CSSN ScanShell 1000 User manual

User Manual
Version 8.15.5

Disclaimer 2
Disclaimer
Warranty
Card Scanning Solutions provides this publication “as is” without warranty of any
kind, either express or implied, including, but not limited to, the implied warranties of
merchantability or suitability for any particular purpose.
Card Scanning Solutions reserves the right to revise this publication, and to make
changes in the content hereof from time to time without notification. Some countries
or states in the USA do not allow a disclaimer of express or implied warranties in
certain transactions; if you are a resident of such country or state, this statement may
not apply to you.
This publication may include technical inaccuracies or typographical errors. Changes
are made periodically to the information herein; these changes will be incorporated in
new editions of the publication. Card Scanning Solutions may make improvements
and/or changes in the products and/or the software described in this publication at any
time.
Notice to User
This manual should not be construed as a representation or warranty with respect to
the software named herein. Occasionally, changes or variations exist in the software
that are not reflected in the manual. Generally, if such changes or variations are
known to exist and to affect the product significantly, a release note or “read me” file
accompanies the manual and/or the distributed software. In that event, be sure to read
the release note or “read me” file before using the product.
Publication
The descriptions, specifications, design and procedures contained in this manual were
effective at the time of publication of this manual. Card Scanning Solutions reserves
the right to modify any of the above at any time without notice and without incurring
obligations.
MedicScan User Manual version 8.15.5 © Card Scanning Solutions, all rights reserved

Table of Content 3
Table of Content
DISCLAIMER................................................................................................................2
Warranty................................................................................................................2
Notice to User........................................................................................................2
Publication.............................................................................................................2
TABLE OF CONTENT ....................................................................................................3
TABLE OF FIGURES......................................................................................................4
1. GETTING STARTED.........................................................................................5
BEFORE USING THE SCANNER ......................................................................................5
MINIMUM SYSTEM REQUIREMENTS .............................................................................5
CONNECTING THE SCANNER ........................................................................................5
INSTALLATION ............................................................................................................7
UNINSTALL .................................................................................................................7
2. INTRODUCTION................................................................................................8
THE PROGRAM INTERFACE .........................................................................................9
THE MAIN SCREEN CONTROLS .....................................................................................9
3. CONFIGURING THE PROGRAM.................................................................12
DATA SOURCE ..........................................................................................................13
SAVING OPTIONS .......................................................................................................14
Image manual save ..............................................................................................14
Image auto save ...................................................................................................14
FILE NAMING ............................................................................................................15
DATA EXTRACTION TAB (*MEDICSCANOCR ONLY) ................................................17
Extract full image to file ........................................Error! Bookmark not defined.
Extract face image to file.......................................Error! Bookmark not defined.
Extract signature image to file...............................Error! Bookmark not defined.
Extract ID data to a file (*MedicScanOCR Only).Error! Bookmark not defined.
Append records:...................................................................................................19
MEDIC TEXT EXPORT TAB (*MEDICSCANOCR ONLY)..............................................20
IMAGE TAB................................................................................................................21
Scanner Calibration.............................................................................................23
Cleaning the Scanner...........................................................................................23
PRINTING –PRINT TAB ..............................................................................................24
Image Print Size...................................................................................................24
LIVE UPDATE ............................................................................................................26
4. PROGRAM OPERATION...............................................................................28
OVERVIEW ................................................................................................................28
SCANNING A NEW DOCUMENT ...................................................................................29
ID DATA (*MEDICSCANOCR ONLY) .......................................................................30
ID data saving......................................................................................................30
ID CARD AUTHENTICATION (*MEDICSCANOCR ONLY)...........................................31
To authenticate a card:........................................................................................31
Understanding the authentication status light.....................................................32
What to do when verification fails?.....................................................................32
READING PASSPORTS (*MEDICSCANOCR ONLY) ....................................................33

Table of Content 4
5. APPENDIX A – SUPPORTED STATES FOR DETECTION......................35
6. APPENDIX B – SUPPORTED SCANNERS ..................................................38
7. APPENDIX C - MAINTAINING THE SCANNER .......................................39
CALIBRATING THE SCANNER .....................................................................................39
CLEANING THE SCANNER ..........................................................................................39
8. APPENDIX D - MINIMIZED INTERFACE MODE & COMMAND-LINE
SWITCHES................................................................................................................40
USING THE COMMAND LINE SWITCHES ......................................................................40
RUNNING IN MINIMIZED INTERFACE MODE ...............................................................40
Table of Figures
Figure 1: Main Screen....................................................................................................9
Figure 2: Scanner configuration panel.........................................................................12
Figure 3: File naming configuration ............................................................................15
Figure 4: Scanner configuration panel - License data processing tab .........................17
Figure 5: Scanner configuration panel – Image tab.....................................................20
Figure 6: Scanner configuration panel – Image tab.....................................................21
Figure 7: Document Measurements.............................................................................22
Figure 8: Scanner configuration panel – Print tab .......................................................24
Figure 9: Live Update tab ............................................................................................26
Figure 10: Live Update user details.............................................................................27
Figure 11: ID Data (detailed mode) .............................................................................30
Figure 12: ScanShell 1000, ID placing........................................................................33
Figure 13: The placing of a passport............................................................................34
Figure 14: Main screen in minimized mode ................................................................41
MedicScan User Manual version 8.15.5 © Card Scanning Solutions, all rights reserved

Getting Started 5
1. Getting Started
Before using the scanner
The application has been carefully packaged to avoid damage during transportation.
Before operating the scanner, please remove the packaging materials. After removing
the packaging materials, you will find the following:
•ScanShell scanner
•CD of the application
•USB interface cable
•User license card
•Calibration card (only with ScanShell 800)
•This manual
Minimum system requirements
The minimum system requirements are:
•Pentium III with 128MB
•Win 98 Second Edition or higher
•USB port
•15 MB free storage space
Connecting the scanner
The scanner is connected to the computer via the USB port. To connect the reader, do
the following:
•Place the scanner on a flat, firm, solid surface with easy access.
•Plug the USB interface cable into the USB port of the computer
•After the Add new hardware wizard dialog box appears, click Next until you
are asked to set the driver for the reader. You’ll find the driver on the
Installation CD at:
-<CD ROM drive>:\Scanner Driver\ScanShell800 (for scanner
model ScanShel800)
-<CD ROM drive>:\Scanner Driver\ScanShell800N (for scanner
model ScanShel800N)
-<CD ROM drive>:\Scanner Driver\ScanShell1000 (for scanner
model ScanShel1000)
MedicScan User Manual version 8.15.5 © Card Scanning Solutions, all rights reserved

Getting Started 6
-<CD ROM drive>:\Scanner Driver\MagShell900 (for magnetic
reader model MagShel900)
After you specify the driver, click Next until the installation is complete.
MedicScan User Manual version 8.15.5 © Card Scanning Solutions, all rights reserved

Installation 7
Installation
To install the software on the computer, do the following:
1. Close all programs.
2. Insert the CD into the CD ROM drive.
3. Wait until the install program begins and follow the instructions on the screen.
4. If the install program does not automatically start, click the My Computer icon
on the desktop and then select the CD ROM drive.
5. Double click on the Setup program.
Once the Setup program starts, select the application name from the left list and click
on the Setup icon. Enter your license key number when prompt, and follow the
instructions.
Uninstall
To uninstall the software, open the Add-Remove Program control panel. Select the
Application icon and click on Add/Remove. Follow the uninstall instructions until the
operation is completed.
MedicScan User Manual version 8.15.5 © Card Scanning Solutions, all rights reserved

Introduction 8
2. Introduction
Important! This manual refers to two versions of MedicScan: MedicScan and MedicScanOCR.
Please note that if you purchased MedicScan only,some of MedicScanOCR
advanced features (namely text recognition, extraction and manipulation) are not
available in your version. Whenever this manual refers to options that are only
included in MedicScanOCR, they will be marked as “*OCR Only”.
MedicScan scans medical insurance cards, and saves their image in a variety of ways.
When using the automatic page-feed detection, MedicScan launches the scan job
immediately upon the insertion of a document into the ScanShell 800 scanner. In the
ScanShell 1000, the scan job is initiated by pressing any of the scanner buttons. The
image is scanned and saved to the hard disk in a predefined color scheme, resolution,
and scanning area, in a user-defined format (BMP, JPG, PCX, PNG, TIFF, TGA,
PSD). The scanned image can also be rotated automatically, using predefined angles
to obtain the proper orientation. MedicScan offers three naming conventions to the
saved images: fixed name, ascending numerator name, and naming according to the
customer name as extracted from the card.
Full automation of the scan process allows the user to chain-feed the media to the
Scanshell 800 scanner while image processing takes place in the background.
The ScanShell 800 scanner is capable of scanning any photo media due to its
powerful scanning engine – including paper photos, ID cards, and even rigid plastic
credit cards.
The ScanShell 1000 scanner is designed for Passport reading but can also scan any 3"
x 5" or smaller document including ID cards.
MedicScanOCR adds important functionality, namely extensive OCR capabilities. It
extracts the textual information from the medical insurance card image into
appropriate text fields, and saves them to external file, clipboard or third party
software.
With an outstanding card scanning and processing speed of up to 4 seconds per card,
combined with a powerful OCR engine MedicScan and MedicScanOCR are ideal for
customer service offices, government agencies, various businesses, and third party
kiosk applications.
MedicScan User Manual version 8.15.5 © Card Scanning Solutions, all rights reserved

Program Interface 9
The Program Interface
The following figure shows the application main screen:
Note: Some features are only available in MedicScanOCR – see details below, and the first
paragraph in chapter 2 - Introduction page 8.
Figure 1: Main Screen
The main screen controls
•Always on Top: Toggles the application window between normal mode
and always-on-top mode.
•Help: Shows this document.
•Print Preview: Shows the scanned image and the data before printing.
•Print: Prints the scanned image and the data.
•Toggle Toolbar: Minimizes the application screen to display only a
toolbar with the application controls, and restores the full application screen
again.
•Card Insertion Auto-Detect: Set the automatic detection of card
insertion on and off.
MedicScan User Manual version 8.15.5 © Card Scanning Solutions, all rights reserved

Program Interface 10
•Live Update: Updates your software with the most recent version, using
the Internet.
•Category: Toggles between Bar Code / Driver
License / Passport, and sets the source for data detection accordingly.
•Driver’s license country: Sets the country and
state to be used for the OCR recognition template. In the case of the US you
can select ‘Auto Detect’ (top of the list), or select a state manually from the
state list.
•Rotate Image: Rotates the image 90 degrees clockwise. This allows you
to control the image orientation prior to saving.
•Zoom Image: Click to enlarge the image for better reading.
•Scan Image: Starts the image scan if using manual scan and
the image source is set to scanner. Otherwise, activates the FILE OPEN
dialog.
Note: ‘Toggle to file’ is possible only if a scanner is physically connected to the PC, or if
the license key used is a temporary key.
•Toggle Image Source: Sets the input image source to
Scanner (ScanShell 800 or ScanShell 1000), Magnetic Strip, or an image file
on the hard disk.
•Scanner Connection: A green light indicates that the scanner is
connected to the PC. A red light indicates that no scanner was found.
•Delete Image: Deletes the scanned image. This gives you a
way to control the image prior to saving.
•Save to File: Active only in manual save mode: Opens the
SAVE AS dialog if file saving is enabled, or saves the file to the clipboard.
•Toggle Image Output: Active only in manual save mode: Sets the
output destination to file or clipboard.
•Card Verification: Activates the verification function.
•Toggle reference (*MedicScanOCR Only): Sets the reference
source for card verification purposes.
MedicScan User Manual version 8.15.5 © Card Scanning Solutions, all rights reserved