Konica Minolta PagePro 1390 MF User manual

PagePro 1390 MF
Facsimile User’s
Guide
™
4558-9564-01A
1800795-001B

Thank You
Thank you for purchasing a PagePro 1390 MF. You have made an excellent
choice. Your PagePro 1390 MF is specially designed for optimal performance
in Windows environments.
Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis-
tered trademarks of KONICA MINOLTA HOLDINGS, INC.
PagePro is a trademark or registered trademark of KONICA MINOLTA
PRINTING SOLUTIONS U.S.A., INC.
All other product names are trademarks or registered trademarks of their
respective holders.
Copyright Notice
Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.,
Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-
0005, Japan. All Rights Reserved. This document may not be copied, in
whole or part, nor transferred to any other media or language, without written
permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Manual Notice
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to
make changes to this guide and to the equipment described herein without
notice. Considerable effort has been made to ensure that this guide is free of
inaccuracies and omissions. However, KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC. makes no warranty of any kind including, but not lim-
ited to, any implied warranties of merchantability and fitness for a particular
purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOL-
OGIES, INC. assumes no responsibility for, or liability for, errors contained in
this guide or for incidental, special, or consequential damages arising out of
the furnishing of this guide, or the use of this guide in operating the equip-
ment, or in connection with the performance of the equipment when so oper-
ated.

Contents
Contents i
1 Introduction ....................................................................................................... 1
Precautions 2
Machine Parts 2
Front View 2
Rear View 2
2 Control Panel and Configuration Menu .......................................................... 3
About the Control Panel 4
Configuration Menu Overview 6
3 Set up ............................................................................................................... 11
Fax Mode Screen 12
About the Fax Mode Screen 12
Entering Fax Mode 12
Initial Settings 13
About Fax Setup 13
Setting Up Fax Setup 18
4 Sending Faxes ................................................................................................. 19
Basic Fax Operation 20

ii
Loading Original Documents 21
Loading the Original Document Into the ADF Input Tray 21
Placing the Original Document on the Flatbed Glass 22
Adjusting Original Images 24
Improving Brightness 24
Improving Resolution 24
Specifying a Recipient 25
Directly Entering a Fax Number 25
Using a One-Touch Dial Key 25
Using the Speed Dial Function 26
Using the Search Function 26
Sending a Fax to Multiple Recipients 27
Sending Faxes after Using the Telephone 28
Sending Faxes After Checking to See whether the Recipient Answers 28
Sending a Fax Again 29
Sending a Fax at a Specified Time 29
About the Fax Header 31
5 Receiving Faxes ..............................................................................................33
Receiving Faxes Automatically 34
Receiving Faxes After Using the Telephone 34
Receiving Faxes With the Receiver On the Hook 35
Receiving Documents Stored in the Sender's Machine (Polling RX) 35
Printing Received Faxes 36
What Is the Guaranteed Imageable (Printable) Area? 36
Printing at a Reduced Size 36
Adding the Sender’s Information When Printing Faxes 37
6 Programming the Phone Book .......................................................................39
About the Phone Book 40
One-Touch Dial 40
Programming a One-Touch Dial 40
Changing/Deleting a One Touch Dial 41
Speed Dial 42
Programming a Speed Dial 42
Changing/Deleting a Speed Dial 43
Group Dial 44
Programming a Group Dial 44
Deleting a Recipient From a Group Dial 45
Deleting a Group Dial 46
Editing the Phone Book From a PC 47
One-Touch Program/Edit Window 48
Speed Dial Program/Edit Window 50
Group Dial Program/Edit Window 52
Opening/Saving Data 54

iii
7 Printing Reports and Lists ............................................................................. 55
About the Reports and Lists 56
Checking the Transmission Result (TX Report) 56
Transmit Report 57
Multi TX Report 58
Checking Lost Jobs (Lost Jobs Report) 60
Checking the Activity of the Machine (Activity Log Report) 61
Protocol Report 62
Printing the Contents of the Memory (Memory Job List) 63
Printing the Contents of the Phone Book 64
8 Troubleshooting .............................................................................................. 65
Problems When Sending Faxes 66
Problems When Receiving Faxes 67
Error Messages on the Display 68
Error Codes 70
When Sending Faxes 70
When Receiving Faxes 71
9 Appendix .......................................................................................................... 73
Technical Specifications 74
List of Available Characters 74

Introduction

Precautions2
Precautions
The following types of telephone lines can be connected to this machine.
PSTN (Public Switched Telephone Network)
PBX (Private Branch eXchange)
" When connected to a PBX line, the PSTN access digit and pause
must be dialed if you wish to connect to the PSTN line through the
PBX line. The access digit differs depending on the PBX line. Check
the specifications of the PBX line that you are using.
Machine Parts
The parts of the machine referred to throughout this manual are illustrated
below. Please take some time to become familiar with them.
Front View
1–Automatic document feeder
(ADF) input tray
2–Paper stopper
3–Automatic document feeder
(ADF) cover
4–Control panel
5–Output tray
6–Media tray
Rear View
1–EXT. jack
2–LINE jack
1
2
3
4
5
6
1
2

Control Panel and
Configuration
Menu

About the Control Panel4
About the Control Panel
No. Part Name Description
1 One-touch dial
keys
Registers and recalls one-touch dial numbers. To
select a one-touch dial number registered with
one-touch dial keys 7 through 12, hold down the
[Shift] key.
2 Keypad Used to enter numbers such as fax numbers and
letters such as names.
3 Fax key Enters Fax mode.
4 Scan key Enters Scan mode.
5 Copy key Enters Copy mode.
6 Scroll keys Switches menus and moves the cursor when
entering letters and numbers.
Press the [–] key to delete the letter or number
selected with the cursor.
7 Menu key Enters Menu mode and displays the first menu that
is available.
8 Toner Save key Saves toner in Copy mode by using less toner to
print a document.
9 Stop/Reset key Exits the menu.
Stops an operation at any time.
10 Start key Starts a copy, scan, or fax job.
1234567 8
91011121314151617
18
19
20
21
22
23

About the Control Panel 5
11 Copy operations
key
Provides copy operations.
For details, refer to the Printer/Copier/Scanner
User’s Guide.
" If a copy operations key is pressed in Fax
mode, the machine enters Copy mode.
12 Cancel key Cancels the setting or returns to the previous
menu level.
Exits the menu if pressed repeatedly.
Goes back to the previous menu level.
13 Select key Goes to the next menu level.
Selects an option.
Applies settings.
14 Message Window Displays settings and messages.
15 Scan To key Scans a document to a designated software pro-
gram.
For details, refer to the Printer/Copier/Scanner
User’s Guide.
16 Toner indicator Flashes when the toner cartridge is empty or the
drum needs to be replaced.
Stays on when the toner has been completely con-
sumed, a wrong toner cartridge is used, or the
drum needs to be replaced.
17 Error indicator Indicates that an error has occurred, for example,
a paper jam, no more paper, or an open front door.
18 On Hook key Sends and receives transmissions with the
receiver on the hook.
19 Shift key Hold down to select one-touch dial keys 7 through
12.
20 Brightness Adjusts the brightness of the fax document.
21 Redial/Pause Recalls the last number dialed.
Inserts a pause when a number is dialed.
22 Resolution Adjusts the image quality of the fax documents.
23 Speed Dial/
Search
Recalls a speed dial number.

Configuration Menu Overview6
Configuration Menu Overview
You could probably program the machine without the User’s Guide. But to
better understand the menu selections and options available, you can refer to
the following menu table.
For information on the Common Setup menu, the Copy Setup menu, and
Configuration, Menu map and Usage report of the Report menu, refer to the
Printer/Copier/Scanner User’s Guide.
" All factory default values are shown in bold.
1.Common
Setup
2.Copy Setup
3.Report 31.Configu-
ration
32.Menu map
33.Usage
report
34.Fax Act.
Rept
35.Phone
Book
4.Fax Setup 41.Date/Time Keypad entry
42.Fax Header Name Keypad entry (Up to 20
characters)
(Any character that can
be entered with the key-
pad)
Fax Keypad entry (Up to 20
characters)
(1,2,3,4,5,6,7,8,
9,0,+, )

Configuration Menu Overview 7
43.Tone/Pulse USA/Canada: Tone,
Pulse 10PPS
Europe: Tone,
10PPS 33/67,
10PPS 40/60
China: Tone, Pulse
10PPS, Pulse
20PPS
Taiwan: Tone,
Pulse 10PPS
44.No. of
Rings
1,2,3,4, Manual
45.Header Off, On
46.Def. Res. STD., Fine,
S-Fine, Photo
47.Def.
Bright
Dark, Normal,
Light
48.Line Moni-
tor
Off, Low, Mid,
High
49.Tx Report Off, On, Error
410.Redial
Count
0,1,2,3,4,5,6
411.Redial
Int.
10s, 30s, 1min,
2min, 3min
412.Footer Off, On
413.DialTone
Det
Off, On

Configuration Menu Overview8
414.Fax Main. Connect
Time
60 secs, 70 secs,
80 secs, 90 secs
Tx Level 0dbm,-1dbm,-2dbm,
,,-10dbm,,,-15dbm
(Default: Depends on
the sales region)
ECM Off, On
Tx Speed 33.6, 31.2, 28.8,
26.4, 24.0, 21.6,
19.2, 16.8, 14.4,
12.0, 9.6, 7.2,
4.8, 2.4(Kbps)
Rx Speed 33.6, 31.2, 28.8,
26.4, 24.0, 21.6,
19.2, 16.8, 14.4,
9.6, 4.8,
2.4(Kbps)
Speed Dis-
play
Off, On
Codec Dis-
able
Off, MMR, MR
Protocol
Report
Off, On, Error
File Clear
Install
Location
USA/Canada,
Europe, China,
Taiwan
5.PhoneBook 51.One Touch 12 entries (1 to 12).
52.Speed Dial 100 entries (00 to 99).
53.Group Dial Add,
Delete,
Del All
Max: 50 entries for each
Group Dial.
Overlap with one-touch
dial key.

Configuration Menu Overview 9
6.Special Fax 61.Timer Tx Time entry Max: 5 entries.
62.Broadcast Max: 100 entries.
63.Polling Rx
64.Mem Man-
age.
641.Mem.Job
List
642.Mem.
Clear
Enter Job No.

Set up

Fax Mode Screen12
Fax Mode Screen
About the Fax Mode Screen
The following message window appears in Fax mode.
Entering Fax Mode
Before using a Fax function, make sure that the [Fax] key is lit in green. Oth-
erwise, press it to enter Fax mode.
No. Parameter Description
1 Brightness Displays the current Brightness setting.
2 Resolution Displays the current Resolution setting.
3 Date/Time Displays the current date and time.
12
3

Initial Settings 13
Initial Settings
About Fax Setup
The machine settings can be changed depending on the normal use.
" All factory default values are shown in bold.
Date/Time Set the machine to the current date and time. This date
and time appears in the message window in Fax mode
and is printed on received faxes.
The time is displayed in the 24-hour format. The display
format differs depending on the setting selected for
Install Location.
USA/Canada: MM/DD/YYYY
Europe: DD/MM/YYYY
China: YYYY/MM/DD
Taiwan: YYYY/MM/DD
Fax Header Specify your name and fax number. The specified name
and fax number are printed in the header of sent faxes.
Name Type in your name. (A maximum of 20
characters can be entered.)
Fax Type in your machine’s fax number. (A
maximum of 20 digits can be entered.)
" Entering numbers after 20 digits have
already been entered for the fax
number will overwrite the number at
the cursor’s position.

Initial Settings14
Tone/Pulse Settings The available settings differ depending on
the setting selected for Install Loca-
tion.
USA/Canada: Tone, Pulse
10PPS
Europe: Tone, 10PPS 33/67,
10PPS 40/60
China: Tone, Pulse 10PPS,
Pulse 20PPS
Taiwan: Tone, Pulse 10PPS
(PPS: Pulses per second)
Select the type of telephone line that is being used.
If Pulse is selected, press the [*] key to temporarily
change the telephone line type to Tone. After using the
machine with the receiver on the hook, return the setting
to Pulse.
If using the machine in Europe, the Pulse setting varies
according to the country. Select the appropriate Pulse
setting for your country.
No. of Rings Settings 1 / 2/ 3 / 4 / Manual
Select the number of rings that are sounded when a fax
is received.
If Manual is selected, a fax cannot be received automat-
ically. Receive the fax manually. For details, refer to
“Receiving Faxes After Using the Telephone” on page
34.
Header Settings Off / On
Select whether or not this transmission information is
printed on sent faxes.