Kyocera TASKalfa 820 User manual

Scan System (H)
Operation Guide
Function Edition

i
Regarding Tradenames
• Windows, Windows Server, Windows XP and Windows Vista are registered trademarks of
Microsoft Corporation.
• Windows NT is a trademark of Microsoft Corporation.
• Adobe, Adobe Acrobat and Adobe Reader are registered trademarks of Adobe Systems
Inc.
• PowerPC is a trademark of International Business Machines Corporation.
All other brand and product names are registered trademarks or trademarks of their respective
companies. The designations ™ and ® will not be used in this Operation Guide.
About this Operation Guide
This Operation Guide contains the following chapters:
1 Scanner Settings
Explains the scanner functions and settings that can be configured from the machine touch
panel.
2 Setting Scanner from a Web Browser
Explains the scanner settings that can be configured from a web browser.
3 Included Scanner Tools
Introduces the scanner tools.
Appendix
Includes a glossary.

ii
Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention Description Example
Bold Indicates a message or button
displayed on the machine’s operation
panel key or a computer screen.
Press the Start key.
[Regular] Indicates touch panel keys. Press [Basic].
Italic Indicates touch panel messages. Ready to copy is displayed.
Note Indicates supplemental information or
operations for reference. NOTE: -
Important Indicates items that are required or
prohibited so as to avoid problems. IMPORTANT: -

iii
Contents
Regarding Tradenames .................................................................................................................................. i
About this Operation Guide ............................................................................................................................ i
Conventions in This Guide ............................................................................................................................ ii
1 Scanner Settings ...........................................................................................1-1
Setting Scanner Functions ...................................................................................................... 1-2
Scanner Default Settings ...................................................................................................... 1-11
Confirming Sending History .................................................................................................. 1-17
2 Setting Scanner from a Web Browser .........................................................2-1
Web Page Feature ................................................................................................................. 2-2
System Setting ........................................................................................................................ 2-6
Scan to PC Setting ................................................................................................................ 2-15
Send E-mail Setting .............................................................................................................. 2-19
Scan to FTP Setting .............................................................................................................. 2-24
3 Included Scanner Tools ................................................................................3-1
Introducing the Scanner Tools ................................................................................................. 3-2
Scanner File Utility .................................................................................................................. 3-3
Address Editor ....................................................................................................................... 3-14
Address Book for Scanner .................................................................................................... 3-33
TWAIN Source ...................................................................................................................... 3-43
DB Assistant .......................................................................................................................... 3-49
4 Troubleshooting ............................................................................................4-1
Responding to Error Messages ............................................................................................... 4-2
Appendix ..................................................................................................... Appendix-1
Glossary ..................................................................................................................... Appendix-2
Index ................................................................................................................... Index-1

iv

1-1
1 Scanner Settings
This chapter explains the scanner functions and settings that can be configured from the machine
touch panel. For basic scanner operation, refer to the Scan System (H) Operation Guide Set up
Edition.
• Setting Scanner Functions...1-2
• Scanner Default Settings...1-11
• Confirming Sending History...1-17

Scanner Settings
1-2
Setting Scanner Functions
This section explains how to configure the scanner functions from the machine.
NOTE: Refer to each scanner function operation procedure as explained in Scan System (H)
Operation Guide Set up Edition for information how to display the scanner function settings screen.
The available settings may vary depending on the sending method.
The following settings are available from the scanner function screen’s [Basic] tab.
• Select Original Size...1-3
• Select Sending Size...1-3
• Selecting Original Orientation...1-4
• Scan Resolution...1-4
• File Name Entry...1-5
• File Format...1-5
Ready to scan.
Address
Sending
Size Scan Resolution File
CancelScan to PC-Continuous TX
Original
Size Original Orient. File Name
Single Scan
Delete
Save at
User PC
Destination
Place the original and selectdestination.
Basic Quality Edit
Auto size 300dpi
Auto Top Edge Top
PDF
Auto
10/10/`08 10:10
Original
A4 Send A4
Group A
Group B
User A
Book
Format
Entry

Scanner Settings
1-3
Select Original Size
Select the original size (scanning area).
NOTE: For manual size input, place the original flush against the top left of the platen and set the
area to be scanned.
For scanning resolution, refer to Scan Resolution on page 1-4.
Select Sending Size
Select the sending size (size of image to send).
The following send sizes are available.
Auto size, 11 × 17", 11 × 15", 8 1/2 ×14",81/2 ×131/2", 8 1/2 ×13",81/2 ×11",51/2 ×81/2", A3, B4,
A4, B5, A5, B6, Folio, 8K, 16K
NOTE: Not available when an custom original size has been specified.
For scanning resolution, refer to Scan Resolution on page 1-4.
Item Original Size
Select size Inch models
Auto, 11 × 17", 8 1/2 ×14",11×81/2", 8 1/2 ×11",81/2 ×51/2", 51/2 ×81/2",
11 × 15", 8 1/2 ×131/2", 8 1/2 × 13", A4, A4R, and custom sizes
Metric models
Auto, A3, B4, A4, A4R, B5, B5R, A5, A5R, B6, B6R, 11 × 15", 11 × 8 1/2",
81/2 × 11", Folio, and custom sizes
Size Entry Inch models
Vertical (Y): 2 - 11 5/8"
Horizontal (X): 2 - 17"
Metric models
Vertical (Y): 50 - 297 mm
Horizontal (X): 50 - 432 mm
Other stand. Size Inch models
A3, B4, B5, B5R, A5, A5R, B6, B6R, Folio, 8K, 16K, 16KR
Metric models
11 × 17", 8 1/2 × 14", 5 1/2 ×81/2", 8 1/2 ×51/2", 8 1/2 ×131/2", 8 1/2 ×13",8K,
16K, 16KR

Scanner Settings
1-4
Selecting Original Orientation
Specify the top edge of the placed original.
Placing originals on the platen
Placing originals in the optional document processor
NOTE: The original may not be scanned correctly if original set direction is not specified.
Scan Resolution
Specify the degree of scanning detail. The larger the dpi value, the more details are captured, but
file sizes and scanning time are also increased. Specify scan resolutions of 200 dpi, 300 dpi,
400 dpi or 600 dpi.
NOTE: Typical computers display images on the screen at 96 dpi (for Windows), and printers
typically print at between 150 - 600 dpi. Scan images at higher resolutions if they will be later
enlarged or printed.
Item Description
Top Edge Top Sets the top edge as the original's upper edge.
Top Edge Left Sets the left edge as the original's upper edge.
Original [Top Edge Top] [Top Edge Left]
Original [Top Edge Top] [Top Edge Left]

Scanner Settings
1-5
File Name Entry
Specify a filename to assign to a scanned image.
NOTE: This selection is not available for TWAIN and Database Connection.
Enter the filename using less than 20 characters.
To change the filename specified under default settings mode, refer to File Name on page 1-13.
When File Name Entry on page 1-15 is set to [Manual], The filename input screen is shown without
first showing the auto/manual selection screen.
File Format
Specify the image file format.
Item Description
Auto Automatically assign a filename.
Manual The file name can be changed. Press [Change Name] and input the filename.
Item Description
TIFF Configures TIFF.
PDF Configures PDF.

Scanner Settings
1-6
Setting Image Quality
The following settings are available from the scanner function screen’s [Quality] tab.
• Scanning Density...1-6
• Original Image...1-6
Scanning Density
Adjust the scanned image density.
Original Image
Choose the image quality suited to the type of original.
NOTE: For Send E-mail, [Photo] is not available.
Place theoriginal andselectdestination.
Send
CancelScan to PC-Sending
Destination
Original
11×8½"
Address
8½×11"
Scanning
Density4
Basic Quality Edit
Text
Original
10/10/’08 10:10
Book
Density Image
Ready to scan.
Cont. TX to
Save at
User PC
Delete
Item Description
Manual (1 - 7) Manually adjust the scanned image density.
Density can be adjusted in either 7 or 13 steps.
Auto The appropriate density is set by detecting the density of the original.
Item Description
Text+Photo When scanning originals with mixed text and photos.
Photo To reproduce depth of photo originals.
Text To clearly reproduce penciled or fine lines.
for OCR For use with OCR applications (software to convert optical characters to text
data).

Scanner Settings
1-7
Setting Edit Functions
The following settings are available from the scanner function screen’s [Edit] tab.
• Border Erase...1-8
• Continuous Scan...1-8
• Mixed Size Originals...1-9
• One Page Per File...1-9
• Full scan...1-9
• Centering...1-10
• Original Type...1-10
Place the original and select destination.
Send
CancelScan to PC-Sending
Destination
Original
11×8½"
Address
8½×11"
Border
Off
One Page
Basic Quality Edit
Off
Continuous
Scan
1 sided
Original
Type
Off
Mixed Size
10/10/’08 10:10
Book
Erase Originals
Per File
Ready to scan.
Cont. TX to
Off
Off
Full scan/
Centering
Save at
User PC
Delete

Scanner Settings
1-8
Border Erase
Removes black borders from around the edges of originals.
Continuous Scan
After scanning an original, you can continue scanning a new original. When this feature is enabled,
after an original is scanned, a selection screen prompts whether to continue scanning originals.
NOTE: For TWAIN image scanning, Continuous Scan is available when Wait for Scan is enabled.
Function Value Description
Border Erase Sheet Inch models
Border: 0 - 2" (1/8" increments)
Metric models
Border: 0 - 50 mm
Use this mode to erase black borders
around single sheet originals.
Book Erase Inch models
Border: 0 - 2" (1/8" increments)
Gutter: 0 - 2" (1/8" increments)
Metric models
Border: 0 - 50 mm
Gutter: 0 - 50 mm
Use this mode to erase black borders that
develop around the edges and in the
middle when scanning originals such as
thick books. You can specify the widths
individually to erase the borders around
the edges and in the center of the book.
Individual
BordrErase Inch models Top: 0 - 2" (1/8" increments)
Bottom: 0 - 2" (1/8" increments)
Left: 0 - 2" (1/8" increments)
Right: 0 - 2" (1/8" increments)
Metric models
Top: 0 - 50 mm
Bottom: 0 - 50 mm
Left: 0 - 50 mm
Right: 0 - 50 mm
Use this mode to individually specify
border widths to erase on all sides.
Off Do not erase borders.
Item Description
On Enables Continuous Scan.
Off Disables Continuous Scan.

Scanner Settings
1-9
Mixed Size Originals
Scan differently sized originals in one operation when placed in the optional document processor.
One Page Per File
Creates and sends a separate file for each page of a scanned original.
Full scan
With this mode, you can scan the entire area of the selected original size as image when this
function is set to [On]. You can scan the original to one size smaller when this function is set to [Off].
If you scan the original that is filled its corner with the contents, a photo and so on, this function is
set to [On].
NOTE: The margin (blank) space may appear slightly even if Full scan is set to [On].
This function is only available with scanners that possess a touch panel.
Item Description
Mixed Size Copies Enables Mixed Size Originals.
Off Disables Mixed Size Originals.
Item Description
On Enables One Page Per File.
Off Disables One Page Per File.
Item Description
On Enables Full scan.
Off Disables Full scan.

Scanner Settings
1-10
Centering
When scanning with zoom, by specifying the Original size and the Send size, blank borders around
the bottom or left and right will be shown, depending on the sizes. When setting Centering, the
image is moved to the center so that blank borders around the top and bottom or left and right
become even.
Original Type
Select the original type according to type of original being scanned.
NOTE: 2 sided and Multi-page Form is displayed when the optional document processor is
installed.
Item Description
On Enables Centering.
Off Disables Centering.
Item Bind Direction Description
1 sided – Single sided sheet original.
2 sided Binding Left/Right,
Binding top 2-sided sheet original.
Book Binding left,
Binding right Magazine or book originals with facing pages.
Multi-page Form – Multiple-page bound originals
such as forms.

Scanner Settings
1-11
Scanner Default Settings
Change the default settings for the scanner function.
Default Settings
This section explains how to change default settings which are applied when the machine is
powered up or the Reset key is pressed. Automatically configured details set in default setting
mode are called default settings. You can change the default settings as desired to meet your usage
patterns.
Accessing the Setting default function Screen
Follow the steps below to display the Setting default function screen.
1Press the System Menu/Counter key.
2Press [Scanner Default].
3Use the numeric keys to enter the 4 digit management code. The default setting is 6200 for the 62
ppm model and 8200 for the 82 ppm model.
If the correct management code has been entered, the Scanner setting menu screen is displayed.
NOTE: For security, it is recommended to change the management code. For further details, refer
to machine’s Operation Guide.
If the optional security kit has been installed, the management code is 8 digits long. The default
setting is 62006200 for the 62 ppm model and 82008200 for the 82 ppm model.
4Press [Func. Def. setting].
5Refer to the following configuration items to configure the default settings.
System Menu / Counter
System Menu
Default
Copy Language Accounting Job
Default
Scanner
Default
Machine
Default
Printer Setting MP tray Management BOX
Management
Document Orig. Size Register Report Print
System Menu / Counter
System
Basic
System Menu
Func. Def.
setting.
Scanner setting menu
User
registr.

Scanner Settings
1-12
Original Image
Set the image quality for default settings mode. The setting items are as follows.
For further details on original image, see page 1-6.
1Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default
function screen.
2Press [] or [] to select Original Image and press [Change #].
3Select [Text+Photo], [Photo], [Text] or [for OCR].
4Press [Close]. The display returns to the Setting default function screen.
File Format
Configure the file format for default settings mode. The setting items are as follows.
For further details about File Format, see page 1-5.
1Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default
function screen.
2Press [] or [] to select File format and press [Change #].
3Select File Format.
4Press [Close]. The display returns to the Setting default function screen.
Scan Resolution
Set the scan resolution for default settings mode. Specify scan resolutions of 200 dpi, 300 dpi,
400 dpi or 600 dpi.
For further details on scanning resolution, refer to page 1-4.
1Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default
function screen.
2Press [] or [] to select Scan Resolution (Scanning Resolution) and press [Change #].
3Select [200dpi], [300dpi], [400dpi] or [600dpi].
4Press [Close]. The display returns to the Setting default function screen.
Item Description
Text+Photo When scanning originals with mixed text and photos.
Photo To reproduce depth of photo originals.
Text To clearly reproduce penciled or fine lines.
for OCR For use with OCR applications (software to convert optical characters to text
data).
Item Description
PDF Configures PDF.
TIFF Configures TIFF.

Scanner Settings
1-13
Continuous Scan
Configure Continuous Scan for default settings mode. The setting items are as follows.
For further details on Continuous Scan, refer to page 1-8.
1Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default
function screen.
2Press [] or [] to select Continuous Scan and press [Change #].
3Select [On] or [Off].
4Press [Close]. The display returns to the Setting default function screen.
One Page Per File
Configure One Page Per File for default settings mode. The setting items are as follows.
For further details about One Page Per File, see page 1-9.
1Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default
function screen.
2Press [] or [] to select One Page Per File (Output Each Page) and press [Change #].
3Select [On] or [Off].
4Press [Close]. The display returns to the Setting default function screen.
File Name
Set the scanner image filename for default settings mode.
NOTE: Enter the filename using less than 16 characters.
For further details on scanner image file name, refer to page 1-5.
1Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default
function screen.
2Press [] or [] to select File Name and press [Change #].
3Press [Change].
4Enter the filename and press [End].
5Press [Close]. The display returns to the Setting default function screen.
Item Description
On Enables Continuous Scan.
Off Disables Continuous Scan.
Item Description
On Enables One Page Per File.
Off Disables One Page Per File.

Scanner Settings
1-14
Full scan
Configure Full Scan for default settings mode. the setting items are as follows.
For further details about Full scan, see page 1-9.
1Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default
function screen.
2Press [] or [] to select Full scan and press [Change #].
3Select [On] or [Off].
4Press [Close]. The display returns to the Setting default function screen.
Centering
Configure Centering for default settings mode. The setting items are as follows.
For further details about Centering, see page 1-10.
1Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default
function screen.
2Press [] or [] to select Centering and press [Change #].
3Select [On] or [Off].
4Press [Close]. The display returns to the Setting default function screen.
Item Description
On Enables Full scan.
Off Disables Full scan.
Item Description
On Enables Centering.
Off Disables Centering.