyou to move/copythe following typesof records:
• Fromonefileto another but within the same database area(e.g.fromone file window
toanother),
• Fromall databaseareasintothe Memoarea,
Ifthe mouse pointer takes this form during a drag-and-drop attempt, then the relevant
recordscannotbepastedtotheirintendeddestination.
Drag & Drop with Data Files from the File Manager/Explorer
IntheWindowsFileManageror Explorer,select oneormorethePC syncfiles(normallywith
the extension ".twf") and drag them onto the PC sync program window or icon. They are
automaticallyloaded bytheprogram.
3.2.6 Entering New Scheduler Items
Entering records into one of the Scheduler areas entitled Schedule, Reminder or To-do,
basicallyfollows the same principles as entering data into thePersonalContacts.Theonly
differenceis that, next to thetext fields, there are alsofields which are specially designed
fordatesand times.
Ifyou want certain fields (especially Schedule or Reminder) to remain empty, e.g. to distin-
guishbetween monthly and daily Reminder items, deactivate the relevant field. If, say, you
deactivatethemonthfield intheRemindersEditor,thentheitem willbepresentedeveryday.
Furthermore,you can automatically create a new item for the selectedday in the current
database area by double-clicking on a certain date. This has the effect of opening the
Editorwhereyou can complete your data.
3.2.7 Finding Records
Inthis section we want tosearch through the Personal Contactsand find all the Smithsin
Birmingham.
Go to the Personal Contacts via the area tabs or 'View': 'Personal Contacts'. Choose
'Search': 'Search…',where adialogboxis presented. Under "Search For" enter "Smith"
as a search string. Under "Search Scope" specify: [Search Current Area Only], as we
only want to search through the Personal Contacts. As we do not want to distinguish
capital and small letters in our search, leave the field [Match Case] deactivated (i.e.
unchecked).Thismeansthattheprogramwillalsofinditemssuchas "SMITH",all incapitals.
To start searching,choose [OK]. The ListWindowwillnowdisplay only records that have
thename"Smith" inthem.
Next, we want to narrow down our selection even further by conducting another search,
thistime for "Birmingham".Callupthe 'Search…' function again andenter"Birmingham".
This time, however, make sure you activate [Use Last Search Result], so that our
"Birmingham"searchwillbe limitedtotherecordscontaining thename"Smith".Again,leave
the field [Match Case] deactivated, so that no distinction is made between capital and
small letters. Choose [OK] to start the second search. The List Window will now display
only records that contain both "Smith" and "Birmingham". The found records are now
Workingwith PC sync 20