Gembird EMIC-XM User manual

EMIC-XM-USBAudioConverter WitheMicFunction
UserManual
TableofContent
1. Features................................................................................................................................................................................................2
2. Technicalspecification........................................................................................................................................................................2
3. Quickinstallation.................................................................................................................................................................................3
3.1Hardwareinstallation...................................................................................................................................................................3
3.2Software installation.....................................................................................................................................................................3
4. eMic-XMcontrolsandusage tips.....................................................................................................................................................3
5. EHSMonitorsoftware........................................................................................................................................................................4
5.1Softwareoverview........................................................................................................................................................................4
5.1.1EHSMonitor..........................................................................................................................................................................4
5.1.2LAMEMP3encoder............................................................................................................................................................4
5.2E-mail microphonerecording......................................................................................................................................................4
5.2.1Recording..............................................................................................................................................................................4
5.2.2Managingrecordings............................................................................................................................................................5
5.3Generalsettings............................................................................................................................................................................6
5.3.1One-touchrecording options...............................................................................................................................................6
5.3.2ButtonA/ButtonBfunction................................................................................................................................................6
5.3.3LaunchatWindowsstartup (Launchatuserlogin)...........................................................................................................6
5.4Advancedsettings.........................................................................................................................................................................6
5.4.1ExternalMP3encoder..........................................................................................................................................................6
5.4.2File nameformatforone-touchrecording..........................................................................................................................7
5.4.3Advancedrecordingoptions................................................................................................................................................7
5.4.4Addressbook options...........................................................................................................................................................7
5.5eMic4All accountsettings...........................................................................................................................................................7
5.5.1Accountoptions....................................................................................................................................................................7
5.5.2Registration...........................................................................................................................................................................8
5.5.3Subscriptionupgrade............................................................................................................................................................8
5.5.4Uploadoptions......................................................................................................................................................................8
5.6Managingrecordings....................................................................................................................................................................8
5.6.1Recordingmanager..............................................................................................................................................................8
5.6.2Synchronization....................................................................................................................................................................9
5.7Troubleshooting (Solvingproblems)..........................................................................................................................................9
6. MultimediaAddress Bookutility.....................................................................................................................................................10
6.1Overview.....................................................................................................................................................................................10
6.2MultimediaAddressBookContactsfilecreation....................................................................................................................10
6.3NavigatingthroughContactsandSelectingRecipient............................................................................................................10
6.4Settings........................................................................................................................................................................................10
6.5Troubleshooting..........................................................................................................................................................................10
7. MultimediaAddress BookEditorutility..........................................................................................................................................11
7.1Overview.....................................................................................................................................................................................11
7.2Editing Contactslist...................................................................................................................................................................11
7.3MultimediaAddressBookContactsfile...................................................................................................................................11
8. SoundEditorutility...........................................................................................................................................................................11
8.1Overview.....................................................................................................................................................................................11
8.2Editing audiofiles......................................................................................................................................................................11
8.3Creatingnewaudiofiles............................................................................................................................................................12
8.4Filters...........................................................................................................................................................................................12
8.5Mpeg3Settings..........................................................................................................................................................................13

1. Features
-High-qualityUSBaudioconverterwiththreeone-touch, quickaction eMicbuttons
-One-touchrecordingfunctionforSkypeandMSN(aswellasotherVoIPapplications)conversations
-Recordvoice messagesandattachthesetoane-mail,readytobesentwiththe touchofonebutton. Youcanalso
automaticallyuploadtherecordedmessageorconversation totheserver.Thelinkcanbeautomaticallyplacedintoany
document(e-mailorspreadsheet/database/whatever)withthetouchofonebutton.Free storagespace onthe
www.eMic4all.com serverisprovidedforyouforthisfunction
-Plug-and-playUSBinterfacewithintegratedSoundCardaddsaudio“out”toanyPCorMACforconnectingyourfavorite
headphones(oractive speakers)andmicrophone
-Themono2.5mm connectorearphonewithmicrophonecanbeconnectedforthe soundplaybackandvoice recording
-Recording qualityissuitableforvoicerecognitionorvoice commandapplications
-Stylishdesign,outputvolumecontrol, playbackmute controlandmicrophonesensitivitycontrolmake thisproducta personal
professionalaudiosolution
-eMic Monitorsoftware extrafeatures:
-Multimediaaddressbookallowsyoutoassociate picture/soundwiththe e-mailentries.Thismakestheproduct
suitablefordisabledpeopleorverysmallchildren
-Soundeditorallowsyoutocontinue orrevise yourrecording
-Built-in(orcustom-made)soundfiltersare justforfun.Surprise yourfriendsbysoundinglikeJamesBond or
MickeyMouse
2. Technicalspecification
Microphone input:
-Type ofrecording:mono
-Frequency:100 -12000Hz
-ADCresolution:16bit
-Samplingrate:48kHz
-SNR: 83dBA(1kHzat-20dB)
-THD+N:-42dB(1kHz at-3dB)
Headphones/speakersoutput:
-Frequency:50–20000Hz(+/-3db)
-Type ofplayback:stereo
-DACresolution:16bit
-Samplingrate:48kHz
-Outputpower:60mWperchannel
-THD+N:-44dB(50Hz-20kHz,40mW)
Connectorsandplugs:
-3.5mm stereoheadphones/speakersoutput
-3.5mm monocondensermicrophoneinput
-2.5mm input/outputforearphonewithmicrophone
-USBA-typemaleplugcable
Systemrequirements:
*PC:Pentium133 MHzprocessororhigher,OSWindows2000/XP/2003/Vista;
*Macintosh:PowerMacintoshG4orbetter, MacOS10.3orlater
*USB1.1port
Packagecontent:
*eMic-XM
*Desktop stand
*Software CD
*Usermanual
*QuickInstallationguide

3. Quickinstallation
3.1Hardwareinstallation
•ConnecttheUSBplugtothe computer.
•Putmicrophone cable jackto“MICIN”jack.
•Connectheadphones,earphoneorspeakersto“SPKOUT”jack.
•Connectearphone withmicrophonetothe“MONOOUT+MIC” jack.
3.2Softwareinstallation
ForPC:
•InserttheEHSMonitorsoftware CDintotheCDdrive.
•ProvidingautorunisenabledtheCDwillbeginautomatically.
•ifitdoesnot: PressStart/run/browse/-Thedrivewhere theCDcanbefound
•Double clickon thefilenamedeMic4all_setup –and followtheinstructionsshown.
ForMacintosh:
•InserttheEHSMonitorsoftwareCDintotheCDdrive.
•Onthe pop-upwindowwhichwillappear,find EHSMonitor.pkganddoubleclickonit.
Installingnotes
ForPC: AfterfirsttimepluggingintoUSB-porteMicbecomesadefault playbackdevice(“USBAudioCODEC”or“USB
AudioDevice”).Youshouldsetpreferredaudioplaybackdevice manually.Toconfigureapreferredsoundplaybackor
recording deviceinControlPanel,double-clickSoundsand Multimedia. ClicktheAudiotab,and thenunderSound Playback
orSoundRecording,clickthepreferreddevice thatthisworkstationshoulduse forplaying (orrecording)sound.
ForMacintosh:You shouldsetpreferredaudioplaybackdevice manually.Toconfigureapreferredsoundplaybackor
recording deviceinSystemPreferences,click"Sound".Clickthe"Output"tab,andselectthepreferreddevicethatthis
computershoulduse forplaying sound.
4. eMic-XMcontrolsandusagetips
eMic-XMhas2eMicbuttons, onwhichvariouseMic software functionscanbeassigned,outputmutebutton, outputvolume
andmicrophonesensitivitycontrollingwheels.Headsets, speakers,microphones,monoearphonescanbe connectedtothe
eMic-XMjacks.Ifconnectedtodesktopmicrophone, eMic-XM, whenitisplacedonastand,canbe usedasdesktopeMic
controlbox.Ifconnectedtothe headset,eMic-XMcanbeusedasahand-heldeMic controlbox. Placementofcontrolsand
jacksisshownonfig.1.Forbestadjustmentofthemicrophone soundleveluse the“Sensitivity”controlon theeMic-XM.For
adjustmentofthe volumeoutputcontrolusethe “Volume” controlontheeMic-XMina couplewithsystemvolume contol. On
andoff mutingofoutputsoundbypressing“Outputmute” buttononthe eMic-XM.

Figure 1.eMic-XMcontrolsandconnectors
5. EHSMonitorsoftware
5.1Softwareoverview
5.1.1EHSMonitor
WithEHSMonitoritispossibleusingonlyonebuttontorecordfile,save it,converttoMP3andeventogenerateane-mail
messagewiththerecordedfileattachedoruploadrecordtowebserver.
5.1.2LAMEMP3encoder
MP3isaformatforcompressedaudiostorage.MP3usespsychoacousticfilterstoremovesoundsthatareinaudibletothe
humanear, aswellasothermethodstocompresstheaudioinformation. Thusthere couldbe discernabledifferencebetweenthe
originalandencodedaudiodata(agreatdependsontheencoding parameters).ModernMP3encodersareveryflexibleand
allowyoutosetalotofparameters,affectingtheencodingspeedandtheoutputfilequality.EHSMonitorusesLAMEas
defaultencodingengine.LAMEisquitefast(encodesfasterthanrealtimeonaPII-266athighestqualitymode)andprovidesa
verygoodsoundquality.Formoreinformation,pleasevisit LAMEofficialsiteat http://www.mp3dev.org.Ifforoneor
anotherreasonyoudonotlikeLAME,youcanuseanyotherMP3encoderthatsupportscommandlineinterface.See
“Advancedsettings” sectionfordetails.
5.2E-mail microphonerecording
5.2.1Recording
eMicallowsyoutorecordandE-mailsoundfilesbypressingonlyonebutton.The rest(MP3encoding,generatingoftheeMic-
message,uploadingittothe eMic4all serveretc.)willbedoneforyouautomatically.
Recordingisalwaysfirstmadetoatemporaryfile. Thus,eveniftherecordingisfinishedabnormally(powerfailure,etc.)the
recordeddatawouldnotbe lost(howeversuchfilewouldnotberecoveredautomatically).
Itispossibletoassignoneoffivepre-definedfunctionstoanyofthemicrophonebuttons(since itisassigned,itbecomesa
functionofeMic).Thatmeansthatit isevenpossibletoassignthesame functiontothebotheMicbuttons.

Therearetwowaystouse the eMicbuttons:
Holddown. Recordingstartsrightafterthebuttonispresseddownandlastswhilethebuttonisheldpressed.Whenthebutton
isreleased,recording stops.
Click. Recordingstartsafterthebuttonispressedandconsequentlyreleased.Recordingstopswhenthebuttonispressedfor
thesecondtime.Recording canbepausedandresumedasmanytimesasneededbypressingandreleasingthebuttondifferent
fromtheonethathasstartedtherecording.
Thefivepre-definedfunctionsare:
Rec. IfMP3recordingoptionissetthe recordedfile isencodedtomp3fileformat.
Rec andAttach. Aftertherecordedfileissaved(andencodedifnecessary), ane-mail messageisgeneratedwiththerecorded
fileattached.Itjustremainstospecifytherecipientandsendthemessage.
Rec andsavetospecifiedfileor MEMOfunction. Whenthe recordingisfinished, EHSMonitorpromptsyou forthe recorded
filename.Ifspecified, the recordedfile isencodedtomp3fileformat.
RecanduploadtoeMic4allserver. Encodingtomp3anduploadingtotheserverisbeingprocessedduring therecording.
Aftertherecording isfinishedthelinktotheeMic-messageontheserverisgeneratedandimmediatelypastedintothe window
thathadinputfocusatthebeginningoftherecording.
Note: Recanduploadfunctionisavailable forthe WavandnormalqualityMp3 recordingsonly.
Note: Normallybydefaultadefinedbyyoutext(prefix)precedesthelink totheeMic-message. If theprefixtextisnot
required(whiche.g.canbe usefulifyouintendtoinsertthelinkintoExcelfileordatabase)pushthe Shift keyjustpriortothe
momentwhenyoustarttherecording.
Rec Skype/MSN. RecordsSkype,MSN,WindowsLiveMessengerorotherVoIPsoftwarevoiceconversations.Duringthe
eMicinstallation SkypeandMSNwillbeautomaticallyconfiguredforthisfunction towork.Ifyou installSkype/MSNafterthe
eMicorifyouuseadifferentVoIPsoftware forthe voice communication,makesurethatthevirtualdevicenamed eMicAudio
Filter1 (WindowsXP)or Line1(eMic AudioFilter) (WindowsVista)isselectedastheinputmicrophoneandthevirtual
device named eMicAudioFilter2 (WindowsXP)or Line2(eMic AudioFilter) (WindowsVista)isselectedastheoutput
sounddevice inthesettingsoftheSkype/MSN/VoIPsoftware.
Note: RecSkype/MSN functionisavailable forWindowsXPandWindowsVista only.
Undefined(Unused). ThebuttonisnotusedbytheEHSMonitorsoftware.Check,ifothersoftwareusesthisbutton.
Usefilter. Withthisoption set, beforethe eMic-function isexecutedtheselectedsoundfilterwillbeappliedtotherecording.
Use Soundeditor toeditandcreateyourownsoundfilters.
Note: Usefilter option appliestothe currentlyselectedpre-definedfunction.
Use soundeditor. Withthisoptionset,before theeMic-functionisexecutedthe Soundeditor willbelaunched. Withthehelp
ofthe Sound editor youwillbe abletolistentoyourrecordingandeditoramendit ifnecessary.
Note: Usesound editor optionappliestothe currentlyselectedpre-definedfunction.
MMAB. Withthisoptionset,everytimecreatingane-mail with Recand attach eMic-functionyouwillbeofferedtochoose
therecipientfrommultimediaaddressbook.
Note:MMAB optionappliestothe currentlyselectedpre-definedfunction.
NoteforWindowsversion: Allsettingschangescomeintoforceonlyafterthe “Apply”buttonatthe bottomofthe dialogbox
windowispressed.
5.2.2Managingrecordings
Aftertherecordinghasbeenfinished,therecordedfilenameissavedinthelistofallrecordedfiles.EHSMonitorallowsto
changethefilenameorlocation(thefile willberenamedandmovedifnecessary),todeleteone ormorefilesortogeneratean
e-mailmessage withone ormorepreviouslyrecordedfilesattached. See “Recordingmanager” section fordetails).

5.3Generalsettings
5.3.1One-touchrecording options
Saverecordedfiles Specifiesthefolderwherethe recordedfileswill besavedto. Youcanselectanyexistingfolder.
Wav/Mp3/HQWav/HQMp3 radiobutton. Youcanalsoselectoneofthefourformatstosavethe recordeddata.
“HQWav”and“HQMp3” formatshashighersoundqualitythen“Wav”and“Mp3”, butless compactfilesizes(bya factorof
2and1,5respectively).Formatsaredescribedinthe tablebelow.
Table1. Audiofileformats.
DesignatorAudiofileformat
WavWavePCM,11,025kHz16bit mono
Mp3 MPEGAudioLayer-316kBit11,025kHz
HQWavWavePCM,22,050kHz16bit mono
HQMp3 MPEGAudioLayer-3VBR8-24kBit 22,050 kHz
5.3.2Button A/ButtonBfunction
eMichasfivedifferentfunctions.Anyfunctioncouldbe assignedtoanyofthe eMicbuttons;it isevenpossibletoassignthe
samefunction tobothbuttons.See “E-mailmicrophonerecording” sectionfordetails.
5.3.3LaunchatWindowsstartup (Launchatuserlogin)
If thisoptionissettheEHSMonitorwillstartautomaticallywheneverthe Windowsisstarted(onuserlogonforMacintosh
users).
Note: Anychangesmade, willtakeeffectonlyafterthecurrentrecordingisfinished(ifany).
5.4Advanced settings
5.4.1ExternalMP3encoder
Bydefault EHSMonitorusesLAMEencodertoencodetoMP3andthedefault formatisCBR16Kbps,11025Hz,1channel
(mono).IfyouwouldliketochangefromLAMEorifyouwanttospecifythecustomencodingparameters,youcanchoose
anyotherencoder(hereandlater-externalencoder)you like.Thereisonlyonerequirement:theexternalencodershould
supportcommandlineinterface, i.e.itshouldbepossibletouseitfromthecommandprompt.
UseExternalMP3encoder Bycheckingthischeckbox;you canmakeEHSMonitoruseanyexternalcommand-lineMP3
encoderinsteadofthe defaultencoder.
Pathtoexecutable Specifythe full pathtotheexternalencoderexecutablefile. Youcanenterthepathmanuallyinthe edit box
orbrowseforthefile.If theinvalidpathisspecifiedinthisfield,EHSMonitorwillattempttouseitsownencoder.Ifforsome
reasonsthe built-inencodercannotbeusedaswell,thenthefilewillbesavedtothesamefolderandwiththesamenamebutin
the“wave”format(and with.wavextension). So,whateverhappens,yourrecordingwill notbelost.
Additionalparameters Specifyanyadditionalparameters,supportedbytheexternalencoder.Theseparametersarepassed
directlytotheencoderexe-filewithoutanycheckiftheexternalencoderreallysupportsthespecifiedparameters.
Generally, theexternalencodercallstringshouldsatisfythefollowing template:
<full path to encoder> <additional options> <full pathtosource file> <full pathto
destination file>
Parametersare describedinthetablebelow.
Table1. ExternalMP3encoderparameters.
Fullpathto
encoder Thefull pathtothe externalencoderexecutable file.
AdditionalAnyadditionaloptions.

options
Fullpathto
source file
Fullpathtothesource wavefile.SuppliedbyEHSMonitor.Userdoesnothave tocareaboutthis
path.
Fullpathto
source file
Fullpathtothedestinationmp3file. IfsuppliedbyEHSMonitor, itisalwaysvalid.Ifthispathis
suppliedbythe user, theuserisresponsibleforvalidityofthispath.
Warning! If encodingfailsduetotheinvalidpathtothedestinationfile,orduetotheinvalidadditionaloptions(notsupported
byencoder),theoriginalrecordedwavefilewillbedeleted.Unless you areabletosupplythecorrectexternalencoder
parameters,itwillnotwork.Ingeneralitisquiteenough touse theLAMEencoder, suppliedwithEHSMonitor.
5.4.2Filenameformatforone-touchrecording
Namesforthefilesrecordedwithone-touchrecordingaregeneratedautomaticallybasedonthe user-definedtemplate.The
generatedfilenamelookslike this:
<Prefix><Randomnumber>.<extension>
Parametersare describedinthetablebelow.
Table2. Filenameformatparameters.
Prefix Anarbitrarystring.Thisstringcan’tincludesystemcharacters(suchasbackspace character,new
line character,etc.)andanycharacterfromthefollowing set: <>:"/\|.
Some
number
Thisisthepartofthefile name,whichmakesfilesdifferentfromeachother.Thisnumbercanbe
generatedintwoways.
Date/Time based –thegeneratednumberrepresentsdate andtimewhentherecordingisfinished,
usingthe followingtemplate YYYYMMDDhhmmss, where letters"YYYY","MM", "DD","hh",
"mm", "ss"representcurrentyear, month,day,hour,minuteandsecondrespectively.
Enumerated –numbersaregeneratedconsecutively, i.e. thegeneratednumberistheleastnotused
number(thereisno filewiththesamefilename),starting fromzero.
ExtensionFileextension. "Wav"or"mp3"dependingontheselectedfileformat.
5.4.3Advancedrecordingoptions
EHSMonitorsetstheminimumrecordingtime.Thismeans, thatanyrecording,thatlastslessthanminimumrecordingtime is
discarded.ThiscanbeusefultoeliminaterecordingscausedbyaccidentaleMicbuttonpressing.Bydefaulttheminimum
recording timeis1second.The minimumrecording timecanbeanynumberintherangefrom1to262144(3days49minutes
4seconds).Themaximumrecording timeislimitedonlybytheavailable harddiskspace.
5.4.4Address bookoptions
Usemultimediaaddressbook. Whenthisoptionischeckedeverytimecreatingane-mail withEHSMonitorusing Attach
selectedfiles buttonyouwillbeofferedtochoosetherecipientfrommultimediaaddressbook.Use Edit... torunMultimedia
addressbookeditortoformlistofcontacts.
Note: Anychangesmadetothissettingwill takeeffectonlyafterthecurrentrecording isfinished(ifany).
5.5eMic4Allaccountsettings
5.5.1Accountoptions
Tobeabletousethe Recandupload eMicfunctionyou havetobeloggedintoanexistingaccountononeoftheeMic4all
servers.
Uploadrecordstoserver. SelectorentertheURLofthe serverwhereyoualreadyhaveanaccounttologintooroftheserver
whereyouwishtocreateanewaccount.Aftertheloginallthemessagesgeneratedbythe Recand Upload functionwill be
automaticallystoredon thespecifiedhere server.
Login. Enteryourloginofanexistingaccounthere.
Password. Enteryourpasswordofanexistingaccounthere.
Press Login buttontologintoexistingaccountor Register buttontocreateanewaccountonthespecifiedserver.Whenyou

areloggedin, the Profile button isenabled. Useittoviewandchangeyouraccountsettings.
5.5.2Registration
Pleasefillintheregistrationformtoregisterthenewaccount.Theserialnumbercanbefoundinsidethepackageoratthe
bottomoftheproduct.
Thetrialregistrationallowscreatingthetrial(validfor30days)accountwithoutserialnumberiftheserialnumberismissing
orinvalid.
Note: OnlydevicessuppliedwithEHSMonitorsoftware version2.0orlatercanbeacceptedforregistration.
Note: Trialaccountrequiresactivation,activationinstructionswillbesenttoyou bye-mail.
5.5.3Subscription upgrade
Therearetwowaystoupgradeyouraccount.Thefirstistodoit ontheeMic4allserverinyouraccountprofile.Thesecondis
togetanewsubscriptionwiththeneweMic.NotethattheusersofeMic-S,EPH-USBorEHS-OFFICEgetthe Basic
subscriptionfreeofcharge.Ifyou decidetopurchaseeMic-PROorEHS-USBlateron,youwillbeentitledtogetthe
Advanced subscriptionfreeofcharge.Toupgradetheexistingaccountwiththe Basic subscriptiontothe Advanced
subscription, pleaseclickthe Upgrade buttonand enterthe newproductserialnumberwhenrequiredtodoso.
5.5.4Uploadoptions
Link prefix. The textenteredhere will precedealinktotheeMic-messageandpastedtothecurrentlyopendocument.
Insertnewline. Selectthisoption toinsertanewlineautomaticallyafterthelinktotheeMic-messageispastedinthe
currentlyopendocument.
Preview. Withthisoptionchosenwheneveryoucreateamessageby Recandupload functionthe eMic-messageproperties
windowwillappear.ItwillallowyoutochangetheappearanceoftheeMic-messageontheserver,listentotherecordingand
editit.
Note: if Preview optionisselectedthelinktotheeMic-message(witheventualprefixandnewline)willnotbepasted
automaticallyintothedocumentintheactivewindow.Ifyou wishtopastethelink,press Copylink buttoninthe Upload
properties window.
Note: evenif Preview optionisnotselectedanicon willappearinthesystemtrayforoneminuteaftertherecording is
finished. Double-clickon thisicontolaunchthe Uploadproperties window.
Note:ifbythetimeyoufinishtherecordingthedocumentinthe active windowdoesnotacceptenteringofthetext,thelinkto
theeMic-messagewill notbeinsertedthere. Howeverthe wholelinkwillbestoredintheClipboard.UsePastefunction(Ctrl-
V) toplacethe linkwhereveryouwishto.
5.6Managingrecordings
5.6.1Recordingmanager
EHSMonitormaintainsthelistofallrecordedfilesandlinkstotheirremotecopiesstoredontheeMic4allserver.Ifthe eMic-
messagehasatitleitisalsodisplayednexttothefile name. Anytimeyoumakeanewrecordingtherecordedfileisaddedto
thelist.Uploadedrecordsaremarkedwithaspecialicon .Usingtherecording manageryoucanmanageyourrecordings:
renamethem, generate e-mail messageswithoneormorerecordingsattachedtothem,uploadrecordstoserver,deleterecorded
filesortheirremotecopiesonserver,youcanalsoedit yourrecordsusingthe Soundeditor includingupdatingstoredonthe
servereMic-messagesandtheirappearance.
Togenerateane-mailmessagewithsomerecordingsattachedortodeletesomerecordings,selecttheminthelistandclick
Attachselectedfiles or Deleteselectedfiles buttonrespectively.
Toeditarecord, nomatteruploadedornot,click Edit button.IfforthecurrentlyselectedrecordthereexistsaneMic-message
uploadedtothe server, eMic-messageproperties windowwillappear.
Click Copylink buttontocopya linktotheuploadedeMic-message tothe clipboard.

Youcanclick Upload buttononthe locallymaderecordtocreate aneMic-messageonthe eMic4allserver.
Use Refresh buttontoupdatestatusoftheselectedrecords.IftheeMic-messagecannotbefound onthe eMic4allservera
specialicon willdisappearfromtherecordrow. TheeMic-message titleswillalsobeupdatedfromthe server.
Torenamea certainrecording,selectit inthelist,clickonitandedit thefilename(location).
The doubleclickonthefile inthelistwillcausethisfile tobeplayedoropenedbythe defaultapplicationthatisassignedto
handle thisfileextension. Infactthedoubleclickon the filewill have the same effectasexecutingthisfilefromthe Windows
Explorer.
Note: itisalsopossibletoplayrecordsfromsynchronizationwindow.
5.6.2Synchronization
Tosynchronizealllocallystoredfilesandthe eMic-messagesontheserverpress Sync button. Thisbuttonwillupdateall the
titlesoftheeMic-messages. Inadditiontoit asynchronizationwindowwill appearwhen:
a)one ormorerecordswhicharesupposedtobeontheeMic4allserverbutcannotbefoundthere (soprobablyneedtobe
uploadedagain)
b)one ormorerecordswhichdoexiston theeMic4allserverbutthelocalcopyismissing(soprobablyneedtobe downloaded
again)
c)one ormorerecordswhichcannotbefoundneitheron theeMic4allserver,norlocally(suchrecordshavetoberemoved).
The synchronizationwindowisintendedtohelpyou keepyourrecordingssynchronizedwiththeeMic-messagesonthe server.
Thethreefirstcolumnsinthetableindicatewhichactionshouldbetakenwiththe“troublesome”record.Atthesametimethe
iconsinthefirsttwocolumnsshowthestatusofthe localrecordandoftheeMic-message.
Thegreentick inthefirstcolumnmeansthatthelocallystoredrecordhasbeenfound.Theemptyspaceinthefirstcolumn
meansthatthelocallystoredrecordontheserverismissing.
Thegreentick inthe secondcolumnmeansthattheeMic-messagerecordontheserverhasbeenfound. Theemptyspace in
thesecondcolumnmeansthattheeMic-messagerecordonthe serverismissing.
Youcanspecifytheactiontobetakenwitheachrecord. Thepossible actionsare:
1. Uploadlocalrecordtotheserver–representedbythesymbol
2. Downloadtherecordfromtheserver–representedbythe symbol
3. Deletetherecord–representedbythesymbol
Whenthewindowisopenedforthefirsttimethesystembydefault selectsthemostlogicallycorrectactionforeachrecord.
Thisdefault action canbechangedbyclickingonthecell.
All theactionswill be performedimmediatelyafteryou presstheOKbutton.
5.7Troubleshooting(Solvingproblems)
Commonproblemsand solutions:
·ExternalMP3encoder doesnotwork
The externalMP3encodercall stringisthefollowing:
<executable name> <additional parameters><full path to source file> <full path
to destination file>
Besure thatyourencoderwouldacceptthisstring.

6. MultimediaAddress Book utility
6.1Overview
MultimediaAddressBook application hasthefollowingmainfeatures:
•Canbe usedwithEHSMonitorsoftware. UseMultimedia Address Bookforselectingtherecipientofthe e-mailwithyour
voice recording.RefertoEHSMonitorHelpfilefordetails.
•ProvideseasyaccesstoMultimediaaddress bookcontacts.
•Allowspostponede-mail sendingusing the defaultmail clientinterface.
•Supportsimmediate e-mailsendingthroughthe specifiedSMTPserver(nomail clientrequired).
6.2MultimediaAddress BookContactsfilecreation
BeforeusingMultimediaAddressBookcreate a listofcontactsusingMultimediaAddressBookEditor. RefertoMultimedia
AddressBook EditorHelpfilefordetails.
6.3NavigatingthroughContactsandSelectingRecipient
MultimediaAddress Bookallowsselectingonerecipientofthecontactslisttodeliveryoure-mail to.Itisalsopossibleto
createane-mailwithnorecipient(onlywithmailclientinterface)bypressingNorecipientbutton. Inthiscasethe recipienthas
tobespecifiedinthemailclientinterfacebytypingitorselectingfromthedefaultmailclientaddressbook.
EntriesoftheContactslistareinitiallyshowninthealphabeticalorder,withtheonlyexceptionofDefault recipientwhichis
alwaysshownfirst.TonavigatethroughtheMultimediaAddressBookContactsyoucanusemousewheel,Multimedia
AddressBookuserinterfacebuttonsoreMic“Letter”button.Typefirstcharactersoftherecipientnameore-mailaddressin
theRecipientfilterboxtofilterthedisplayedContacts.Toselecttherecipientdoubleclickthemouseleftbuttononit'spicture
orpressenterkeywhenthepictureoftherecipientishighlightedwiththegreenframe. YoucanalsopresseMic“Record”
buttontoselectthecurrentlychosenrecipient.
Note:RefertoMultimediaAddressBookEditorHelpfiletolearnhowtospecifytheDefaultrecipient.
6.4Settings
Sendtodefaultrecipient. Ifthisoption isonthenthee-mailcreatedusing EHSMonitor will besenttotheDefaultrecipient
automaticallyandimmediately.InthiscaseMultimediaAddressBookwindowwillnotbeshown.
Note: Referto MultimediaAddressBookEditor Helpfiletolearnhowtospecifythe Defaultrecipient.
SendthroughSMTPserverimmediately. Usethisoptiontosende-mailswithMultimediaAddressBookdirectlythrough
SMTPserverusingyoure-mailaccount.Nomailclientisrequiredinthiscase.EnterSMTPserveraddressin Outgoingmail
(SMTP)server field,enteryournameande-mailaddress,check SMTPserverrequiresauthentication andspecify Server
logonoptions ifnecessary.ThemessagewillbethensentdirectlythroughtheSMTPserver.
Note: theSubjectfieldofthee-mailinthiscasewillbefilledwith Subjectprefix followedbytimestamp,usingthetemplate
[DD.MM. YYYYhh:mm:ss],whereletters"YYYY","MM","DD","hh","mm","ss"representcurrentyear,month, day,hour,
minute andsecond respectively. ThesenderofsuchE-mailcanbespecifiedinthe E-mail accountoptions.
Use Outgoingmail(SMTP)serverportnumberfieldtochangetheserverportnumber.
6.5Troubleshooting
Possible reasonsofbeing unabletosendane-mail.
If youaretrying tosendane-mailusingyourdefaultmailclient(Send throughSMTPserverimmediatelyoptionisswitched
off):