imagistics ix2600 User manual

If You Need to Call Customer Service
Please complete the following information for future
reference:
Model Number: ix2600
Serial Number*:
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this manual with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.

i
Quick Reference Guide
Sending Faxes
Automatic Transmission
1 Place the original face up in the
ADF, or face down on the scanner
glass.
2 Enter the fax number using One
Touch, Speed Dial, Search or the
dial pad.
3 Press Send/Receive .
Sending a Cover Sheet
1 Place the original face up in the
ADF, or face down on the scanner
glass.
2 Press Features , 2 , 2 , 8 .
3 When NEXT FAX ONLY
appears, press Enter/Yes .
4 Press or to select ON (or
OFF ), and then press Enter/Yes .
5 Press or to select a
comment, and then press
Enter/Yes .
6 Enter two digits to indicate the
number of pages being sent, and
then press
Enter/Yes .
7 Press 1 to select additional settings
—
OR —Press 2 if you are ready to
fax.
8 Enter the fax number.
9 Press Send/Receive .
Transmission from ADF
You can send faxes in real time.
1 Place the original face up in the ADF,
or face down on the scanner glass.
2 Press Features , 2 , 2 , 6 .
3 Press or to select ON (or
OFF ), and then press Enter/Yes
— OR —For the next transmission
only, press or to select
NEXT FAX ONLY , and then press
Enter/Yes .
4 For the next fax only, press
or to select
ON (or OFF ),
and then press
Enter/Yes .
5 Press 1 to select additional settings
—
OR —Press 2 to fax.
6 Enter the fax number.
7 Press Send/Receive .
Receiving Faxes
Select Answer Mode
There are four Receive modes:
FAX ONLY , MANUAL,
FAX/TEL
and TAM: ANSWER
MACH
. Press Answer Mode
until the LCD shows your
selection. After two seconds the
LCD returns to the Data and Time
prompt and shows the new Answer
mode.
QUICK REFERENCE GUIDE

ii
Storing Numbers
Storing One Touch Dial
Numbers
1 Press Features , 2 , 3 , 1 .
2 Press the One Touch key where
you want to store the number.
3 Enter a number (up to 20 digits),
and then press
Enter/Yes .
4 Enter a name (or leave it blank),
and then press
Enter/Yes .
5 Press Stop .
Storing Speed Dial Numbers
1 Press Features , 2 , 3, 2.
2 Enter a two-digit Speed Dial number,
and then press Enter/Yes.
3 Enter a number (up to 20 digits), and
then press Enter/Yes.
4 Enter a name (or leave it blank) , and
then press Enter/Yes.
5 Press Stop.
Dialing Operations
One Touch Dialing / Speed
Dialing
1 Place the original face up in the
ADF, or face down on the scanner
glass.
2 Press the One Touch key of the
number you want to call—OR—
Press Search/Speed Dial, press
#, and then press the two-digit
Speed Dial number.
3 Press Send/Receive.
Search/Speed Dial
1 Place the original face up in the
ADF, or face down on the scanner
glass.
2 Press Search/Speed Dial, and
then enter the first letter of the
name you’re looking for.
3 Press or to search the
memory.
4 Press Send/Receive, when the
LCD shows the name you want to
call.
Making Copies
Single Copy
1 Place the original face up in the
ADF, or face down on the scanner
glass.
2 Press Copy.
Sorting Multiple Copies
(Using the ADF)
1 Place the original face up in the
ADF.
2 Use the dial pad to enter the
number of copies you want (up to
99).
3 Press Options, press or
to select OPT: STACK/SORT,
and then press Enter/Yes.
4 Press or to select SORT,
and then press Enter/Yes.
5 Press Copy.
QUICK REFERENCE GUIDE

TABLE OF CONTENTS iii
Table of Contents
1 Introduction..................................................................................... 1-1
Using This Manual..................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
ix2600 Control Panel Overview................................................. 1-2
About Your Machines ................................................................ 1-4
Custom Features .................................................................. 1-4
Do You Have Voice Mail on the Phone Line? ............... 1-4
Why Should There Be Trouble? ..................................... 1-4
How Can You Avoid Possible Problems? ...................... 1-4
Fax Tones and Handshake................................................... 1-4
ECM (Error Correction Mode)............................................ 1-5
2 Assembly and Connections............................................................. 2-1
Packing List................................................................................ 2-1
Choosing a Location................................................................... 2-2
Important Safety Instructions .............................................. 2-3
Release the Scanner Lock.................................................... 2-3
Assembly.................................................................................... 2-4
Installing the Drum Unit Assembly
(with Toner Cartridge) .................................................... 2-4
Paper........................................................................................... 2-5
Acceptable Paper ................................................................ 2-5
Paper Capacity of Paper Cassette........................................ 2-5
Paper Specification for the Cassette.................................... 2-5
Manual Feed Slot................................................................. 2-6
Loading Paper in the Paper Cassette ................................... 2-6
Manual Feed Slot................................................................. 2-7
Connecting the machine............................................................. 2-8
Connections................................................................................ 2-9
Connecting an External Telephone ..................................... 2-9
Connecting an External TAM
(Telephone Answering Machine) ................................... 2-9
Sequence ......................................................................... 2-9
Connections..................................................................... 2-9
Recording Outgoing Message (OGM) on External TAM ... 2-10
Special Line Considerations.............................................. 2-11
Two-Line Phone System............................................... 2-11

iv
Converting Telephone Wall Outlets ............................. 2-11
Installing machine, External Two-Line TAM, and
Two-Line Telephone ................................................ 2-12
Multi-Line Connections (PBX) ......................................... 2-13
If You are Installing the machine to Work with a PBX :... 2-13
Custom Features on Your Phone Line............................... 2-13
3 On-Screen Programming................................................................ 3-1
User-Friendly Programming....................................................... 3-1
Feature Mode....................................................................... 3-1
Feature Selection Table ....................................................... 3-2
4 Initial Setup...................................................................................... 4-1
Getting Started............................................................................ 4-1
Setting Paper Size ............................................................... 4-1
Turning on Lower Cassette (Option)................................... 4-1
Setting Cassette Usage ........................................................ 4-2
Setting Date and Time......................................................... 4-2
Setting Machine ID.............................................................. 4-3
Entering Text................................................................... 4-4
Inserting Spaces .............................................................. 4-4
Making Corrections......................................................... 4-4
Repeating Letters ............................................................ 4-4
Special Characters and Symbols ................................... 4-4
Setting the Ring Volume ..................................................... 4-5
Setting the Beeper Volume.................................................. 4-5
Setting the Speaker Volume ................................................ 4-5
Memory Storage .................................................................. 4-5
Save Toner........................................................................... 4-5
Sleep Timer ......................................................................... 4-6
Setting Tone/Pulse Dialing Mode ....................................... 4-6
5 RX Settings ...................................................................................... 5-1
Answer Mode Settings ............................................................... 5-1
Select Your Answer Mode .................................................. 5-1
To Select or Change Your Answer Mode....................... 5-2
Setting Ring Count .............................................................. 5-2
Setting F/T Ring Time (For FAX/TEL Mode Only)........... 5-3
EXT. TEL. RX .................................................................... 5-3
Printing a Reduced Incoming Document (Auto Reduction) .... 5-4
Setting the Print Density...................................................... 5-4

TABLE OF CONTENTS v
Advanced Receiving Operations................................................ 5-5
Operation from Extension Telephone ................................. 5-5
For FAX/TEL Mode Only .............................................. 5-5
Changing the Fax Receive Code..................................... 5-5
Printing a Fax in Memory.................................................... 5-6
Polling.................................................................................. 5-6
Setting Up Polling Receive............................................. 5-6
Setting Up Sequential Polling Receive........................... 5-7
Canceling a Scheduled Job.................................................. 5-7
PC-FAX Receive Mode....................................................... 5-7
6 TX Settings....................................................................................... 6-1
Before You Begin....................................................................... 6-1
Sending Faxes Using Multiple Settings .............................. 6-1
Faxing from the ADF (Automatic Document Feeder) ........ 6-1
Faxing from the Scanner Glass............................................ 6-3
Manual Transmission .......................................................... 6-4
Automatic Transmission...................................................... 6-4
Manual and Automatic Fax Redial...................................... 6-4
Dual Access......................................................................... 6-4
Real Time Transmission...................................................... 6-5
Checking the Jobs Status..................................................... 6-5
Canceling a Job While Scanning the Original..................... 6-5
Canceling a Job in Memory................................................. 6-6
Basic Sending Operations .......................................................... 6-6
Contrast................................................................................ 6-6
Mode.................................................................................... 6-7
Composing Electronic Cover Sheet..................................... 6-7
Composing Your Own Comments.................................. 6-8
Cover Sheet for the Next Fax Only................................. 6-8
Always Send Cover Sheet............................................... 6-9
Using a Printed Cover Sheet........................................... 6-9
Advanced Sending Operations................................................. 6-10
Overseas Mode .................................................................. 6-10
Delayed Timer................................................................... 6-10
Delayed Send..................................................................... 6-10
Delayed Batch Transmission ........................................ 6-11
Setting Up for Polling Transmit ........................................ 6-11

vi
7 Auto Dial Numbers and Dialing Options ...................................... 7-1
Storing Numbers for Easy Dialing ............................................. 7-1
Storing One Touch Dial Numbers....................................... 7-1
Storing Speed Dial Numbers............................................... 7-2
Changing One Touch and Speed Dial Numbers.................. 7-2
Setting Up Groups for Broadcasting ................................... 7-2
Dialing Options .......................................................................... 7-3
Search .................................................................................. 7-3
Speed Dialing ...................................................................... 7-4
One Touch Dialing .............................................................. 7-4
Access Codes and Credit Card Numbers............................. 7-4
Broadcasting........................................................................ 7-5
Pause.................................................................................... 7-6
Fax Redial............................................................................ 7-6
Tone/Pulse ........................................................................... 7-6
8 Telephone Services .......................................................................... 8-1
Custom Feature........................................................................... 8-1
Unique Ring......................................................................... 8-1
What Does Your Telephone Company’s
“Unique Ring” Do? .................................................... 8-1
What Does ix2600’s “Unique Ring” Do?....................... 8-1
Do You Have Voice Mail?.............................................. 8-2
Before You Choose the Ring Pattern to Register ........... 8-2
Very Important .................................................................... 8-3
Registering the Unique Ring Pattern .............................. 8-3
Caller ID .............................................................................. 8-3
Viewing Caller ID List.................................................... 8-4
Clearing a Caller ID Stored in Memory.......................... 8-4
Printing Caller ID List..................................................... 8-4
9 Remote Fax Options........................................................................ 9-1
Fax Forwarding .......................................................................... 9-1
Programming a Fax Forwarding Number............................ 9-1
Setting Remote Retrieval............................................................ 9-2
Local Print ........................................................................... 9-2
Using R R Passcode............................................................. 9-3
Remote Commands ............................................................. 9-4
Retrieving Fax Messages..................................................... 9-5
Changing Fax Forwarding Number..................................... 9-5

TABLE OF CONTENTS vii
10 Printing Reports............................................................................ 10-1
Machine Settings and Activity ................................................. 10-1
Customizing the Job Status Report.................................... 10-1
Setting the Journal Interval................................................ 10-1
Using the Reports Key....................................................... 10-2
11 Making Copies............................................................................... 11-1
Basic Copy Operations............................................................. 11-1
Making a Single Copy (Using the ADF)........................... 11-1
Making Multiple Copies (Using the ADF)........................ 11-1
Single or Multiple Copies (Using the Scanner Glass)....... 11-2
Out of Memory Message................................................... 11-2
Temporary Copy Settings......................................................... 11-3
Copying Using Multiple Settings ...................................... 11-3
Using Enlarge/Reduce Key ............................................... 11-3
Copy Contrast.................................................................... 11-4
Using the Options Key ...................................................... 11-5
Copy Mode (Type of Original).......................................... 11-5
Sorting Multiple Copies (Using the ADF) ........................ 11-5
Special Copy Options (Using the ADF)............................ 11-6
Special Copy Options (Using the Scanner Glass) ............. 11-6
2 in 1 ............................................................................. 11-6
4 in 1 ............................................................................ 11-6
Poster............................................................................. 11-7
Paper Type......................................................................... 11-8
Changing Default Copy Settings.............................................. 11-8
Copy Mode (Type of Original).......................................... 11-9
Copy Contrast.................................................................... 11-9
Paper Type......................................................................... 11-9
12 For DOS Users............................................................................... 12-1
How to Use the Machine with Your DOS
Application Software .................................................... 12-1
What Does the Remote Printer Console Do? .................... 12-1
Remote Printer Console Main Program........................ 12-1
Installing the Remote Printer Console............................... 12-2
Using the Remote Printer Console Main Program............ 12-3
Remote Printer Console..................................................... 12-4
Current Printer Status Information................................ 12-4
Printer Setup Category ...................................................... 12-4

viii
Print Setup Section........................................................ 12-4
Page Setup Section........................................................ 12-5
Font Configuration........................................................ 12-5
Other Configuration ...................................................... 12-6
Console Configuration Category .................................. 12-6
13 Using the Machine as a Printer.................................................... 13-1
Special Printing Features.......................................................... 13-1
Windows®Printing............................................................ 13-1
Popular Printer Emulation Support ................................... 13-1
Remote Printer Console Program for DOS ....................... 13-1
Bi-directional Parallel Interface......................................... 13-1
Enhanced Memory Management....................................... 13-1
Printing From Your PC ............................................................ 13-2
Multi-purpose Paper Cassette............................................ 13-2
Two-Sided Printing (Manual Duplexing).......................... 13-2
Front Output Bin................................................................ 13-3
Manual Feed Slot............................................................... 13-3
Loading One Sheet of Paper ......................................... 13-4
Loading More than One Sheet of Paper........................ 13-4
Printing on Thicker Paper and Card Stock.................... 13-5
Simultaneous Printing/Faxing .................................................. 13-6
Choosing Acceptable Paper...................................................... 13-6
Printer Operation Key .............................................................. 13-7
Reset Key........................................................................... 13-7
Printing the Internal Font List ........................................... 13-7
Printing the Print Configuration List................................. 13-7
Restoring Factory Default Settings ................................... 13-7
14 Printer Driver Settings ................................................................. 14-1
Using the ix2600 Printer Driver ............................................... 14-1
Features in the Printer Driver ................................................... 14-1
Basic Tab.................................................................................. 14-2
Paper Size .......................................................................... 14-3
Multiple Page..................................................................... 14-3
Border Line........................................................................ 14-3
Orientation......................................................................... 14-3
Copies................................................................................ 14-3
Collate................................................................................ 14-4
Media Type........................................................................ 14-4

TABLE OF CONTENTS ix
Advanced Tab .......................................................................... 14-5
Print Quality (*1)............................................................... 14-5
Resolution ..................................................................... 14-5
Toner Save .................................................................... 14-5
Print Setting
(For Windows®95/98/98SE/Me Users Only).......... 14-6
Duplex Printing (*2).......................................................... 14-6
Manual Duplex.............................................................. 14-6
Binding Offset............................................................... 14-6
Watermark (*3) ................................................................. 14-7
Print Watermark............................................................ 14-7
In background ............................................................... 14-7
Watermark Text ............................................................ 14-8
Watermark Bitmap........................................................ 14-8
Position ......................................................................... 14-8
Page Setting (*4) ............................................................... 14-9
Device Options (*5) ........................................................ 14-10
Quick Print Setup ............................................................ 14-11
Administrator
(For Windows®95/98/98SE/Me Users Only) ............ 14-11
Print Date & Time ........................................................... 14-12
Accessories Tab...................................................................... 14-13
Paper Source Setting........................................................ 14-13
Default Source................................................................. 14-13
Available Options............................................................ 14-13
Features in the Printer Driver (For Windows®2000/XP) ...... 14-14
General Tab ..................................................................... 14-14
Printing Preferences.................................................... 14-14
Layout Tab....................................................................... 14-15
*1 Orientation ............................................................. 14-15
*2 Pages Per Sheet...................................................... 14-16
Paper/Quality Tab............................................................ 14-16
*1 Paper Source .......................................................... 14-16
*2 Media ..................................................................... 14-17
Advanced Options....................................................... 14-17
*1 Paper /Output ......................................................... 14-17
*2 Graphic................................................................... 14-18
*3 Document Options ................................................. 14-18
Device Settings Tab......................................................... 14-19
Installable Options ...................................................... 14-19

x
15 Using the Windows®-Based Smart UI......................................... 15-1
Smart UI ................................................................................... 15-1
AutoLoad the Smart UI ..................................................... 15-1
How to Turn Off AutoLoad............................................... 15-2
Using the Scan Keys................................................................. 15-2
Using the Control Panel Keys .................................................. 15-2
Image Scan ........................................................................ 15-3
OCR Scan .......................................................................... 15-3
Scan to E-mail ................................................................... 15-3
Smart UI Features..................................................................... 15-4
Auto Configuration............................................................ 15-4
Scanning Operations.......................................................... 15-4
Copy Operations................................................................ 15-5
PC Fax Operation .............................................................. 15-5
Scanner Settings for Scan, Copy and PC Fax Buttons ...... 15-5
Global Settings .................................................................. 15-5
Setting Up the Scanner Configurations ............................. 15-6
To Access the Scanner Configuration Screen: .................. 15-6
Perform an Operation from the Control Center Screen..... 15-6
Scan to File............................................................................... 15-7
Scanner Settings ................................................................ 15-7
Destination Folder ............................................................. 15-8
Scan to E-mail .......................................................................... 15-8
Scanner Settings ................................................................ 15-9
E-mail Application ............................................................ 15-9
File Attachments................................................................ 15-9
Conversion Options ......................................................... 15-10
Format ......................................................................... 15-10
Show QuickSend Menu .............................................. 15-10
QuickSend List............................................................ 15-10
Scan to Word Processor ......................................................... 15-11
Scanner Settings .............................................................. 15-11
Word Processor ............................................................... 15-12
User-Defined Button .............................................................. 15-13
Scanner Settings .............................................................. 15-13
Target Application........................................................... 15-13
Copy ....................................................................................... 15-14
Scanner Settings .............................................................. 15-14
Copy Settings................................................................... 15-14
Send a Fax .............................................................................. 15-15
Scanner Settings .............................................................. 15-15

TABLE OF CONTENTS xi
Fax Settings ..................................................................... 15-15
16 Using ScanSoft™ PaperPort®and ScanSoft™ TextBridge®.... 16-1
Using ScanSoft™ PaperPort®and TextBridge®...................... 16-1
Viewing Items in ScanSoft™ PaperPort®......................... 16-2
Organizing Your Items in Folders..................................... 16-2
Links to Many Other Applications.................................... 16-3
Using ScanSoft™ TextBridge®OCR
(Converting Image Text to Text You Can Edit) ........... 16-3
Importing Items from Other Applications......................... 16-3
Exporting Items in Other Formats..................................... 16-4
Exporting an Image File................................................ 16-4
Accessing the Scanner....................................................... 16-4
Scanning an Image into Your PC ...................................... 16-5
Settings in the Scanner Window........................................ 16-5
Image............................................................................. 16-5
Contrast......................................................................... 16-6
Custom .......................................................................... 16-7
PreScanning an Image ....................................................... 16-8
17 Setting Up and Using PC-FAX .................................................... 17-1
Introduction .............................................................................. 17-1
Resource Manager............................................................. 17-1
Remote Setup ........................................................................... 17-2
PC FAX Sending...................................................................... 17-3
Setting Up User Information ............................................. 17-3
Setting Up Sending............................................................ 17-4
Outside Line Access.......................................................... 17-4
Include Header................................................................... 17-4
Address Book File ............................................................. 17-4
User interface..................................................................... 17-5
Simple Style.................................................................. 17-5
Facsimile Style.............................................................. 17-5
Setting Up Speed Dial.............................................................. 17-6
The Address Book ............................................................. 17-7
Setting Up a Member in the Address Book....................... 17-8
Setting Up a Group for Broadcasting ................................ 17-9
Editing Member Information............................................. 17-9
Deleting a Member or Group .......................................... 17-10
Exporting the Address Book ........................................... 17-10

xii
Importing to the Address Book ....................................... 17-11
Setting Up Cover Page .................................................... 17-12
To ................................................................................ 17-13
From............................................................................ 17-13
Comment..................................................................... 17-13
Select Cover Page Form.............................................. 17-13
Import BMP file.......................................................... 17-13
Count Cover Page ....................................................... 17-13
Sending a File as a PC-FAX Using the Simple Style...... 17-14
Sending a File as a PC-FAX Using the Facsimile Style . 17-15
Redial .......................................................................... 17-16
Setting Up PC-FAX Receiving .............................................. 17-16
Setting Up Your Machine................................................ 17-16
Running PC-FAX Receiving........................................... 17-16
Setting Up Your PC......................................................... 17-17
Viewing New PC-FAX Messages................................... 17-17
18 Optional Accessories ..................................................................... 18-1
Memory Board ......................................................................... 18-1
Installing the Optional Memory Board.............................. 18-1
Lower Cassette (Option) .......................................................... 18-4
19 Troubleshooting and Routine Maintenance ............................... 19-1
Troubleshooting........................................................................ 19-1
Error Messages .................................................................. 19-1
Original Jams and Paper Jams.................................................. 19-3
Original is Jammed in the top of the ADF Unit ................ 19-3
Original is Jammed inside the ADF Unit .......................... 19-3
Paper Jam........................................................................... 19-3
Paper is Jammed in the Paper Cassette ......................... 19-4
Paper is Jammed near the Drum Unit ........................... 19-5
Paper is Jammed in the Fuser Unit................................ 19-5
If You Are Having Difficulty with Your Machine............ 19-6
Packing and Shipping the Machine........................................ 19-12
Lock the Scanner Lock.................................................... 19-12
Routine Maintenance.............................................................. 19-15
Cleaning the Scanner....................................................... 19-15
Cleaning the Printer......................................................... 19-16
Cleaning the Drum Unit .................................................. 19-17
Replacing the Toner Cartridge ........................................ 19-17
How to Replace the Toner Cartridge............................... 19-18

TABLE OF CONTENTS xiii
Replacing the Drum Unit................................................. 19-20
20 Important Information ................................................................. 20-1
Standard Telephone and FCC Notices ..................................... 20-1
Laser Safety....................................................................... 20-2
FDA Regulations .......................................................... 20-2
Federal Communications Commission (FCC)
Declaration of Conformity............................................ 20-3
Important....................................................................... 20-4
Important – About the Interface Cable ......................... 20-4
Warranty............................................................................ 20-4
International ENERGY STAR®Compliance Statement... 20-4
Important Safety Instructions................................................... 20-5
Trademarks............................................................................... 20-7
21 Glossary........................................................................................... G-1
22 Specifications ................................................................................... S-1
Product Description.................................................................... S-1
Fax.............................................................................................. S-1
Printer......................................................................................... S-2
Computer Requirements...................................................... S-3
Parallel Interface.................................................................. S-4
USB (Universal Serial Bus) Interface ................................. S-4
Resident Fonts ..................................................................... S-5
Symbol Sets/Character Sets ............................................ S-5
23 Index..................................................................................................I-1
24 Remote Retrieval Access Card...................................................... R-1

xiv

INTRODUCTION 1 - 1
1
1 Introduction
Using This Manual
Thank you for purchasing an Imagistics ix2600. This machine has been
designed to be simple to use, with LCD screen prompts to guide you through
programming your machine. However, you can use your machine to its fullest
potential by taking a few minutes to read this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we’ve added illustrations of some of the LCD
messages.
boldface Bold typeface identifies a specific key on the machine control panel.
italics Italics typeface emphasize an important point, or refer you to related
topic.
bubble dot Bubble Dot typeface identifies the messages on the LCD of the
machine.
Additionally, your machine has a Reports key. Press Reports, 1to print a
list of basic step instructions and explanations.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the machine.
Note Notes tell you the proper response for a situation that may
occur.
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the machine.

1 - 2 INTRODUCTION
ix2600 Control Panel Overview
1One Touch Keys
These 16 keys give you instant access to
previously stored phone numbers.
2Reports
Access the Reports menu so you can
select reports to print:
Help List, Dialer Dial, Journal, Job
Status Report, Machine Settings List
and Order Form.
3Broadcast
Use this key when you want to send the
same fax to many different locations
(maximum of 182 locations at once).
4Shift
To access memory locations 17 through
32 in the One Touch keys hold down the
Shift key.
5LCD (Liquid Crystal Display)
LCD displays messages to help you set
up and operate your machine.
6Toner Empty Icon
The Toner icon flashes on and off when
toner is low, so you’ll know to order
another toner cartridge. You will be able
to print until the indicator stays on.
7Resolution Indicator Lights
These LEDs show the resolution mode
you selected.
8Mode
Sets the resolution when you send a fax.
9Programming Keys:
Features
Lets you access the menu and
programing mode.
(Left Arrow)
(Right Arrow)
Moves the LCD cursor through text and
options.
Enter/Yes
Stores a menu setting in the machine.
Also used for sending one fax to
multiple numbers.
Clear/No
Deletes entered data or backs up one
step in function procedure.
0Printer Key:
Reset
Clears data from the printer memory.


12 13
9 8 11 14
4
6 751 2 10
3

INTRODUCTION 1 - 3
AScanner Keys:
Scan to E-mail
Press this key to start scanning an
original into your E-mail application,
setting it up automatically as an
attachment.
Image Scan
Press this key to scan a color picture into
your graphics application for viewing
and editing.
OCR Scan
Press this key to start scanning a text
document. ScanSoft™ TextBridge®
will convert it to editable text and
display it in your word processor
application for further editing.
BDial Pad
Dials phone and fax numbers, and can
be used as a keyboard for entering
information into the machine.
CCopy Keys
(Temporary Settings):
Enlarge/Reduce
Lets you reduce or enlarge copies
depending upon the ratio you select.
Contrast
Lets you make a copy that is lighter or
darker than the original.
Options
You can quickly and easily change your
temporary settings for each copy.
Clear Settings
Resets your temporary copy settings
back to the factory default settings. Use
this key when you do not want to wait
45 seconds for the temporary settings to
clear automatically.
Copy
Makes a copy.
DFacsimile Keys:
Search/Speed Dial
Lets you look up numbers stored in the
dialing memory. Also lets you dial
stored phone numbers by pressing a #
plus a two-digit number.
Answer Mode
Use to select how the machine will
handle incoming calls.
Redial/Pause
Redials the last number that was called.
Also inserts a pause in autodial
numbers.
Manual Telephone/Fax
Lets you dial fax numbers.
Stop
Stops a fax, cancels an operation, or
exits from menu mode.
Send/Receive
Starts an oeration, such as sending a fax.

1 - 4 INTRODUCTION
About Your Machines
If you’re a first-time machine user, fax operation might seem a little mysterious.
Soon, you’ll recognize the unusual fax tones on your phone line, and be able to
send and receive faxes easily.
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new
machine, there is a strong possibility that Voice Mail and the machine will
conflict with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both machines and Voice Mail pick up the line at the number of rings you
have set, each of them has the ability to keep the other from receiving calls. For
example, if your Voice Mail is set to answer after two rings and your machine
is set to answer after four, your Voice Mail will keep your machine from
receiving faxes. If you set Voice Mail and the machine to answer at the same
number of rings, there is no way of knowing which one will answer first. It is
important to remember that neither Voice Mail nor the machine can pass the call
back to the other after the call has been answered.
How Can You Avoid Possible Problems?
A very good way to avoid problems like the one mentioned previously is to get
a second phone number on your present phone line. Many people with Voice
Mail opt for this choice, which is called “Unique Ring”, and they are very
satisfied with it. For details about this type of custom service, please See Unique
Ring, page 8-1.
Another way to avoid possible problem is to replace your Voice Mail with an
answering machine. Your machine is designed to work in tandem with an
answering machine or TAM (telephone answering machine). (See Connecting an
External TAM (Telephone Answering Machine), page 2-9.)
Fax Tones and Handshake
When someone is sending a fax, the machine sends fax calling tones (CNG
tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them after
you dial and press Send/Receive; they continue for about 60 seconds after
dialing. During that time, the sending machine must begin the “handshake” with
the receiving machine. Each time you use automatic procedures to send a fax,
you are sending CNG tones over the phone line. You’ll soon learn to listen for
these soft beeps each time you answer a phone on your fax line, so you will
know if you are receiving a fax message.