HP 4200 - LaserJet B/W Laser Printer User manual

HP Print Server
Appliance 4200
User's Guide
Click a title to view a topic.
General Information
Product Overview
Product Specifications
Initial Set Up
Getting Started
Front Panel
Hardware Installation
Web Interface
Network Settings
TCP/IP
Microsoft Networking
LPD
Printers and Drivers
Managing
Installing
Security
Microsoft NT Authentication
Administrator Account
LPD
Front Panel Password
Maintenance

Backup, Restore, Reboot, and Upgrade
Troubleshooting
Diagnostics Page
Event Log
System Messages
Troubleshooting Tips
Questions
Support
Warranty and Regulations

HP Print Server Appliance Documentation
for Firmware Version 2.3.x
© 1999-2002 Hewlett-Packard Company

Product Overview
Links within this document:
Product Introduction
Operation and Management
Product Description
Compatibility with HP Print Servers
Compatibility with Other (Non-HP) Print Servers
Product Updates
Links to related documents:
Technical Specifications
Product Introduction
Figure 1: The HP Print Server Appliance 4200
The HP Print Server Appliance 4200 is a state-of-the-art device for managing and monitoring printing over a
network. It is a network device that has been designed to provide a quick and easy way to add print capacity
without affecting the general purpose server. It has several distinct advantages over conventional network

printing configurations which can result in improved performance in both printing and file access. These
advantages are discussed below.
Microsoft NT domain security, also known as Microsoft NT Authentication and Authority, is a feature that
allows administrators to easily authorize or restrict print administration and services to specific groups or users
by using their existing username and password of the NT 4.0 domain. An NT domain is a logical grouping of
network servers and other computers that share a common security and user account for each user. Users log on
to the domain, not to individual servers in the domain
Installing printers on each client computer is required in order for clients to be able to print using the appliance.
With the Microsoft Point and Print technology, printers are added to the appliance and associated with a
factory-installed driver or a driver already added associated with a printer. Clients can be easily set up with
access to that printer and its driver without having to install the driver again.
In a typical network, general purpose servers manage both the printing tasks and the file/application serving.
The appliance handles the spooling and network traffic associated with printing, reducing the workload on the
general purpose server.
When printing takes place at remote offices or other locations distant from the servers, the speed of printing can
be degraded. A appliance installed in a remote office can dramatically increase printing performance by
eliminating the need for print requests to travel from the remote office to the central site and back to a remote
office printer.
An additional benefit is that if general purpose file/application servers go down, remote office users can still
print many jobs directly, using the appliance.
Operation and Management
Once the appliance is configured, virtually no management tasks are required. However, system administrators
can monitor print activity, manage the printers, or alter the configuration of the appliance from anywhere on the
network using the appliance's web-based graphical user interface and a supported browser.
Product Description
The appliance contains a large disk drive for spooling print jobs from clients. Print jobs are stored on the disk
drive. The number of print jobs is only limited by the disk space available on the appliance.
The appliance provides web-accessible printer management and configuration and spools print jobs from the
following clients:
Microsoft Windows 95
●
Microsoft Windows 98●
Microsoft Windows 2000●
Microsoft Windows NT●
Microsoft Windows ME●
Microsoft Windows XP●
UNIX●
Following are some main features of the appliance:
Off-loads spooling from a UNIX or Windows NT server●
Easy installation●

Easy management
Can be managed from any supported web browser on the network❍
Virtually no management required once installed❍
●
Supports APC uninterruptible power supplies (UPSs) (simple or basic signaling protocol)●
Increases performance of general purpose servers●
Easy replication of configuration and printer drivers across appliances●
Reduces network traffic●
Transparent to client users●
Easy to pre-configure before shipping to a remote office●
Web configuration interface●
Password security●
Upgradable●
Front panel LCD display and keypad●
10/100Base-TX Ethernet network interface●
Microsoft networking (SMB over IP)●
Support for native Microsoft client printing tools●
Compatible with Microsoft's Point and Print technology (automatic driver download from the appliance
to clients)
●
Windows NT Domain Integration●
Line Printer Daemon (LPD) support for UNIX clients●
Compatibitility with HP Print Servers
The appliance will work with any HP print server with firmware version x.03 and above.
Compatibitility with Other (Non-HP) Print Servers
Any print server that supports LPD should work with the appliance. The proper LPD remote queue name for the
print server might have to be known. Many print servers will work without specifying a remote queue name
(use the default HP PRINT SERVER setting); however, some require a special string in order to work. The LPD
remote queue name can be obtained from the print server vendor.
Product Updates
When new firmware or other device-specific support information is available for the appliance, the appliance
can be notified automatically. On the TCP/IP page, a field "Check for print server appliance firmware updates
during each web login" can be checked to enable this feature. If this is checked and new firmware or support
information is available, the picture of the applianceappliance image on the Overview page in the web interface
will change.
This feature is enabled by default and can be disabled by unchecking this box. Each time an image is retrieved,
it is logged like any other visit to HP's website. In addition, each request includes the serial number of the
requesting unit. HP uses this to provide support information relative to the specific unit. No personally
identifiable information such as user name, email address, or physical address is gathered as part of this process.
HP does monitor web logs in order to understand our customers and improve our products. All web transactions

are subject to HP's privacy policy which can be found at:http://www.hp.com/country/us/eng/privacy.htm.

Product Specifications
Links within this document:
Model Number
System Requirements
Language Options and Power Cord Requirements
Supported Clients
Supported Printers
Supported Web Browsers
What Ships in the Box
Security Features
Physical Specifications
Electrical Specifications
Environmental Specifications
Safety Certifications
Figure 1: The HP Print Server Appliance 4200
Model Number
Product Model number
HP Print Server Appliance 4200 J4117A
System Requirements
The computer printing to the appliance must be running TCP/IP and have Microsoft Windows 95, 98, NT, 2000, ME, XP, or other
operating systems running LPD.

Language Options and Power Cord Requirements
The following localization options are available for the power cord. The power cord must be be a standard IEC-320 female power
cord, terminated by a male plug appropriate for the country of use.
Country Option Code Power Cord
U.S.
Canada (excluding Quebec) ABA 8120-6805
Europe, including:
Austria
Belgium
Finland
France
Germany
Italy
Netherlands
Norway
Portugal
Spain
Sweden
401 8120-6802
Denmark ACE 8120-6806
Switzerland AR8 8120-6807
United Kingdom
Singapore ACC 8120-8709
South Africa ACQ 8120-6808
Australia
New Zealand ABG 8120-6810
Hong Kong AB5 8120-8709
Supported Clients
Clients are networked PCs that submit print jobs to the appliance. The appliance can accept print jobs from the following clients:
Windows 95
●
Windows 98●
Windows NT 4.0●
Windows 2000●
Windows ME●
Windows XP●
Any RFC 1179-compliant LPD client including (not all LPD implementations are RFC 1179-compliant):
HP-UX 10.x and above
❍
Solaris❍
Linux❍
AIX 4.3 and above❍
●
Note: The Microsoft Point and Print feature for Windows NT and Windows 2000 is only supported on an x86 PC.
Note: The appliance supports SNMP MIB2.

Supported Printers
Any printer or print server that supports the LPD protocol should work with the appliance.
Supported Web Browsers
The following web browsers are supported:
Netscape Navigator 4.01 or greater
●
Microsoft (R) Internet Explorer 4.0 or greater (with update version SP1)●
What Ships in the Box
The following are included in the box:
HP Print Server Appliance 42001.
Quick Start Poster2.
Documentation CD-ROM3.
Rubber feet4.
Rackmount brackets5.
Power cable6.
Security Features
The appliance has a front panel password to prevent unauthorized front panel configuration. It also has a web administrator name
and password, which are required to configure the device or manage printers (the default username is admin and the default
password is admin). Additional web administrator accounts can be added.
The existing user account information of the NT 4.0 domain (name and password) is used; users or groups of users can be
authorized to print through the appliance without requiring the creation of user accounts and passwords on the appliance.
For NT Domain networks, administrators can easily restrict print administration and services to specific groups or users. Valid
access levels are:
Print (print, pause, and delete your own print jobs)
●
Manage Documents (print, pause, and delete other user's print jobs)●
Full Control (print, pause, and delete other user's print jobs, delete printers, and change security settings (using native NT
tools))
●
No Access●
Physical Specifications
Attribute Specification
Dimensions 441 millimeters (mm) (17.4 inches) W x 323 mm (12.7 inches) D x 63 mm (2.5
inches) H
Weight 4.6 kilograms (10.1 pounds)
Temperature Operating: +5 degrees Celsius (C) to +40 degrees C (41 degrees Fahrenheit (F) to 104
degrees F)
Non-operating: -40 degrees C to +70 degrees C (-40 degrees F to 158 degrees F)
Network connection RJ-45
Serial port DB-9 (supports all APC uninterruptible power supplies with a Simple Signaling cable
(APC part # 940-0020B))

Acoustic noise 52 dB
Minimum Hard Drive 10 Gigabytes
Minimum Processor Speed 300 Megahertz
Recommended Number of Printers
Supported 50
Largest Spoolable File Size 2 Gigabytes
Minimum Spooling Capacity 7 Gigabytes
Electrical Specifications
Attribute Specification
Power requirements 120/240 VAC at 50/60 Hz
Power consumption 100-127 VAC/1.0A
200-240 VAC/.75A
Power connection IEC-320
Environmental Specifications
Attribute Specification
Relative humidity 80 percent at 40 degrees C (104 degrees F)
Temperature (Operating) +5 degrees Celsius (C) (41 degrees Fahrenheit (F)) to +40 degrees
Celsius (104 degrees F)
(Non-operating) -40 degrees Celsius (-38 degrees F) to +70 degrees Celsius (158
degrees F)
Safety Certifications
Products comply with:
IEC 950: (1991)+A1,A2,A3,A4/EN60950 (1992)+A1,A2,A3,A4
●
UL 1950●
CSA 950●

Getting Started
Links within this document:
What Ships in the Box
Steps for Installation and Configuration
Hardware Installation
Links to related documents:
Troubleshooting the Appliance
What Ships in the Box
The following items ship with appliance. If something is missing from the box, please contact the HP Dealer or
Reseller where the appliance was purchased.
Figure 1: Contents of the box

Steps for Installation and Configuration
To install the appliance, complete these steps:
Unpack the appliance and make sure the six items are included in the box.1.
Attach its rubber feet for desktop, rack shelf, or under-printer installation. For rackmount installation,
click here.
2.
Connect the cables and components.3.
Configure the IP settings using the front panel (for the first time). The IP address can be changed
through the web interface if desired.
4.
Access the web interface.5.
Under Network Settings, complete the TCP/IP Network Settings page.6.
Also under Network Settings, complete the Microsoft Networking Settings page to identify the WINS
server address and the Windows NT domain or workgroup. For NT Domain security, complete the other
fields on this page.
7.
Install printers on clients.8.
Back up the settings.9.
Be sure to register the appliance (http://www.hp.com/go/printappliance_registration).10.

Front Panel
Links to related documents:
Troubleshooting the Appliance
The following activities can be performed from the front panel:
Start Up or Shut Down the Appliance
Configure the IP Address for the Appliance
Set or Change the Front Panel Password
The front panel on the HP Print Server Appliance 4200 has the following components:
LEDs
There are four indicator lights (LEDs) on the front of the appliance. Understanding how the lights function is important for
proper operation of the appliance. This document describes normal and problem LED status displays.
LED LED Name Description
Power LED ON when power is supplied to the appliance and it is turned on.
Network Activity LED LIT when there is a connection between the appliance and other network
devices.
BLINKS when there is network activity between the appliance and other
network devices.

Disk Activity LED ON when there is disk activity on the appliance.
Alert LED OFF during normal operations (ON during bootup and shutdown).
Power Button - Starting Up and Shutting Down the appliance
Press the Power button to power up the appliance. The bootup process begins. When the device is powered on, the Power
LED is lit. To turn off the aappliance press the Power button and wait for about 20 seconds for the appliance to power
down. The appliance performs an orderly shutdown.
If print jobs are printing when the appliance is powered down, the print jobs will not be completed. Jobs waiting to be
printed will resume printing when the appliance is fully booted. If theappliance loses power unexpectedly and is not
powered down, spooled print jobs that had not yet begun printing or print jobs that were in the middle of printing will
resume printing when power is restored and the appliance is powered up again. If, however, the integrity of the appliance
or print jobs are compromised, print jobs that were not spooled would have to be resent.
Front Panel Display
The LCD display has two rows of 16 characters or spaces. It is used to display the status of the appliance and to display
configuration information entered at the front panel. The following arrow buttons are displayed on the front panel:
Indicates that the menu can scroll. scrolls up, scrolls down.
Indicates that choices can be toggled through.
Enter and Cancel Buttons
Enter. Accept changes or begin an operation.
Cancel changes or end an operation.
Direction Buttons
Up. Press this button to return to the previous menu item or step of a procedure. If Enter hasn't been pressed,
changes will not be applied.
Down. Press this button to advance to the next menu item or step of a procedure.
Left. When there is a choice of options (as indicated in the front panel display), press this button to toggle
backward through the choices.
Right. When there is a choice of options (as indicated in the front panel display), press this button to toggle
forward through the choices.

Numeric Keypad
The numeric keypad has buttons for the numbers 0-9. Above the keys are letters of the alphabet, like the keypad on a
telephone.
Use the numeric keypad to enter numeric values, such as IP address, subnet mask, etc., when configuring the appliance.
The letters above the keys can be useful as a mnemonic aid when entering the device's password.
Making Entries
Use and on the front panel to move the cursor in the front panel display. Enter only numbers from the keypad. When
the entry is complete, press .
Messages on the Front Panel
When the appliance is powered up, it executes a series of self tests. It then displays a series of messages, including
"Booting... Configuring... Validating... Extracting... Formatting..." etc.
When the startup process is complete, the appliance displays a repeating series of normal operating messages.
The first line of the display shows the appliance name which can be entered from the web interface during configuration
(on the Microsoft Networking Settings page). If the name is not entered in the web interface, the default name, based on
the device's MAC address, is displayed.
The second line of the display shows date, time, IP address, and firmware version in a repeating sequence.
Starting Front Panel Operation
There are two front panel operations: Configuration and Password.
Press once to begin front panel operations.
Press again to go to the Change Configuration function. Press to go to the Change Password function.
Setting or Changing the Front Panel Password
There are two types of passwords that can be set for the appliance: a front panel password (one per appliance) and an
administrator password (can be multiple accounts, but there must be at least one), which enables access to the web
interface to manage the appliance. The front panel password is discussed in this section.
There is no front panel password until it is set. This password limits access to front panel functions. A password will
prevent unauthorized configuration changes. After the front panel password is set, it must be entered before future
configuration tasks can be performed at the front panel display.
To set or change the front panel password, press once. The following screens are displayed:

Press .
Press .
Enter a new password and press .
Retype the new password and press .
The front panel displays this message briefly.
Press to end the operation and the device will return to the display of normal
operating messages.
Or, after a moment, it will display normal operating messages.
Configuring the IP Address Using the Front Panel
Configuring the IP Address Manually
Configuring the IP Address Using DHCP
These procedures explain how to manually configure an Internet Protocol (IP) address on the appliance using the front
panel. (The TCP/IP page in the web interface can also be used to do the same.) Configuring the IP address allows the
appliance to route print tasks properly.
If the network does not use Dynamic Host Configuration Protocol (DHCP), use the front panel of the appliance to
manually enter the IP address, subnet mask, and default gateway.
To begin configuring the IP address for the appliance, press once. The following screen is displayed:
Press again to go to the Change Configuration function. (Pressing starts the Change Password process.)
The display shows Manual mode. Press or to toggle between DHCP and manual modes.
Press to cancel the operation and go to the main display, or press to continue the configuration process.

Configuring the IP Address Manually
In Manual mode, the following is displayed:
Display Action
Use the number buttons on the front panel of the appliance to enter the IP address.
Press .
Use the number buttons on the front panel of the appliance to enter the subnet mask.
Press .
Use the numbers on the front panel of the appliance to enter the default gateway.
Press .
Press .
Press .
After a moment, the appliance will resume displaying normal operating messages if
the IP address entered is valid.
Configuring the IP Address Using DHCP
In DHCP mode, the following is displayed:
Display Action
The "=" will appear in the display.
Press twice to display this message.
Press .
Press .
After a moment, the appliance will resume displaying normal operating messages.
Use the web interface to further configure the appliance. Refer back to the Getting Started procedures, or refer directly to
information about using the web interface to further configure the device.

Hardware Installation
Links within this document:
Desktop/Rack Shelf/Under-Printer Installation
Rackmount Installation
Cable Connections
Troubleshooting the Appliance
Links to related documents:
Troubleshooting the Appliance
This document explains how to connect the components of the appliance. When installing the hardware for the
appliance, be certain to carefully follow all instructions to ensure the proper connection and function of the
appliance.
Desktop/Rack Shelf/Under-Printer Installation
Use the following procedure to perform the desktop/rack shelf/under-printer installation:
CAUTION: For under-printer installation, the appliance can support printers that weigh up to 60
pounds. Do not place heavier printers on the appliance.
Turn the appliance so it rests on its top.1.
The appliance ships with a set of four self-adhesive rubber "feet" on a paper backing sheet. Remove
each foot from the paper backing. Install each foot on the bottom of the appliance in the indentation
provided. Press each foot firmly into place.
2.
Turn the appliance over so it rests on its rubber feet.3.
Locate the appliance for easy access to a power source and network connection. It may be located on
any solid surface, in a rack shelf, or under a printer.
4.
Connect cables.5.

Rackmount Installation
The appliance may be rack-mounted into industry-standard instrument/computer racks. The appliance is
shipped with a pair of rack-mount brackets with four screws. There are also four screws for mounting the
brackets to the appliance in the rack.
The appliance requires 1.5 rack units (RU) of vertical space. It does not require rails for rack mounting.
Note: The rackmount installation should be performed by an experienced individual, using appropriate tools,
and exercising appropriate safety precautions.
Use the following procedure to perform the rackmount installation:
Attach the rackmount brackets to the sides of the appliance.1.
Position the appliance in the rack.2.
Install the appliance into the rack. Use all of the provided screws in both vertical rails of the rack.
Caution: To prevent unstable mounting of the appliance, Hewlett-Packard recommends using two
screws per bracket.
3.
Now the cables should be connected.4.
Cable Connections
Use the following steps to connect the cables:
DB-9 Serial Port (supports all APC uninterruptible power supplies with a Simple Signaling cable
(APC part # 940-0020B))
1.
RJ-45 Network Jack2.
Power Receptacle3.
●
Connect a twisted pair network cable (not included) with an RJ-45 connector to the RJ-45 jack on the
back of the appliance (see Figure 1, number 2).
1.
Connect the other end of the network cable to a network port.2.
If using an APC uninterruptible power supply (UPS), connect a Simple Signaling cable from the UPS to
the DB-9 serial port on the back of the appliance.
3.