Nile 4500PP User manual

Auto Totaling Time Clock
Auto Totaling Time Clock
User Guide
A
SIDE
NAME
PAYROLL ID
DEPT
DATE IN OUT
DAILY OT CUMULATIVE DAILY
TOTALS
JOB
PAY PERIOD
REG OT1 OT2 PAY RATE 1 GROSS
PAY RATE 2
4500PP

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
Copyright Information
© 2018 Nile Products, LLC. All rights reserved.
Reproduction, adaptation or translation without prior written permission is prohibited,
except as allowed under the copyright laws.
The information contained herein is subject to change without notice.
The only warranties for Nile Products are set forth in the express warranty statements
accompanying such products. Nothing herein should be construed as constituting an
additional warranty. Nile Products shall not be liable for technical or editorial errors
or omissions contained herein.

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
1nileproducts.com TABLE OF CONTENTS
TABLE OF CONTENTS
PRODUCT OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . 2
FEATURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
CONTENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
WALL MOUNTING . . . . . . . . . . . . . . . . . . . . . . . 4
PROGRAMMING . . . . . . . . . . . . . . . . . . . . . . . 5-11
CHANGING A SETTING . . . . . . . . . . . . . . . . . . . . . 10
TIME CARD & PRINT FORMAT . . . . . . . . . . . . . . . . . . 12
REPLACING RIBBON CARTRIDGE . . . . . . . . . . . . . . . . . 13
TROUBLESHOOTING & PRINT ADJUST . . . . . . . . . . . . . . 14
MASTER RESET. . . . . . . . . . . . . . . . . . . . . . . . . 14
ACCESSORIES & CUSTOMER SUPPORT . . . . . . . . . . . . . . 15
SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . 16
WARRANTY . . . . . . . . . . . . . . . . . . . . . . . . . . 17
MOUNTING TEMPLATE . . . . . . . . . . . . . . . . . . . . . 18

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
2 888.479.7264PRODUCT OVERVIEW & FEATURES
Thank you for choosing a 4500PP Auto Totaling Time Clock!
The 4500PP Time Clock features automatic employee time totaling for accurate, error-
free payroll tracking. Total weekly, every 2 weeks or semi-monthly pay periods for up to
50 employees. Simple set-up, simple operation and simple ribbon changes make this time
clock a favorite with small business!
Please read through this User Guide for simple set-up and operation.
PRODUCT OVERVIEW
AUTO TOTALING TIME CLOCK : FEATURES
Employee Capacity 50
Card Alignment To p
Auto Totaling Yes
Pay Period Weekly, every 2 weeks, semi-monthly
Shift Rounding 0, 5, 10 or 15 minute intervals
Ribbon Ink Black
Bell Interface No
Wall Clock Interface No
Language Printing English
Display Time, Date and Day of Week, backlit LCD screen
Printing Format
Date, Time (select AM/PM, military or
true military)
Printing Dot matrix
Automatic Time Reset Short months, Leap Year and Daylight Saving Time
Battery Back-Up
Safeguards data and settings for up to 7 days
without power
Tamper-Proof Security lock protects against costly time theft
Warranty 1-Year manufacturer's limited warranty

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
3nileproducts.com CONTENTS
CONTENTS
WHAT YOU WILL NEED
KNOW YOUR SERIAL #
4500PP Auto Totaling
Time Clock
4500PP10 Time Cards
4500PP User Guide
Security
Keys (2)
Tape Measure Pencil Phillips Head
Screw Driver
Power Drill
(Optional)
IMPORTANT:
Please write down serial #
located on back of time
clock before mounting.
Write your
serial # here:
s
PM
24
pyramidtimesystems.com
PM
24
A
SIDE
NAME
PAYROLL ID
DEPT
DATE IN OUT
DAILYOT
CUMULATIVE
DAILY
TOTALS
JOB
PAY PERIOD
01
REG OT1 OT2 PAYRATE 1 GROSS
PAY RATE 2
1 2 3 4 5 6 7 8 9
EMPLOYEE SIGNATURE
nileproducts.com
4500PP10 Rev.B
MADE IN CHINA
A
SIDE
NAME
PAYROLL ID
DEPT
DATE IN OUT
DAILYOT
CUMULATIVE
DAILY
TOTALS
JOB
PAY PERIOD
01
REG OT1 OT2 PAYRATE 1 GROSS
PAY RATE 2
1 2 3 4 5 6 7 8 9
EMPLOYEE SIGNATURE
nileproducts.com
4500PP10 Rev.B
MADE IN CHINA
A
SIDE
NAME
PAYROLL ID
DEPT
DATE IN OUT
DAILYOT
CUMULATIVE
DAILY
TOTALS
JOB
PAY PERIOD
001
REG OT1 OT2 PAYRATE 1 GROSS
PAY RATE 2
1 2 3 4 5 6 7 8 9
EMPLOYEE SIGNATURE
nileproducts.com
4500PP10 Rev.C
MADE IN CHINA
Auto Totaling TimeClock
Auto Totaling Time Clock
User Guide
A
SIDE
NAME
PAYROLLID
DEPT
DATE IN OUT
DAILYOT CUMULATIVE DAILY
TOTALS
JOB
PAYPERIOD
REG OT1 OT2 PAYRATE1 GROSS
PAYRATE2
Power Adapter
4500PP

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
4 WALL MOUNTING 888.479.7264
DESKTOP SET UP
WALL MOUNTING
Remove time clock from carton and place on a at, level surface.
Plug unit into AC wall outlet.
Select a location convenient to employees
clocking IN and OUT. Be sure power outlet is
within 4 feet of mounting location.
Use masking tape to hold mounting template
(located on last page) on wall, making certain
template is positioned so bottom of time clock
is approximately 45 inches from oor.
Drill holes using template as a guide.
Remove template from wall and install #10
screws, leaving approximately 3/16 inch of screws
exposed. For sheetrock walls, use plastic anchors.
Hang time clock on wall, aligning keyholes on the
rear with screw heads. Press downward on time
clock until it lowers onto screws.
Plug unit into AC wall outlet.
It is recommended to remove the clock from
bracket to complete programming set up which
begins on page 5.
2
2
3
4
5
6
1
1
Model 4500PP
7

PROGRAMMING
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
5nileproducts.com
PROGRAMMING
Use the key to unlock and remove top/front cover.
SETTING
Activates SETTING Mode (right) or
Operation Mode (left).
Button 1 (+)
Next setting or adjust setting.
Button 2 (-)
Previous setting or adjust setting.
Button 3
(Enter)
Save current or new settings and advance to
next function.
Button 4
Back
Previous setting Mode.
Button
6+5+1
Master reset. Reset time clock to factory
settings.
BUTTONS
PM
24
+Enter Back
01 Indicates active setting mode or function
DISPLAY/BUTTONS
Setting
Enter Back Clear
Reset
+
+ - Enter Back
Set
+ - Enter Back
Set
1 2 3 4 5 6

1 2 3 4 5 6
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
6 PROGRAMMING 888.479.7264
PROGRAMMING
To activate setting mode, slide the black “SETTING” switch to the right.
In SETTING mode, press “+” or “-” to advance to current year.
The default setting is 2018.
Press “ENTER” to conrm.
The setting mode advances to “02”.
Continue to next steps or slide the “SETTING” switch to the
left to exit setting mode.
4
2
5
3
1
In SETTING mode, press “+” or “-” to advance to current month.
Press “ENTER” to conrm.
In SETTING mode, press “+” or “-” to advance to current date.
Press “ENTER” to conrm.
The setting mode advances to “03”.
Continue to next steps or slide the “SETTING” switch to the
left to exit setting mode.
4
2
5
6
3
1
02-SET DATE
01-SET YEAR
02-SET DATE
Setting Switch
+ - Enter Back
Set

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
7nileproducts.com PROGRAMMING
04-SET TIME
In SETTING mode, press “+” or “-” to advance or subtract hour.
Press “ENTER” to conrm.
In SETTING mode, press “+” or “-” to advance or subtract minute.
Press “ENTER” to conrm.
The setting mode advances to “05”.
Continue to next steps or slide the “SETTING” switch to the
left to exit setting mode.
4
2
5
6
3
1
This function sets the time clock to display and print time in either
AM/PM (12 hour) or Military time (24 hour).
In SETTING mode, press “+” or “-” to select “12” for AM/PM
or “24” for Military time.
Press enter to conrm.
The setting mode advances to “04”.
Continue to next steps or slide the “SETTING” switch to the
left to exit setting mode.
3
4
1
03-SET PRINT & DISPLAY TIME FORMAT
This function sets how the minutes will print on the time card.
In SETTING mode, press “+” or “-” to select desired printing mode.
60-standard minutes (60 minute format)
100-minutes in hundredths (ie. 12:45 will print as 12:75)
Press “ENTER” to conrm.
The setting mode advances to “06”.
Continue to next steps or slide the “SETTING” switch to the
left to exit setting mode.
4
2
3
1
05-SET MINUTE PRINT FORMAT
2
This feature sets the time clock to automatically adjust the time for
USA Daylight Saving Time.
In SETTING mode, press “+” or “-” to select desired Daylight
Saving Time mode. 01-Automatic DST, 02-No DST.
Press “ENTER” to conrm.
The setting mode advances to “07”.
Continue to next steps or slide the “SETTING” switch
to the left to exit setting mode.
2
1
4
3
06-SET DAYLIGHT SAVING TIME

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
8 PROGRAMMING 888.479.7264
2
2
1
4
4
3
3
This function sets the desired pay period.
In SETTING mode, press “+” or “-” to select the desired
pay period. 01-weekly, 02-bi-weekly, 03-semi-monthly.
Press “ENTER” to conrm.
The setting mode advances to “08”.
Continue to next steps or slide the “SETTING” switch
to the left to exit setting mode.
07-SETTING THE PAY PERIOD
This function sets the day on which the pay period will start.
If weekly pay period, select the day on which the pay period
will start.
08-SET PAY PERIOD START DATE
1In SETTING mode, press “+” or “-” to select day.
00-Sunday, 01-Monday, 02-Tuesday, 03-Wednesday,
04-Thursday, 05-Friday, 06-Saturday.
Press “ENTER” to conrm.
The setting mode advances to “09”.
Continue to next steps or slide the “SETTING” switch
to the left to exit setting mode.
2
4
3
1In SETTING mode, press “+” or “-” to select the month.
Press “ENTER” to conrm.
In SETTING mode, press “+” or “-” to select the date.
Press “ENTER” to conrm.
The setting mode advances to “09”.
Continue to next steps or slide the “SETTING” switch
to the left to exit setting mode.
If bi-weekly pay period, select the month and date on which
the rst pay period will start.
5
6
If semi-monthly pay period, the time clock will automatically reset
on the 1st and 16th of each month.

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
9nileproducts.com
This function allows you to set the time of the day the time clock will advance to the
next day/row on the time card (default setting 12am). For example, if your company
has a shift beginning at 8am, it is recommended to set the row advance time for 6am
to ensure employees punching in will have all in/out punches in the same row on the
time card.
In SETTING mode, press “+” or “-” to advance or subtract hour.
Press “ENTER” to conrm.
In SETTING mode, press “+” or “-” to advance or subtract minute.
Press “ENTER” to conrm.
The setting mode advances to “10”.
Continue to next steps or slide the “SETTING” switch
to the left to exit setting mode.
2
1
09-SET DAY LINE CHANGE TIME (Pay period reset time)
3
4
10-SET PUNCH ROUNDING
This function sets the punch rounding rules. Rounding rules are used on all punches,
however the clock will punch the actual time and ONLY the cumulative time is rounded
including the Daily OT if applicable.
00-No Rounding - calculates the In/Out totals and running total
using the actual clock in/out times.
01-5 Minute Rule - In/Out and running totals are rounded to
nearest 5-minute mark. For example, if an employee punches in at
8:02, the punch is rounded to 8:00. If an employee punches in at
8:03, the punch is rounded up to 8:05.
02-10 Minute Rule - In/Out and running totals are rounded to
nearest 10 minute mark with a cuto of 5 minutes. For example,
if an employee punches in at 8:04 the punch is rounded down to
8:00, if an employee punches in at 8:05, the punch is rounded up
to 8:10.
03-15 Minute Rule - In/Out and running totals are rounded to nearest
15-minute mark. For example if an employee punches in at 8:05, the
punch is rounded down to 8:00. If an employee punches in at 8:08,
the punch is rounded up to 8:15.
PROGRAMMING
2
1
4
3
In SETTING mode, press “+” or “-” to select the desired punch rounding rules.
Press “ENTER” to conrm.
The setting mode advances to “11”.
Continue to next steps or slide the “SETTING” switch to the left to exit setting mode.
5
6

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
10 PROGRAMMING 888.479.7264
CHANGING A SETTING
Slide the “SETTING” switch to right.
In SETTING mode, press “ENTER” to select the setting mode to be changed.
Follow the instructions for the selected feature.
Slide the “SETTING” switch to the left when complete.
4
2
3
1
CHANGING A SETTING MODE
This feature sets the number of hours allowed between punches to
guard against employees who forget to punch out. For example, if 13
hours is selected, an employee punches in, forgets to punch out,
the clock prints the next line as an “In punch” if more than 13 hours
have elapsed. The time card will show the “In” punch followed below
by a space where the “Out” punch would have been located and then
followed by the correct “In” punch. Hours can be set from 00-99.
The default is set at 13 hours.
12-SET MAXIMUM NUMBER OF HOURS ALLOWED BETWEEN IN/OUT PUNCHES
This function enables you to choose the number of hours that take
place before the daily time is considered overtime. The default
setting is 08:00.
In SETTING mode, press “+” or “-” to select the hour.
Press “ENTER” to conrm.
In SETTING mode, press “+” or “-” to select the minutes.
Press “ENTER” to conrm.
The setting advances to “12”.
Continue to next steps or slide the “SETTING” switch to the
left to exit setting mode.
2
3
1
11-SETTING DAILY OVERTIME (OT start line)
4
5
6
In SETTING mode, press “+” or “-” to select the hour.
Press “ENTER” to conrm.
Slide “SETTING” switch to the left to exit setting mode.
2
3
1

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
11nileproducts.com ADVANCED FEATURES
This function adjusts the printing position left or right on the time card. The default is set at
05.
14 - LEFT/RIGHT PRINTING POSITION ADJUSTMENT
This function adjusts the printing position up or down on the time card. The default is set
at 05.
Advanced Features
The following features are preset at the factory and should not need adjustment unless
the printing needs adjustment.
In SETTING mode, advance to mode 13.
Press “+” or “-” to select from 00 (up) to 09 (down).
Press “ENTER” to conrm.
The setting advances to “14”.
Continue to next steps or slide the “SETTING”
switch to the left to exit setting mode.
2
3
1
13 - UP/DOWN PRINTING POSITION ADJUSTMENT
4
5
In SETTING mode, advance to mode 14.
Press “+” or “-” to select from 00 (left) to 09 (right).
Press “ENTER” to conrm.
Slide “SETTING” switch to the left to exit setting mode.
2
3
4
1

TIME CARD & PRINT FORMAT
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
12 888.479.7264
If time clock prints incomplete characters, the ribbon is not fully installed over print head. If time
clock prints lines that become increasingly light, the cartridge is not fully snapped into the holder.
Reinstall ribbon cartridge, following steps 1-7 until a complete and consistent time card prints.
For assistance, please contact customer support at 888.479.7264.
TIME CARDS
TIME CARD PRINT FORMAT
Use only time card #4500PP10
by Nile Products. Using time
cards other than Nile Products
item #4500PP10 voids the
warranty.
Time Card #4500PP10
FRONT BACK
DEPT
DATE IN OUT
DAILY OT CUMULATIVE DAILY
TOTALS
JOB
REG OT1 OT2 PAY RATE 1 GROSS
PAY RATE 2
EMPLOYEE SIGNATURE
nileproducts.com
B
SIDE
NAME
PAYROLL ID PAY PERIOD
001
4500PP10 Rev. C
MADE IN CHINA
A
SIDE
NAME
PAYROLL ID
DEPT
DATE IN OUT
DAILY OT CUMULATIVE DAILY
TOTALS
JOB
PAY PERIOD
001
REG OT1 OT2 PAY RATE 1 GROSS
PAY RATE 2
1 2 3 4 5 6 7 8 9
EMPLOYEE SIGNATURE
nileproducts.com 4500PP10 Rev. C
MADE IN CHINA
A
SIDE
NAME
PAYROLL ID
DEPT
DATE IN OUT
DAILY OT CUMULATIVE DAILY
TOTALS
JOB
PAY PERIOD
01
REG OT1 OT2 PAY RATE 1 GROSS
PAY RATE 2
1 2 3 4 5 6 7 8 9
EMPLOYEE SIGNATURE
nileproducts.com 4500PP10 Rev. B
MADE IN CHINA
30 NOV 8:02A 12:00P 3:58 3:58 0:00
30 NOV
12:40p 4:31P 3:51 7:49 0:00

REPLACING RIBBON CARTRIDGE
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
13nileproducts.com
Use only genuine Nile Product part #43079 Replacement Ink Ribbon Cartridge.
Unlock and remove the time clock cover.
Prior to removing old ribbon, slide “SETTING” switch to the right.
CAUTION: Do not
attempt to change the ribbon when in operation mode, as this may result in injury.
To remove old ribbon, pull two clips towards you and simultaneously lift ribbon
cartridge, pull straight up using tab located on top of cartridge.
Remove new ribbon cartridge from packaging and turn the manual ribbon advance
knob clockwise to straighten ribbon.
Holding tab install ribbon cartridge into print carriage, making certain to
lower the ribbon in front of the ribbon guide rst, then make certain
retaining pins are within clips (see diagram).
Gently push down cartridge until it snaps into carriage while turning the manual
ribbon advance knob clockwise.
Turn manual ribbon advance knob clockwise a few rotations to ensure ribbon is
positioned correctly in front of print head.
Slide “SETTING” switch to the left.
Replace the cover and lock unit.
Feed a time card through unit to test print quality.
REPLACING RIBBON CARTRIDGE
1
2
3
4
5
6
7
8
9
B
B
E
D
C
C
F
A– Ribbon Cartridge C– Tab E- Manual Advance Knob
B– Clips D– Ribbon Guide F– Retaining Pins
For optimum performance, replace ribbon cartridge every 6 months.
A
B
D
E
C
F
10
11

TROUBLESHOOTING, PRINT ADJUST & MASTER RESET
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
14 888.479.7264
+ - Enter Back
Set
Unlock and remove time clock cover .
Slide SETTING switch to right for
setting mode.
In SETTING mode press the 6th,
5th and 1st column buttons at the
same time.
Re-program time clock.
TROUBLESHOOTING
TIME CARD MISFEED
In the event the time card will not feed, re-feed the time card. If issue persists, please
check list for possible causes:
TIME CARD MISFEED
POSSIBLE CAUSES ACTION
Time card inserted too hard into time clock Re-Feed Card
Time card held too long Re-Feed Card
Time card inserted into time clock on an angle Re-Feed Card
Time card is wet or damaged Use new time card
IMPAIRED PRINTING
SYMPTOM PROBABLE CAUSE ACTION
Time card feeds
with no printing
Ribbon not installed properly Check that ribbon cartridge is
properly installed. See page 13.
Punches print outside
of column
Print needs adjustment Follow Print Adjustment
instructions on page 11.
Erases time clock’s memory and restores default factory settings.
1
2
3
MASTER RESET
NO PRINTING
PROBABLE CAUSE ACTION
Duplicate time cards with same numbers
issued during same pay period
Over 50 employees/time card limit
Do not use duplicate time card numbers during
same pay period
Do not exceed over 50 employees/time cards
4

ACCESSORIES
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
15nileproducts.com
ACCESSORIES
4500PP :ACCESSORIES
To order accessories visit nileproducts.com, call 888.479.7264.
ITEM # DESCRIPTION
43079 Replacement Ink Ribbon Cartridge
4500PP10 Time Cards (100pk)
4500PPK Replacement Keys (2)
400-10 10 Capacity Time Card Rack
CONTACT US:
For more information, visit nileproducts.com
or call customer care at 888.479.7264 during
regular business hours: 8am-5pm EST, M-F.

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
16 SPECIFICATIONS 888.479.7264
AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
SPECIFICATIONS
4500PP :SPECIFICATIONS
OPERATING CONDITIONS
Temperature 0°C - 50°C, 32°F - 122°F
Humidity 10-95% RH, non condensing
POWER FAILURE
Battery Back-Up 7 Days, Data and Time
Battery Life 10 Years
CALENDAR Automatic Leap Year and Daylight Saving Time
CLOCK ACCURACY Less than 30 seconds/year
POWER 100-240 V AC, 50/60 Hz
CERTIFICATIONS UL and CUL, Power Supply
WEIGHT 3.05lbs
DIMENSIONS 7¼W” x 8½”H x 4½”D
MOUNTING Desktop or Wall

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
17nileproducts.com WARRANTY
LIMITED HARDWARE WARRANTY
MONEY BACK GUARANTEE
◦Nile Products warrants its equipment to original user against defective material
or workmanship for a period of 1-year from date of purchase. Proof of purchase
and purchase date are required for warranty service on this product.
◦Nile Products responsibility under this warranty is limited to replacement of
defective part(s). Replacement is the sole discretion of Nile Products.
◦For Return Shipments to Nile Products, product must be shipped in its original
carton or equivalent. The return freight method and cost for warranteed
product is the sole responsibility of the customer. Nile Products will not assume
any responsibility for loss or damage incurred in shipping.
◦Nile Products reserves the right to determine whether parts failed because of
defective material, workmanship or other causes.
◦Failure caused by accident, alteration, misuse or improper packaging of
returned unit is not covered by this warranty.
◦Any repair done by the customer without the consent from Nile Products will
automatically void the warranty.
◦Users in countries other than Canada and USA should contact the Dealer from
whom the unit was purchased.
◦The rights under this warranty are limited to the original user and may not be
transferred to subsequent users.
Nile Products oers a 30-day money back guarantee. If an RMA is issued for an
unwanted product before 30 days, Nile Products will refund the entire purchase price
less shipping if purchased from Nile Products. Nile Products will assess a 15% restocking
fee on any returns received between 31 and 60 days from the date of purchase.
No returns will be accepted after 60 days. Nile Products will not issue a call tag for
pickup of products. Customers are responsible for shipping the product back including
the cost of shipping. Nile Products will assume the cost of ground shipping for the
replacement product to the customer. Nile Products will also assess a 15% fee if any
item(s) are missing in an open box return. Shipping back to Nile Products from a Nile
Products Partner is the responsibility of the Nile Products Partner. No call tags will be
issued. Items returned to Nile Products without an RMA will not be credited.

AUTO TOTALING TIME CLOCK INSTRUCTIONS
Model 4500PP
Screw Guide Template (Actual Size)
4.5625”
18 MOUNTING TEMPLATE 888.479.7264