Digital Foci DataPocket DPK-250 User manual

DataPocket
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User’s Guide

DataPocket
User’s Guide
Digital Foci, Inc. reserves the right to make improvements and/or changes to the products and programs
described in this User’s Guide at any time without notice. Please read the entire User’s Guide before operating
the device.
Digital Foci, Inc. assumes no responsibility for errors or omissions in this User’s Guide. Nor does Digital Foci,
Inc. make any commitment to update the information contained herein.
©2005 Digital Foci, Inc.All rights reserved. This publication is intended for sole use by the owner of the
associated device. Neither this publication nor any part of this publication may be printed and distributed,
electronically distributed, reproduced, translated, or reduced to any other electronic medium or machine readable
form without the prior written permission of Digital Foci, Inc.
Digital Foci, Inc., 3111 Via Mondo, Rancho Dominguez, CA USA90221-5414
Trademarks
DataPocket and Digital Foci are trademarks of Digital Foci, Inc.
All names and products mentioned within this document are registered trademarks of their respective companies.
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Limited Warranty
As the original purchaser of this product, you receive these warranties from Digital
Foci, Inc.
Your DataPocket (hereafter referred to as “Device”) will be free from defects in
material and workmanship and will perform in substantial compliance with your user
documentation accompanying the Device for 1 year from the purchase date
providing proper use of the Device.
Your warranty rights will be honored so long as you read and follow your user
documentation for all aspects of operating the Device. Any unauthorized or improper
use of the Device may cause your warranty to become void.
If there is a problem or defect with your Device, please contact Digital Foci, Inc.
Disclaimer
This limited warranty is the only warranty Digital Foci, Inc. makes for the Device.
To the extent allowed by Law, no other warranty applies, whether expressed, implied,
or statutory, including any warranty of merchantability, of fitness for a particular
purpose, or of non-infringement. This warranty does not cover accidental damage,
wear and tear, or consequential or incidental loss. Under no conditions is Digital Foci,
Inc. liable for loss of or damage to, a computer; nor loss of, or damage to, programs,
records, or data; nor any consequential or incidental damages, even if Digital Foci,
Inc. has been informed of their possibility.
Additional Rights
Some states or countries do not allow exclusion or limitation of incidental or
consequential damages, or limitations on the length of an implied warranty, so the
above limitations or exclusions may not apply to you. This warranty gives you
specific legal rights, and you may also have other rights which vary from state to
state or country to country.
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Caring forYour DataPocket
To keep DataPocket in good condition and working properly, follow these basic
guidelines:
•Do not drop, jar, bump, shock or expose DataPocket to severe vibration.
•Do not handle or shake DataPocket while data is being transferred.
•Do not operate or store DataPocket in dusty environments.
•Do not leave DataPocket under direct sunlight, in a parked car, or in other
situations where the temperature may be above 140°F (60°C).
•To prevent risk of short circuit and damage, do not expose DataPocket to
liquids, precipitation or moisture.
•To avoid bodily injury or damage to internal components, do not take apart
DataPocket.
•Never force the USB cable if it does not plug in smoothly. Instead, examine
the head of the cable to make sure that the plug orientation is correct.
•Run file management tools such as Scan Disk and Disk Defragmentation
periodically to keep DataPocket performing at its best.
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Table of Contents
1. Welcome! ............................................................................................................................7
1.1. System Requirements...........................................................................................................7
1.2. Package Contents..................................................................................................................7
2. DataPocket Basics..............................................................................................................8
2.1. Ways to Use DataPocket.......................................................................................................8
2.2. DataPocket Layout...............................................................................................................8
2.3. Connecting DataPocket to Your Computer........................................................................9
2.4. Safely Removing DataPocket from Your Computer........................................................10
3. Using DataPocket Smart Backup Utility (Windows only)..............................................12
3.1. Installing DataPocket Smart Backup Utility....................................................................12
3.2. Accessing DataPocket Smart Backup Utility Configuration Menu...............................13
3.3. DataPocket Smart Backup Utility Window Flow............................................................14
3.4. Managing Your Backup Task List.....................................................................................15
3.5. Adding, Editing, and Deleting Backup Tasks...................................................................16
3.6. Selecting Active and Inactive Tasks ..................................................................................19
3.7. Running Your Task List .....................................................................................................20
4. Powering DataPocket.......................................................................................................22
5. Installing Windows 98 Driver..........................................................................................24
6. Backup Tips and Techniques...........................................................................................25
6.1. Recommended Backup Schedules.....................................................................................25
6.2. Recommended Backup Techniques...................................................................................26
7. Frequently Asked Questions............................................................................................28
8. Troubleshooting and Technical Support.........................................................................29
9. Appendix...........................................................................................................................31
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1. Welcome!
Congratulations on purchasing your DataPocket – ultra-slim pocket-sized hard drive
with Smart Backup.
DataPocket is the perfect solution for your data management needs. Use DataPocket
to create personalized backup tasks and run regular backups with the simple push of
DataPocket’s Smart Backup Button. Its compact and lightweight design provides you
ultimate portability. DataPocket is powered via your computer USB Port and frees
you from having to carry around a cumbersome power adapter.
Let DataPocket help you conveniently back up your important data at home, at work,
and on the go; synchronize and transport files between multiple computers; as well
as carry your collection of music and photos with you right in your pocket.
1.1. System Requirements
1) Computer running any of the following operating systems:
oWindows®98/SE*, Windows 2000, Windows ME, Windows XP Home,
Windows XP Professional
oMacintosh™OS 9.x and OS 10.0.x or higher
oLinux OS kernel versions 2.4.x and higher
2) One available USB Port**
* For Windows 98/SE, a CD-ROM drive is required for driver installation.
** DataPocket will run on USB 1.1 ports. However, high speed transfer rates of up to 480Mbps
require a USB 2.0 port.
1.2. Package Contents
Before using your DataPocket, check that your package contains the following items:
•DataPocket
•USB cable
•Carrying case
•Resource Disc (includes DataPocket Smart Backup Utility software, User’s
Guide, Quick Start Guide, and Win 98 driver)
•User’s Guide
•Quick Start Guide
•Warranty card
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2. DataPocket Basics
2.1. Ways to Use DataPocket
DataPocket can help manage your data in many different ways. You can use
DataPocket to:
•Set up custom backup tasks with DataPocket Smart Backup Utility and run
regular backups with just a push of the Smart Backup Button.
•Bring DataPocket with you to back up important documents on business
trips.
•Restore lost files on your computer from your most recent backup.
•Transport and synchronize files between multiple computers.
•Archive important but infrequently accessed pictures, music, and other files.
•Carry your personal library of photos, music, and videos with you to share
with your friends.
•Transfer files between computers running different operating systems.
•Connect DataPocket to your computer and use it as an additional hard drive.
2.2. DataPocket Layout
AC Adapter Jack USB 2.0 Port Smart Backup Button
Power and Drive Activity LED Indicator
Solid Green – DataPocket is connected to your computer and powered on.
Flashing – Data is being transmitted between DataPocket and your computer.
Off – Data Pocket is off.
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2.3. Connecting DataPocket to Your Computer
DataPocket is powered via your computer USB Port and does not require external
power.*
Use the USB cable included with your DataPocket to connect DataPocket to your
computer. This is a special USB cable that has a Power Only USB connector. Under
normal circumstances you will not need to use this additional USB connector.
To connect DataPocket to your computer, plug in the USB connectors in the
following order:
1) Plug the Main USB connector to a free USB Port on your computer.
2) Plug the Mini-USB connector to the USB Port on DataPocket.
Mini-USB
Power Only USB
Main USB
(To Computer) (To DataPocket)
(To Computer)
*In some special cases, your computer USB Port may not be able to provide sufficient power for
DataPocket to function properly. See Section 4. Powering DataPocket on page 22 for more details
about this condition.
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Once connected, your computer will automatically recognize** DataPocket and
display it as a Hard Disk Drive on your computer.
After DataPocket is recognized by your computer, you can use it just as you would use your
computer’s internal hard drive.
Note: The drive letter for DataPocket may vary depending on your computer configuration.
** For Windows 98/SE, a device driver must be installed before the computer can recognize
DataPocket. See Section 5. Installing Windows 98 Driver on page 24 for instructions.
2.4. Safely Removing DataPocket from Your Computer
To properly remove DataPocket from your computer, disable the device before
unplugging it from your computer.
Warning:Unplugging DataPocket before properly disabling the device increases the risk of
disrupting data transmission between DataPocket and your computer. This may crash your computer
and cause data loss.
The method to disable DataPocket will vary based on the operating system of your
computer. Refer to the instruction manual of your computer for details on how to do
this.
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Disabling DataPocket in Windows XP:
1. Locate the ‘Safely Remove Hardware’icon in the icon tray at the lower right
hand corner of your computer screen. You can move the mouse pointer over the
icons until you see the ‘Safely Remove Hardware’label.
2. Left-click on this icon and you will see a listing that says, ‘Safely remove USB
Mass Storage Device - Drive(E).
Note:The actual drive letter may vary depending on your computer configuration.
3. Select this hardware device by left-clicking on the name.
4. You will see a confirmation message telling you that it is safe to remove
DataPocket. Click ‘OK’to confirm.
Note:DataPocket will not be disabled if it is being accessed by your computer. In such cases,
your computer will give you a warning telling you that DataPocket cannot be disabled. If this
happens, close all applications and windows that may be accessing DataPocket and repeat Step
#3.
5. Now it is safe to unplug DataPocket from your computer.
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3. Using DataPocket Smart Backup Utility (Windows only)
DataPocket comes with DataPocket Smart Backup Utility that lets you create
multiple, customized Smart Backup tasks. After creating your Smart Backup tasks,
all you need to do is press the Smart Backup Button on DataPocket to run the
backups.
3.1. Installing DataPocket Smart Backup Utility
To utilize DataPocket Smart Backup Utility, you must install the program by
following these steps:
1. Close all programs running on your computer.
2. Connect DataPocket to your computer. (For detailed instructions, see Section 2.3.
Connecting DataPocket to Your Computer on page 9.)
Note:DataPocket must be connected to your computer during the DataPocket Smart Backup
Utility installation.
3. Insert DataPocket Resource Disc into your computer CD-ROM drive.
4. On the Resource Disc, locate the ‘DataPocket Smart Backup Utility v1.2’folder.
5. From within this folder, locate and double-click on the ‘Setup.exe’file to begin
the installation.
After DataPocket Smart Backup Utility has been successfully installed, you will see
its application icon labeled ‘DataPocket Smart Backup Utility’ in the icon tray at the
lower right hand corner of your screen.
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3.2. Accessing DataPocket Smart Backup Utility Configuration
Menu
Make sure that DataPocket is connected to your computer and powered on.
Locate the DataPocket Smart Backup Utility icon in the icon tray at the lower right
hand corner of your screen.
Double-click on the icon to open the main configuration screen of DataPocket Smart
Backup Utility.
Note: If the utility is not running, you can start it by clicking on the program icon from the Start menu
as demonstrated in the following diagram.
The following sections will detail the DataPocket Smart Backup Utility window flow
and describe how to use the utility to create your customized backup tasks.
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3.3. DataPocket Smart Backup Utility Window Flow
The following diagram explains the DataPocket Smart Backup Utility window flow:
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3.4. Managing Your Backup Task List
From DataPocket Smart Backup Utility main window:
1. Select the DataPocket hard drive. This is the Disk## entry with an asterisk (*).
2. Click on ‘Task List’ to open the Manage Backup Tasks window.
•To add, delete, or edit tasks, click ‘Add Task’, ‘Delete Task’, or ‘Edit Task’.
•To clear all existing backup tasks and start from a blank list, click ‘Clear List’.
•To save the existing list of backup tasks, click ‘Save List’.
•To select active and inactive backup tasks, click ‘Active Tasks’.
•Click ‘Exit’when you are finished with managing your backup tasks to return to
the previous window. You will be asked to save your current settings.
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3.5. Adding, Editing, and Deleting Backup Tasks
You can add, edit, and delete your backup tasks from the Manage Backup Tasks
window using the buttons on the right side of the window.
3.5.1. Adding and editing backup tasks
To add a new task, click ‘Add Task’ and the Task Settings window will open.
To edit an existing task, select the task from the Manage Backup Tasks window and
click ‘Edit Task’to open the Task Settings window with the current task settings.
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Using the Task Settings window:
1. Specify the Computer Directory. Either type the directory path in the Computer
Directory field or click ‘Browse’to search for the desired directory.
2. Specify the DataPocket Directory. Either type the directory path in the
DataPocket Directory field or click ‘Browse’to search for the desired directory.
Note:You can create a new directory on the fly by typing a new directory name in the
DataPocket Directory field. Also, by editing the existing directory name, you can easily create a
newer version of an existing backup. See Section 6.2. Recommended Backup Techniques on page
26 for more details on how to further utilize this feature.
3. Select the desired Task Attributes for your backup task:
•Active: Checking Active will make this task an active task. All active
tasks will be run when you run the backup either via Smart Backup
Button or the utility.
If Active is not checked, this backup task will be placed in the Inactive
Task List and will not be run during the backup process.
•Subdirectory: Checking Subdirectory will include all of the subdirectories
and their contents within the selected directory for the backup.
If Subdirectory is not checked, only the files located in the selected
directory will be backed up.
•Overwrite: Checking Overwrite will allow all files to be backed up to the
backup location. Existing files with the same file name on the target
location will be overwritten.
If Overwrite is not checked, the read-only files on the backup location
will be skipped and not overwritten.
•Newer: Checking Newer instructs DataPocket to only back up files where
the last saved date of the file to be backed up is newer than that of the
existing file with the same file name in the target location.
If Newer is not checked, DataPocket will not check the last saved dates of
the files and will back up all the files to the target location.
4. Select the desired Task Orientation for your backup task:
•Backup: Back up files from the Computer to DataPocket.
•Restore: Restore files from DataPocket to the Computer.
•Synchronize: Synchronize files between DataPocket and the Computer.
This will make the DataPocket Directory and the Computer Directory
identical and most current based on the last saved dates of the files.
Selecting Synchronize will automatically check Newer.
5. Once you have finished selecting or editing your backup task settings, click
‘OK’.
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3.5.2. Deleting backup tasks
From the Manage Backup Tasks window:
To delete an existing task, select the task to be deleted and click ‘Delete Task’.
To delete all your existing backup tasks and start from a blank list, click ‘Clear
List’.
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3.6. Selecting Active and Inactive Tasks
With DataPocket, you can select to have certain tasks active and other tasks inactive.
This way, you can create different backup tasks for different situations and run them
only when the need arises.
Open the Active Task List window by clicking the ‘Active Task’button on the
Manage Backup Tasks window.
From the Active Task List Window, select the task and click on the direction arrows
to move it between theActive Tasks and Inactive Tasks lists.
The next time you run DataPocket Smart Backup, only the tasks in theActive Task
List will be run.
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3.7. Running Your Task List
There are two ways to run your DataPocket Smart Backup.
1) By pressing the Smart Backup Button on DataPocket.
Smart Backup Button
2) By clicking ‘Run’from DataPocket Smart Backup Utility.
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Once the DataPocket Smart Backup is complete, you will see the following
confirmation screen.
Warning:DO NOT disconnect the USB cable while data is being transferred between
DataPocket and your computer. Unplugging DataPocket while data is being transferred may crash
your computer and cause data loss. Refer to Section 2.4. Safely Removing DataPocket from Your
Computer on page 10 for details.
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