Monroe MR-180 User manual

MONROE
MR-180
Electronic Cash Register
Instruction Manual
47 Runway Drive, Suite G., Levittown, PA 19057
Phone: [phone], Fax [phone]
http://www.monroe-systems.com

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Thank you for choosing Monroe
Monroe, a name synonymous with quality products since 1912.
The new Monroe MR-180 Electronic Cash Register has been designed to simplify and speed up checkout operations.
Management reports aid in controlling your operations. Your new Monroe MR-180 can be put to work quickly. Enabling
certain of its embedded functions can turn the MR-180 into a power tool. Whether you choose to start with basic functionality
or decide to program some its more sophisticated functions, the MR-180 will contribute immediately to operational efficiency.
Your new MR-180 features:
• 8 Departments
•Price Look-up (PLU) for up to 99 items
• 8 Clerks
• Automatic Tax (up to 4 may be applied)
• Management Reports – Financial, Clerk and PLU
•Payment Types including – Cash, Check and Charge
• Department linking options
• Programmability to enhance functionality
• Battery back-up to protect data
Need Help
Call our Customer Support Group at
888 666 7631
Just let them know you have a Monroe MR-180 and need help!

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TABLE OF CONTENTS
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Monroe MR-180 Electronic Cash Register...................................................................................................... 1
Included Accessories ..................................................................................................................................... 1
Instruction Manual Organization .................................................................................................................... 1
Specifications and Safety ................................................................................................................................. 2
Set up and General Maintenance..................................................................................................................... 3
Key Functions..................................................................................................................................................4-5
The OFF, Reg 1, Reg 2, X, Z and Program Switch ......................................................................................... 6
Cash and Coin Drawer................................................................................................................................... 6
The Display ......................................................................................................................................................... 7
Display Contents ............................................................................................................................................ 7
Other Symbols .......................................................................................................................................... 7
Display Time ................................................................................................................................................... 7
Error Summary ................................................................................................................................................... 8
The Error Alarm .............................................................................................................................................. 8
To Clear an Error ...................................................................................................................................... 8
To Void an Error ....................................................................................................................................... 8
Voiding the Entry Just Completed ............................................................................................................ 8
Voiding an Earlier Entry ............................................................................................................................ 8
The Back up Battery System ............................................................................................................................ 9
Loading Paper .................................................................................................................................................. 10
Install the Ink Roll............................................................................................................................................. 11
Quick Start ..................................................................................................................... 12-13
Programming ................................................................................................................................................ 14
Program Mode ........................................................................................................................................ 14
Normal Operation.................................................................................................................................... 14
Clearing Errors While Programming ...................................................................................................... 14
Program Date and Time............................................................................................................................... 15
Set the Date, Set the Time ..................................................................................................................... 15
Assigning Clerks .......................................................................................................................................... 16
Percent Discount (-%) .................................................................................................................................. 17
Programming a Percent Discount (-%) Rate ......................................................................................... 17
Tax Department............................................................................................................................................ 18
Tax Rate Chart........................................................................................................................................ 18
Zero Price, Taxing Departments, Non Tax Departments ...................................................................... 19
Tax Rate ....................................................................................................................................................... 20
Programming the Tax Rate .................................................................................................................... 20
Fixed Tax Rate........................................................................................................................................ 20
Price Look Ups........................................................................................................................................ 21
Program (PLUs) ...................................................................................................................................... 21
PLU Confirmation Report........................................................................................................................ 22
Security Code and Decimal Point Setting.................................................................................................... 23
Assigning a Security Code ..................................................................................................................... 23
Setting the Decimal Point ....................................................................................................................... 23

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TABLE OF CONTENTS
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Examples........................................................................................................................................................... 24
Sample Receipt.................................................................................................................................................. 24
Printed Symbols............................................................................................................................................ 24
Examples Continued .................................................................................................................................... 25
Single Item Sale and Calculating Change ............................................................................................. 25
Multiple Items Sale.................................................................................................................................. 25
Charge..................................................................................................................................................... 25
Split Tendering ........................................................................................................................................ 26
Minus (-) Key ................................................................................................................................................ 26
Registering a (-) Reduction..................................................................................................................... 26
Percent Discount (-%) .................................................................................................................................. 27
Discounting (-%) Individual Items........................................................................................................... 27
Discount (-%) on the Total Sale.............................................................................................................. 27
Discount (-%) on Individual Items........................................................................................................... 27
Manually Override a Preset Discount (-%)............................................................................................. 27
PLU (Price Look Up...................................................................................................................................... 28
Fixed PLU Price ...................................................................................................................................... 28
Open PLU Price ...................................................................................................................................... 28
Open PLU with Preset Price................................................................................................................... 28
Voids ............................................................................................................................................................. 29
Voiding the Previous Entry in the Middle of a Sale................................................................................ 29
Voiding a Single Item .............................................................................................................................. 29
Voiding Multiple Items ............................................................................................................................. 29
Refunds......................................................................................................................................................... 30
Refunding a Single Item ......................................................................................................................... 30
Refunding Multiple Items ........................................................................................................................ 30
Tax Override ................................................................................................................................................. 31
Exempting Tax on an Item...................................................................................................................... 31
Exempting Tax on an Entire Sale........................................................................................................... 31
Adding Tax to a Non-Taxed Department ............................................................................................... 31
Other Transactions ....................................................................................................................................... 32
Received on Account.............................................................................................................................. 32
Paying Money Out .................................................................................................................................. 32
Printing an Identification Number ........................................................................................................... 32
No Sale.................................................................................................................................................... 32
Management Reports ...................................................................................................................................... 33
"X" Position Report ....................................................................................................................................... 33
"Z" Position Report ....................................................................................................................................... 33
Printing the Sales Report ............................................................................................................................. 33
Clearing the Grand Total .............................................................................................................................. 33
Sample Management Report ....................................................................................................................... 34
Balancing Formulas...................................................................................................................................... 35
PLU Report ................................................................................................................................................... 36
Troubleshooting............................................................................................................................................... 37
Limited Warranty.............................................................................................................................................. 38

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Monroe MR-180 Electronic Cash Register
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Included Accessories
Please check the contents of the box to insure you received the following items:
- 1 black plastic journal spindle
- 1 roll of standard 2 ¼” paper tape
- 1 ink roll (already installed)
- 1 set of 2 keys for the cash drawer
- Instruction Manual
- Quick Start Instructions
Instruction Manual Organization
This manual is divided into three sections. The first section contains some general information describing the features and
functions of the MR-180. Next, step by step instructions for programming the more powerful functions. Finally, you will find
examples to guide you through the operation of the MR-180. If you are looking for something specific, the Table of Contents
will help guide you to the appropriate section.
In this manual, certain conventions are used. Numeric keypad references are shown in bold and in brackets.
References to the Function keys are preceded by the word "press". For example: Press [TOTAL]. or: Press
[DEPARTMENT 2]. When a numeric amount is to be entered, that amount will be preceded by the word "enter". For
example: Enter the number [1].
Let’s Start
Plug in the MR-180 before installing the back-up batteries. (3 AA Batteries, not included.)
We recommend you familiarize yourself with this manual before you begin to operate the register or program the functions.
NOTE: The back-up batteries hold your program and transaction information for management reports. The batteries must be
installed to save this information.
Quick Start Instructions provide very basic instructions for programming and operation
to get started.

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SPECIFICATIONS
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MODEL: Monroe MR-180
TYPE: 8 Department Electronic Cash Register
DISPLAY: 9 digit Single Line Operator Only LCD Display. Error, change, subtotal, minus, total and
item count symbols.
CAPACITY: 7 digits input and readout.
PRINTER: 0.7 lines per second.
INK SOURCE: Ink Roll (IR40T)
PAPER WIDTH: 2 1/4" Single-Ply Register Tape (Monroe MA40187)
MEMORY BATTERY
PROTECTION: Approximately 30 days after power interruption.
TECHNOLOGY: CMOS RAM
POWER CONSUMPTION: Standby - 15W, Operating - 47W
OPERATING TEMPERATURE: 0-40 Degrees Centigrade (32-104 Degrees Fahrenheit)
DIMENSIONS: 8.66" (H) x 12.79” (W) x 16.73” (L)
WEIGHT: 11 lbs.
SAFETY NOTICE
The main outlet for this cash register must be located near the unit and easily accessible.
Do not use this cash register outdoors in the rain or near any source of liquid.
WARNING
"This equipment generates, uses and can radiate radio frequency energy and if not installed and
used in accordance with the instructions manual, may cause interference to radio communications. It
has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J
of Part 15 of FCC Rules, which are designed to provide reasonable protection against such interference
when operated in a commercial environment. Operation of this equipment in a residential area is likely to
cause interference in which case the user at his own expense will be required to take whatever measures
may be required to correct the interference."

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SET UP
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IMPORTANT - Please read this section before operating the MR-180 or programming the functions.
1. Place the MR-180 on a flat surface.
2. Plug it into the proper electrical outlet.
3. Install batteries. Make sure the unit is plugged into the proper electrical outlet before installing batteries.
4. Load the paper tape.
5. Use the Quick Start instructions or proceed through the instruction manual.
6. Choose journal record (Reg1) or customer receipts (Reg2) and set the control switch accordingly.
7. Once programmed, the MR-180 is ready for use.
GENERAL MAINTENANCE
- Cover the MR-180 when the unit is in the OFF position only.
- Protect components from dust by covering when not in use and in the OFF position.
- Keep liquids away from the MR-180 (coffee, soda etc.) to avoid damaging the electronic circuitry.
- Clean, using a soft, dry cloth.
- Operate in a dust free area, avoid dampness and extreme hot or cold temperatures.
- Allow the MR-180 to reach room temperature before turning on.
- Always use the [feed] key to advance the paper. Never pull the tape as doing so could damage the print mechanism.
- For service or assistance call 1 888 666 7631.

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KEY FUNCTIONS
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Control Switch/Keyboard Layout
OFF
REG1(JOURNAL)
REG2(RECEIPT)
X
Z
PRG
CLERK -%
DISCOUNT
CHARGE
FEED VOID 7 8 9 4 8 TAX/
SHIFT
CHECK
RA REFUND 4 5 6 3 7
ST/#/NS
PO PLU 1 2 3 2 6
amt tend
TOTAL
CLEAR QTY/
TIME
0 00 1 5
1. [ Feed ] - Paper Feed Key - Advances the paper tape, do not pull the paper tape.
2. [ VOID ] Void – If an incorrect entry prints, touch VOID immediately after the incorrect entry prints. If Total has been
pressed touch VOID to void the previous entry.
3. [ Refund ] - Subtracts an amount i.e. coupon or return. The management report reflects such deductions.
4. [ RA] - Received on Account Key – Records money received on account that is not part of a sale. This key may also
be used to record beginning cash drawer balance.
5. [ PO ] - Paid Out - Records money paid out or taken out of the cash drawer that is not part of a sale. PO totals appear
in the management report.
6. [ PLU ] - Price Look Up - Records the preset price of an item.

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KEY FUNCTIONS
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7. [ C ] - Clear – (1) Clears an incorrect entry prior to printing. (2) Stops the error alarm when an incorrect entry is made.
8. [ QTY/TIME ] - (1) Multiplies [DEPARTMENT], [PLU] or [Ref/-] key entries. (2) Displays the current time, provided the
time has been programmed.
9. [1 – 8 ] Department Keys – Places items in the appropriate department. May be programmed for non-taxable and
taxable sales at a predetermined tax rate (up to 4).
10. [1 – 9, 0, 00] Numeric Entry Keys – Used to input numeric entries.
11. [Clerk ] – Supports 8 clerks. Each Clerk may have a security code. Identifies the transaction with the clerk that
processed the transaction.
12. [ -% ] - Percent Discount – Subtract a percentage rate from an item(s) or an entire sale. May use a preprogrammed
rate or one manually entered at time of sale.
13. [ ST/#/NS ] – Sub-Total/Non Add/No Sale – (1) If no transaction pending, press to open the cash drawer. (2) If
pressed after a live (non-completed entry) prints a reference number on the tape. (3) If pressed prior to totaling a
transaction, prints the sub-total of the transaction.
14. [ TAX/SHIFT ] - Tax Key - Enter a non-taxable item into a taxable department or to enter a taxable item into a non-
taxable department.
15. [ CHECK ] – Records a Total paid by check. Check totals will appear in the management report.
16. [ CHARGE ] - Records a Total that is charged.
17. [ Amt Tend/TOTAL ] - Amount Tendered and Cash Total Key – (1) Totals transactions. (2) Computes change when
an amount tendered is entered prior to depression of the Total Key. (3) Prints daily totals of all transactions in "X" and
"Z" positions.

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THE OFF, REG 1, REG2, X, Z and Program SWITCH
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This switch is located to the left of the journal roll and must be in the proper position when operating the cash register or
enabling the programs. This switch in the X or Z position prints management reports and/or resets the totals.
The positions of the Selector Switch are:
"OFF" - The cash register is turned off and inoperable.
"R1" (On/Journal Tape) – In this position a journal record is printed for all transactions.
"R2" (On/Customer Receipt) – In this position a customer receipt prints for each transaction.
"X" – The “X” management report is created, in the X position, totals are not cleared.
"Z" - The "Z" management report created. NOTE: This report clears totals (except "locked in" grand total).
"PRG" - This permits enabling and changing programs.
CASH and COIN DRAWER WITH LOCK
The cash drawer will open after pressing [amt. tend/TOTAL], [ST/#/NS], [Check] or [Charge]. The cash drawer may also be
opened by manually moving the lever underneath the MR-180, provided the drawer is not locked.
In the "OFF" position the cash drawer is automatically locked. The cash drawer has a security lock. The included keys lock
the cash drawer to prevent opening by the function keys identified above or the lever underneath the register.
The cash drawer can be completely removed. Lift up on the open drawer and pull.