NUANCE OMNIPAGE PRO 6 - REFERENCE FOR WINDOWS User manual

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OmniPage Pro
Version 6 for Macintosh
Reference Manual

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Reference
How to Use the Documentation
Please read the Release Notes before installing OmniPage Pro. The notes
include up-to-date lists of supported scanners, compatible file formats,
and any last minute information concerning the current release of
OmniPage Pro.
Use this Reference manual to find specific information about any
OmniPage Pro feature. It describes all the commands and settings, how
to use the editor, how to improve performance, and how to troubleshoot
common problems. This information is also available in OmniPage Pro’s
online Guide and Reference. Chapter 2 contains a variety of tutorial
exercises to help you learn OmniPage Pro and see what it can do to
streamline your workload.
OmniPage Pro contains Caere’s 24-bit image-editing program Image
Assistant. The Image Assistant Tutorial booklet introduces the
program’s basic features. Refer to the Image Assistant Balloon Help
system for detailed information about Image Assistant’s features.
Assumptions
We assume that you know how to work in the Macintosh environment.
If you have questions about how to use dialog boxes, scroll bars, menus,
and so on, please refer to your Macintosh documentation.

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CAERE CORPORATION
100 Cooper Court
Los Gatos, California 95030
European Offices:
CAERE GmbH.
Ismaninger Strasse 17-19
81675 Munich, Germany
OmniPage Pro 6 Macintosh Version
Copyright© 1995 Caere Corporation. All rights reserved. CAERE®, OmniPage®, OmniPage Pro, Image Assistant®,
AnyPage, True Page, Language Analyst, AnyFax, and 3D OCR are trademarks of Caere Corporation.
Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Such
designations appearing in this manual have been printed in initial caps.

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Table of Contents
Chapter 1 Installation
System Requirements ....................................................................................................................1-2
Installing the Software ...................................................................................................................1-3
Selecting Your Scanner ..................................................................................................................1-6
Starting OmniPage Pro ..................................................................................................................1-8
Registering OmniPage Pro ............................................................................................................1-9
Chapter 2 Tutorials
Before You Start ..............................................................................................................................2-2
Tutorial 1 — Basic Text Recognition ............................................................................................2-3
The OCR Process .....................................................................................................................2-3
Automatic OCR with the Default Settings ..........................................................................2-6
Touring the AutoOCR toolbar ............................................................................................2-12
Touring the Settings Panel ...................................................................................................2-14
Using the Process Buttons ....................................................................................................2-21
Opening a Graphic in Image Assistant ..............................................................................2-27
Tutorial 2 — Document Types and OCR Settings ...................................................................2-30
Setting a Zoning Method .....................................................................................................2-31
Complex Layouts ..................................................................................................................2-33
Standardized Forms ..............................................................................................................2-37
Legal Documents and Spreadsheets ...................................................................................2-43
Documents with Specialized Characters ...........................................................................2-44
Foreign-Language and Multilingual Documents .............................................................2-49
Tutorial 3 — Streamlining the OCR Workflow ........................................................................2-51
Saving a Settings File for Specific Documents ..................................................................2-51
Scanning Large Jobs ..............................................................................................................2-53
Opening Multiple TIFF and PICT Files ..............................................................................2-57
Saving Graphics .....................................................................................................................2-59
Deferring Recognition ..........................................................................................................2-60

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Chapter 3 Commands and Settings
The AutoOCR Toolbar ...................................................................................................................3-2
Shortcut Command Buttons ..................................................................................................3-3
Processing Buttons ..................................................................................................................3-3
AUTO Button ...........................................................................................................................3-4
Image Button ...........................................................................................................................3-4
Zone Button .............................................................................................................................3-7
OCR Button ..............................................................................................................................3-9
Save As Button ..............................................................................................................................3-10
The File Menu ...............................................................................................................................3-11
Open... .....................................................................................................................................3-11
Close ........................................................................................................................................3-12
Save .........................................................................................................................................3-13
Save As... ................................................................................................................................3-13
Revert to Saved ......................................................................................................................3-15
Get Accuracy Info .................................................................................................................3-15
Save Settings... .......................................................................................................................3-17
Load Settings... ......................................................................................................................3-18
Save Zone Template... ..........................................................................................................3-18
Page Setup... ...........................................................................................................................3-20
Print... ......................................................................................................................................3-20
Send Mail... .............................................................................................................................3-21
Quit .........................................................................................................................................3-21
The Edit Menu ..............................................................................................................................3-22
Undo .......................................................................................................................................3-22
Cut ...........................................................................................................................................3-22
Copy ........................................................................................................................................3-23
Paste ........................................................................................................................................3-23
Clear ........................................................................................................................................3-24
Select All .................................................................................................................................3-24
Clear All Zones ......................................................................................................................3-24
Clear Markers ........................................................................................................................3-24
Show/Hide Markers ............................................................................................................3-24
Check Recognition... .............................................................................................................3-25
Verify Image... .......................................................................................................................3-26
Delete Current Page ..............................................................................................................3-27
Go to Page... ...........................................................................................................................3-27
The Process Menu ........................................................................................................................3-29
Auto ........................................................................................................................................3-29
Scan Image .............................................................................................................................3-30
Load Image... .........................................................................................................................3-31
Auto Zones .............................................................................................................................3-33
Manual Zones ........................................................................................................................3-35

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Use Zone Template... ............................................................................................................3-38
Perform OCR .........................................................................................................................3-40
OCR & Check .........................................................................................................................3-40
Defer OCR ..............................................................................................................................3-40
Train OCR ..............................................................................................................................3-41
Process Settings .....................................................................................................................3-43
Finish Current Document... .................................................................................................3-43
Batch Processing... .................................................................................................................3-44
Start Image Assistant ............................................................................................................3-46
The Settings Menu ........................................................................................................................3-47
Settings Panel... ......................................................................................................................3-47
Verify Scanner... .....................................................................................................................3-48
Select Languages... ................................................................................................................3-49
Edit Training File... ................................................................................................................3-50
Edit Zone Contents File... .....................................................................................................3-51
Edit User Dictionary... ..........................................................................................................3-53
The Window Menu ......................................................................................................................3-55
Hide/Show Toolbar ..............................................................................................................3-55
Hide/Show Status .................................................................................................................3-55
Zoom In ..................................................................................................................................3-55
Zoom Out ...............................................................................................................................3-55
Zoom to Width ......................................................................................................................3-56
Zoom to Window ..................................................................................................................3-56
Flip Vertical ............................................................................................................................3-56
Rotate Left ..............................................................................................................................3-56
Rotate Right ............................................................................................................................3-56
Image Window ......................................................................................................................3-56
Text Window .........................................................................................................................3-56
Mail Window .........................................................................................................................3-56
The Help Menu .............................................................................................................................3-57
About Help... ..........................................................................................................................3-57
Show/Hide Balloons ............................................................................................................3-57
OmniPage Pro Guide ............................................................................................................3-57
OmniPage Pro Reference .....................................................................................................3-58
Chapter 4 The Settings Panel
Settings Panel Overview ...............................................................................................................4-2
Scanner Options ..............................................................................................................................4-4
Page Options ............................................................................................................................4-4
ADF Options ............................................................................................................................4-5
Options .....................................................................................................................................4-6
Images Options ...............................................................................................................................4-9
Orientation ...............................................................................................................................4-9
For Gray TIFF Files: ................................................................................................................4-9

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Zones Options ...............................................................................................................................4-10
Automatic ...............................................................................................................................4-10
Single Column or Table ........................................................................................................4-11
One Zone ................................................................................................................................4-11
OCR Options .................................................................................................................................4-12
Input Options ........................................................................................................................4-12
Use Language Analyst .........................................................................................................4-14
Retain Graphics .....................................................................................................................4-15
Output Options .....................................................................................................................4-16
Direct Options ...............................................................................................................................4-19
Processing Options ...............................................................................................................4-19
Direct Output Formatting Options .....................................................................................4-19
Spelling Options ...........................................................................................................................4-21
Dictionaries ............................................................................................................................4-21
Spell Checking Options ........................................................................................................4-22
Preferences Options .....................................................................................................................4-23
Save Page Image in OmniPage Document ........................................................................4-23
Prompt Before Deleting Pages ............................................................................................4-24
Save Settings on Quit ............................................................................................................4-24
Reject Character .....................................................................................................................4-24
Chapter 5 Direct Input
Using Direct Input from Another Application ..........................................................................5-2
Accessing OmniPage Pro in Direct Input Mode ................................................................5-2
Direct Input Mode Processing ...............................................................................................5-4
Selecting Settings for Direct Input ...............................................................................................5-6
The Direct Settings Panel .......................................................................................................5-6
How Direct Settings Differ from Regular Mode Settings .................................................5-6
The Direct Input AutoOCR Toolbar .....................................................................................5-8
The Direct Input Menus ..............................................................................................................5-10
Chapter 6 Editing Recognized Documents
Choices Before OCR .......................................................................................................................6-2
OCR Output Options ..............................................................................................................6-2
Retaining Graphics ................................................................................................................. 6-5
Language Analyst ...................................................................................................................6-6
Language Selections ...............................................................................................................6-7
Dictionary Selections ..............................................................................................................6-8
Editing Options After OCR ........................................................................................................ 6-11
Overview of the Text Window ............................................................................................6-11
Checking Recognition ..........................................................................................................6-11
Verifying the Image .............................................................................................................. 6-13

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Useful Editing Commands ..................................................................................................6-13
Drag and Drop Support .......................................................................................................6-14
Saving a Recognized Document .................................................................................................6-15
Chapter 7 Improving Performance
Improving Speed ............................................................................................................................7-2
Manual Brightness Setting .....................................................................................................7-2
Language Analyst ...................................................................................................................7-5
Automatically Correcting Page Orientation .......................................................................7-5
Saving Page Images ................................................................................................................7-6
Drawing Zones Manually ......................................................................................................7-6
Improving Accuracy ......................................................................................................................7-7
Document Quality ...................................................................................................................7-7
Scanner and OCR Options .....................................................................................................7-8
Scanning Angle ........................................................................................................................7-9
Scanner Glass Clarity ............................................................................................................7-10
Paper Transparency ..............................................................................................................7-10
Chapter 8 Technical Information
Before You Begin ............................................................................................................................8-2
Installation .......................................................................................................................................8-4
OCR Problems .................................................................................................................................8-6
Scanner Problems .........................................................................................................................8-11
Scanning — Document Color and Quality ...............................................................................8-17
Supported Import File Formats ..................................................................................................8-17
Supported Export File Formats ..................................................................................................8-18
Error Messages ..............................................................................................................................8-19
Caere Product Support ................................................................................................................8-22
International Support ...........................................................................................................8-23
Information We Need From You ........................................................................................8-23
Glossary
Appendix Apple Event Support
Index

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Installation 1-1
Chapter 1
Installation
Please read this section carefully! It includes:
• System Requirements
• Installing the Software
• Selecting Your Scanner
• Starting OmniPage Pro

System Requirements
1-2 Installation
System Requirements
To install and run OmniPage Pro, you need the following setup:
• Standard (68020 or greater) or Power Macintosh.
• System 7.0 or later.
• RAM for 680x0 processors: free memory of at least 5MB RAM.
• RAM for Power Macintosh processors: free memory of at least
5MB RAM if virtual memory is on or 7MB if virtual memory is
off.
• Hard disk space of at least 11MB available for OmniPage Pro files
and temporary storage while OmniPage Pro is running.
• 12-inch monitor if you use the Image Assistant program. A
256-color monitor is recommended.
If you use System 7.0 or 7.1, remove the Dragging Enabler file from
your Extensions folder. OmniPage Pro installs an AppleGuide enabler
from Apple that replaces the Dragging Enabler file.
OmniPage Pro supports most full-page scanners; see the supported
scanner list in the Release Notes. Your scanner and the driver supplied
by its manufacturer, if any, must be installed on your system according
to the manufacturer's instructions.
OmniPage Pro can open line art and grayscale TIFF and PICT image files
produced by other scanners. See “Supported Import File Formats” on
page 7-17.
Before you install OmniPage Pro, make sure your scanner is working on
your system by using the scanning software supplied by the
manufacturer.

Installing the Software
Installation 1-3
Installing the Software
OmniPage Pro is, by default, installed in the OmniPage Pro Folder. One
or more OmniPage Pro files are also installed in the System or
Extensions Folder.
Some “Upgrade” versions of OmniPage Pro are designed only for
customers upgrading from previous versions of Caere OCR software.
You must have a Caere OCR product installed on your system in order
to install these special upgrade versions. If you have a Caere OCR
product installed on your system and you can’t install the upgrade
version, please contact Caere Product Support.
Installation
To install OmniPage Pro software:
1 Disable any virus-protection software.
This is often a Control Panel device; refer to your virus-
protection software manual for more information.
2 Insert the OmniPage Pro disk #1 in the disk drive.
3 Double-click the Installer icon; the OmniPage Pro screen
appears.
4 Click Continue.
An informational dialog box appears.
5 Click Continue in the informational dialog box.
The Installer dialog box appears..

Installing the Software
1-4 Installation
6 Command-click on the listing for your scanner in the list box.
You may have to scroll through the list to find your scanner. If
your scanner isn’t listed, try Apple and compatible scanners.
The Installer will install a Chooser extension for the chosen
scanner. You must select this extension in the Chooser before
you run OmniPage Pro. See “Selecting Your Scanner” on page
1-6.
7 Click Install.
The 680x0/PowerPC (Power Macintosh) installation dialog box
appears.
8 Click the appropriate processor option.
Click Universal if you want software installed for both a
PowerPC and a 680x0 processor or if you have upgraded your
Mac with an add-on PowerPC card.
An installation dialog box will appear where you can choose a location
for the OmniPage Pro application.
1 Select where to install the OmniPage Pro Folder.
In the above example, the OmniPage Pro application will be
installed in the OmniPage Pro Folder in the Platinum volume.
2 Insert the other installation disks as instructed.

Installing the Software
Installation 1-5
OmniPage Pro notifies you when installation is complete and
asks you to reinsert the first disk.
3 Restart your Macintosh before you run OmniPage Pro if you
are running System 7.0 or 7.1.
A registration dialog box may appear the first time you run
OmniPage Pro. For more information about registering, see
“Starting OmniPage Pro” on page 1-8.

Selecting Your Scanner
1-6 Installation
Selecting Your Scanner
Your scanner and the driver supplied by its manufacturer, if any, must
be installed on your system according to the manufacturer's
instructions. Test your scanner with the software supplied by the
manufacturer, if any, before using the scanner with OmniPage Pro.
During OmniPage Pro installation, you selected a Chooser extension to
be installed for the scanner you plan to use with OmniPage Pro. You can
also use the OmniPage Pro Installer to install just a Chooser extension
and not the entire program by highlighting your scanner’s listing and
de-highlighting “OmniPage Pro and Image Assistant” in the Installer
dialog box.
Before using your scanner with OmniPage Pro, you must select its
required extension in the Chooser. An error message appears if you try
to scan a page or verify your scanner in OmniPage Pro before selecting
it in the Chooser.
To select a scanner for OmniPage Pro:
1 Choose Chooser in the Apple menu.
The Chooser appears; icons for installed scanners and other
devices are displayed. For a list of supported scanners and their
Chooser extensions, see the Release Notes.
2 Click the icon of the extension that your scanner requires.
Some extensions, such as Apple Scan, support multiple
scanners; select your scanner model in the list that appears.
Depending on the make of your scanner, you may have to
select other scanner driver parameters such as the SCSI ID
number.
The More... button may appear for some scanners. Click More...
to display additional information and/or options for your
scanner. The message “No configuration found” means that
you don’t need to select any other scanner parameters.
3 Close the Chooser.
4 Choose Verify Scanner in OmniPage Pro’s Settings menu to
make sure the scanner was selected correctly.

Selecting Your Scanner
Installation 1-7
You must reselect your scanner in the Chooser if you install or
remove a scanner’s ADF support.
To select HP scanner options:
To use HP AccuPage (available with HP ScanJet Plus, II, III, and IV series
scanners), select the HP AccuPage extension in the Chooser. The Auto
Brightness with HP AccuPage and Manual Brightness options will become
available in the settings panel Scanner options. To use 3D OCR and/or
AnyPage options with a supported grayscale HP scanner, select the HP
Scan 2 extension in the Chooser. The Auto Brightness with AnyPage, 3D
OCR with AnyPage, and Manual Brightness options will become available
in the settings panel Scanner options.
Use the HP Scan 2 extension with older, non-grayscale HP scanners.
To select a scanner for Image Assistant:
If you want to be able to scan directly from within the Image Assistant
program, first install OmniPage Pro and select a scanner in the Apple
Chooser. Then select a scanner in Image Assistant:
1 Choose Scanner... in Image Assistant’s Setup menu.
For a list of scanners supported by Image Assistant, see the
Release Notes.
2 Select your scanner in the dialog box that appears.
3 If your scanner name does not appear, choose ISIS scanner.
4 Select the SCSI ID of your scanner.
To identify your scanner’s SCSI ID number, look on the back or
bottom of your scanner for your SCSI ID switch or use a SCSI
utility such as the SCSIProbe™ control panel.

Starting OmniPage Pro
1-8 Installation
Starting OmniPage Pro
To start OmniPage Pro:
1 Open the OmniPage Pro Folder.
2 Double-click the OmniPage Pro application icon.
The first time you launch OmniPage Pro after installation, you
are prompted to personalize your copy.
3 Type in the licensee and company name in the dialog box
that appears.
This information appears in the OmniPage Pro About box.
4 Click OK.
A Product Registration dialog box may appear the first time
you launch OmniPage Pro.
Some versions of OmniPage Pro do not require registration.

Starting OmniPage Pro
Installation 1-9
Registering OmniPage Pro
Registering your copy of OmniPage Pro entitles you to technical
support, notification of special offers and upgrades, and the lowest price
offered on the next OmniPage Pro upgrade.
You can use OmniPage Pro for 25 sessions without registering it. You
can register by choosing Register OmniPage Pro in the Apple menu. After
20 sessions, the Registration dialog box will appear each time you start
the program. After 25 sessions, the Registration dialog box appears
when you launch OmniPage Pro, but the program exits if you click
Cancel.
To register OmniPage Pro:
1 Click the Country pop-up menu to find the number you should
call from your country.
2 Call the phone number and ask for a registration number.
You will be asked to provide the serial number and key number
that appear in the Registration dialog box.
The operator will give you a registration number.
3 Enter the number in the Registration Number text box and click
OK.
You are now a registered user of OmniPage Pro.

Starting OmniPage Pro
1-10 Installation

Tutorials 2-1
Chapter 2
Tutorials
This chapter contains three tutorials that contain a number of exercises.
The tutorials take you through basic text scanning and into more
advanced concepts such as how to create OCR training files, scan a large
stack of documents, and use deferred page recognition to maximize your
efficiency.
There are three tutorials:
• Tutorial 1 — Basic Text Recognition
• Tutorial 2 — Document Types and OCR Settings
• Tutorial 3 — Streamlining the OCR Workflow