Kyocera ECOSYS M3040idn User manual

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Data Security Kit(E)
OPERATION GUIDE
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1
Introduction
This Setup Guide explains the procedures for installing and operating the optional Data Security Kit (E)
(hereinafter called Security Kit) and the procedure for system initialization.
Instructions for General Users (for Both General Users and Administrators)
• Security Kit Functions ......................................................2
• Touch Panel Display after the Security Kit is Installed .....3
Instructions for Administrators (for Those in Charge of Installation and Operation of the
Security Kit)
• Installing the Security Kit..................................................4
• Changing Security Password...........................................5
• System Initialization .........................................................6
• Warning Message ............................................................7

2
Security Kit Functions
The security kit enables overwriting and encryption.
Overwriting
Multi-functional products (MFPs) temporarily stores print jobs as data in the SSD, and prints from that data.
Users can also store various types of data in the SSD. As the data storage area used for such data remains in
the SSD as is until it is overwritten by other data, the data stored here remains restorable using special tools for
undesirable use.
The security kit deletes and overwrites (hereinafter collectively referred to as overwrite(s)) the unnecessary data
storage area used for the output data or deleted data to ensure that data cannot be restored.
Overwriting is performed automatically, without user intervention.
CAUTION: When you cancel a job, the machine immediately starts overwriting the data that has been already
stored in the SSD.
Encryption
MFPs store Custom Box and Job Box data in the SSD. It means the data could be possibly leaked or tampered
with if the SSD is stolen.
The security kit encrypts data before storing it in the SSD. It guarantees higher security because no data cannot
be decoded by ordinary output or operations.
Encryption is automatically performed and no special procedure is required.
CAUTION: Encryption helps enhance security. However, data stored in a Custom Box or Job Box can be
decoded by the normal printing operation. Never store confidential data in a Custom Box or Job Box.
Functions of Security Kit
Instructions for General Users (for Both General Users and Administrators)
Security Kit
Print
SSD
Print Jobs
1. Overwrite unneeded area of data.
2. Encryption ( ) / Decoding ( )

3
Touch Panel Display after the Security Kit is Installed
When the security kit has been installed and is running
properly, Overwriting... appears in the touch panel while
unneeded data is being overwritten.
CAUTION: Do not turn the power switch off during overwriting. It may crash the SSD.
NOTE: If you turn the machine off at the power switch during overwriting, data may not be overwritten
completely from the SSD. Turn the machine back on at the power switch. Overwriting automatically resumes.
Overwriting...
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4
Installing the Security Kit
The Security Kit Contents
The security kit package includes:
• License Certificate
• Installation Guide (for service personnel)
Before Installation
• The system will be initialized during installation of the security kit. This means that the data stored in the
SSD will be all overwritten. Special attention should be given if you install the security kit on the MFP
currently used.
Installation
Installation of the security kit should be performed by the service personnel.
The only thing required by the administrator during the installation is to enter the encryption code.
Encryption Code
An encryption code of 8 alphanumeric characters (0 to 9, A to Z, a to z) to encrypt data needs to be entered. By
default, the code is set 00000000.
As an encryption key is then created from this code, it is safe enough to continue using the default code.
CAUTION: Be sure to remember the encryption code you entered. If you need to enter the encryption code
again for some reason and you do not enter the same encryption code, all the data stored on the SSD will be
overwritten as a security precaution.
After Installation
After installing the security kit, you can change the security password.
The changes could be given as required, either at installation or later.
Refer to page 5 for the procedures.
Instructions for Administrators (for Those in Charge of Installation and
Operations of the Security Kit)

5
Changing Security Password
You can customize the security password so that only the administrator can use the security kit.
1Press the [System Menu/Counter] key.
2Press [ ] and [System/Network].
3If user login is disabled, the user authentication
screen appears. Enter your login user name and
password and then press [Login]. For this, you
need to log in with administrator privileges. Refer to
the machine's Operation Guide for the default login
user name and password.
4Press [ ], [Data Security] and [SSD Initialization].
5Enter the security password, and press [OK]. The
initial setting for the Security Password is "000000".
6Press [Security Password].
7Enter a new security password 6 alphanumeric
characters and symbols, and press [Next].
CAUTION: Avoid any easy-to-guess numbers for the
security password (e.g. 111111 or 123456).
8Enter the same password again.
9Press [OK].
Security Password
10:10System Menu/Counter.
System Initialization
< Back
1/1
System/Network - SSD Initialization

6
System Initialization
Overwrite all the data stored in the SSD when disposing of the machine.
CAUTION: If you accidentally turn the power switch off during initialization, the SSD might possibly crash or
initialization might fail
NOTE: If you accidentally turn the power switch off during initialization, turn the power switch on again.
Initialization automatically restarts.
1Press the [System Menu/Counter] key.
2Press [ ] and [System/Network].
3If user login is disabled, the user authentication
screen appears. Enter your login user name and
password and then press [Login]. For this, you
need to log in with administrator privileges. Refer to
the machine's Operation Guide for the default login
user name and password.
4Press [ ], [Data Security] and [SSD Initialization].
5Enter the security password, and press [OK]. The
initial setting for the Security Password is "000000".
6Press [System Initialization].
7Press [Start] on the screen to confirm the
initialization. Initialization starts.
8When the screen appears to show initialization is
completed, check that the memory indicator is OFF,
and turn the power switch off and then on.
Security Password
10:10System Menu/Counter.
System Initialization
< Back
1/1
System/Network - SSD Initialization

7
Warning Message
If the encryption code information of the machine has been lost for some reason, the screen shown here appears
when the power is turned on.
Follow the steps below.
1Enter the encryption code that was entered during
the installation of the security kit.
CAUTION: Even though entering a different
encryption code can also enable continuation of a job,
this will overwrite all the data stored in the SSD.
Exercise extreme caution when entering an encryption
code.
The encryption code is not the same as the security
password.
2Press [OK].
3Confirm that the memory indicator is off. After that,
turn the power switch off and on.
Disposal
If the machine is unused and demolished, obtain directions for disposal from the dealer (from which you
purchased the machine) or your service representative.
10:10
Keyboard
Encryption Code
OK
00000000

2014.2