HP iPAQ Installation and operation manual

HP iPAQ
Product Information Guide
HSTNH-L11C

© 2006 Hewlett-Packard Development
Company, L.P.
Microsoft, Windows, the Windows
logo, Outlook, and ActiveSync are
trademarks of Microsoft Corporation in
the U.S. and other countries.
HP iPAQ Products are Powered by
Microsoft® Windows Mobile™ 5.0
software for Pocket PC.
SD Logo is a trademark
of its proprietor.
Bluetooth® is a trademark owned by its
proprietor and used by Hewlett-
Packard Development Company, L.P.
under license.
All other product names mentioned
herein may be trademarks of their
respective companies.
Hewlett-Packard Company shall not
be liable for technical or editorial errors
or omissions contained herein. The
information is provided “as is” without
warranty of any kind and is subject to
change without notice. The warranties
for Hewlett-Packard products are set
forth in the express limited warranty
statements accompanying such
products. Nothing herein should be
construed as an additional warranty.
This document contains proprietary
information that is protected by
copyright. No part of this document
may be photocopied, reproduced, or
translated to another language without
the prior written consent of Hewlett-
Packard Development Company, L.P.
HP iPAQ Product Information Guide
First Edition (September 2006)

Table of contents
HP iPAQ Product Information Guide
Box Contents ............................................................................................................................. 2
Components .............................................................................................................................. 3
Top Components .............................................................................................................. 4
Back Panel Components .................................................................................................. 5
Left and Right Side Components ...................................................................................... 6
Getting Started CD Contents ..................................................................................................... 8
Getting Started ........................................................................................................................... 8
Setting Up Your HP iPAQ ................................................................................................. 8
Finding the Serial Number and Model Number .............................................................. 16
Protecting Your HP iPAQ with a Password .................................................................... 17
HP Quick Launch ............................................................................................................ 17
Today Screen ................................................................................................................. 18
Status Icons ........................................................................................................... 19
iPAQ Wireless ....................................................................................................... 20
Checking the Battery Charge Level ................................................................................ 21
Battery Saving Tips ........................................................................................................ 21
Entering Text ........................................................................................................................... 22
Entering Text using Block Recognizer ............................................................................ 23
Entering Text Using the On-screen Keyboard ................................................................ 23
Entering Text using Letter Recognizer ........................................................................... 24
Writing with Transcriber .................................................................................................. 25
Resetting Your HP iPAQ .......................................................................................................... 25
Performing a Soft Reset ................................................................................................. 25
Performing a Factory Reset ............................................................................................ 25
Entertainment .......................................................................................................................... 26
Windows Media Player 10 Mobile .................................................................................. 27
HP Photosmart Mobile .................................................................................................... 29
Attaching a Voice Note to a Picture ....................................................................... 29
E-mailing Pictures ................................................................................................. 30
Viewing a Slideshow ............................................................................................. 30
Mobile Office ............................................................................................................................ 31
Calendar ......................................................................................................................... 31
Accessing Calendar .............................................................................................. 31
Viewing Today's Agenda ....................................................................................... 32
Viewing Appointments ........................................................................................... 32
Scheduling an Appointment .................................................................................. 33
Sending a Meeting Request .................................................................................. 33
ENWW 3

Contacts ......................................................................................................................... 34
Accessing Contacts ............................................................................................... 34
Creating a Contact ................................................................................................ 34
Finding a Contact .................................................................................................. 35
Tasks .............................................................................................................................. 36
Creating a Task ..................................................................................................... 36
Locating a Task ..................................................................................................... 36
E-Mail ............................................................................................................................. 37
Different Ways to Access E-mail Messages .......................................................... 37
Setting up an E-mail Account on an Exchange Server ......................................... 38
Setting up a POP3, HTTP, or IMAP4 E-mail Account ........................................... 39
Composing and Sending Outlook E-mail Messages ............................................. 40
Replying to or Forwarding an Outlook E-mail Message ........................................ 41
Sorting the Message List ....................................................................................... 41
Internet Explorer Mobile ................................................................................................. 41
Word Mobile ................................................................................................................... 42
Excel Mobile ................................................................................................................... 42
PowerPoint Mobile .......................................................................................................... 42
Wi-Fi ........................................................................................................................................ 43
Bluetooth .................................................................................................................................. 45
Protecting Your Investment ..................................................................................................... 47
Protecting the HP iPAQ Screen from Cracking or Damage ........................................... 47
Obtaining Services for a Cracked or Damaged Screen .................................................. 48
Additional Guidelines for Using Your HP iPAQ .............................................................. 48
Frequently Asked Questions .................................................................................................... 48
Finding More Information ......................................................................................................... 49
4ENWW

HP iPAQ Product Information Guide
CAUTION Text set off in this manner indicates that failure to follow
directions could result in damage to equipment or loss of information.
ENWW 1

Box Contents
This illustration depicts the items that come in the box with your HP iPAQ.
Use this illustration to become more familiar with your new device.
NOTE Box contents vary by model.
Box Contents
(1) Removable clip cover
2 HP iPAQ Product Information Guide ENWW

Box Contents
(2) HP iPAQ
(3) Stylus
(4) Getting Started CD with special software
(5) 1,200mAH li-ion removable/rechargeable battery
(6) HP iPAQ documentation
(7) Wired stereo headset1,2
(8) Mini-USB synchronization cable
(9) AC adapter with interchangeable plug
1Wired stereo headset is not included with all models.
author note : Need a new part number for the headset.
2Listening to personal stereo equipment at full volume for long periods can damage your
hearing. In order to reduce the risk of hearing loss, decrease the amount of time listening to
personal stereo equipment at full volume. HP recommends that you use the headphones, part
number 382267, that are included with your HP iPAQ.
Components
NOTE author note : Do we need this note?
author note : Need to all a callout for the wireless antenna per
Walter Overcash.
Not all models or features are available in all regions.
ENWW Components 3

Top Components
Component Function
(1) Wireless LED Indicator ●Blue LED—Wi-Fi or Bluetooth is on.
●LED off—Wi-Fi or Bluetooth is off.
(2) Reset Button Press to perform a soft reset of your HP iPAQ.
(3) Record Button Press to record voice or sound.
(4) SD Slot Insert a Secure Digital (SD) storage card for data
storage or a Secure Digital Input/Output card (SDIO)
card to extend the functionality of your HP iPAQ.
(5) Scroll Wheel Roll the scroll wheel to move through documents and
Web pages. Press the scroll wheel to make a selection.
4 HP iPAQ Product Information Guide ENWW

Back Panel Components
Component Function
(1) Speaker Use the speaker to listen to music.
(2) Battery Cover Remove to install or remove the battery.
(3) Stylus Use to input information:
●Slide up to remove the stylus.
●Slide down to replace the stylus.
ENWW Components 5

Left and Right Side Components
Component Function
(1) Charging/Communications
Port
Connects to mini-USB synchronization cable.
(2) Headset Connector Plug the headset into this connector to listen to music.
(3) Stylus Use to input information:
●Slide up to remove the stylus.
●Slide down to replace the stylus.
6 HP iPAQ Product Information Guide ENWW

Component Function
(4) Scroll Wheel Roll the scroll wheel to move through documents and
Web pages. Press the scroll wheel to make a selection.
(5) Microphone Speak into the microphone to record voice notes.
(6) author note : Need to
confirm this.
OK Button
Press to close the current window or exit the current
application. Press and hold to launch Calendar.
(7) Messaging Button Press to launch Messaging. Press and hold to launch
Contacts.
(8) Windows Media Player
Button
Press to launch Windows Media Player. Press and hold
to launch Pocket Internet Explorer.
(9) Rotate Screen Button Press to rotate the screen to portrait or landscape
orientation. Press and hold to launch iPAQ Wireless.
(10) Power Button Press to turn the unit on and off.
ENWW Components 7

Getting Started CD Contents
The Getting Started CD includes:
●Microsoft ActiveSync 4.1 or later
●Microsoft Outlook 2002
●Additional Product Information
●Important Safety Information
●Additional software for your HP iPAQ and personal computer
All software and documents are designed to be installed on your personal
computer to enable you to use your HP iPAQ to its full potential.
NOTE All current Microsoft operating systems are supported by
ActiveSync 4.1, except Windows 98SE and Windows ME.
Getting Started
Setting Up Your HP iPAQ
Use the following steps to quickly set up your HP iPAQ and connect it to
your personal computer. The illustrations in the previous sections display
the specific location of the HP iPAQ components.
Step 1: Install the battery
1. Remove the battery by press the open button and sliding the battery
cover away from the HP iPAQ.
2. Align the battery connectors on the battery with the housing pins in the
battery compartment and insert the battery.
3. Slide the battery cover on until it clicks into place.
8 HP iPAQ Product Information Guide ENWW

Step 2: Charge the battery
CAUTION To avoid damaging your HP iPAQ or the AC adapter,
be sure all connectors are properly aligned before connecting.
The battery provides power for your HP iPAQ to operate. Your HP iPAQ
comes with a mini-USB synchronization cable, which you must use to charge
the device.
It takes approximately 2 to 4 hours to fully charge the battery the first time.
Subsequent charges may take longer.
1. Insert the USB end of the mini-USB cable into the port on the AC
adapter.
2. Install the appropriate head onto the AC adapter.
3. Connect the AC adapter to an electrical outlet.
4. Connect the mini-USB cable to the charging/communications port on
your HP iPAQ. The cable connector only fits one way, so do not force
it. If the connector does not insert easily, turn it over.
NOTE Whenever a replacement battery is inserted into your HP
iPAQ, press and hold the Power button for at least two seconds or
attach an AC adapter to turn on your device.
ENWW Getting Started 9

Step 3: Insert the Getting Started CD into the CD drive of your
personal computer
Use the Getting Started CD to complete the setup of your HP iPAQ and to
synchronize the HP iPAQ with your personal computer.
The HP Install Wizard automatically opens, and the application starts to
run.
NOTE Do you have administrative rights on your personal
computer? If not, you may have problems installing the applications
from the Getting Started CD. Your administrator needs to install the
applications.
Step 4: Follow the on-screen instructions on your personal
computer
The HP Install Wizard installs:
●Microsoft Outlook 2002
●Microsoft ActiveSync
●Other optional software applications
Microsoft ActiveSync
Connect your HP iPAQ when instructed.
1. Connect the USB end of the synchronization cable to a USB port on your
personal computer.
2. Connect the mini-USB end of the synchronization cable to the charging/
communications port on your HP iPAQ. The connector only fits one way
so do not force it. If the connector does not insert easily, turn it over.
10 HP iPAQ Product Information Guide ENWW

When instructed, check the items you want to synchronize between your HP
iPAQ and your personal computer. Do one or both of the following:
●Select the check box for any items you want to synchronize. If you
cannot select a check box, you may have to clear the check box for the
same information type elsewhere in the list.
●Clear the check box for any items you want to stop synchronizing.
To change available synchronization settings, select the type of information
and tap Settings.
NOTE Does your company use a Microsoft Exchange server? If
not, during setup, uncheck the box marked Synchronize directly
with a server running Microsoft Exchange Server. To do this
now, you need to have the server address and your logon credentials
in order to sync to your personal computer.
After completing the ActiveSync installation, return to the HP Install
Wizard for more software programs and additional product and setup
information.
Step 5: Complete the Setup Wizard on your HP iPAQ
When you turn on your HP iPAQ for the first time, follow the instructions on
the screen. Use the stylus to enter information. (See the product component
illustrations for the location of the stylus.)
Step 6: Synchronize your HP iPAQ with your personal computer
Synchronization
Microsoft ActiveSync software, located on the Getting Started CD, allows
your HP iPAQ and your personal computer to communicate with each other.
For synchronization to work properly, install Microsoft ActiveSync on your
personal computer before you connect your HP iPAQ to your computer.
ENWW Getting Started 11

Use Microsoft ActiveSync to:
●Synchronize information between your HP iPAQ and up to two
computers or one server so that you have the latest information in all
locations.
●Change synchronization settings and the synchronization schedule.
●Copy files between your device and computer.
●Install applications on your HP iPAQ.
●Synchronize links.
●Send and receive e-mail.
●Request meetings.
Synchronizing your HP iPAQ with your personal computer allows you to
keep the same information (such as calendar, contacts, and e-mails) on both
units, making it available when you work on your personal computer or when
you take your HP iPAQ on the go. Synchronize your HP iPAQ with your
personal computer using one of the following methods:
●Mini-USB synchronization cable
●Bluetooth
To synchronize your HP iPAQ and your personal computer using the mini-
USB synchronization cable:
1. Be sure ActiveSync 4.1 or greater is installed on your personal
computer.
2. Plug the USB end of the synchronization cable into your personal
computer.
3. Connect the mini-USB end on the synchronization cable to the universal
sync connector on your HP iPAQ.
12 HP iPAQ Product Information Guide ENWW

CAUTION To avoid damaging your HP iPAQ or the AC
adapter, check to be sure all connectors are properly aligned
before connecting them.
Synchronization begins automatically.
4. Click Next on the Synchronization Setup Wizard screen.
5. Perform one of the following:
●By default, the check box is selected to synchronize directly with a
Microsoft Exchange Server. Clear this check box if you do not want
to synchronize directly with a Microsoft Exchange server, and then
click Next.
●Click Next if you want to synchronize directly with a Microsoft
Exchange server.
6. When the Synchronization Options screen displays, select the items
you want to synchronize between your HP iPAQ and your computer, and
then click Next.
7. After your items have been synchronized, click Finish. The
Synchronization Setup Wizard starts synchronizing the items you
checked.
If ActiveSync does not begin synchronizing, start it manually:
▲On your personal computer, open ActiveSync by selecting the Start
menu >Programs >Microsoft ActiveSync.
ENWW Getting Started 13

Troubleshooting Help for Synchronization Issues
Following is a list of symptoms that may indicate synchronization issues are
occurring:
●No ActiveSync chimes sound (or a gray icon displays), and there is no
activity in the ActiveSync window on your personal computer.
●ActiveSync chimes sound, and the ActiveSync icon on your personal
computer changes to a swirling green icon. The “retrieving settings”
message appears on your personal computer, but the ActiveSync
connection drops prior to establishing the partnership.
●ActiveSync is searching for a connection but none occurs. (The green
icon on your personal computer continues to spin.)
●Synchronization has been established between your HP iPAQ and
personal computer but connection is dropped. (The green icon on your
personal computer stops spinning and grays out.)
●Firewall or other network protection software message box is displayed
for ActiveSync to access the network or Internet.
If you experience difficulty while synchronizing your HP iPAQ and personal
computer, try the following solutions to troubleshoot any synchronization
issues:
●Confirm that you are running ActiveSync on your personal computer with
a supported operating system (OS).
●To get more information about the supported OS versions, visit:
www.microsoft.com/windowsmobile.
●The latest version of ActiveSync is at: www.microsoft.com/
windowsmobile/downloads.
●author note : Can we delete this bullet...our device is not
WM2003 or WM2002 based device, so why do we need to
mention it?
14 HP iPAQ Product Information Guide ENWW

If you are using Windows Mobile 2003 or 2002-based devices,
continue using Microsoft ActiveSync 3.8.
●If you are running ActiveSync 4.0 or later and personal firewall software
on your personal computer, please add ActiveSync to the firewall
program’s exception list.
(Firewall software, such as Sygate Personal Firewall, TrendMicro PC-
cillin Internet Security 2005, Norton Personal Firewall, McAfee Personal
Firewall, or Zone Alarm Security Suite may block synchronization.)
Refer to the documentation that came with your firewall program to
determine how to add ActiveSync 4.0 or later to the program’s exception
list. To further troubleshoot a firewall application and enable ActiveSync
4.0 or later, visit: www.microsoft.com/windowsmobile/help/activesync.
●During the ActiveSync installation, if you inadvertently left the Microsoft
Exchange Server option box checked and are not planning to connect
to an Exchange server, follow these steps:
●Connect your HP iPAQ to your personal computer. Be sure an
ActiveSync connection is established.
●On your personal computer, click Start >All Programs >Microsoft
ActiveSync.
●Click Tools >Options >Sync Options tab.
●Uncheck the boxes for the sync items listed under the Server group.
●Place a checkmark in the boxes under the Desktop group for those
items you want to synchronize.
●Disconnect your HP iPAQ from your personal computer and wait for the
ActiveSync message confirming that your device is no longer
connected. Reconnect your HP iPAQ to your personal computer. Wait
for about two minutes to see if your HP iPAQ connects to your personal
computer.
●On your personal computer, in ActiveSync, select File >Connection
Settings. Confirm that USB is selected as a potential connection
method.
ENWW Getting Started 15

●Connect your HP iPAQ to a different USB port on your personal
computer.
●Check your mini-USB synchronization cable. Consider using another
mini-USB synchronization cable if one is available to you.
●Try synchronizing via a Bluetooth connection. Refer to the printed or CD-
based documentation that came with your HP iPAQ for specific
instructions.
●Restart your personal computer and perform a soft reset on your HP
iPAQ. (A soft reset does not erase any of your settings, programs or
data.) Use the stylus to lightly press the Reset button. Your HP iPAQ
restarts and displays the QuickStart Tour. Once your personal computer
and HP iPAQ restart, reconnect your HP iPAQ to your personal
computer.
●Uninstall ActiveSync from your personal computer and then reinstall it.
To uninstall ActiveSync from your personal computer, click Start >
Control Panel >Add or Remove Programs >Microsoft
ActiveSync. Then click the Remove button and click Yes.
●After trying the above solutions without any success in solving your
connection problem, perform a factory reset on your HP iPAQ. (A factory
reset clears all user-installed settings, programs, and data and restores
your HP iPAQ to factory settings.)
You can reinstall your applications on your HP iPAQ once the factory reset
is complete by using ActiveSync on your personal computer. Once your HP
iPAQ is synchronized properly, go to ActiveSync on your personal computer
and select Tools >Add/Remove Programs and select any programs you
want to reinstall.
Finding the Serial Number and Model Number
Locate the serial and model numbers before contacting HP Customer
Support, particularly if you are calling for in-warranty support.
View the serial number and model ID by tapping Start >Programs >HP
Help And Support >Serial and Model Number.
16 HP iPAQ Product Information Guide ENWW