ESS DS200 User manual

DS200® Digital Precinct
Scanner
Poll Worker Guide
EVS 6.0.2.1
Firmware 2.17.0.0
v. 1.1.CBB

© 2019 by Election Systems & Software, 11208 John Galt Blvd., Omaha, NE 68137-2364
All rights reserved. Printed in the USA
This document, as well as the product described in it, is furnished under license and may
be used or copied only in accordance with the terms of such license. The content of this
document is furnished for informational use only, is subject to change without notice, and
should not be construed as a commitment by Election Systems & Software, Inc. Election
Systems & Software, Inc., assumes no responsibility or liability for any errors or inaccura-
cies that may appear in this document. Except as permitted by such license, no part of
this publication may be reproduced, stored in a retrieval system, or transmitted, in any
form or by any means, electronic, mechanical, recording, or otherwise, without the prior
written permission of Election Systems & Software, Inc.
Disclaimer
Election Systems & Software does not extend any warranties by this document. All prod-
uct information and material disclosure contained in this document is furnished subject
to the terms and conditions of a purchase or lease agreement. The only warranties made
by Election Systems & Software are contained in such agreements. You should ensure
that the use of this equipment complies with all legal or other obligations of their gov-
ernmental jurisdictions.
All products described in this document are registered trademarks of Election Systems
& Software Inc. All other products mentioned are the sole property of their respective
manufacturers.
Proprietary Information
ES&S has identified and appropriately marked relevant portions of this document, which
it considers confidential and proprietary. We request confidential treatment by the EAC of
such information and would expect that such information is exempt from required disclo-
sure. In the event a third-party requests disclosure of information which ES&S considers
confidential and proprietary, we would ask that the EAC notify ES&S of such requested
disclosure in order to provide us with an opportunity to seek exemption from disclosure.
The document sections referenced below contain Election Systems and Software, Inc.
(ES&S) confidential information, which is provided for the sole purpose of permitting the
recipient, to evaluate the ES&S Voting System submitted herewith. The following sec-
tions are designated as “Proprietary and Confidential” by Election Systems & Software.
Page | 2
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB

Table of Contents
DS200®Digital Precinct Scanner Poll Worker Learning Plan.................................5
Learning Objectives...................................................................................................5
Agenda.....................................................................................................................5
DS200®Digital Precinct Scanner..........................................................................6
Product Overview & Ballot Box Components..............................................................6
Digital Scanner Components.....................................................................................7
Preparing the DS200 for Use.................................................................................8
DS200 Scanner Setup................................................................................................8
Powering Up the Scanner...........................................................................................8
Preparing the Printer Tape........................................................................................8
Opening the Polls for Voting..............................................................................9
Opening the Poll.....................................................................................................9
Printing the Zero Totals Report..............................................................................9
Go to Voting Mode...................................................................................................9
Assisting Voters with the DS200..........................................................................10
Inserting Ballot for Tabulation...............................................................................10
Ballot Exceptions......................................................................................................10
Unreadable Marks on Ballot....................................................................................10
End of Voting.....................................................................................................11
Closing the Poll.......................................................................................................11
Power Down Methods.............................................................................................11
Appendix A: Troubleshooting the DS200...........................................................12
DS200 Not Plugged Into Power Source...............................................................12
Reports Not Visible on Paper..................................................................................12
Cleaning the DS200 Touch Screen & Scanner.........................................................12
Appendix B: Collapsible Ballot Box Configuration..............................................18
Collapsible Ballot Box Components......................................................................18
Disassembling the Carrying Case.......................................................................19
Assembling the Ballot Box.............................................................................19
Connecting the Scanner...........................................................................................19
Disassembling the Ballot Box.................................................................................20
Page | 3
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB

THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK
Page | 4
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB

DS200®Digital Precinct Scanner
Poll Worker Learning Plan
This course will provide you with the skills to successfully use the DS200 in your jurisdiction.
Upon completion of this course, you will be able to:
•Set up the DS200 for voting
•Assist voters in using the DS200
Learning Objectives
Agenda
•Understanding the DS200
•Using the DS200 for Voting
•Applying what you have learned
Page | 5
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB

DS200®Digital Precinct Scanner
Product Overiew & Ballot Box Components
The DS200 is a precinct-level tabulator that can also be used as a central count tabulator for voting over an extended period, as with early or absentee voting.
Both one- and two-sided ballots can be read by the DS200 to determine valid bal-
lot marks and extraneous marks, such as smudges or folds. All election results are
stored on an encrypted removable USB flash drive, which is used to transfer results
to the Electionware Results module.
23
4
5
1
Clam shell carrying case
Ballot box base
Auxilliary bin
1
2
3
Main ballot bin
Locking wheels
4
5
Page | 6
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB

Digital Scanner Components
ExpressVote card feed
5
Paper ballot feed
6
7Touch screen
Rear access compartment
Front access compartment
Thermal printer
Touch screen lock
1
2
3
4
1
234
5
6
7
Page | 7
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB

Preparing the DS200 for Use
DS200 Scanner Setup
The DS200 Scanner and Ballot Box use two
different keys: a standard silver key and a barrel
key.
The silver ballot box key is used only for the
ballot box locks. The barrel key is used only for
locks on the DS200 scanner. You will need both
keys to open and start the DS200.
Open the front of the carrying case by using the
silver ballot box key and unlatching the two front
tabs.
Powering Up the Scanner
Using the barrel key, open the DS200 touch
screen.
If the machine is plugged in, the scanner should
automatically power on when the screen is lifted.
If the scanner does not automatically power
on, use the barrel key to open the Front Access
Compartment and press the Power button.
Preparing the Printer Tape
The DS200 contains an internal thermal printer
for reports. To change a tape roll, open the Front
Access Compartment and press the blue lever.
Replace the tape roll and pull the end of the
paper out of the tape opening with the treated
side facing the right side of the opening.
(Treated side will leave grey streak when scratched).
Hold the end of the tape roll while pressing firmly
on the printer door to ensure it is locked.
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB Page | 8

Opening the Poll
Once the Election Definition is loaded and all
Admin functions are completed you can open
the poll.
If needed, enter the Election Code and touch
Accept. Touch Open Poll.
Allow default reports to complete printing. If you
need to print any additional Zero Totals Reports,
proceed to the next section for instructions.
Opening the Polls for Voting
Printing the Zero Totals
Report
The DS200 should be configured to automatically
print at least one (1) Zero Totals Report when the
poll opens.
Should you need to print additional copies, you
must do so before going to voting mode.
Touch Report Options from the Open Poll
screen and select the Zero Totals Report. Make
sure the Report Format is set to Public and touch
Print Report.
Go to Voting Mode
When you are ready to start scanning ballots for
live voting, touch Go To Voting Mode.
Close and lock the Front Access Compartment
using the barrel key.
Verify the Public Count at the top of the screen
is at “0” before voting starts on the first day of
tabulation or testing. This count will increase by
one each time a ballot is cast.
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB Page | 9

Inserting Ballot for Tabulation
Both paper ballots and printed ExpressVote cards
can be scanned and tabulated with the DS200.
When the DS200 is ready for ballots to be
tabulated, the ballot insertion screen will appear,
providing instructions on how to insert the ballot.
Ballots may be inserted in any orientation. Do not
push the ballot too hard into the scanner; insert
the leading edge into the scanner and allow it to
grab and pull the ballot automatically.
Assisting Voters with the DS200
Ballot Exceptions
If your election is coded to prompt for ballot
exceptions, a message may appear asking
whether the voter wishes to cast their ballot
as is, or return it for corrections. The following
instances may prompt such a message:
·Blank Ballots: no voting marks detected
·Undervoted Ballots: fewer marks than allowed
“Vote For” number
·Overvoted Ballots: more marks than allowed
“Vote For” number
Unreadable Marks on Ballots
An alert message indicating which contest(s)
are impacted may appear if the ballot contains
unreadable marks.
If the ballot is unreadable in its entirety (due to
damage, markings, etc.), the DS200 will return
the ballot automatically and begin beeping.
For any ballot automatically returned, read the
error message on the screen before removing the
ballot. Once the ballot is removed from the tray,
the error message disappears.
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB Page | 10

Closing the Poll
To close the poll at the end of voting, unlock the
the Front Access Compartment using the barrel
key.
Push the Close Poll button.
On the touch screen, touch Close Poll to end
voting.
A confirmation screen appears indicating
successful poll closure.
End of Voting
Power Down Methods
During early voting, to power down with polls
open, touch the Tools icon and enter the Election
Code. Touch Report Options and select the
Admin icon. Touch Shutdown.
At the end of Election Day voting, push the Close
Poll button inside the Front Access Compartment
to access the Admin menu and touch Shutdown.
If the polls are closed, you will be directed to the
Voting Device Status screen where you can touch
Shutdown to power down the scanner.
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB Page | 11

DS200 Not Plugged Into Power Source
PROBLEM: After turning on the DS200 the screen power icon on the top right of the screen shows the
plug is not connected. What does this mean?
CAUSE: The DS200 is not plugged into the AC power cord or the wall outlet is defective.
SOLUTION: Ensure all power cords are plugged in securely.
REMINDER: there are two parts to the DS200 power supply; make sure the transformer is plugged
into the cord.
Test all outlets using a nightlight or other small electrical device. If using a strip power cord (not
recommended) assure the strip is turned on. Check DS200 power cord for damage. If damage is found,
replace the cord.
Appendix A: Troubleshooting the DS200
Reports Not Visile on Paper
PROBLEM: The reports are generating, but no printing is visible on the paper. What’s wrong?
CAUSE: The DS200 printer uses thermal paper and heat transfer to print the information. Printer
functionality without visible print means the paper roll is inserted incorrectly, causing the printer to print
to the untreated side of the tape roll.
SOLUTION: Open the Front Access Compartment and press the blue lever to open the printer door.
Reinsert the paper roll with the treated side of the paper to the right side of the scanner. Reprint
report(s) as necessary.
Cleaning the DS200 Touch Screen & Scanner
PROBLEM: What do I use to clean the exterior of the DS200 including the touch screen?
SOLUTION: TheDS200 touch screen and exterior can be cleaned with isopropyl alcohol wipes or
isopropyl alcohol on soft cloth. Do not spray or apply the isopropyl alcohol directly onto the touch
screen or DS200 scanner
WARNING: Do not use products containing ammonia, such as Windex. This can cause the screen to
become deteriorated over time. Use only isopropyl alcohol for cleaning the touch screen and scanner.
Use canned air to clear any paper dust from the scanner area, taking care to not tip the can upside down
while spraying. Do not shake the can before using the canned air.
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB Page | 12

Appendix B: Collapsile Ballot Box
Conguration
Collapsile Ballot Box Components
In addition to the standard ballot box configuration discussed on page 6, your jurisdiction will also be using our Collapsible Ballot Boxes for some sites. This
Appendix contains information on the Collapsible Ballot Box, including assembly
instructions.
Collapsible Ballot Box Components
1
2
4
5
7
3
8
6
6
5
DS200 digital scanner
1
Auxiliary bin
4
Ballot box lid
2
Collapsible ballot box base
3
Ballot box base locks (4)
5
Power cord connection
8
Locks for ballot box lid (2)
6
Auxiliary bin partition
7
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB Page | 13

Disassembling Carring Case
The DS200 Collapsible Ballot Box comes in a
self-contained, locking carrying case for easy
transport and storage.
Unlock all four hinges and remove the ballot box
lid. The AC power cord should be wound on top
of the lid; the power connection that will plug
into the back of the scanner is fed through the
paper path slot.
Remove the auxiliary bin partition and set aside.
The ballot box walls are under the partition and
will fold out from the base in one piece.
Appendix B: Collapsile Ballot Box
(continued)
Assembling the Ballot Box
After unfolding the ballot box walls, place them
into the grooves on all four sides of the base.
The hinges you unlocked to remove the lid will
now be locked into the slots at the bottom of the
ballot box walls.
Insert the auxiliary bin partition into the wall slots.
Place the ballot box lid on top of the walls with
the paper path opening facing the front.
Use the key to lock both the front and back of the
lid, securing it to the ballot box walls.
Connecting the Scanner
Slide the DS200 scanner onto the tracks located
on the top of the ballot box lid. Slide the scanner
back, leaving room to reach the back of the
scanner.
On the power connection cord, pull back the
plastic cover and insert the cord into the back
of the scanner. Release the plastic cover to lock
cord into place.
Ensure the cord is placed into its designated
space under the paper path opening and slide
the scanner all the way back. Plug terminal into
power source.
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB Page | 14

Disassembling the Ballot Box
Power down and unplug the scanner from power.
Pull the scanner forward and detach the power
connection.
Unlock the ballot box lid and set aside. Remove
auxiliary bin partition and ballot box walls.
Fold the walls back into the base and place the
partition on top of them.
Place ballot box key inside the compartment and
the lock the lid back into place. Wind the cord
around the handles on top of the lid.
Storeaccordingtoyour jurisdictionsrequirements.
Appendix B: Collapsile Ballot Box
(continued)
DS200 Digital Precinct Scanner | EVS 6.0.2.1 | Poll Worker Guide v 1.1.CBB Page | 15