Eco TimePrint ECO TA500 User manual

About this manual
About This Manual
This document describes the GUIs and menu operations of the ECO TA500.
I
ECO TA500 User Manual
Version: 1.0
Date: FEBRUARY 2017

I
About this manual
Not all the devices have the function with. The real product prevails.
The photograph in this manual may be different from that of the real product. The real product
prevails.

I
Contents
1 Instruction for Use.................................................................................... 1
1.1 Recommended Operation Steps.................................................................................................... 1
1.2 Finger Placement........................................................................................................................... 1
1.3 Verification Modes.......................................................................................................................... 2
1.3.1 Fingerprint Verification.......................................................................................................... 2
1.3.2 Password Verification ........................................................................................................... 3
1.3.3 Card Verification ............................................................................................................... 3
1.4 Terminal Interface .......................................................................................................................... 4
2 Main Menu................................................................................................. 5
3. User Management.................................................................................... 7
3.1. Add a User .................................................................................................................................... 7
3.1.1 Enter a User ID and Name.................................................................................................... 7
3.1.2 Enroll a Fingerprint................................................................................................................ 8
3.1.3 Enroll a Password................................................................................................................. 8
3.1.4 Enroll an Card ................................................................................................................... 8
3.1.5 Verification Type................................................................................................................... 9
3.1.6 Select Department ............................................................................................................ 9
3.1.7 Select Privilege Settings....................................................................................................... 9
3.2 User Management........................................................................................................................ 10
3.2.1 Search a User..................................................................................................................... 11
3.2.2 Query a Record................................................................................................................... 11
3.2.3 Edit a User.......................................................................................................................... 11
3.2.4 Delete a User...................................................................................................................... 12
3.2.5 Add a User.......................................................................................................................... 12
4 Department Set ....................................................................................13
4.1 Add a Department........................................................................................................................ 13
4.2 Edit a Department........................................................................................................................ 13
4.3 Delete a Department.................................................................................................................... 14
5 Shift Set ................................................................................................15
5.1 Attendance Rule........................................................................................................................... 15
5.2 Shift Setting.................................................................................................................................. 15
5.3 Schedule ...................................................................................................................................... 16
5.3.1 Department-based Scheduling ........................................................................................... 16
5.3.2 Individual-based Scheduling............................................................................................... 17
6 Report Management ............................................................................19
6.1 Download Att. Report................................................................................................................... 19

6.2 Download Att. Setting Report ...................................................................................................... 21
6.3 Upload Att. Setting Report ........................................................................................................... 22
7 System Setting ........................................................................................23
7.1 System Setting ............................................................................................................................ 23
7.2 Date/Time .................................................................................................................................... 25
7.3 Communication Setting ............................................................................................................... 25
7.4 Timing State Switching Setting .................................................................................................... 26
7.5 SMS Setting ................................................................................................................................ 27
7.5.1 Add an SMS Message ....................................................................................................... 27
7.5.2 Edit an SMS Message ....................................................................................................... 28
7.5.3 Delete an SMS Message ................................................................................................... 28
7.5.4 View an SMS Message ...................................................................................................... 28
7.6 Daylight Saving Time (DST) Setting ........................................................................................... 29
7.7 Bell Settings ................................................................................................................................ 30
7.8 Work code ................................................................................................................................... 31
7.8.1 Add a Work Code ............................................................................................................... 32
7.8.2 Edit a Work Code ............................................................................................................... 32
7.8.3 Delete a Work Code ........................................................................................................... 32
7.8.4 Use aWork Code ............................................................................................................... 32
7.9 Update firmware .......................................................................................................................... 33
7.10 Reset Opts. ............................................................................................................................... 33
7.11 Access Function ........................................................................................................................ 34
8 Data Management ...................................................................................35
8.1 Download/Upload ........................................................................................................................ 35
8.2 Delete/Clear ................................................................................................................................ 36
9 Record Query ..........................................................................................38
10 System Information ..............................................................................39
11 Appendix ...............................................................................................40
Appendix 2 Quick Query of Attendance Records .............................................................................. 40
Appendix 3 ECO TA500 FAQs .......................................................................................................... 41
II

1 Instruction for Use
1.1 Recommended Operation Steps
Step 1: Set a department (not required if the default department is used). For details, see 4 Department Set.
Step 2: Enroll users. For details, see 3. User Management.
Step 3: Set attendance rules (not required if the default rule is used). For details, see 5.1 Attendance Rule.
Step 4: Set shifts (not required if the default shift is used). For details, see 5.2 Shift Setting.
Step 5: Arrange schedules of employees (not required if the default schedule is used). For details, see 5.3 Schedule.
Step 6: Record employees' attendance. Check that the device time is precise and start attendance.
Step 7: Download and review reports. For details, see 6.1 Download Att. Report.
(ECO TA500 machines support connecting Attendance Software through TCP/IP mode and download
Attendance Logs by Attendance Software, and then calculating Attendance and statistical report.)
1.2 Finger Placement
Recommended fingers: The index finger, middle finger or the ring finger; the thumb and little finger are not
recommended (because they are usually clumsy on the fingerprint collection screen).
1. Proper finger placement:
The finger is flat to the surface and
centered in fingered guide.
2. Improper finger placement:
Not flat to the surface Off-center
Slanting Off-center
1

1.3 Verification Modes
1.3.1 Fingerprint Verification
1. 1: N Fingerprint Verification
The terminal compares current fingerprint collected by the fingerprint collector with all fingerprint data on the terminal.
Press your finger on the fingerprint collector by adopting the proper finger placement. For details, see 1.2 Finger
Placement.
When verification successful, the
interface shown as figure 1.
When verification failed, then
interface shown as figure 2.
2. 1:1 Fingerprint Verification
In the 1:1 fingerprint verification mode, the terminal compares current fingerprint collected through the fingerprint collector
with that in relation to the user ID entered through keyboard. Adopt this mode only when it is difficult to recognize the
fingerprint.
Enter the user ID on the initial
interface. Then press the enrolled
FP on the fingerprint sensor
properly.
Notes:
When verification successful, the
interface shown as figure 2. When verification failed, the interface shown as figure 3.
1. If it says “Invalid ID”, it means that there is no such ID or the employee doesn’t enroll fingerprint.
2. If the device says "Please try again", place the finger on the fingerprint sensor again. You can try another 2 times by
default. If it fails after 3 times, return Step 1 for second operation.
2

1.3.2 Password Verification
In the password verification mode, the terminal compares the password entered with that in relation to the user ID.
Enter the user ID on the initial
interface. Then press [M/OK] to
enter the enrolled PWD properly.
Notes:
When verification successful, the
interface shown as figure 2.
When verification failed, the
interface shown as figure 3.
If the device says "Incorrect password", enter the password again. You can try another 2 times by default. If it fails after 3
times, return Step 1 for second operation.
1.3.3 Card Verification 
It is optional function. If needs, please contact business representative or pre-sales engineer, you can use this function
after obtaining license and activating.
ECO TA500 devices have an embedded ID or Mifare card module, providing the verification function. A device compares
the read card ID with all card IDs enrolled in the device during verification.
If the verification is successful, the
interface as shown above.
If the verification is not successful,
the interface as shown above.
Note: If a device is connected to a
computer through a USB cable, the Mifare
card of the device is unavailable and a text
prompt message is displayed on the initial
interface. The Mifare card restores after the
device is disconnected from the computer.
Notice: The card area is round the fingerprint sensor.
3

1.4 Terminal Interface
BUT: Connecting Exit Button.
NO: Normal Open.
NC: Normal Close.
4

2 Main Menu
ECO TA500 attendance machine that is launched to reduce management costs effectively, provide convenience for
employees, and minimize the requirement for computer skills of users. The device allows setting attendance rules,
shifts, and schedules for employees, without the need for attendance software. Users can download attendance
reports for review and statistics. Other type can only do some simple operations such as add and manage user, upload
or download user data or attendance data etc.
User
Dept.set
Shift set
Report
System
Data Mgt.
Record
This menu item include Add user and User Mgt., which allows you to add, browse, and manage user
information, including the employee ID, name, fingerprint, password, card ID, department, and rights. You
can add, edit, or delete basic information about employees.
This menu item allows you to browse department information, add, edit, or delete department.
This menu item allows you to set attendance rules and required shifts and to arrange schedules for
employees. The device supports a maximum of 24 Shifts.
This menu item allows you to download statistical reports of attendance or attendance setting reports to a
USB flash drive, or to upload attendance setting reports in which shifts are set and employees' schedules are
arranged. The device gives priority to the schedules in an attendance setting report.
This menu item allows you to set system-related parameters, including the basic parameters, Date/Time,
Communication option, Timing State Switching Setting, SMS Setting and so on, to enable the terminal to
meet user requirements to the greatest extent in terms of functions and display.
This menu item allows you to upload or download user data or attendance data, delete attendance data
and all user data, and revoke management rights. Through a USB disk, export user information and
attendance data from this device to related software or other fingerprint recognition devices.
This menu item allows you to easily query the attendance records saved on the device.
5

Sys. info.
Comm.
This menu item allows you to check the storage status as well as version information of the device.
This menu item allows you connect this device with PC to access attendance data, you need set IP
Address, Subnetmask, Gatway, DHCP and the communication password first.
This menu item allows you to download attendance data and user data, or upload user data.
Dn/Upload
6

3. UserManagement
3.1. Add a User
Through this menu, you can add a new user to the device, including the user ID, Name, Fingerprint, Password, Card,
VerType, Department and Purview.
Press and hold the [M/OK]
key on the initial interface to
enter the Main Menu interface.
Press◄/►key
to select Add
User menu and
press [M/OK]
to enter the Add
User interface
directly.
Enter a User ID and Name
The device automatically allocates an ID starting from 1 for every user in sequence. If you use the ID allocated by the
terminal, you may skip this section.
7

For details of operations on keyboard
interface, see Appendix 1 T9 Input.
Press ▼key to select ID. Press
numeric key to enter ID. (You can
press key to delete input.)
Press ▼key to select Name. Press
[M/OK] to open T9 input method, and
then use T9 input method to enter
the Name.
3.1.1 Enroll a Fingerprint
Press ▼key to select Enroll FP
and press [M/OK] to enter the
Enroll Fingerprint interface.
Place your finger on the fingerprint
sensor properly. For details, see 1.2
Finger Placement.
Place the same finger on the fingerprint
collector for three consecutive times
correctly until enrollment succeeds.
Note: If the enrollment fails, the system will display a prompt message and return to the [Enroll Fingerprint]
interface. In this case, you need to repeat the operations of step 2.
3.1.2 Enroll a Password
The device supports the 1- to 8-
digit passwords by default.
Press ▼key to select Enroll
PWD. Press [M/OK] key to enter
the Enroll PWD interface.
Enter password and Re-enter the
password, press [M/OK] key to save
and return to the Add user interface.
3.1.3 Enroll an Card 
This is optional function. If needs, please contact business representative or pre-sales engineer, you can use this function
after obtaining license and activating.
8

The devices have an embedded ID and Mifare card module, providing the Card verification function.
Press▼key to select Enroll Card
and press [M/OK] key to enter the
Enroll Card interface.
Swipe your card properly in the
swiping area.
Read Successfully!
3.1.4 Verification Type
Press ▼key to select VerType, and Press ◄/► key to select Verification Type.
There are 15 types for verification by default: FP/PW/RF, FP, PIN, PW, RF,
FP/PW, FP/RF, PW/RF, PIN&FP, FP&PW, FP&RF, PW&RF, FP&PW&RF,
PIN&FP&PW, FP& (RF/PIN).
3.1.5 Select Department 
Some devices have this function, you can select department that the new added user belongs to.
Press ▼key to select Dept. Press
key to select department.
3.1.6 Select Privilege Settings
You can select privilege of the new added employee as Administrator or User in Purview option.
Administrator: An administrator is granted rights to operate all menus in addition to the fingerprint- and password- and
card-based attendance recording.
User: User is only allowed to record attendance through fingerprint, password or cardverification and query attendance
records.
9

Press ▼to select Purview. And press to select User or Administrator.
Finally, press ▼key to select [M/OK] button and press [M/OK] to save user information.
3.2 User Management
Generally the user information stored on the device needs to be modified in the wake of the personnel changes in a
company. To facilitate modification of user information, our device allows users to add, delete, query and edit user
information conveniently.
10

3.2.1 Search a User
Press numeric key '1' on User
Mgt. interface to enter the
Search User interface.
Enter the user ID, such as 3, and
press [M/OK] key to view the result.
Place the cursor on the user, which
ID=3.
Note: '#' as shown in the figure above means the user is an administrator, and '*' means the user has already
enrolled a password or card.
3.2.2 Query a Record
Press ▲/▼ to select a user and
press numeric key '2' to view
records.
Press ▲/▼ to view the attendance
record row by row. Press / to view
the attendance record page by page.
Press [M/OK] to view the details
of the employee's record.
Notes displayed at the bottom of the screen explain all letter meanings.
Verify: Verification Type.
F: Fingerprint Verification. P: Password Verification I: Card Verification
State: Attendance Status.
0: Check-in 1: Check-out 4: Overtime Check-in 5: Overtime Check-out
3.2.3 Edit a User
Press ▲/▼ to select a user and
press [M/OK] key to enter the Edit
user interface.
The User ID cannot be modified, and the other operations are similar
to those performed to add a new user. After modifying, press ▼to
select [M/OK] button, and then press [M/OK] key to save.
11

3.2.4 Delete a User
Press▲/▼ to select user and
press numeric key '0', pop-up the
Prompt box.
Press [M/OK] to delete the
user or [ESC] to cancel.
The option 'Delete user' is in either of the
following cases to delete all information of an
employee from the device:
①The fingerprint or password of this employee
is no longer required.
②This employee has resigned.
Note: Deleting a user will not result in the deletion of the user's attendance records which can be downloaded to
related software for query.
3.2.5 Add a User
The option 'Add user' is similar with 3.1. Add a
User, you can see it for detail.
Press numeric key '3' on User Mgt.
interface to enter the Add User interface.
12

4 Department Set 
Some devices have this function, you can browse department information. Add, edit, or delete department IDs or names.
Press and hold [M/OK] key on
the initial interface to enter the
Main Menu interface.
Press ◄/► key to select Dept.set
menu and press [M/OK] to enter the
Department Set interface.
The Department set interface as
shown as figure 3.
4.1 Add a Department
Press numeric key '3' on the
Dept.set interface to enter the
Add Dept. interface.
Enter the department name by
using the T9 input method. Press
to select Shift Name and press
[M/OK] key to save.
No.: The attendance machine
automatically assigns ID for department
that starts from 1 and increase
sequentially.
Dept.: Enter the department name by
using the T9 input method. (For detail
operations, see Appendix 1 T9 Input.)
4.2 Edit a Department
Press ▲/▼ to select department
to be edited and press [M/OK] key
to enter the Edit Dept. interface.
The Edit department operations
are similar to those performed to
Add Department.
13

4.3 Delete a Department
Press ▲/▼ to select department
to be deleted and press numeric
key '0', pop-up the Prompt Box.
Press [M/OK] key to delete the
department or press [ESC] key to
cancel and quit.
14

5 Shift Set 
Some devices have this function, this menu item allows you to set attendance rules and required shifts and to arrange
schedules for employees.
Press and hold [M/OK] key on
the initial interface to enter the
Main Menu interface.
Press ◄/► key to select Shift set
menu and press [M/OK] to enter the
Shift set interface.
Press ▼key to select Attendance
Rule and press [M/OK] key to enter
the Attendance Rule interface.
5.1 Attendance Rule
All attendance statistics are collected based on attendance rules. Attendance rules regarding how to calculate late arrival
and early leave and how to arrange schedules need to be set first. Once set, they should not be modified from time to time
because a modification may cause deviation in attendance record and a modification in the middle of a month may even
disarrange the schedules.
Schedule Type: Department-based scheduling and individual-based scheduling are supported. If a company uses one
timetable, only one department needs to be set and department-based scheduling is recommended. If departments have
their respective timetables, department-based scheduling is recommended. If employees may take different shifts,
individual-based scheduling is recommended.
Default Shift: When individual-based scheduling is used, employees who are not scheduled take the default shift.
Press ▲/▼ to move the cursor to a desired option. Enter a desired value
in the entry box by using the numeric keypad. Press / key in the
scroll box to switch to the desired value. After finishing the setting, press
[M/OK] to save your settings or press [ESC] to cancel and return to the
previous interface.
Set attendance rules by referring to the instructions in the text box on the right.
5.2 Shift Setting
15

Press ▼to select Shift setting,
Press [M/OK] key to enter Shift
setting interface.
Press ▲/▼ to select a shift from the
list, and press to enter the Edit
shift interface.
Press ▲/▼ to choose corresponding shift
attributes. Enter the time by using the
numeric keypad. Press [M/OK] to save.
Shift setting
The device supports a maximum of 24 shifts including two default shifts (shift 1 and shift 2). All shifts can be edited and a
single shift includes three time ranges at most.
5.3 Schedule
As the basis of attendance calculation, shifts should be set based on the actual condition of a company. If no
shift is set, the system makes attendance calculations based on default shifts set in attendance rules.
Press and hold [M/OK] key on
the initial interface to enter the
Main Menu interface.
Press ◄/► key to select Shift set
menu and press [M/OK] to enter the
Shift set interface.
Press ▼key to select Schedule
and press [M/OK] key to enter the
Schedule interface.
5.3.1 Department-based Scheduling
The Schedule Type in Attendance Rule is Dept. Shifting.
1.Scheduling Records Query
Press numeric key '1' to enter
the Scheduling records Query
interface.
Enter the Dept. No, and press
[M/OK] to view result.
The department's scheduling
records as shown as figure 3.
2.Edit Schedule
16