Kyocera KM-4230 User manual

User’s Guide
Printer Controller

Contents
i
Contents
1Welcome
1.1 Product Overview..........................................................................1-1
1.2 Trademarks and Copyrights ........................................................1-2
2 Before Using the Controller
2.1 Operating Environment ................................................................2-1
2.2 Accessories ...................................................................................2-1
2.3 Password for Administrator Mode ..............................................2-2
2.4 About This Manual ........................................................................2-2
3 Connecting to a Computer
3.1 Using a Network Connection .......................................................3-1
3.2 Using a Parallel Connection.........................................................3-3
3.2.1 Specifying the Interface Settings ................................................3-4
4 Installing the Printer Driver
4.1 When This Machine and the Computer are Connected
Using a Network Connection .......................................................4-2
4.1.1 Installing the Printer Driver Using the Add Printer Wizard..........4-2
4.2 When This Machine and the Computer are Connected
Using a Parallel Connection.........................................................4-7
4.2.1 Installing the Printer Driver Using Plug and Play........................4-7
4.2.2 Installing the Printer Driver Using the Add Printer Wizard........4-11
4.3 Uninstalling the Printer Driver ...................................................4-15
5 Setting Up the Printer Driver
5.1 Displaying the Printer Driver Setup Dialog Box.........................5-1
5.1.1 Displaying the Printer Driver Setup Dialog Box in
Windows 98/Me ..........................................................................5-1
5.1.2 Displaying the Printer Driver Setup Dialog Box in
Windows 2000/NT 4.0 ................................................................5-2
5.1.3 Displaying the Printer Driver Setup Dialog Box in
Windows XP/Server 2003...........................................................5-2

Contents
ii
5.2 Common Controls ........................................................................ 5-3
5.3 Settings ......................................................................................... 5-5
5.3.1 Setup Tab .................................................................................. 5-5
5.3.2 Paper Tab .................................................................................. 5-5
5.3.3 Quality Tab................................................................................. 5-5
5.3.4 Device Option Setting Tab ......................................................... 5-6
5.3.5 Job Management Tab ................................................................ 5-6
5.4 Setting Device Options ................................................................ 5-7
5.5 Printing Multiple Pages on One Page......................................... 5-8
5.6 Printing Pages With Watermarks ................................................ 5-9
5.6.1 Editing the Watermark ............................................................. 5-10
5.6.2 Specifying Detailed Settings for the Watermark ...................... 5-11
5.7 Specifying Duplex/Booklet Printing.......................................... 5-13
5.8 Stapling Documents................................................................... 5-15
5.9 Hole Punching Documents........................................................ 5-16
5.10 Folding Documents .................................................................... 5-17
5.11 Adding a Cover and/or Interleaf When Printing....................... 5-18
5.12 Printing to Suit the Paper Size .................................................. 5-19
5.13 Items That Cannot Be Set Simultaneously .............................. 5-20
6 Network Printing in a Windows Environment
6.1 Network Connection Methods That Can Be Selected in Each
Windows OS.................................................................................. 6-1
6.2 Setting the IP Address for This Machine.................................... 6-2
6.3 Accessing Printer Management Utility ....................................... 6-3
6.4 Windows Printing ......................................................................... 6-4
6.4.1 Operations on This Machine ...................................................... 6-4
6.4.2 Printer Driver Settings................................................................ 6-5
6.5 LPR Printing (Windows 2000/XP/NT 4.0/Server 2003)............... 6-6
6.5.1 Operations on This Machine ...................................................... 6-6
6.5.2 Printer Driver Settings................................................................ 6-6
6.6 IPP Printing (Windows 2000/XP/Server 2003) ............................ 6-8
6.6.1 Operations on This Machine ...................................................... 6-8
6.6.2 Installing the Printer Driver....................................................... 6-10

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iii
6.7 Setting Up a Print Service in NetWare ......................................6-12
6.7.1 For Remote Printer Mode With NetWare 4.x Bindery
Emulation..................................................................................6-12
6.7.2 For Print Server Mode With NetWare 4.x Bindery
Emulation..................................................................................6-14
6.7.3 For NetWare 4.x Remote Printer Mode (NDS) .........................6-16
6.7.4 For NetWare 4.x/5.x/6 Print Server Mode (NDS) .....................6-18
6.7.5 For NetWare 5.x/6 Novell Distributed Print Services
(NDPS) .....................................................................................6-20
6.7.6 Setting Up a Client (Windows) Settings When Using the
NetWare Server........................................................................6-21
6.8 Checking Printer Driver Operation After Installation...............6-22
6.8.1 Test Printing From the Computer .............................................6-22
7 Specifying Printer Settings From the Control Panel
7.1 “Printer Setting” Screen in Utility Mode .....................................7-1
7.1.1 “Default Setting” Screen .............................................................7-2
7.1.2 “Report Types” Screen ...............................................................7-7
7.2 “Printer Setting” Screen in Administrator Mode........................7-8
8 Using the Scan Functions
8.1 Overview ........................................................................................8-1
8.1.1 Environment Required for the Scan Functions...........................8-2
8.1.2 Supported File Formats ..............................................................8-3
8.1.3 File Name ...................................................................................8-4
8.1.4 Scan to E-mail ............................................................................8-5
8.1.5 Scan to FTP Server....................................................................8-6
8.1.6 Scan to PC .................................................................................8-7
8.1.7 Scan to HDD...............................................................................8-8
8.1.8 Scan to Internet FAX ..................................................................8-9
8.1.9 Internet FAX Reception ............................................................8-10
8.2 Basic Setup of the Scan Functions ...........................................8-11
8.3 Settings for Scanning .................................................................8-13
8.3.1 Scan Mode Screen ...................................................................8-14
8.3.2 Address Screen ........................................................................8-15
8.3.3 Original Setting Screen.............................................................8-16

Contents
iv
8.3.4 MISC. Screen........................................................................... 8-17
8.3.5 Registering the Scan Mode Default Settings ........................... 8-21
8.4 Checking the Transmission Settings ....................................... 8-22
8.5 URL Notification Using E-mail................................................... 8-23
8.6 Registering Destinations in Advance ....................................... 8-25
8.6.1 One-Touch Key Registration.................................................... 8-25
8.6.2 Temporary Registration ........................................................... 8-29
8.6.3 Registering Recipient E-Mail Addresses Using
LDAP Search ........................................................................... 8-33
8.7 Performing Scan to E-Mail Operations..................................... 8-40
8.7.1 Flow of Scan Operation ........................................................... 8-40
8.7.2 Specifying Scan to E-mail Settings .......................................... 8-41
8.7.3 Setting the E-mail Subject and Text......................................... 8-44
8.7.4 Setting the Destination............................................................. 8-45
8.7.5 Error Notification ...................................................................... 8-45
8.8 Performing Scan to FTP Server Operations ............................ 8-46
8.8.1 Flow of Scan Operation ........................................................... 8-46
8.8.2 Registering FTP Servers.......................................................... 8-48
8.8.3 Setting the Proxy Server .......................................................... 8-51
8.8.4 Setting the Destination............................................................. 8-52
8.9 Performing Scan to PC Operations .......................................... 8-53
8.9.1 Flow of Scan Operation ........................................................... 8-53
8.9.2 Setting the FTP Application ..................................................... 8-54
8.9.3 Setting the Destination............................................................. 8-54
8.10 Performing Scan to HDD Operations........................................ 8-55
8.10.1 Flow of Scan Operation ........................................................... 8-55
8.10.2 Creating User Boxes................................................................ 8-57
8.10.3 Setting the Storage Period of the Scanned Data ..................... 8-59
8.10.4 Setting the Destination............................................................. 8-60
8.10.5 Retrieving the Scanned Data from the Hard Disk .................... 8-61
8.11 Performing Scan to Internet FAX Operations .......................... 8-64
8.11.1 Flow of Scan Operation ........................................................... 8-65
8.11.2 Setting the E-mail Transmission .............................................. 8-66
8.11.3 Setting the E-mail Subject and Text......................................... 8-69

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8.11.4 Setting the Destination .............................................................8-70
8.11.5 Error Notification.......................................................................8-71
8.12 Performing Internet FAX Reception Operations ......................8-72
8.12.1 Flow of Operation .....................................................................8-72
8.12.2 Setting the Internet FAX Reception ..........................................8-73
8.12.3 Set the Internet FAX Print.........................................................8-75
9 Scanning Images Using TWAIN (PC Scanning
Function)
9.1 Operating Environment ................................................................9-1
9.2 Installing the TWAIN Driver..........................................................9-1
9.3 Setting the Panel Lock Timeout for TWAIN................................9-2
9.4 Retrieving Images Using TWAIN .................................................9-3
9.4.1 Setting the Option Dialog Box ....................................................9-5
9.4.2 Searching the Scanner...............................................................9-6
10 Using the Box Functions
10.1 Overview ......................................................................................10-1
10.1.1 Environment Required for the Box Functions...........................10-2
10.2 Using the Box Functions............................................................10-3
10.3 Selecting the File to be Forwarded............................................10-4
10.4 Specifying the Forward Destination..........................................10-5
10.5 Specifying Settings on the MISC. Screen.................................10-6
10.6 Checking the Transmission Settings........................................10-9
10.7 URL Notification Using E-mail .................................................10-10
10.8 Performing Forward to E-mail Operations..............................10-12
10.8.1 Flow of Forwarding Operation ................................................10-12
10.8.2 Error Notification.....................................................................10-13
10.9 Performing Forward to FTP Server Operations .....................10-14
10.9.1 Flow of Forwarding Operation ................................................10-14
10.10 Performing Forward to PC Operations ...................................10-16
10.10.1 Flow of Forwarding Operation ................................................10-16

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vi
11 Job Management
11.1 Print Job Management ............................................................... 11-1
11.1.1 Specifying the Job Operation................................................... 11-1
11.1.2 Print and Hold .......................................................................... 11-2
11.1.3 Store to HDD............................................................................ 11-3
11.1.4 Store to Memory ...................................................................... 11-4
11.1.5 Proof and Print ......................................................................... 11-5
11.1.6 Lock Job................................................................................... 11-6
11.1.7 Number of Jobs That Can Be Stored....................................... 11-7
11.1.8 Identifying a Print Job by Name ............................................... 11-7
11.1.9 Transmitting a Print Job to This Machine When the
Copy Track Mode Is Set .......................................................... 11-8
11.1.10 Printing Pages with a Distribution Number .............................. 11-9
11.2 Job Operations on Printer Management Utility ..................... 11-10
12 Using Printer Management Utility
12.1 System Requirements................................................................ 12-1
12.2 Accessing Printer Management Utility ..................................... 12-1
12.2.1 Operation ................................................................................. 12-1
12.3 Page Structure ............................................................................ 12-2
12.4 Logging in to Administrator Mode............................................ 12-4
12.4.1 Cache Function of Web Browsers ........................................... 12-5
12.5 User Mode ................................................................................... 12-7
12.5.1 System Tab.............................................................................. 12-7
12.5.2 Job Tab .................................................................................. 12-17
12.5.3 File Tab .................................................................................. 12-23
12.5.4 Print Tab ................................................................................ 12-27
12.5.5 Scan Tab................................................................................ 12-31
12.6 Administrator Mode.................................................................. 12-34
12.6.1 System Tab............................................................................ 12-34
12.6.2 File Tab .................................................................................. 12-40
12.6.3 Print Tab ................................................................................ 12-44
12.6.4 Scan Tab................................................................................ 12-46
12.6.5 Network Tab........................................................................... 12-50

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vii
13 Using the BOX Utility
13.1 System Requirements ................................................................13-1
13.2 Supported File Formats..............................................................13-2
13.3 Installing the BOX Utility ............................................................13-2
13.4 Using the Box Functions............................................................13-3
13.5 Registering the Copier................................................................13-4
13.6 Connecting the Copier................................................................13-6
13.7 Main Window ...............................................................................13-7
13.7.1 Changing the Display Mode .....................................................13-7
13.7.2 Common Operations in the Main Window ................................13-9
13.8 Image Display Window .............................................................13-13
13.9 Backing Up and Restoring Image Data...................................13-16
13.9.1 Backing Up Image Data..........................................................13-16
13.9.2 Restoring Image Data.............................................................13-17
13.10 Creating Compact PDFs ...........................................................13-19
13.11 If an Error Is Displayed .............................................................13-20
14 Troubleshooting
14.1 Unable To Print............................................................................14-1
14.2 Unable To Specify Desired Settings or Unable To Print as
Specified ......................................................................................14-2
15 Specifications
16 Index

Contents
viii

Welcome 1
1-1
1 Welcome
This manual describes the printing and scanning functions and operations
of the printer controller for the digital color copier.
1.1 Product Overview
The printer controller is a device used for adding printing, network printing,
scanning and box functions to the digital color copier.
Available printer controller functions
GPrinting from a computer (using the PCL5c printer driver)
GSupport of network protocols including TCP/IP, NetBEUI, and IPX/
SPX
GDirect printing over the network using Windows, LPR, or IPP printing
GTransfer and notification over the network of image data scanned with
this machine
GFax operations using the Internet (Internet fax transmission/reception)
GForwarding image data stored in the hard disk of this machine
GSpecify settings for this machine and the printer controller from a client
computer over the network (using a Web browser)
GCapture images using software installed on a computer (using the
TWAIN driver)

1Welcome
1-2
1.2 Trademarks and Copyrights
Trademarks
GEthernet is a registered trademark of Xerox Corporation.
GMicrosoft, Windows and Windows NT are either registered trademarks
or trademarks of Microsoft Corporation in the United States and/or
other countries.
GNovell and NetWare are registered trademarks of Novell, Inc.
GPCL is a registered trademark of Hewlett-Packard Company Limited.
GNetscape Communications, the Netscape Communications logo,
Netscape Navigator, Netscape Communicator, and Netscape are
trademarks of Netscape Communications Corporation.
GAll other product and brand names are trademarks or registered
trademarks of their respective companies or organizations.
BOX Utility:
GThis software is based in part on the work of the Independent JPEG
Group.
Compact-VJE
Copyright 1986-2003 VACS Corp.
Please note that the display screens used in this manual may differ from
the actual screens that appear on your computer display. Also,
specifications and other information contained in this manual are subject
to change without notice.

Before Using the Controller 2
2-1
2 Before Using the Controller
2.1 Operating Environment
The printer controller operates in the following environments.
2.2 Accessories
Printer Driver CD-ROM
The Printer Driver CD-ROM contains the following.
GPrinter Driver for Windows
GFont Manager
GTWAIN Driver
GBOX Utility
GUser’s Manual (this manual: PDF file)
GLatest Information (Readme.txt)
✎
Note
The Readme.txt file contains important updated information. Be sure
to read it.
To use the “Store to HDD”, “Distribution” (for printing pages with a
distribution number), Scan to HDD, or Box functions, the optional hard
disk must be installed on this machine.
(To use the “Distribution” function, an additional 256 MB of RAM must
be installed.)
Computer IBM PC or compatible
Operating System Windows 98/98SE, Windows Me, Windows 2000, Windows XP,
Windows NT 4.0 (SP 6a or later), or Windows Server 2003
RAM 64 MB or more
Network Connection Connection
Method
Ethernet 10Base-T/100Base-TX
Protocol TCP/IP, NetBEUI, or IPX/SPX (NetWare 4.x, 5.x,
and 6)
Parallel Connection IEEE1284 (Compatible/Nibble/ECP)
(Optional local interface kit is required.)
Web Browser
(when using Printer
Management Utility)
Microsoft Internet Explorer Ver.5.5 or later (JavaScript-
compliant), or
Netscape Communicator Ver.4.5 or later (JavaScript-compliant)

2Before Using the Controller
2-2
2.3 Password for Administrator Mode
A password (administrator access code) is required to enter the
Administrator mode described in this manual.
Ask the administrator of this machine for the password.
2.4 About This Manual
This manual is divided into chapters that describe how to connect the
device to a computer, printing functions, network printing functions,
scanning functions, box functions, job management functions, how to
specify machine settings from the computer, and other operations.
Depending on the operation that you want to perform, refer to the
corresponding page listed below.
Operation Refer to
Using this machine from a computer
(printing functions, scanning functions, and
machine setting from a computer)
“3 Connecting to a Computer”
Using this machine as a printer “4 Installing the Printer Driver”
“5 Setting Up the Printer Driver”
Connecting this machine to a network and
performing network printing
“6 Network Printing in a Windows
Environment”
Specifying printer settings with this machine “7 Specifying Printer Settings From the
Control Panel”
Using this machine as a scanner (scanning
functions)
“8 Using the Scan Functions”
Capturing images using software installed
on a computer (PC scanning functions)
“9 Scanning Images Using TWAIN (PC
Scanning Function)”
Forwarding the image data stored in the
hard disk of this machine (Box functions)
“10 Using the Box Functions”
Managing print and scan jobs “11 Job Management”
Specifying machine settings from the
computer
“12 Using Printer Management Utility”
Using the BOX Utility “13 Using the BOX Utility”
When problems occur “14 Troubleshooting”

Connecting to a Computer 3
3-1
3 Connecting to a Computer
In order to send print data from a computer to this machine, or to capture
data scanned using this machine, it is necessary to connect this machine
to the computer.
There are two ways to connect this machine to the computer. A network
connection can be used to connect this machine to the computer over a
network, or a parallel connection can be used to connect this machine
directly to the computer.
✎
Note
To connect this machine to a computer using a parallel connection, the
optional local interface kit is required.
3.1 Using a Network Connection
To use this machine in a network environment, use a 10Base-T/100Base-
TX cable (Ethernet cable) to connect this machine to the network.
✎
Important
Be sure to use a Category 5 or 5E cable that complies with the
10Base-T/100Base-TX standard.
Always use a 10Base-T/100Base-TX cable that is shielded. Failure to
do so may result in radio frequency interference.
Network connection Use an Ethernet cable to connect this machine to a network.
Parallel connection Use a parallel cable to connect this machine directly to the
parallel port of a computer.

3Connecting to a Computer
3-2
Connection procedure
1Make sure this machine is turned off.
2Connect one end of the 10Base-T/100Base-TX cable to the 10Base-
T/100Base-TX port on this machine, and connect the other end of the
cable to the network hub.
This machine is now connected to the network.
3When this machine is turned on, LED1 will light up.
❍LED1: LINK Lights up if this machine is properly connected
to the network.
❍LED2: ACT Blinks depending on the data reception status.
LED 1
LED 2

Connecting to a Computer 3
3-3
3.2 Using a Parallel Connection
Use a parallel cable (IEEE 1284, Centronics) to connect the parallel port
on this machine to the parallel port on the computer.
The parallel port on this machine supports IEEE 1284 Type B.
✎
Note
To connect this machine to the computer using a parallel connection,
the optional local interface kit is required.
Always use a parallel cable that is shielded. Failure to do so may result
in radio frequency interference.
✎
Memo
To install the printer driver using Plug and Play, use the parallel cable
to connect this machine to the computer when you install the printer
driver (refer to “Installing the Printer Driver Using Plug and Play”on
page 4-7).
Connection procedure
1Turn this machine and the computer off.
2Connect one end of the parallel cable to the parallel port (printer port)
on the computer.
3Connect the other end of the parallel cable to the parallel port on the
back of this machine. Use the two clips to secure the interface cable
connector.
This machine is now connected to the computer.

3Connecting to a Computer
3-4
3.2.1 Specifying the Interface Settings
If necessary, specify the parallel interface settings from this machine’s
control panel.
Parallel interface setting
1Press the [Utility] key on this machine’s control panel, touch [Admin.
Mode], and then enter the administrator access code.
2Touch [Printer Setting], then [Common Setting].
3Specify settings for the following.
❍I/O Timeout: Set the communication timeout. (10 to 300
seconds)
❍Parallel Interface: Set the mode to be used with the parallel
interface. (“Compatible”, “Nibble”, or “ECP”)

Installing the Printer Driver 4
4-1
4 Installing the Printer Driver
This chapter describes how to install the printer driver from the supplied
CD-ROM.
The installation procedure differs depending on how this machine is
connected to the computer. If this machine is connected to the computer
using a parallel connection, the printer driver can be installed using Plug
and Play or the Add Printer Wizard.
The installation method also differs depending on the version of Windows
that you are using. Refer to the table below for the appropriate procedure
for installing the printer driver on your computer.
✎
Note
To connect this machine to a computer using a parallel connection, the
optional local interface kit is required.
Connection method Refer to
Network connection “When This Machine and the Computer are Connected Using
a Network Connection”on page 4-2
“For Windows 98/Me/2000/NT 4.0”on page 4-2
“For Windows XP/Server 2003”on page 4-4
Parallel connection “Installing the Printer Driver Using Plug and Play”on page 4-7
“For Windows 98”on page 4-7
“For Windows Me”on page 4-8
“For Windows 2000”on page 4-9
“For Windows XP/Server 2003”on page 4-10
“Installing the Printer Driver Using the Add Printer Wizard”on
page 4-11
“For Windows 98/Me/2000/NT 4.0”on page 4-11
“For Windows XP/Server 2003”on page 4-13

4Installing the Printer Driver
4-2
4.1 When This Machine and the Computer are
Connected Using a Network Connection
4.1.1 Installing the Printer Driver Using the Add Printer
Wizard
✎
Note
In order to perform IPP printing operations, the printer driver must be
installed so that IPP printing can be set up when the printer driver is
installed.
For further details on IPP printing, refer to “IPP Printing (Windows
2000/XP/Server 2003)”on page 6-8.
For Windows 98/Me/2000/NT 4.0
1While Windows is running, load the CD-ROM into the computer’s CD-
ROM drive.
2In Windows, click the [Start] button, point to “Settings”, and then click
“Printers”.
3Double-click the “Add Printer”icon.
The Add Printer Wizard starts up.
4Follow the on-screen instructions.
5On the screen for selecting the printer connection, select Local
printer.

Installing the Printer Driver 4
4-3
✎
Note
For details on installing the printer driver in a network environment,
refer to “6 Network Printing in a Windows Environment”. Because
it is necessary to specify other network settings in advance when
installing the printer driver using a network connection, install it
using a local connection at this time.
6Click the [Next] button.
7Click the [Have Disk] button.
8Click the [Browse] button.
9Depending on the version of Windows that you are using, specify the
directory on the CD-ROM that contains the printer driver, and then
click the [OK] button.
❍For Windows 98: (CD-ROM)\Driver\English\Printer\Win9xME
❍For Windows Me: (CD-ROM)\Driver\English\Printer\Win9xME
❍For Windows 2000: (CD-ROM)\Driver\English\Printer\Win2KXP
❍For Windows NT 4.0: (CD-ROM)\Driver\English\Printer\WinNT40
10 Click the [OK] button.
The Printers list appears.
11 Click the [Next] button.
12 Specify the connection port. Select LPT1 here.