Kyocera Mita KM-F1050 User manual

Operation Guide
Please read the Operation Guide before using the facsimile.
Keep it close to the facsimile for easy reference.

All rights reserved. No part of this material may be reproduced or transmitted in any
form or by any means, electronic or mechanical, including photocopying, recording or
by any information storage and retrieval system, without permission in writing from
the Publisher.
Legal Restriction On Copying
• It may be prohibited to copy copyrighted material without permission of the copy-
right owner.
• It is prohibited under any circumstances to copy domestic or foreign currencies.
• Copying other items may be prohibited.
IMPORTANT INFORMATION
() –
() –
() –
Model and Serial Number
Model and Serial Number
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
Supplies Telephone Number
Service Telephone Number

3
Table of Contents
Getting to Know Your Machine
Safety Information ...............................................................................................................7
Function Key..................................................................................................................... 12
External View .................................................................................................................... 13
Control Panel .................................................................................................................... 14
Installing Your Machine
Main Unit and Accessories ..............................................................................................16
Installing the Accessories ............................................................................................... 17
Installing the Toner Cartridge.......................................................................................... 18
Loading the Recording Paper ......................................................................................... 20
■Paper Specifications .......................................................................................... 20
Connecting the Telephone Line Cable and Power Cord ............................................... 22
Setting the Dialing Method (Tone or Pulse) ................................................................... 24
Adjusting the Volume ....................................................................................................... 25
■Setting the Monitor Volume ............................................................................... 25
■Setting the Ringer Volume ................................................................................. 25
User Parameters ............................................................................................................... 26
■General Description .......................................................................................... 26
■Setting the Date and Time................................................................................. 26
■Setting Your LOGO ............................................................................................ 27
■Setting Your Character ID .................................................................................. 28
■Setting Your ID Number (Fax Telephone Number) ............................................ 29
Programming Your Machine
One-Touch/Abbreviated Dialing Numbers ..................................................................... 30
■Entering One-Touch/Abbreviated Dialing Numbers........................................... 30
■Editing One-Touch/Abbreviated Dialing Numbers ............................................. 32
■Printing Out a Directory Sheet .......................................................................... 34
Customizing Your Machine ...............................................................................................35
■General Description .......................................................................................... 35
■Setting the Fax Parameters .............................................................................. 35
■Fax Parameter Table .......................................................................................... 36
Basic Operations
Loading Documents ..........................................................................................................40
■Documents You Can Send ................................................................................. 40
■Documents You Cannot Send ........................................................................... 40
■How to Load Documents ................................................................................... 41
Basic Transmission Settings ............................................................................................42
■General Description .......................................................................................... 42
■Contrast ............................................................................................................. 42
■Resolution ..........................................................................................................42
■Halftone ............................................................................................................. 43
■Verification Stamp ............................................................................................. 43
■Communication Journal (COMM. JOURNAL) ................................................... 44

4
Sending Documents ........................................................................................................ 45
■General Description .......................................................................................... 45
■Memory Transmission ....................................................................................... 45
■Direct Transmission ........................................................................................... 52
■Voice Mode Transmission .................................................................................. 55
■Transmission Reservation ................................................................................. 57
■Redialing ............................................................................................................60
Receiving Documents...................................................................................................... 61
■General Description .......................................................................................... 61
■Automatic Reception ......................................................................................... 61
■Manual Reception ............................................................................................. 61
■Print Reduction .................................................................................................. 62
■Selecting the Print Reduction Mode .................................................................. 62
■Receiving Oversize Documents ........................................................................ 63
■Substitute Memory Reception ........................................................................... 64
■Print Collation Mode .......................................................................................... 64
Making Copies .................................................................................................................. 65
Advanced Features
Batch Transmission ......................................................................................................... 66
■General Description .......................................................................................... 66
■Real-time Batch Transmission ........................................................................... 66
■Delayed Batch Transmission ............................................................................. 66
Timer Controlled Communications ................................................................................ 67
■General Description .......................................................................................... 67
■Deferred Transmission ....................................................................................... 67
■Deferred Polling ................................................................................................. 68
Polling ............................................................................................................................... 69
■General Description .......................................................................................... 69
■Setting the Polling Password ............................................................................. 69
■Preparing to be Polled ....................................................................................... 70
■To Poll Documents from Another Station .......................................................... 71
Program Keys ....................................................................................................................72
■General Description ...........................................................................................72
■Setting for Group Dialing ....................................................................................72
■Setting for Deferred Transmission ...................................................................... 73
■Setting for Deferred Polling ................................................................................ 74
■Setting for Normal Polling ...................................................................................75
■Setting for One-Touch Key .................................................................................76
■Changing or Erasing the Program Key Settings ................................................. 77
Edit File Mode ....................................................................................................................78
■General Description ...........................................................................................78
■Printing a File List ............................................................................................... 78
■Viewing the Contents of a File List .....................................................................79
■Changing the Start Time or the Station of a File ................................................ 80
■Deleting a File .................................................................................................... 82
■Printing Out a File ..............................................................................................83
■Adding Documents into a File ............................................................................ 84
■Retry an Incomplete File ....................................................................................85
Access Code ......................................................................................................................86
■General Description ...........................................................................................86
■Setting the Access Code ....................................................................................86
■Operating Your Machine with the Access Code (Restrict all operations) ...........87
■Operating Your Machine with the Access Code
(Restrict access of Fax Parameters and Journal) .............................................. 87
Table of Contents

5
Receive To Memory ...........................................................................................................88
■General Description ........................................................................................... 88
■Setting the RCV To Memory Password .............................................................. 88
■Setting RCV To Memory ..................................................................................... 88
■Printing Out Documents ..................................................................................... 89
Distinctive Ring Detector (DRD) ......................................................................................90
■General Description ........................................................................................... 90
Fax Cover Sheet ................................................................................................................91
■General Description ........................................................................................... 91
■To use the Fax Cover Sheet ............................................................................... 91
PIN Code Access...............................................................................................................93
■General Description ........................................................................................... 93
■Selecting the Access Method (Prefix or Suffix) .................................................. 93
■Dialing with a PIN Code ..................................................................................... 94
Fax Forward .......................................................................................................................95
■Setting Fax Forward ...........................................................................................95
File Transmission ..............................................................................................................96
■General Description ........................................................................................... 96
■Storing the Document(s) .................................................................................... 96
■Sending the Stored Document(s) .......................................................................97
■Deleting the Stored Document(s) .......................................................................98
■Printing the Stored Document(s) ........................................................................98
Department Code ..............................................................................................................99
■General Description ........................................................................................... 99
■Setting the Department Code ..........................................................................100
■Changing or Erasing the Department Code .....................................................101
■Sending Document with Department Code ......................................................103
■Sending Document with Department Code (Voice Mode Transmission) ..........104
■Printing a Department Code List ......................................................................105
■Printing a Department Code Journal ................................................................ 106
Multiple LOGO .................................................................................................................108
■General Description ......................................................................................... 108
■Setting the Multiple LOGO ............................................................................... 108
■Changing or Erasing the Multiple LOGO .......................................................... 109
■Sending Document with Multiple LOGO ..........................................................110
■Printing a Multiple Logo List .............................................................................111
Network Features
Selective Reception ........................................................................................................112
■General Description ......................................................................................... 112
■Setting the Selective Reception ....................................................................... 112
Password Communications ...........................................................................................113
■General Description ......................................................................................... 113
■Compatibility with Other Machines ...................................................................113
■Setting Password Transmission ........................................................................114
■Setting Password Reception ............................................................................ 115
■Using Password Transmission .......................................................................... 116
■Using Password Reception .............................................................................. 117
Table of Contents

6
Confidential Mailbox .......................................................................................................118
■General Description .........................................................................................118
■Confidential Mailbox .........................................................................................118
■Sending a Confidential Document to a Remote Station’s Mailbox ...................119
■Polling a Confidential Document from a Remote Station’s Mailbox .................120
■Receiving a Confidential Document to Your Machine’s Mailbox .......................121
■Storing a Confidential Document in Your Machine’s Mailbox............................122
■Printing Out a Confidential Document from Your Machine’s Mailbox................123
■Deleting a Confidential Document Stored in Your Machine’s Mailbox ..............124
Sub-Addressing ..............................................................................................................125
■General Description .........................................................................................125
■To set the Sub-address into a One-Touch/ABBR. Dialing Numbers ................. 126
■To send a Document with Sub-address ........................................................... 127
Prntout Journals and Lists
Journals and Lists ..........................................................................................................128
■General Description .........................................................................................128
■Transaction Journal .......................................................................................... 128
■Individual Transmission Journal (IND. XMT JOURNAL) ................................... 129
■Communication Journal (COMM. JOURNAL) ..................................................132
■One-Touch/Abbreviated and Directory Search List ..........................................134
■Program List .....................................................................................................137
■FAX Parameter List .......................................................................................... 138
Problem Solving
Troubleshooting ..............................................................................................................139
■Information Codes ............................................................................................141
■Clearing a Recording Paper Jam ..................................................................... 144
■Clearing a Document Jam ................................................................................145
■Cleaning the Document Scanning Area ...........................................................146
■Cleaning the Printer Roller ...............................................................................147
■Adjusting the Automatic Document Feeder (ADF) ........................................... 148
■Verification Stamp ............................................................................................ 149
■Replacing the Lithium Battery .......................................................................... 150
■Checking the Telephone Line ...........................................................................151
Appendix
Specifications ..................................................................................................................152
Recording Paper Specifications ....................................................................................155
Options and Supplies .....................................................................................................156
■Installing the Memory Card (Flash Memory Card and/or DRAM Card) ........... 158
FCC Notice for User in USA ...........................................................................................159
Notice to User in Canada................................................................................................161
Glossary ...........................................................................................................................163
ITU-T Image No. 1 ............................................................................................................166
Index .................................................................................................................................167
Table of Contents

7
Safety Information
WARNING
denotes a potential hazard that could result in serious injury or death.
•THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
Manufacturer's name and address Factory ID
Product complies with DHHS Rules 21
CFR Subchapter J in effect at date
of manufacture.
Getting to Know Your Machine

8
Please read the operation guide before using the facsimile.
Keep it close to the facsimile for easy reference.
The sections of this guide and parts of the facsimile marked with symbols are safety warnings meant to
protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the
facsimile. The symbols and their meanings are indicated below.
DANGER: Indicates that serious injury or even death will very possibly result from insufficient
attention to or incorrect compliance with the related points.
WARNING: Indicates that serious injury or even death may result from insufficient attention to
or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from insufficient
attention to or incorrect compliance with the related points.
Symbols
The symbol indicates that the related section includes safety warnings. Specific points of attention
are indicated inside the symbol.
................. [General warning]
................. [Warning of danger of electrical shock]
................. [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of
the prohibited action are indicated inside the symbol.
................. [Warning of prohibited action]
................. [Disassembly prohibited]
The ●symbol indicates that the related section includes information on actions which must be per-
formed. Specifics of the required action are indicated inside the symbol.
................. [Alert of required action]
................. [Remove the power plug from the outlet]
................. [Always connect the facsimile to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in the guide are
illegible or if the guide itself is missing. (fee required)
<Note>
Due to performance updating, information in this operation guide is subject to change without notice.

9
Caution labels have been attached to the facsimile at the following locations for safety purposes. BE
SUFFICIENTLY CAREFUL to avoid fire or electric shock when removing a paper jam or when replacing toner.
CAUTION LABELS
NOTE: DO NOT remove these labels.
Label 1
High temperature inside. Do not touch
parts in this area, because there is a
danger of getting burned. ...................
INSTALLATION PRECAUTIONS
■Environment
CAUTION
• Avoid placing the facsimile on or in locations which
are unstable or not level. Such locations may cause
the facsimile to fall down or fall over. This type of
situation presents a danger of personal injury or
damage to the facsimile. ...........................................
• Avoid locations with humidity or dust and dirt. If dust
or dirt become attached to the power plug, clean the
plug to avoid the danger of fire or electrical shock. ..
• Avoid locations near radiators, heaters, or other heat
sources, or locations near flammable items, to avoid
the danger of fire. ......................................................
• To keep the facsimile cool and facilitate changing of
parts and maintenance, allow access space as shown
below.
Leave adequate space, especially around the rear
cover, to allow air to be properly ventilated out of the
facsimile. ....................................................................
Other precautions
• Adverse environmental conditions may affect the safe operation
and performance of the facsimile. Install in an air-conditioned
room (recommended room temperature: around 68°F (20°C),
humidity: around 65%RH) and avoid the following locations
when selecting a site for the facsimile.
. Avoid locations near a window or with exposure to direct
sunlight.
. Avoid locations with vibrations.
. Avoid locations with drastic temperature fluctuations.
. Avoid locations with direct exposure to hot or cold air.
. Avoid poorly ventilated locations.
• DO NOT USE THIS PRODUCT NEAR WATER, FOR
EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN
SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR
A SWIMMING POOL.
• During print out, some ozone is released, but the amount does
not cause any ill effect to one's health. If, however, the facsimile
is used over a long period of time in a poorly ventilated room
or when making an extremely large number of copies, the smell
may become unpleasant. To maintain the appropriate
environment for the facsimile, it is suggested that the room be
properly ventilated.
■Power supply/Grounding the facsimile
WARNING
• DO NOT use a power supply with a voltage other than
that specified. Avoid multiple connections in the same
outlet. These types of situations present a danger of
fire or electrical shock. ..............................................
4"
10 cm
4"
10 cm
4"
10 cm
Getting to Know Your Machine

10
• Plug the power cord securely into the outlet. If metallic
objects come in contact with the prongs on the plug,
it may cause a fire or electric shock. ........................
• Always connect the facsimile to an outlet with a ground
connection to avoid the danger of fire or electrical
shock in case of an electric short. If an earth
connection is not possible, contact your service
representative. ...........................................................
CAUTION
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE
ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
Other precautions
• DO NOT connect the facsimile to the same outlet as
an air conditioner or copier, etc.
• Connect the power plug to the closest outlet possible
to the facsimile.
• To protect the equipment from electrical surges that
can be caused by, among other things, lightning strikes
and utility company switching, a quality surge
suppressor should be installed. This should provide
protection on both the power line and the telephone
line. (Contact an authorized service center for a
recommendation of the type of surge suppressor
required.)
• The power supply cord is used as the main disconnect
device. Ensure that the socket/outlet is located/
installed near the equipment and is easily accessible.
• USE ONLY THE POWER CORD INDICATED IN THIS
MANUAL.
■Handling of plastic bags
WARNING
• Keep the plastic bags that are used with the facsimile
away from children.The plastic may cling to their nose
and mouth causing suffocation. ...............................
■Cautions when using the facsimile
WARNING
• DO NOT place metallic objects or containers with water
(flower vases, flower pots, cups, etc.) on or near the
facsimile. This type of situation presents a danger of
fire or electrical shock should they fall inside. .........
• DO NOT remove any of the covers from the facsimile
as there is a danger of electrical shock from high
voltage parts inside the facsimile. .............................
• DO NOT damage, break or attempt to repair the power
cord. DO NOT place heavy objects on the cord, pull
it, bend it unnecessarily or cause any other type of
damage.
These types of situations present a danger of fire or
electrical shock. ........................................................
• NEVER attempt to repair or disassemble the facsimile
or its parts as there is a danger of fire, electrical shock
or damage to the laser. If the laser beam escapes,
there is a danger of it causing blindness. .................
• If the facsimile becomes excessively hot, smoke
appears from the facsimile, there is an odd smell, or
any other abnormal situation occurs, there is a danger
of fire or electrical shock. Remove the power plug from
the outlet immediately and contact your service
representative. ...........................................................
PRECAUTIONS FOR USE
• If anything harmful (paper clips, water, other fluids,
etc.) falls into the facsimile, remove the power plug
from the outlet immediately to avoid the danger of fire
or electrical shock. Then contact your service
representative. ...........................................................
• When installing an add-on memory, always remove
the power plug from the outlet first.
Installing it with the power supplied may cause an
electrical shock. ........................................................
• DO NOT remove or connect the power plug with wet
hands, as there is a danger of electrical shock. .......
• For safety purposes, ALWAYS remove the power plug
from the outlet when cleaning the main charger. .....
• Keep the button batteries in a safe place out of the
reach of children. Should a child swallow a battery,
consult a doctor immediately. ...................................
• ALWAYS contact your service representative for
maintenance or repair of internal parts. ..................
CAUTION
• DO NOT pull the power cord when removing it from
the outlet. If the power cord is pulled, the wires may
become broken and there is a danger of fire or
electrical shock. (ALWAYS grasp the power plug when
removing the power cord from the outlet.) ................
INSTALLATION PRECAUTIONS

11
• ALWAYS remove the power plug from the outlet when
moving the facsimile. If the power cord is damaged,
there is a danger of fire or electrical shock. ............
• Do not use batteries other than those specified to be
used with this facsimile, and do not mix new and old
batteries. Doing so may cause battery explosion or
leakage, resulting in fire, injury or contamination. ....
• When installing batteries in the facsimile, make sure
that they are correctly oriented according to the (+)
and (-) marks. Failure to adhere to this may cause
battery explosion or leakage, resulting in fire, injury
or contamination. .......................................................
• If dust accumulates within the facsimile, there is a
danger of fire or other trouble. It is therefore
recommended that you consult with your service
representative in regard to cleaning of internal parts.
This is particularly effective if accomplished prior to
seasons of high humidity. Consult with your service
representative in regard to the cost of cleaning the
internal parts of the facsimile. ..................................
• For safety purposes, ALWAYS remove the power plug
from the outlet when performing cleaning operations.
• Do not dispose of worn out batteries in fire. Doing so
may cause explosion, resulting in fire or burns. .......
Other precautions
• DO NOT place heavy objects on the facsimile or cause
other damage to the facsimile.
• DO NOT open the front cover or pull out the power
plug while transmitting, receiving, or copying.
• The facsimile may only be used within the country of
purchase due to the different safety and
communication standards in each country.
(International communication standards, however,
make the communication between countries possible.)
• The facsimile may be inoperable in areas with poor
telephone lines or communication conditions.
• “CALL WAITING” or other telephone company optional
services that produce audible tones or clicks on the
line can disrupt or cause termination of facsimile
communications.
• DO NOT touch electrical parts, such as connectors or
printed circuit boards. They could be damaged by
static electricity.
• DO NOT attempt to perform any operations not
explained in this handbook.
• ATTENTION: The product that you have purchased
contains a rechargeable battery. The battery is
recyclable. At the end of it's useful life, under various
state and local laws, it may be illegal to dispose of
this battery into the municipal waste stream. Check
with your local solid waste officials for details in your
area for recycling options or proper disposal.
* The above warning is valid only in United States of
America.
• CAUTION: Use of controls or adjustments or
performance of procedures other than those specified
herein may result in hazardous radiation exposure.
• AVOID USING A TELEPHONE (OTHER THAN A
CORDLESS TYPE) DURING AN ELECTRICAL
STORM. THERE MAY BE A REMOTE RISK OF
ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS
LEAK IN THE VICINITY OF THE LEAK.
■Cautions when handling consumables
CAUTION
• DO NOT attempt to incinerate the toner cartridges.
Dangerous sparks may cause burns. ......................
• Keep the toner cartridges out of the reach of children.
• If toner happens to spill from the toner cartridges,
avoid inhalation and ingestion, as well as contact with
your eyes and skin. ...................................................
• If you do happen to inhale toner, move to a place
with fresh air and gargle thoroughly with a large
amount of water. If coughing develops, contact a
physician.
• If you do happen to ingest toner, rinse your mouth
out with water and drink 1 or 2 cups of water to dilute
the contents of your stomach. If necessary, contact a
physician.
• If you do happen to get toner in your eyes, flush them
thoroughly with water. If there is any remaining
tenderness, contact a physician.
• If toner does happen to get on your skin, wash with
soap and water.
• DO NOT attempt to force open or destroy the toner
cartridges. ................................................................
Other precautions
• After use, ALWAYS dispose of the toner cartridges in
accordance with Federal, State and Local rules and
regulations.
• Store all consumables in a cool, dark location.
• If you will not be using the copier for a prolonged period
of time, remove all paper from the drawer(s) and seal
in its original packaging.
PRECAUTIONS FOR USE
Getting to Know Your Machine

12
Function Key
Any function can be started by first pressing and then enter the function number, or by
pressing or scroll key repeatedly until the desired function appears on the display.
NOTE 1. If Fax Parameter is not preset to the Valid position, which enables you to use the function, the
display will not show the function.
FUNCTION
FUNCTION
2
1
3
6
7
8
9
Deferred Communication
1 = XMT
2 = Polling
Set Mode
1 = User Parameters
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 = Not Used
6 = Cleaning Printer Roller
Polling
1 = Polling
2 = Polled
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
Advanced Communication
1 = Not Used
2 = Confidential Communication
3 = File Transmission
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File

13
Getting to Know Your Machine
External View
ADF Door
Handset
(Available as an option, see page 156.)
Control Panel
Document Return Tray
Recording Paper Tray
Document Guides
Document Sub Tray
Printer Cover
250 sheets Recording Paper Cassette
(Available as an option, see page 156.)
500 sheets Recording Paper Cassette
(Available as an option, see page 156.)
Recording Paper Cassette
(Standard)

14
Control Panel
PAUSE
REDIAL ABBR
SUB-ADDR
FLASH
MONITOR
FUNCTION CLEAR SET
SPACE SYMBOLS CAPS
B
H
N
T
Z
A01
07
13
19
25
31
P5
02
08
14
20
26
32
P6
03
09
15
21
27
P1
P7
04
10
16
22
28
P2
P8
05
11
17
23
29
P3
06
12
18
24
30
P4
G
M
S
Y
C
I
O
U
D
J
P
V
AAOU
E
K
Q
W
F
L
R
X
VOLUME
+
-
DIRECTORY
SEARCH
STAMPMEMORY
HALFTONE
RESOLUTIONCONTRAST
LIGHTER FINE QUALITY
DARKER
ON LINE TONER ALARM
S-FINE FAST
START
STOP
COPY
123
456
789
0
ABC DEF
JKL MNO
TUV WXY
OPER
GHI
PRS
TONE
ON LINE
TONER
ALARM
SPACE
SYMBOLS
CAPS
SPACE SYMBOLS CAPS
01
07
13
19
25
31
P5
02
08
14
20
26
32
P6
03
09
15
21
27
P1
P7
04
10
16
22
28
P2
P8
05
11
17
23
29
P3
06
12
18
24
30
P4
LINE
SELECT
LCD Display
Indicates date and time, or the current
operation.
Blinks when the machine is
transmitting a document or
receiving.
Lights when trouble occurs.
(See page 139)
Blinks when the remaining toner
is getting low and lights when
the toner is running out.
(See page 18)
One-Touch Keys (01-32)
Used for One-Touch Dialing.
(See page 48 and 53)
Program Keys (P1-P8)
Used to record long dialing procedures or
Group Dialing Number keys.
(See page 72 to 77)
Character Keys
The One-Touch Keys and Program Keys
also serve as character and symbol input
keys which are used to record your
LOGO, character ID and station name.
The character key template is printed on
the panel under the directory sheet cover.
Used to insert a space while
entering LOGO, character ID
and station name.
Used to switch between upper
and lower character set.
Used to enter a symbol (, ' & (
) : ; + - . /) for LOGO, character
ID and station name. Use or
to select the symbols.

Control Panel
15
Getting to Know Your Machine
VOLUME
+
-
CONTRAST
HALFTONE
RESOLUTION
MEMORY
DIRECTRY
SEARCH
STAMP
PAUSE
REDIAL
ABBR
SUB-ADDR
FLASH
FUNCTION
CLEAR
SET
MONITOR
123
456
789
0
ABC DEF
JKL MNO
TUV WXY
OPER
GHI
PRS
TONE
TONE
STOP
COPY
START
Used to set Normal, Lighter, or Darker.
(See page 42)
Used to select either memory or direct
communication.
(See page 45 to 51)
Used to enter a pause when recording or
dialing a telephone number, or to redial
the last dialed number. (See page 60)
Used to erase the previously entered input.
Used to set operations.
Used to cancel operations. When it is pressed,
the machine will return to standby.
Used to start operations.
Used to make copies.
(See page 65)
Used to start On-Hook Dialing. (See page 56)
Used to start Abbreviated Dialing.
(See page 49 and 53)
Used to separate the Sub-address from
the telephone number when dialing, or to
access some features of your PBX.
Used to start or select the function and
sub-functions.
These functions are explained in detail on
page 12.
Used for manual number dialing,
recording phone numbers, and numerical
entries.
Used to temporarily change the Dialing
Mode to Tone when Pulse mode is set.
Used to turn the verification stamp ON or
OFF. (See page 43)
Used to search for a station name.
(See page 50 and 54)
Used for the following:
•Adjust the monitor and ringer volume.
(See page 25)
•Move the cursor while entering numbers and
characters.
•Search the station name for Directory Search
Dialing.
•Confirm the entered station for multi-station
communication.
•Select functions.
•Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone
number, File number) when the unit is ON
LINE.
Used to set Standard, Fine, Super-Fine.
(See page 42)
Provides OFF, QUALITY or FAST settings
for halftone documents. (See page 43)

16
Installing Your Machine
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
Machine Toner Cartridge Document Return Tray
Recording Paper Tray Telephone Line Cable Power Cord
Operation Guide
Lithium Battery and Holder
CD-ROM
Paper Size Label

17
Installing Your Machine
Installing the Accessories
Final Installed View
ADF Door
Installing the Lithium Battery
(This battery is used to backup the clock during power failures,
see page 150)
(1) Open the ADF Door.
(2) Install the Battery Holder, slide it to the Left until it latches and
close the ADF Door.
Handset Cradle
[Available as an Option]
Hook the projections into the square holes
on the machine.
Connect the cable into the HANDSET jack
on the machine.
Document Return and
Recording Paper Trays
Hook the projections into the
square holes on the machine.
Handset
[Available as an Option]
Handset Cord
[Available as an Option]

18
Installing the Toner Cartridge
1Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
toner inside.
2Remove the protective seal.
Note: Pull on the seal slowly and straight
out.
3
Push the Release Button to open the Right
Cover.
TonerCartridge
Right Cover
Release Button

Installing the Toner Cartridge
19
Installing Your Machine
4Align the arrow and the projection on both
sides as shown and insert the Toner Cartridge
into the machine.
5
Closethe Right Coverfirmly.
6
If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good
printing quality. To clean the Printer Roller, follow the procedure on page
147 .
Right Cover
CAUTION
DO NOT attempt to incinerate the toner cartridges.
Dangerous sparks may cause burns.
CAUTION
DO NOT attempt to force open or destroy the toner
cartridges.
●After use, ALWAYS dispose of the toner containers
and the waste toner tank in accordance with
Federal, State and Local rules and regulations.

20
Loading the Recording Paper
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various
papers until you obtain the results you are looking for. For detailed recommended paper specifications, see
page 155.
How to Load the Recording Paper
Paper Specifications
1Slide out the Paper Cassette from the machine.
2Adjust the Paper Length Guide to the proper paper
size (A4, LTR, or LGL).
For LGL size paper, remove the Paper Length
Guide and store it in the provided slot in the front
left side of the Paper Cassette.
If reloading the same size of paper, skip the step 2
and 3.
3Adjust the Paper Width Guide and Clip to the
proper paper (A4, or LTR/LGL).
The factory default for the Paper Width Guide and
Clip are on LTR/LGL position. For A4 paper size,
adjust by following the steps below.
1. Replace the Paper Width Guide into the
proper slot (A4 or LTR/LGL).
2. Release the Paper Width Clip latch.
3. Pull upwards to remove the Paper Width Clip.
4. Replace the Paper Width Clip into the A(A4)
or L(LTR/LGL) slot.
5. Push down on the Paper Width Clip to latch it
in place.
Paper Cassette
Paper Length Guide
A
L
A
L
Paper Width Guide
Paper Width Clip