Kyocera FS-C1020MFP User manual

1
2
Using the Scanner Function
Using the Fax Function
1
2
Verwenden der Scanfunktion
Verwenden der Faxfunktion
1
2
Utilisation de la fonction de numérisation
Utilisation de la fonction Fax
1
2
Uso della funzione scanner
Uso della funzione fax
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2
Uso de las funciones del escáner
Uso de la función fax
1
2
De scannerfunctie gebruiken
De faxfunctie gebruiken
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2
Utilizar a função do scanner
Utilizar a função de fax
DeutschFrançaisItalianoEspañol
Nederlands
English
Português
Scanning and Faxing Guide
Scan- und Fax-Anleitung
Guide de numérisation et de fax
Guida alla scansione e all'invio di fax
Guía de fax y escáner
Scan- en faxhandleiding
Manual de digitalização e envio de faxes

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English
Scanning and Faxing Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety
Information” before using the machine.
Using the Scanner Function
Using the Fax Function
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2

A-i
English
TABLE OF CONTENTS
1. Using the Scanner Function
Guide to the Scanner Function.............................................................................1
Scanning from a computer.........................................................................................1
Sending scanned files via e-mail................................................................................2
Sending scanned files to an FTP server ....................................................................2
Sending scanned files to a computer's shared folder.................................................3
Configuring the IP Address Settings ...................................................................3
Registering Scan Destinations.............................................................................5
Scanning Using the Control Panel.......................................................................9
Basic Operation for Sending Scanned Files ..............................................................9
Scanning from a Computer...................................................................................9
Basic Operation for TWAIN Scanning........................................................................9
2. Using the Fax Function
Guide to the Fax Function...................................................................................11
Using as a fax machine............................................................................................11
Using the machine with an external telephone ........................................................11
Sending faxes from a Computer (LAN-Fax).............................................................11
Connecting to a Telephone Line ........................................................................12
Configuring Telephone Network Settings .........................................................13
Selecting the telephone line type .............................................................................13
Selecting the telephone network connection type....................................................13
Setting the outside line access number ...................................................................13
Setting the Date and Time...................................................................................14
Registering Fax Destinations .............................................................................15
Registering Fax Destinations Using Web Browser ..................................................15
Basic Operation for Sending a Fax ....................................................................16
Receiving a Fax....................................................................................................16
Selecting Reception Mode .......................................................................................16
Receiving a Fax in Manual Mode.............................................................................17
Receiving a Fax in Fax Only Mode ..........................................................................17
Receiving a Fax in FAX/TEL Mode ..........................................................................17
Receiving a Fax in FAX/TAD Mode .........................................................................18

A-1
1. Using the Scanner Function
Guide to the Scanner Function
There are two scanning methods:
scanning from the computer (TWAIN
scanning) and scanning using the
control panel.
❖Scanning from the computer
TWAIN scanning allows you to
operate the machine from your
computer and scan originals into
your computer directly.
TWAIN scanning can be per-
formed using a TWAIN-compliant
application.
TWAIN scanning is available with
both USB and network connec-
tions.
❖Scanning using the control panel
Scanning using the control panel
allows you to send scanned files
via e-mail (Scan to E-mail), to an
FTP server (Scan to FTP), or to the
shared folder of a computer on a
network (Scan to Folder).
Scanning using the control panel is
available with network connection
only.
Scanning from a computer
You can operate the machine from
your computer and scan originals
into your computer directly.
❖Preparation for scanning from a com-
puter with USB connection
AConnect the machine to the
computer using a USB cable,
and install the scanner driver on
the computer.
For details about installing the
scanner driver, see Driver In-
stallation Guide.
BIf a TWAIN-compliant applica-
tion is not installed on the com-
puter, install a TWAIN-
compliant application.
❖Preparation for scanning from a com-
puter with network connection
AConnect the machine to the net-
work.
BConfigure the IP address, sub-
net mask, and gateway address
using the control panel.
For details, see p.3 “Configur-
ing the IP Address Settings”.
BPC032S

Using the Scanner Function
A-2
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English
CInstall the scanner driver on the
computer.
For details, see Driver Installa-
tion Guide.
DIf a TWAIN-compliant applica-
tion is not installed on the com-
puter, install a TWAIN-
compliant application.
Sending scanned files via e-
mail
You can send scanned files via e-mail
using the control panel.
❖Preparation for sending scanned files
via e-mail
AConnect the machine to the net-
work.
BConfigure the IP address, sub-
net mask, and gateway address
using the control panel.
For details, see p.3 “Configur-
ing the IP Address Settings”.
CConfigure the DNS and SMTP
settings using Web Browser.
For details, see "Configuring the
DNS Settings" and "Configur-
ing the SMTP Settings", User
Guide .
DRegister the destinations to the
Address Book using Web
Browser.
For details, see p.5 “Registering
Scan Destinations”.
Sending scanned files to an
FTP server
You can send scanned files to an FTP
server using the control panel.
❖Preparation for sending scanned files
to an FTP server
AConnect the machine to the net-
work.
BConfigure the IP address, sub-
net mask, and gateway address
using the control panel.
For details, see p.3 “Configur-
ing the IP Address Settings”.
CRegister the destinations to the
Address Book using Web
Browser.
For details, see p.5 “Registering
Scan Destinations”.
BPC033S
BPC034S

Configuring the IP Address Settings
A-3
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English
Sending scanned files to a
computer's shared folder
You can send scanned files to the
shared folder of a computer on a net-
work using the control panel.
❖Preparation for sending scanned files
to a computer's shared folder
AConnect the machine to the net-
work.
BConfigure the IP address, sub-
net mask, and gateway address
using the control panel.
For details, see p.3 “Configur-
ing the IP Address Settings”.
CCreate a destination folder on
the computer's hard disk drive,
and configure it as a shared
folder.
For details, see your operating
system's documentation.
DRegister the destinations to the
Address Book using Web
Browser.
For details, see p.5 “Registering
Scan Destinations”.
Note
❒If you are using the Scan to Folder
function on a network that uses
Active Directory, you must specify
the server name and domain name
in the DNS settings.
Reference
For details about the DNS settings,
see "Configuring the DNS Set-
tings", User Guide .
Configuring the IP Address Settings
The machine is set to obtain IP ad-
dress information automatically by
the network by default (DHCP). If
you want to assign IP address infor-
mation manually, follow the proce-
dure below.
Important
❒If you are using the machine on a
network that uses DHCP, print the
configuration page to check the IP
address information assigned to
the machine. Perform steps 19 to 21
of the procedure below.
APress the {User Tools}key.
BPress the {U}{T} keys to select
[Network Settings], and then press
the {OK}key.
CIf you are requested to enter a
password, enter the password us-
ing the number keys, and then
press the {OK}key.
DPress the {U}{T} keys to select [IP
Configuration], and then press the
{OK}key.
EPress the {U}{T} keys to select
[DHCP Activated], and then press
the {OK}key.
FPress the {U}{T} keys to select
[Off], and then press the {OK}key.
BPC058S

Using the Scanner Function
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English
The new setting is displayed with
an “p” symbol, indicating that the
setting has been changed.
GConfirm the setting, and then
press the {}key.
HPress the {U}{T} keys to select [IP
Address], and then press the {OK}
key.
IEnter the machine’s IP address
using the number keys, and then
press the {OK}key.
Press the {U}{T} keys to move be-
tween fields.
JConfirm the setting, and then
press the {}key.
KPress the {U}{T} keys to select
[Subnet Mask], and then press the
{OK}key.
The current subnet mask is shown.
LIf the subnet mask shown is in-
correct, enter the new subnet
mask using the number keys, and
then press the {OK}key.
Press the {U}{T} keys to move be-
tween fields.
MConfirm the setting, and then
press the {}key.
NPress the {U}{T} keys to select
[Gateway], and then press the {OK}
key.
The current gateway address is
shown.
OIf necessary, enter a new gateway
address using the number keys,
and then press the {OK}key.
Press the {U}{T} keys to move be-
tween fields.
PConfirm the setting, and then
press the {}key.
QPress the {Clear/Stop}key to return
to the initial screen.
RIf you are requested to reboot the
machine, turn off the machine,
and then turn it back on.
SPress the {User Tools}key.
TPress the {U}{T} keys to select
[Reports Print], and then press the
{OK}key.
UPress the {U}{T} keys to select
[Configuration Page], and then press
the {OK}key.
The configuration page is printed.
The IP address setting will appear
under “TCP/IP” on the configura-
tion page.

Registering Scan Destinations
A-5
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English
Registering Scan Destinations
This section describes how to register scan destinations in the Address Book. To
send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to
FTP), or a shared folder on a network computer (Scan to Folder), you must first
register the destination in the Address Book using Web Browser.
Important
❒Depending on your network environment, the Scan to FTP and Scan to Folder
functions may require a user name and password to be correctly entered in
the destination information. In such cases, after registering destinations,
check that the user name and password are correctly entered by sending test
documents to those destinations.
The Address Book can contain up to 100 entries, including 20 Quick Dial entries.
Destinations registered as Quick Dial entries can be selected by pressing the cor-
responding One Touch button.
AStart the Web browsing software, and access the machine by entering its IP
address.
BClick [One Touch Button]or [Scan Destination].
CFrom the [Add New Type]list, select [E-mail], [FTP]or [Folder].
DRegister information as necessary.
The information you must register varies depending on the destination type.
For details, see the tables below.
EEnter the administrator password if required.
FClick [Submit].
GClose the Web browsing software.
Scan to E-mail Settings

Using the Scanner Function
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English
Scan to FTP Settings
Item Setting Description
One Touch Button Optional Select when setting the destination as a
Quick Dial entry.
Full Name Required Name of the destination. The name
specified here will be shown on the
screen when selecting a scan destina-
tion.
Destination E-mail Address Required E-mail address of the destination.
Sender Optional E-mail address to which a notification
is sent after transmission.
Subject Required Subject of the e-mail.
Sender's name Optional Name of e-mail sender. The name
specified here will be shown under
"From" or similar field of the receiver's
email application.
File Format for Color/Gray Required File format of the scanned file when
scanning in color.
File Format for B/W Required File format of the scanned file when
scanning in black and white.
Document size Optional Select the scanning size for the origi-
nal.
Resolution Optional Select the scan resolution.
Density Optional Specify the image density by clicking
the right or left buttons.
Item Setting Description
One Touch Button Optional Select when setting the destination as a
Quick Dial entry.