DOAR DEPS User manual

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
1
Introduction
Congratulations on your purchase of DOAR’s Digital Evidence Presentation
System(DEPS). You will find that the display of video and digital information has
never been so compelling and easy to use.
With the DEPS Integrated Remote Control system you can instantly select the
desired input sources and which monitors will display your evidence, in addition to
controlling the integrated components. Annotating exhibits is easy using DOAR’s
Illustrator. Emphasizing evidence areas or having witnesses demonstrate situations
right before the jurors’ eyes is an invaluable asset. In conjunction, the Visual Image
Printer allows you to create instant color photos from DOAR’s Communicator,
computer, or any video source. The Visual Image Printer will instantly preserve your
evidence. You can even capture and annotate a particular frame from video and print
it out as a new exhibit. These integrated features allows the user to maintain the jury’s
interest throughout the trial, thus the focus of the jury’s attention is placed on the key
facts contained in the documents, photos, graphics or depositions.
Evidence and courtroom presentation is maturing into a powerful new capability for
judges, attorneys and court administrators. DOAR’s Digital Evidence Presentation
System represents a technological philosophy and implementation methodology that
will grow with the judicial system. DEPS relies on the integration of video and digital
display technology with options to combine real time reporting, video conferencing,
and computer-based evidence system. DOAR’s Communicator document camera and
presentation enhancement equipment completes this coherent presentation facility.
DEPS is housed in a handsome, portable cabinet that is controlled by a state-of-the-
art (and easy to use) remote control system. Installing DEPS takes minutes. The
system comes with training, on-call support and complete service. This total solution
is being used throughout U.S. Attorney Offices, Federal and State Courts.
Chapter
1

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2
The Core
At the center of a versatile trial presentation system is DOAR’s Communicator
document camera. This unit has been specifically developed for the trial attorney.
Complete with zoom, optional built-in preview monitor, and integrated computer
graphics display. Special adapter lenses are also available for very close inspection of
small objects. Combined with our 24-hour/7 days a week on-call trial support, this
system is the preferred choice over “box-generic” solutions. Once you have had the
pleasure of using the Communicator, you will find it to be an invaluable resource for
evidence presentation.
The Integration
The components of DEPS have been carefully selected for future growth, high
resolution monitor support and systems integration. Some of these advances include:
1. Custom portable cabinet with external connections to all computers,
Communicator and display devices. An alternative option is the Winged Cabinet
(with elegant wood finish) including extended side panels for evidence
organization and optional rotating podium capabilities.
2. Integrated switcher, which controls all inputs into the system, both video and
computer.
3. Illustrator for on screen annotation of any input.
4. Courtroom Director for display distribution to individual monitors or courtroom
projector (Optional).
5. Visual Image Printer to produce hard copy color prints for evidence
preservation.
6. Custom control system to manage inputs, outputs, VCR and audio. System may
also be configured to control courtroom lighting and other requirements
(contact DOAR for additional information).
7. On call support and service.
8. Upgrade path for video conferencing, or real time court reporting.
9. Universal interface panel to support multiple computer and video inputs,
outputs, tablets, light pen and many other options.

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
3
The Service
DOAR prides itself on providing “full solution” trial presentation technologies. We
work closely with attorneys, prosecutors and the courts. We service and support
all systems, provide training videos, and on-site, in-depth training programs. We
exclusively install the systems and stand behind everything we provide. We are the
only providers of this unique, personal and supportive service. DOAR becomes an
extension of your organization, ready to help you “elevate the art and science of
persuasion”TM .
DOAR is also available to consult on trials, generate demonstrative evidence graphics,
create imaging solutions for digital trials, and support clients with our litigation
associates at trial. This is especially useful in complex litigation. Please do not hesitate
to call DOAR at [phone] for information on any of these products and
services.

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
4
DEPS Component Overview
Each DEPS component offers a specific feature and has been custom configured by
DOAR to provide the most effective courtroom presentations. The following chapters
describe in greater detail how each individual component operates and how to connect
DEPS with the outside world.
DEPS Cabinet
The DEPS cabinet was specifically designed to
house multiple presentation technologies in a single,
compact and elegant unit. This design gives the user
easy access and mobility.
DOAR’s DEPS cabinet offers elegant style and
technical efficiency. Composed of high-grade steel
(or optional reinforced wood design as seen here),
the cabinet has been custom built by the finest
engineers and craftsmen to insure both sturdy
construction and minimal intrusion in the
courtroom setting. The top of the cabinet can be
used to support the Communicator (or as an
optional podium). If the Communicator is placed elsewhere in the courtroom, then the
cabinet can be positioned in an unobtrusive area, or in an infrastructure closet. Please call
DOAR regarding possible courtroom design arrangements, especially if one is
contemplating using DEPS in a new or redesigned courtroom facility.
Chapter
2

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5
The Interface Panel
The back interface panel is the gateway to the DEPS. Shown here to illustrate the detail
that DOAR has undertaken to make connections in the courtroom. Each system panel is
unique, as the DEPS has been specifically built for your installation, and therefore requires
specific connection configurations. Dependant of the options you have chosen, the actual
panel layout will differ. However, each connection will be clearly labeled to make
installation quick and easy.
Example of Custom DEPS Panel Layout
The interface panel layout may vary dependant on the DEPS chosen. All functions operate
as described below independent of selected options.

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6
DOAR’s Communicator
DOAR’s Communicator has the capability to project photos, documents, books,
3-D objects, x-rays (positive & negative) fingerprints, DNA autorads, transparencies,
etc. The Communicator boasts many advanced features including negative/positive
switching and additional input sources for video. The zoom function allows you to
quickly magnify the most critical areas of an exhibit for display. The Communicator is
the most practical presentation system for pre-trial discovery, depositions, settlement
conferences, ADR and trials. DOAR’s Communicator has been designed with a
number of key functions to make it more effective for courtrooms and attorneys. The
Communicator can include an optional 3” color monitor (15” monitor is also
available) for previewing exhibits, and is connected to DEPS via a single cable.
VCR Tape System
DOAR offers a state of the art 4-head VCR system with accurate freeze frame
control. An interface to our Remote Control System is used for simple deck control,
such as forward, reverse, pause, etc. The VCR has its own input into DEPS so images
may be displayed and printed.
DOAR’s Cassette Deck (optional equipment)
The optional audio cassette player in the DEPS unit allows the playback of audio-
cassette tapes. The remote control system allows for easy operation using standard
buttons (forward, reverse, pause, etc.)
DOAR’s Integrated Switcher
The Integrated Switcher is designed to convert DOAR’s Communicator input,
and regular video (such as a VCR or broadcast television), into a higher quality
output. The concept of DOAR’s switcher is to increase the quality of video output to
that which is more comparable to VGA computer quality, without the

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
7
noticeable scan lines. This device cleans-up low quality videotape playback so that the
image is insured to be stable and sharp in the highest resolution possible.
Also this device acts as a multi-input switcher. It accepts inputs from the
Communicator, VCR, computers, and Aux Inputs. As the inputs are accepted, all
resolutions are adjusted and maximum quality output is attained. This device also
switches and rebalances audio (to provide a single audio output feed to your sound
system).
DOAR’s Illustrator
The illustrator is used to draw, annotate and place emphasis on evidence displays in
vivid color. A tablet is used to make these markings with a “screen area” on the
tablet corresponding to an area on the display. The standard Illustrator supports two
annotation devices: One for the attorney and the other for the witness. The DEPS
unit can be customized in various configurations including one, or combinations of
the following:
-Tablet.
-Light Pen.
-Touch Screen Annotation.
DOAR’s Visual Image Printer
The Visual Image Printer allows you to create 3” x 5” instant color photos from
DOAR’s Communicator, VCR or computer source. This is very useful for evidence
preservation or handouts to the jury.

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
8
DOAR’s Courtroom Director (Optional equipment)
The Courtroom Director is an optional multi-output monitor control system.
DOAR’s Control Director allows the judge or the clerk to control what is viewed on
each and every monitor in the court room. For instance, during a side bar, the clerk
can limit the video publication of evidence to the judge’s monitor only. The remote
control can be customized to allow different configurations of monitor outputs. The
Court room Director also permits long runs of cable between DEPS and monitors in
the court room.
DOAR’s Judge Override (Optional equipment)
The Judge Override switch gives the ability to have one person, the Judge, stop the
video from being displayed at all monitors except “unswitched” outputs. This gives
the Judge control to stop evidence from being presented while someone else selects
the evidence being shown.

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9
EXAMPLE OF TOUCH-PANEL REMOTE
DOAR’s Control System
The Control System provides the interface between the wireless remote control and
the operation of a number of key DEPS features. The Control System operates input
selection, output selection, VCR control, and printer control. Multiple Remotes may
be used (DOAR is able to customize remotes for specific use, such as lighting
control). Call DOAR for more details on customizing the Control System. The
following are examples of our standard pushbutton remote and LCD touch-panel
remote controls. Dependant on your system options, the controls may vary slightly.
PUSH-BUTTON REMOTE

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10
Connecting the DEPS
IMPORTANT – PLEASE READ
It is important that you completely POWER DOWN DEPS before connecting
anything to the back panel. You must then re-power everything back up again to
regain all the settings. If a change is made to the back panel, especially items such
as the Illustrator pad, you must COMPLETELY RE-POWER DEPS with the
master switch to recognize all the changes.
Chapter
3

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11
Typical Set-up
The diagram on the following page illustrates a standard portable courtroom DEPS setup.
In this design, the DEPS is considered the courtroom podium with the Communicator
adjacent to the cabinet. Each counsel table has an attorney computer and monitor
connected to DEPS as well as a display monitor from the DEPS system. In addition,
monitors exist for the jury, judge and witness. The VCR and Printer are contained within
DEPS and are controlled by the Remote Control.
A typical alternative to this approach is it to utilize a digital projector in the courtroom.
This is very common in fixed installations, and lends itself to portable systems.
This is only a possible approach to designing the courtroom layout and DEPS integration.
Additional options greatly increase the possible functionality. Please contact DOAR to
discuss additional functionality choices, and layout scenarios.
It is important to understand the difference between the DEPS monitors and a computer and monitor used
by counsel. All evidence is displayed throughout the courtroom on DEPS monitors as depicted on the
following page. In addition, an attorney may connect a computer to DEPS and this computer may have its
own monitor. This monitor will only show what is on the computer and may not necessarily show what is
now being presented with DEPS. If an external monitor is used by the attorney (as opposed to just using a
laptop), DOAR can provide a ‘pass through’ connection to attach the external monitors and provide a feed
to DEPS. In addition, dependent on the cable length, you may require a signal amplifier device to connect
the computer to the DEPS. Please call DOAR at [phone] to discuss the various options for
connecting an external computer

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12
- Typical Portable Set-up-
DEPS
Podium
Witness
Judge
Jury
Clerk
Plaintiff Defense
Plaintiff
Computer Defense
Computer

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13
DOAR’s Communicator
Accessories
1. DOAR’s Communicator
2. Power Supply Cable
3. Video Cable
4. 3” monitor, power supply and video cable. (optional)
Power Connection
Connect the supplied power cable to the AC IN connector. The other end of the
cable is connected to the power outlet.
Be sure to turn the power off before making connections (in order to protect
the Communicator and the DEPS).
Hold the cable plug firmly when disconnecting the video cable.

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14
Audio and video Connection
Connect one end of the VGA output cable to the VGA output terminal of
the Communicator and the other end to the Communicator VGA Input of
the DEPS.
3” Podium TV Monitor (optional equipment)
The 3” TV attaches to the bracket on the back of the Communicator. The yellow
video cable connects to the video out (a BNC to RCA connector may be necessary)
on the back of the Communicator and the video in plug on the monitor. Use the
brightness knob to adjust for contrast. Contrast is affected by viewing angle, so you
may need to adjust the brightness knob once the Communicator is set up for
courtroom use.
Plaintiff or Defense Laptop Connection (optional equipment)
Use a VGA cable to connect the Laptop to the DEPS unit. Locate VGA OUT on the
back of the laptop. Connect one side of the VGA cable to VGA OUT on the laptop.
Connect the other side of the VGA cable to the VGA video input on the back of the
DEPS unit. If Audio is to be used, connect Audio mini plug from the back of the
laptop to COMPUTER IN AUDIO on the back of the DEPS unit.
Connects to DEPS
Communicator VGA
Input Port.

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
15
Auxiliary Audio Connection (optional equipment)
An optional speaker can be connected to the DEPS unit using an RCA connecting
cable. Connect the RCA cable from HOUSE AUDIO OUT on the back of the DEPS
unit to the RCA input on the speaker.
15” LCD Touch screen Monitor Connection (optional
equipment)
Use one VGA cable to connect the LCD monitor to the DEPS unit. Locate VGA IN
on the back of LCD monitor. Connect one side of the VGA cable to VGA IN on the
Monitor. Connect the other side of the VGA cable to UNSWITCHED MONITOR
on the back of the DEPS unit. Use one 9 PIN connector cable to connect the 9 PIN
OUT (Monitor) to TOUCHSCREEN on the back of the DEPS unit for touch screen
annotation capabilities.
DOAR’s Illustrator
Because the Illustrator can accept multiple configurations between the tablet pad,
light pen, and annotation touch screen, the connections to the DEPS vary. The
connections are clearly labeled on the back-panel of the system.
DOAR’s Visual Image Printer
The DOAR Visual Image Printer (VIP) has been designed to provide quick, high
quality prints of your evidence. All connections are factory installed internally.
Therefore, by simply pressing “PRINT” on the Remote Control, a vivid photo of the
currently displayed item will be produced.
The VIP generates these photos by using special ink and paper. Your system may
come pre-installed with a small amount of supplies used during testing of the DEPS.
For information on installing additional supplies, please refer to page 28 of this
manual for details.

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
16
To obtain additional supplies, call DOAR at [phone].
DOAR’S Judge Override (optional equipment)
Plug the Judge Override (JO) switch to the labeled connection on the back of the
DEPS. At set-up be sure the switch is in the “I” position.
Safety Instructions
Carefully review the following guidelines to protect yourself from possible injury or from
damaging the Digital Evidence Presentation System (DEPS).
1.) Always unplug the system from all power supplies when connecting any cables.
2.) Always make sure the power is turned off on every component before plugging the
DEPS into a power outlet.
3.) Never open the casings of any component.
4.) Never remove the back steel shielding of the DEPS.

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
17
DEPS produces high voltage energy, which can cause bodily injury.
Only certified DOAR service personnel are authorized to maintain this
unit or remove component covers.
Opening the back of the DEPS electronic cabinet, which has been
sealed for the client’s and DOAR’s protection, is considered a violation
of DOAR’s warranty of service and support and a violation of the
Customer License Agreement. In addition, DOAR has invested significant capital
and personnel resources in the design of DEPS, its components, connectivity and
integration and thus represents significant and valuable intellectual property. Any
copying, imitating, or designing based upon DOAR’s proprietary implementation
of DEPS is a violation of intellectual property rights. The seals and plate covers to
this unit represent our protection of those rights and can only be opened by
qualified and authorized DOAR personnel. If you have any questions, please call
DOAR at 800/875-8705. Thank you.

Copyright 2002 by DOAR Communications Inc. All Rights Reserved. [phone]
18
Operating the System
Powering ON the System
Please follow these instructions in order to power the system.
1) Press the power button on the podium monitor and any other monitor(s)
connected to the DEPS unit. The Power buttons are typically located on the front
of the respective monitor.
2) Power On the DEPS with the Master switch located on the back of the
DEPS unit.
3) Power On the Communicator with its Power button.
4) Power On the VCR with its power button.
5) Power ON the optional Cassette Deck.
6) Be sure the Judge Override switch is in the “I” position in order to view the
selected source.
Control System
The Remote Control has been designed for anyone to easily control the functions of
the DEPS. After the DEPS System has been powered ON, use the remote to control
functionality.
Press a source button to view the desired source such as communicator, VCR,
Computer input, etc. The source buttons on the remote are specific to each DEPS
and are clearly labeled. Additional buttons on the remote will control the device as
listed.
VCR Play, Stop, Pause, Rev, FF to control VCR after the tape has been loaded into
the VCR. Press the PRINT button in order to print a hard copy of the image that is
being displayed. The printout is automatic and will occur at the time the PRINT
button is pressed.
Chapter
4

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19
Control Details
Initially, the Opening Page will be shown (see fig. below). Press anywhere on the
screen to open the Main Page.

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20
Main page
This page will be available after the Opening Page has been touched anywhere. This
page
* Press the OPENING PAGE button in order to return to the opening page
location.
* Press the SELECT SOURCE button in order to open the monitor source select
page. Please read the following page for more details.
* Press the CONTROL PAGE button in order to control and operate the projector
and its screen.
* Press the VIDEO PRINTER button in order to create a hard copy of the image
being displayed at the monitor.
* Press the PUBLISH/UNPUBLISH button in order to show or hide the image
being displayed at the court monitors.