Novell GROUPWISE 7 WEBACCESS User manual

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novdocx (ENU) 01 February 2006
GroupWise WebAccess Basic Interface
GroupWise WebAccess
Basic Interface
7
Using the GroupWise WebAccess
Basic Interface
Use the GroupWise®7 WebAccess Basic interface to access your GroupWise mailbox with your
WAP wireless phone. After your system administrator installs GroupWise 7 WebAccess, you can
read and compose mail, appointments, and tasks, view the address book, search for documents,
and much more, all from the convenience of your wireless phone.
CONNECTING TO GROUPWISE
1Select Data Mode or Browser Mode on your phone.
2Enter the following URL: http://web_server_name/gw/webacc. You can get the name
of your Web server from your system administrator.
TIP: Follow the instructions in your phone's documentation to add this URL to your Favorites
or Bookmarks so you don't have to type the URL every time you log in.
3Type your user ID and password, then select Login.
CHECKING YOUR MAIL
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
2Select Mail.
3Press the scroll keys on your phone to scroll through your list of messages.
Ten messages are displayed on your phone screen at a time. To see an additional ten
messages, select Display Next.
To see a previous set of messages, use the Back button in the browser.
To check for new messages, select Update.
To return to a previous screen, use the Back button in the browser.
To check messages in a different folder, select Change folder, then select the folder to
change to.
4To read a message, select the subject of the message.

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New messages are marked with an asterisk (*). High priority messages are marked with an
exclamation point (!). The number of attachments is indicated in the message header.
SENDING AMAIL MESSAGE
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
To return to a previous screen, press your phone's Back key.
2Select Compose.
or
To insert a name from the Address Book, see Using the Address Book below.
3If the Type field does not display Mail, select Type > Mail.
4Select To, then type the GroupWise usernames or e-mail addresses of the recipients.
Separate names with a semicolon (;). Press the left soft key to select OK.
Press the right soft key to change your keypad to the uppercase letters, lowercase letters, or
symbols you need.
5Select Subject, type the subject text, then press the left soft key to select OK.
6Select Message, type the message text, then press the left soft key to select OK.
7Press the right soft key to select Send.
SENDING AN APPOINTMENT
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
To return to a previous screen, press your phone's Back key.
2Select Compose.
or
To insert a name from the Address Book, see Using the Address Book below.
3If the Type field does not display Appointment, select Type > Appointment.
4Select To, then type the GroupWise usernames or e-mail addresses of the recipients.
Separate names with a semicolon (;). Press the left soft key to select OK.
Press the right soft key to change your keypad to the uppercase letters, lowercase letters, or
symbols you need.
5Select Start Date, type the date in the format shown, then press the left soft key to select OK.
6Select Time, type the time in the format shown, then press the left soft key to select OK.
7Select Duration, then select Minutes, Hours or Days.
8If you don't want the default value of 1, delete the 1 and type a number, then press the left
soft key to select OK.

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9Select Location, type the location text, then press the left soft key to select OK.
10 Select Subject, type the subject text, then press the left soft key to select OK.
11 Select Message, type the message text, then press the left soft key to select OK.
12 Press the right soft key to select Send.
SENDING ATASK
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
To return to a previous screen, press your phone's Back key.
2Select Compose.
or
To insert a name from the Address Book, see Using the Address Book below.
3If the Type field does not display Tas k, select Type > Task.
4Select To, then type the GroupWise usernames or e-mail addresses of the recipients.
Separate names with a semicolon (;). Press the left soft key to select OK.
Press the right soft key to change your keypad to the uppercase letters, lowercase letters, or
symbols you need.
5Select Start Date, type the date in the format shown, then press the left soft key to select OK.
6Select Due Date, type the date in the format shown, then press the left soft key to select OK.
7Select Priority, type a priority such as 1, 2, A1, B1, etc., then press the left soft key to select
OK.
8Select Subject, type the subject text, then press the left soft key to select OK.
9Select Message, type the message text, then press the left soft key to select OK.
10 Press the right soft key to select Send.
SENDING ANOTE
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
To return to a previous screen, press your phone's Back key.
2Select Compose.
or
To insert a name from the Address Book, see Using the Address Book below.
3If the Type field does not display Note, select Type > Note.
4Select To, then type the GroupWise usernames or e-mail addresses of the recipients.
Separate names with a semicolon (;). Press the left soft key to select OK.

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Press the right soft key to change your keypad to the uppercase letters, lowercase letters, or
symbols you need.
5Select Date, type the date in the format shown, then press the left soft key to select OK.
6Select Subject, type the subject text, then press the left soft key to select OK.
7Select Message, type the message text, then press the left soft key to select OK.
8Press the right soft key to select Send.
SENDING APHONE MESSAGE
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
To return to a previous screen, press your phone's Back key.
2Select Compose.
or
To insert a name from the Address Book, see Using the Address Book below.
3If the Type field does not display Phone, select Type > Phone.
4Select To, then type the GroupWise usernames or e-mail addresses of the recipients.
Separate names with a semicolon (;), Press the left soft key to select OK.
Press the right soft key to change your keypad to the uppercase letters, lowercase letters, or
symbols you need.
5Select Caller, type the caller's name, then press the left soft key to select OK.
6Select Company, type the company name, then press the left soft key to select OK.
7Select Phone, type the caller's phone number, then press the left soft key to select OK.
8Select Message, type the message text, then press the left soft key to select OK.
9Press the right soft key to select Send.
CHANGING YOUR PASSWORD
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
2Select Options > Set Password.
3Type your old password, then press the left soft key to select OK.
4Type your new password, then press the left soft key to select OK.
5Type your new password again, then press the left soft key to select OK.
6Press the left soft key to select Done.
USING THE ADDRESS BOOK
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.

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To return to a previous screen, press your phone's Back key.
2Select Address Book.
3To display an entire address book, select Book, press the address book number, then press
the right soft key to select Find. Skip to Step 8.
or
Follow Step 4 through Step 7 to search for a particular name.
4Select Book, then press the address book number.
5Select Last, type the last name, then press the left soft key to select OK.
6Select First, type the first name, then press the left soft key to select OK.
7Press the right soft key to select Find.
8Press the number of the name you wish to select.
9Select Call to switch to voice mode and call the person. Depending on your phone, you might
have several other options to select from before the call is placed.
or
Select E-mail to switch to a mail message with this name inserted in the To field.
or
Select Details to see additional Address Book information about this user.
DELETING AMESSAGE
1Open the message you want to delete.
2Press the right soft key to select Opts, then select Delete.
If you are deleting a message from your Sent Items folder, select Delete From My Mailbox.
REPLYING TO AMESSAGE
1Open the message you want to reply to.
2Press the right soft key to select Opts.
3Select Reply.
or
Select Reply to All. (You cannot modify the recipient list.)
4Follow Step 4, Step 6, and Step 7 in “Sending a Mail Message” on page 2.
FORWARDING AMESSAGE
1Open the message you want to forward.
2Press the right soft key to select Opts, then select Forward.

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3Follow Step 4, Step 6, and Step 7 in “Sending a Mail Message” on page 2.
RETRACTING AMESSAGE
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
To return to a previous screen, press your phone's Back key.
2Select Mail.
3Press the right soft key to select Opts, then select Change Folder.
4Select Sent Items, then press the message number.
5Press the right soft key to select Opts, then select Delete From All Mailboxes.
CHECKING YOUR APPOINTMENTS OR TASK LIST FOR THE DAY
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
To return to a previous screen, press your phone's Back key.
2Select Appointments.
or
Select Tasks.
3To check appointments or tasks for a different day, press the right soft key to select Opts,
then select Next or Previous.
4To check for new appointments or tasks for the selected day, press the right soft key to select
Opts, then select Refresh.
5To open the appointment or task, press the appointment or task number.
ACCEPTING OR DECLINING APPOINTMENTS AND TASKS
1Open the appointment or task.
2Press the right soft key to select Opts.
3Select Accept or Decline.
or
If the appointment or task is an auto-dated item, select Accept All (Instances) or Decline All
(Instances).
DELEGATING APPOINTMENTS AND TASKS
1Open the appointment or task.
2Press the right soft key to select Opts, then select Delegate.
3Follow Step 4, Step 6, and Step 7 in “Sending a Mail Message” on page 2.

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MARKING ATASK COMPLETE
1Open the task.
2Press the right soft key to select Opts, then select Mark Complete.
When a task is marked Complete, it no longer carries over to the next day.
VIEWING DOCUMENT PROPERTIES
1Connect and log in to GroupWise, or if you are already logged in, go to the main menu.
To return to a previous screen, press your phone's Back key.
2Select Documents.
3Select Library, then press the library number where the document is located.
4Select Field.
5To search in all fields, select Anywhere.
or
To search in the Subject field only, select Subject.
or
To search in the Author field only, select Author.
6Select Tex t, type the text you want to search for, press the left soft key to select OK.
7Press the right soft key to select Find.
8Press the document number.
9Press the scroll keys on your phone to scroll through the document's properties.
TROUBLESHOOTING
If you cannot connect to GroupWise, check to see if you can connect to other locations using your
phone's Data Mode/Browser Mode:
• If you can connect to other locations, contact your GroupWise system administrator to see if
the GroupWise WebAccess server is functioning properly.
• If you cannot connect to other locations, contact technical support for your phone to see if
the phone is functioning properly.
Legal Notice
Copyright © 2004-2006 Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval
system, or transmitted without the express written consent of the publisher. For Novell trademarks, see the Novell Trademark and Service Mark
list (http://www.novell.com/company/legal/trademarks/tmlist.html). A trademark symbol (® , TM, etc.) denotes a Novell trademark; an asterisk (*)
denotes a third-party trademark.

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