Kyocera FS-C1020MFP User manual

1
2
Using the Scanner Function
Using the Fax Function
1
2
Verwenden der Scanfunktion
Verwenden der Faxfunktion
1
2
Utilisation de la fonction de numérisation
Utilisation de la fonction Fax
1
2
Uso della funzione scanner
Uso della funzione fax
1
2
Uso de las funciones del escáner
Uso de la función fax
1
2
De scannerfunctie gebruiken
De faxfunctie gebruiken
1
2
Utilizar a função do scanner
Utilizar a função de fax
DeutschFrançaisItalianoEspañol
Nederlands
English
Português
Scanning and Faxing Guide
Scan- und Fax-Anleitung
Guide de numérisation et de fax
Guida alla scansione e all'invio di fax
Guía de fax y escáner
Scan- en faxhandleiding
Manual de digitalização e envio de faxes

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English
Scanning and Faxing Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety
Information” before using the machine.
Using the Scanner Function
Using the Fax Function
1
2

A-i
English
TABLE OF CONTENTS
1. Using the Scanner Function
Guide to the Scanner Function.............................................................................1
Scanning from a computer.........................................................................................1
Sending scanned files via e-mail................................................................................2
Sending scanned files to an FTP server ....................................................................2
Sending scanned files to a computer's shared folder.................................................3
Configuring the IP Address Settings ...................................................................3
Registering Scan Destinations.............................................................................5
Scanning Using the Control Panel.......................................................................9
Basic Operation for Sending Scanned Files ..............................................................9
Scanning from a Computer...................................................................................9
Basic Operation for TWAIN Scanning........................................................................9
2. Using the Fax Function
Guide to the Fax Function...................................................................................11
Using as a fax machine............................................................................................11
Using the machine with an external telephone ........................................................11
Sending faxes from a Computer (LAN-Fax).............................................................11
Connecting to a Telephone Line ........................................................................12
Configuring Telephone Network Settings .........................................................13
Selecting the telephone line type .............................................................................13
Selecting the telephone network connection type....................................................13
Setting the outside line access number ...................................................................13
Setting the Date and Time...................................................................................14
Registering Fax Destinations .............................................................................15
Registering Fax Destinations Using Web Browser ..................................................15
Basic Operation for Sending a Fax ....................................................................16
Receiving a Fax....................................................................................................16
Selecting Reception Mode .......................................................................................16
Receiving a Fax in Manual Mode.............................................................................17
Receiving a Fax in Fax Only Mode ..........................................................................17
Receiving a Fax in FAX/TEL Mode ..........................................................................17
Receiving a Fax in FAX/TAD Mode .........................................................................18

A-1
1. Using the Scanner Function
Guide to the Scanner Function
There are two scanning methods:
scanning from the computer (TWAIN
scanning) and scanning using the
control panel.
❖Scanning from the computer
TWAIN scanning allows you to
operate the machine from your
computer and scan originals into
your computer directly.
TWAIN scanning can be per-
formed using a TWAIN-compliant
application.
TWAIN scanning is available with
both USB and network connec-
tions.
❖Scanning using the control panel
Scanning using the control panel
allows you to send scanned files
via e-mail (Scan to E-mail), to an
FTP server (Scan to FTP), or to the
shared folder of a computer on a
network (Scan to Folder).
Scanning using the control panel is
available with network connection
only.
Scanning from a computer
You can operate the machine from
your computer and scan originals
into your computer directly.
❖Preparation for scanning from a com-
puter with USB connection
AConnect the machine to the
computer using a USB cable,
and install the scanner driver on
the computer.
For details about installing the
scanner driver, see Driver In-
stallation Guide.
BIf a TWAIN-compliant applica-
tion is not installed on the com-
puter, install a TWAIN-
compliant application.
❖Preparation for scanning from a com-
puter with network connection
AConnect the machine to the net-
work.
BConfigure the IP address, sub-
net mask, and gateway address
using the control panel.
For details, see p.3 “Configur-
ing the IP Address Settings”.
BPC032S

Using the Scanner Function
A-2
1
English
CInstall the scanner driver on the
computer.
For details, see Driver Installa-
tion Guide.
DIf a TWAIN-compliant applica-
tion is not installed on the com-
puter, install a TWAIN-
compliant application.
Sending scanned files via e-
mail
You can send scanned files via e-mail
using the control panel.
❖Preparation for sending scanned files
via e-mail
AConnect the machine to the net-
work.
BConfigure the IP address, sub-
net mask, and gateway address
using the control panel.
For details, see p.3 “Configur-
ing the IP Address Settings”.
CConfigure the DNS and SMTP
settings using Web Browser.
For details, see "Configuring the
DNS Settings" and "Configur-
ing the SMTP Settings", User
Guide .
DRegister the destinations to the
Address Book using Web
Browser.
For details, see p.5 “Registering
Scan Destinations”.
Sending scanned files to an
FTP server
You can send scanned files to an FTP
server using the control panel.
❖Preparation for sending scanned files
to an FTP server
AConnect the machine to the net-
work.
BConfigure the IP address, sub-
net mask, and gateway address
using the control panel.
For details, see p.3 “Configur-
ing the IP Address Settings”.
CRegister the destinations to the
Address Book using Web
Browser.
For details, see p.5 “Registering
Scan Destinations”.
BPC033S
BPC034S

Configuring the IP Address Settings
A-3
1
English
Sending scanned files to a
computer's shared folder
You can send scanned files to the
shared folder of a computer on a net-
work using the control panel.
❖Preparation for sending scanned files
to a computer's shared folder
AConnect the machine to the net-
work.
BConfigure the IP address, sub-
net mask, and gateway address
using the control panel.
For details, see p.3 “Configur-
ing the IP Address Settings”.
CCreate a destination folder on
the computer's hard disk drive,
and configure it as a shared
folder.
For details, see your operating
system's documentation.
DRegister the destinations to the
Address Book using Web
Browser.
For details, see p.5 “Registering
Scan Destinations”.
Note
❒If you are using the Scan to Folder
function on a network that uses
Active Directory, you must specify
the server name and domain name
in the DNS settings.
Reference
For details about the DNS settings,
see "Configuring the DNS Set-
tings", User Guide .
Configuring the IP Address Settings
The machine is set to obtain IP ad-
dress information automatically by
the network by default (DHCP). If
you want to assign IP address infor-
mation manually, follow the proce-
dure below.
Important
❒If you are using the machine on a
network that uses DHCP, print the
configuration page to check the IP
address information assigned to
the machine. Perform steps 19 to 21
of the procedure below.
APress the {User Tools}key.
BPress the {U}{T} keys to select
[Network Settings], and then press
the {OK}key.
CIf you are requested to enter a
password, enter the password us-
ing the number keys, and then
press the {OK}key.
DPress the {U}{T} keys to select [IP
Configuration], and then press the
{OK}key.
EPress the {U}{T} keys to select
[DHCP Activated], and then press
the {OK}key.
FPress the {U}{T} keys to select
[Off], and then press the {OK}key.
BPC058S

Using the Scanner Function
A-4
1
English
The new setting is displayed with
an “p” symbol, indicating that the
setting has been changed.
GConfirm the setting, and then
press the {}key.
HPress the {U}{T} keys to select [IP
Address], and then press the {OK}
key.
IEnter the machine’s IP address
using the number keys, and then
press the {OK}key.
Press the {U}{T} keys to move be-
tween fields.
JConfirm the setting, and then
press the {}key.
KPress the {U}{T} keys to select
[Subnet Mask], and then press the
{OK}key.
The current subnet mask is shown.
LIf the subnet mask shown is in-
correct, enter the new subnet
mask using the number keys, and
then press the {OK}key.
Press the {U}{T} keys to move be-
tween fields.
MConfirm the setting, and then
press the {}key.
NPress the {U}{T} keys to select
[Gateway], and then press the {OK}
key.
The current gateway address is
shown.
OIf necessary, enter a new gateway
address using the number keys,
and then press the {OK}key.
Press the {U}{T} keys to move be-
tween fields.
PConfirm the setting, and then
press the {}key.
QPress the {Clear/Stop}key to return
to the initial screen.
RIf you are requested to reboot the
machine, turn off the machine,
and then turn it back on.
SPress the {User Tools}key.
TPress the {U}{T} keys to select
[Reports Print], and then press the
{OK}key.
UPress the {U}{T} keys to select
[Configuration Page], and then press
the {OK}key.
The configuration page is printed.
The IP address setting will appear
under “TCP/IP” on the configura-
tion page.

Registering Scan Destinations
A-5
1
English
Registering Scan Destinations
This section describes how to register scan destinations in the Address Book. To
send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to
FTP), or a shared folder on a network computer (Scan to Folder), you must first
register the destination in the Address Book using Web Browser.
Important
❒Depending on your network environment, the Scan to FTP and Scan to Folder
functions may require a user name and password to be correctly entered in
the destination information. In such cases, after registering destinations,
check that the user name and password are correctly entered by sending test
documents to those destinations.
The Address Book can contain up to 100 entries, including 20 Quick Dial entries.
Destinations registered as Quick Dial entries can be selected by pressing the cor-
responding One Touch button.
AStart the Web browsing software, and access the machine by entering its IP
address.
BClick [One Touch Button]or [Scan Destination].
CFrom the [Add New Type]list, select [E-mail], [FTP]or [Folder].
DRegister information as necessary.
The information you must register varies depending on the destination type.
For details, see the tables below.
EEnter the administrator password if required.
FClick [Submit].
GClose the Web browsing software.
Scan to E-mail Settings

Using the Scanner Function
A-6
1
English
Scan to FTP Settings
Item Setting Description
One Touch Button Optional Select when setting the destination as a
Quick Dial entry.
Full Name Required Name of the destination. The name
specified here will be shown on the
screen when selecting a scan destina-
tion.
Destination E-mail Address Required E-mail address of the destination.
Sender Optional E-mail address to which a notification
is sent after transmission.
Subject Required Subject of the e-mail.
Sender's name Optional Name of e-mail sender. The name
specified here will be shown under
"From" or similar field of the receiver's
email application.
File Format for Color/Gray Required File format of the scanned file when
scanning in color.
File Format for B/W Required File format of the scanned file when
scanning in black and white.
Document size Optional Select the scanning size for the origi-
nal.
Resolution Optional Select the scan resolution.
Density Optional Specify the image density by clicking
the right or left buttons.
Item Setting Description
One Touch Button Optional Select when setting the destination as a
Quick Dial entry.

Registering Scan Destinations
A-7
1
English
Scan to Folder Settings
Full Name Required Name of the destination. The name
specified here will be shown on the
screen when selecting a scan destina-
tion.
Host name or IP Address Required Name or IP address of the FTP server.
File Format for Color/Gray Required File format of the scanned file when
scanning in color.
File Format for B/W Required File format of the scanned file when
scanning in black and white.
FTP User Name Optional User name for logging in to the FTP
server.
Password Optional Password for logging in to the FTP
server.
Directory Optional Name of the FTP server directory
where scanned files are stored.
Sender Optional E-mail address to which a notification
is sent after transmission.
Document size Optional Select the scanning size for the origi-
nal.
Resolution Optional Select the scan resolution.
Density Optional Specify the image density by clicking
the right or left buttons.
Item Setting Description
One Touch Button Optional Select when setting the destination as a
Quick Dial entry.
Full Name Required Name of the destination. The name
specified here will be shown on the
screen when selecting a scan destina-
tion.
Item Setting Description

Using the Scanner Function
A-8
1
English
Note
❒To send files via e-mail, SMTP and DNS settings must be configured prop-
erly.
❒To send files to an FTP server or computer, the user name, password, and
directory must be configured properly.
❒If you are using the Scan to Folder function on a network that uses Active
Directory, you must specify the server name and domain name in the DNS
settings.
❒The Scan to Folder destination must operate on one of the following oper-
ating systems: Windows 2000/XP/Vista, Windows Server 2003/2003
R2/2008, or Mac OS X.
❒Scan destinations cannot be registered using the control panel.
Reference
For details about SMTP and DNS settings, see "Configuring the DNS Set-
tings" and "Configuring the SMTP Settings", User Guide .
Service Name Required Path to the directory where scanned
files will be stored. Consists of the IP
address or name of the destination
computer, and name of the shared
folder.
Domain Optional If the destination computer is a mem-
ber of an active Directory domain,
specify that domain name.
Can contain up to 15 characters.
User Name Optional User name for logging in to the desti-
nation computer.
Password Optional Password for logging in to the destina-
tion computer.
Directory Optional Directory within the shared folder for
storing scanned files.
File Format for Color/Gray Required File format of the scanned file when
scanning in color.
File Format for B/W Required File format of the scanned file when
scanning in black and white.
Document size Optional Select the scanning size for the origi-
nal.
Resolution Optional Select the scan resolution.
Density Optional Specify the image density by clicking
the right or left buttons.
Item Setting Description

Scanning Using the Control Panel
A-9
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English
Scanning Using the Control Panel
Scanning using the control panel al-
lows you to send scanned files via e-
mail (Scan to E-mail), to an FTP server
(Scan to FTP), or to the shared folder
of a computer on a network (Scan to
Folder).
Scanning using the control panel is
only available with network connec-
tion.
Basic Operation for Sending
Scanned Files
This section describes the basic oper-
ation for scanning using the control
panel. The scanned file is sent via E-
mail, to an FTP server, or a computer,
depending on the specified destina-
tion.
APress the {Scanner}key.
BPlace the original on the exposure
glass or in the ADF.
If necessary, configure advanced
scan settings.
CPress the {Address book}key.
You can press the {U}{T} keys to
scroll the address book.
DSearch for the desired destination
by entering the destination name
using the number keys, and then
press the {OK}key.
The screen changes to show the
names that match the characters
you enter.
EPress the {B&W Start}key or the
{Color Start}key.
To scan in black and white, press
the {B&W Start}key.
To scan in color, press the {Color
Start}key.
Depending on the machine's set-
tings, you may be prompted to
place another original on the expo-
sure glass. In this case, proceed to
the next step.
FIf you have more originals to
scan, place the next original on
the exposure glass, and then press
{1}. Repeat this step until all orig-
inals are scanned.
GWhen all originals have been
scanned, press {2}to start send-
ing the scanned file.
Reference
For complete information about
the scanner function, see User
Guide .
Scanning from a Computer
Scanning from a computer (TWAIN
scanning) allows you to operate the
machine from your computer and
scan originals into your computer di-
rectly.
TWAIN scanning is available with
both USB and network connections.
Basic Operation for TWAIN
Scanning
TWAIN scanning is possible if your
computer is running a TWAIN-com-
patible application.

Using the Scanner Function
A-10
1
English
Reference
For details about the TWAIN scan-
ning operation, see "Scanning from
a Computer", User Guide and
TWAIN driver Help.

A-11
2. Using the Fax Function
This chapter describes the fax functions.
Guide to the Fax Function
This section describes basic proce-
dures for using this machine as a fax
machine.
Using as a fax machine
❖Preparation for using as a fax ma-
chine
AConnect the machine to the tele-
phone line.
For details, see p.12 “Connect-
ing to a Telephone Line”.
BConfigure the telephone net-
work settings.
For details, see p.13 “Configur-
ing Telephone Network Set-
tings”.
CConfigure the time and date.
For details, see p.14 “Setting the
Date and Time”.
DRegister the destinations to the
Address Book using the control
panel or Web Browser.
For details, see p.15 “Register-
ing Fax Destinations”.
Using the machine with an
external telephone
You can use this machine as a fax ma-
chine and also use the same telephone
line for voice calls.
❖Preparation for using the machine
with an external telephone
AConnect an external telephone
to the machine.
For details, see p.12 “Connect-
ing to a Telephone Line”.
BSelect the fax reception mode.
For details, see p.16 “Receiving
a Fax”.
Sending faxes from a
Computer (LAN-Fax)
You can send documents created
with a Windows application from a
computer via the machine to another
fax machine without having to print it
out.
BPC035S
BPC036S

Using the Fax Function
A-12
2
English
Important
❒This function is supported by Win-
dows 2000/XP/Vista and Windows
Server 2003/2003 R2/2008. Mac OS
X does not support this function.
Reference
For details about the LAN-Fax
function, see "Using the Fax
Function from a Computer
(LAN-Fax)", User Guide .
Connecting to a Telephone Line
You can connect the machine to the
public switched telephone network
(PSTN) directly or through a private
branch exchange (PBX).
Also, you can connect an external
telephone to use the same telephone
line for voice calls.
R
CAUTION:
R
CAUTION:
Important
❒Make sure the connector is the cor-
rect type before you start.
ARemove the cable cover.
BConnect a telephone line cord to
LINE.
CIf using an external telephone,
connect the telephone to TEL.
DRe-attach the cable cover.
BPC400S
•: To reduce the risk of
fire, use only No. 26 AWG or larg-
er telecommunication line cord.
•: Pour réduire le ris-
que d'incendie, utilisez unique-
ment des No. 26 AWG ou plus
grand cordon de télécommunica-
tion.
AZZ061S
AZZ060S

Configuring Telephone Network Settings
A-13
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English
Configuring Telephone Network Settings
Selecting the telephone line
type
Select the telephone line type accord-
ing to your telephone line service.
There are two types: tone and pulse
dial.
This function is not available in some
regions.
APress the {User Tools}key.
BPress the {U}{T} keys to select
[Admin Settings], and then press the
{OK}key.
CIf you are requested to enter a
password, enter the password us-
ing the number keys, and then
press the {OK}key.
DPress the {U}{T} keys to select
[TEL Line Type], and then press the
{OK}key.
EPress the {U}{T} keys to select
the telephone line type appropri-
ate for your telephone service,
and then press the {OK}key.
FConfirm the setting, and then
press the {}key.
GPress the {Clear/Stop}key to return
to the initial screen.
Selecting the telephone
network connection type
Select the type of connection to the
telephone network.
There are two types: public switched
telephone network (PSTN) and pri-
vate branch exchange (PBX).
APress the {User Tools}key.
BPress the {U}{T} keys to select
[Admin Settings], and then press the
{OK}key.
CIf you are requested to enter a
password, enter the password us-
ing the number keys, and then
press the {OK}key.
DPress the {U}{T} keys to select
[PBX Selection], and then press the
{OK}key.
EPress the {U}{T} keys to select
[PSTN]or [PBX], and then press the
{OK}key.
FConfirm the setting, and then
press the {}key.
GPress the {Clear/Stop}key to return
to the initial screen.
Setting the outside line access
number
If the machine is connected to the tele-
phone network through a PBX, set the
dial number to access the outside line.
Important
❒Make sure to set the outside line
access number that matches the
setting of your PBX. Otherwise,
you may not be able to send faxes
to outside destinations.
APress the {User Tools}key.
BPress the {U}{T} keys to select
[Admin Settings], and then press the
{OK}key.

Using the Fax Function
A-14
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English
CIf you are requested to enter a
password, enter the password us-
ing the number keys, and then
press the {OK}key.
DPress the {U}{T} keys to select
[PBX Access Digit], and then press
the {OK}key.
EEnter the outside line access num-
ber using the number keys, and
then press the {OK}key.
FConfirm the setting, and then
press the {}key.
GPress the {Clear/Stop}key to return
to the initial screen.
Setting the Date and Time
This section describes how to set the
time and date for the machine's inter-
nal clock, and how to select the dis-
play format.
•Date
Year, month, date, and date format
(MM/DD/YYYY, DD/MM YYYY,
or YYYY MM/DD)
•Time
Hour, minute, time format (12- or
24-hour), and AM/PM stamp
(when 12-hour time format is se-
lected)
APress the {User Tools}key.
BPress the {U}{T} keys to select
[Admin Settings], and then press the
{OK}key.
CIf you are requested to enter a
password, enter the password us-
ing the number keys, and then
press the {OK}key.
DPress the {U}{T} keys to select
[Date/Time Setup], and then press
the {OK}key.
EPress the {U}{T} keys to select
[Date Setting], and then press the
{OK}key.
FEnter the current year using the
number keys, and then press the
{OK}key.
You can press the {U}{T} keys to
change the value in the increments
of 1.
GEnter the current month using the
number keys, and then press the
{OK}key.
You can press the {U}{T} keys to
change the value in the increments
of 1.
HEnter the current day using the
number keys, and then press the
{OK}key.
You can press the {U}{T} keys to
change the value in the increments
of 1.
IPress the {U}{T} keys to select
the desired date format, and then
press the {OK}key.
JConfirm the setting, and then
press the {OK}key.
KPress the {U}{T} keys to select
[Time Setting], and then press the
{OK}key.
LSelect the desired time format us-
ing {U}{T} keys, and then press
the {OK}key.
If you selected [24 hours], proceed
to step N.
If you selected [12 hours], proceed
to the next step.

Registering Fax Destinations
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English
MPress the {U}{T} keys to select
[Am]or [Pm], and then press the
{OK}key.
NEnter the current hour using the
number keys, and then press the
{OK}key.
OEnter the current minute using
the number keys, and then press
the {OK}key.
PConfirm the current setting, and
then press the {OK}key.
QPress the {}key to return to the
previous level of menu tree.
RPress the {Clear/Stop}key to return
to the initial screen.
Registering Fax Destinations
This section describes how to register fax destinations in the Address Book using
the control panel or Web Browser. The Address Book allows you to specify fax
destinations quickly and easily.
The Address Book can contain up to 70 entries (20 Quick Dial entries and 50
Speed Dial entries).
❖Quick Dial entries
Destinations registered as Quick Dial entries can be selected by pressing the
corresponding One Touch button.
❖Speed Dial entries
Destinations registered as Speed Dial entries can be selected by pressing the
{Address book}key, and then entering the corresponding registration num-
ber.
Registering Fax Destinations Using Web Browser
This section describes how to register destinations using Web Browser.
AStart the Web browsing software and access the machine by entering its IP
address.
BClick [One Touch Button]or [Fax Speed Dial].
CFrom the [Add New Type]list, select [Fax].
DSelect [Quick Dial]or [Speed Dial], and then select the registration number
from the list.
ERegister [Name]and [Fax Number]as necessary.
FEnter the administrator password if required.
GClick [Submit].
HClose the Web browsing software.

Using the Fax Function
A-16
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English
Fax destination settings
Basic Operation for Sending a Fax
This section describes the basic oper-
ation for sending a fax.
APress the {Facsimile}key.
BPlace the original on the exposure
glass or in the ADF.
If necessary, configure the ad-
vanced scan settings.
CEnter the fax number (up to 40
characters) using the number
keys.
DPress the {B&W Start}key.
When using the exposure glass in
Memory Transmission mode, you
will be prompted to place another
original. In this case, proceed to the
next step.
EIf you have more originals to
scan, press {1}within 60 seconds,
place the next original on the ex-
posure glass, and then press the
{OK}key. Repeat this step until
all originals are scanned.
If you do not press {1}within 60
seconds, the machine will start to
dial the destination.
FWhen all originals have been
scanned, press {2}to start send-
ing the fax.
Reference
For complete information about
the fax function, see User
Guide .
Receiving a Fax
This section describes the reception
modes and the basic operations for
receiving a fax.
Selecting Reception Mode
This section describes how to select
the reception mode.
The reception modes are as follows:
• Manual mode (manual reception)
• Fax Only mode (auto reception)
• FAX/TEL mode (auto reception)
• FAX/TAD mode (auto reception)
APress the {User Tools}key.
Item Setting Description
Quick Dial / Speed Dial Required Select the number to which you want to
register Quick Dial or Speed Dial desti-
nation.
Name Optional Name of the destination. The name spec-
ified here will be shown on the screen
when selecting a fax destination. Can
contain up to 20 characters.
Fax Number Required Fax number of the destination. Can con-
tain up to 40 characters.