NUANCE OMNIPAGE PRO 7 FOR VISIONEER PAPERPORT User manual

OmniPage Pro
for Macintosh
CAERE CORPORATION
100 Cooper Court
Los Gatos, California
95030-3321
European Offices:
Caere GmbH
Innere Wiener Strasse 5
81667 Munich
Germany

ii
Please Note
In order to use this program, you should know how to work in the Macintosh environment. Please
refer to your Macintosh documentation if you have questions about how to use menus, dialog boxes,
scroll bars, and so on.
OmniPage Pro for Macintosh
Version 7
Copyright© 1996 Caere Corporation. All rights reserved. CAERE®, OmniPage®, OmniPage Pro®,
AnyPage, True Page®, Language Analyst®, and 3D OCR® are trademarks of Caere Corporation.
Many of the designations used by manufacturers and sellers to distinguish their products are claimed
as trademarks. Such designations appearing in this manual have been printed in initial caps.

3
Welcome
Welcome to OmniPage Pro, and thank you for buying our software!
The following documentation has been provided to help you learn
about OmniPage Pro.
This Users Manual
This manual provides information on features and procedures. It
includes an introduction to OmniPage Pro, installation and setup
instructions, task-oriented instructions, ways to customize tools,
settings guidelines, and technical information.
OmniPage Pro Guide and OmniPage Pro Tutorial
These provide online information on features and procedures. They use
coach marks to help you find onscreen items quickly. See Getting
Online Help on page 14 for more information.
Release Notes
This contains last-minute information about OmniPage Pro. Please read
this before installing the application.
Scanner Setup Notes
This contains the latest information about supported scanners and
scanner setup.

4
Using This Manual
This manual is written with the assumption that you know how to work
in the Macintosh environment. Please refer to your Macintosh users
manual if you have questions about how to use dialog boxes, menus,
scroll bars, and so on.
The following conventions are used in this manual.
Convention Purpose
Italicized text Emphasizes menu
commands, dialog box
options, labeled buttons, and
file names
For example:
Choose Open... in the File
menu.
Emphasizes new terms the
first time they are used
Emphasizes important words
in a sentence
Command key symbol (a)Illustrates keyboard shortcuts
for certain tasks
For example:
ajmeans press the Command
key and the letter j
Note symbol Introduces a tip or an item of
note
Warning symbol Introduces cautionary text

Introduction to OmniPage Pro - 5
Chapter 1
Introduction to
OmniPage Pro
You probably do most of your business correspondence and other
written projects on your computer. However, certain sources of
information may not be immediately usable on a computer.
For example, if you want to incorporate information from a magazine
article into a document in your word processor, you somehow have to
get the text from the article into your computer. Painstakingly retyping
the article is not an appealing solution.
OmniPage Pro offers a smart solution to increase your work
productivity. OmniPage Pros optical character recognition (OCR)
technology accurately and easily converts scanned paper documents
and image files into editable text for use in your favorite computer
applications. You do not have to retype anything  OmniPage Pro
automatically does it for you.
Please continue reading this chapter for information on these topics:
 What Is Optical Character Recognition (OCR)?
 The OmniPage Pro Interface
 Getting Online Help
 Product Support

What Is Optical Character Recognition (OCR)?
6 - Introduction to OmniPage Pro
What Is Optical Character Recognition (OCR)?
Optical character recognition (OCR) is the process of turning an image into
computer-editable text. An image is an electronic picture of text such as
a scanned paper document or an electronic fax file. Images do not have
editable text characters; they have many tiny dots (pixels ) that together
form a picture of text.
During OCR, OmniPage Pro analyzes an image and defines characters
to produce editable text. This is also called recognizing text. After OCR,
you can export the recognized text to a variety of word-processing, page
layout, and spreadsheet applications.
About OmniPage Pro OCR
In addition to text, OmniPage Pro can retain the following elements in a
document during OCR.
Graphics
Photos, logos, and drawings are examples of graphics.
Text formatting
Font types, font sizes, and font styles (such asbold or italic) are examples
of text formatting.
Page formatting
Column structure, paragraph spacing, and placement of graphics are
examples of page formatting.
OmniPage Pro recognizes printed text characters only. However, it can
retain handwritten text, such as a signature, as a graphic element.
The graphics, text formatting, and page formatting elements that
OmniPage Pro retains depend on the settings you select for your
document before OCR. See Chapter 4, OmniPage Pro Settings, for more
information.

What Is Optical Character Recognition (OCR)?
Introduction to OmniPage Pro - 7
Basic Steps of OmniPage Pro OCR
These are the basic steps of OmniPage Pros OCR process:
1Bring a document image into OmniPage Pro.
You can scan a paper document or load an image file. The
resulting image appears in the Image View.
See Bringing Document Images into OmniPage Pro on page
28 for more information.
2Create zones to identify the parts of the document you want to
recognize as text or retain as graphics.
Zones are borders that enclose the parts of a document image
that will get processed. You can create zones manually,
automatically, or with a template. Any areas not enclosed by
zones are ignored during OCR.
See Creating Zones on a Page on page 31 for more
information.
3Perform OCR to convert text information into editable text
characters.
During OCR, OmniPage Pro defines text characters in an
image. After OCR, you can check for and edit any errors.
See Converting Images to Text on page 40 for more
information.
4Export the document to the desired location.
You can save your document to a specified file format or place
it on the Clipboard.
See Exporting Documents on page 60 for more information.

The OmniPage Pro Interface
8 - Introduction to OmniPage Pro
The OmniPage Pro Interface
The main parts of OmniPage Pros user interface include:
The AutoOCR Toolbar
The Document Window
The Thumbnail Window
Zone Info and Tool Palettes
The Settings Panel
AutoOCR toolbar
Thumbnail
window
Tool Palette
Document Window
Zone Info
palette Image View Text View

The OmniPage Pro Interface
Introduction to OmniPage Pro - 9
The AutoOCR Toolbar
The AutoOCR toolbar contains buttons that can activate each step of the
OCR process. Choose Show Toolbar in the Window menu to open the
AutoOCR toolbar if it is closed.
The AUTO button allows you to activate automatic processing.
The next four buttons  Image, Zone, OCR, and Export  have
various commands that can be set for the operations you want to
perform. You can set commands in the pop-up menus beneath
each button.
The last two buttons  Settings Panel and Check Recognition 
are shortcuts for opening the Settings Panel and checking for
errors in a recognized document.
See Basic Steps of OmniPage Pro OCR on page 26 for more
information on OCR procedures.
Settings Panel
button
Check
Recognition
button
AUTO
button
Image
button
Zone
button
OCR
button
Export
button
The status line reports
the current operation or
the operation you can
do next. Click the small
arrow to show or hide
the status line.

The OmniPage Pro Interface
10 - Introduction to OmniPage Pro
The Document Window
The Document window allows you to view and work with pages in the
current document. Original images are displayed in Image View and
recognized text is displayed in Text View.
Choose Image View in the Window menu (or am) to display a
documents Image View and make it active. Choose Text View in the
Window menu (or aj) to display a documents Text View and make it
active.
You can select options in the Document section of the Settings Panel to
specify how views in the Document window are displayed. See
Document Window Settings on page 81 for more information.
Drag this splitter to the left
or right to resize a view.
Image View Text View

The OmniPage Pro Interface
Introduction to OmniPage Pro - 11
The Thumbnail Window
The Thumbnail window displays miniature pictures (thumbnails) of
page images in the current document. You can use thumbnails to change
pages, rearrange pages, and drag copies of images into other
applications.
Choose Show Thumbnails in the Window menu to open the Thumbnail
window if it is closed.
See Working With Documents on page 52 for more information on
working with thumbnails.
The bars beneath each thumbnail
indicate what has been done to
the image. Three bars indicate the
image has been recognized. Two
bars indicate zones have been
created. One bar indicates that
nothing has been done.
The thumbnail of the
currently displayed
page has a shaded
background.

The OmniPage Pro Interface
12 - Introduction to OmniPage Pro
Zone Info and Tool Palettes
The Zone Info and Tool palettes are displayed when the Image View of
a document is active.
Choose Show Tool Palette in the Window menu (or press the t key) if
the Tool palette does not appear when the Image View is active.
Choose Show Zone Info Palette in the Window menu (or press the z key)
if the Zone Info palette does not appear when the Image View is active.
You can move the palettes anywhere on your desktop as you work in the
Image View. The palettes are automatically hidden whenever the Text
View is active.
See Creating Zones on a Page on page 31for more information on
zones.
Use the Tool palette to
draw zones, modify
zones, reorder zones,
erase parts of the image,
zoom in or out, and
rotate the image.
Use the Zone Info
palette to select
zone types, zone
contents, zone
styles, and style sets.

The OmniPage Pro Interface
Introduction to OmniPage Pro - 13
The Settings Panel
The Settings Panel is the central location of OmniPage Pro settings. You
can click the Settings Panel button or chooseSettings Panel in the Settings
menu to open it.
The Settings Panel has eight different sections of settings. Each section
can be displayed by clicking its icon on the left.
See Chapter 4, OmniPage Pro Settings, for more information on settings.
Click each icon to
view and select
different settings.
Scroll to see
more options.

Getting Online Help
14 - Introduction to OmniPage Pro
Getting Online Help
In addition to using this manual, you can use OmniPage Pros balloon
help, online tutorial, and online reference guide to learn about features
and procedures. These are available in the Guide menu after you install
and launch OmniPage Pro.
The OmniPage Pro Tutorial and OmniPage Pro Guide follow the
conventions of the standard Apple Guide. Please refer to your
Macintosh users manual for more information on using Apple Guide.
Balloon Help
Balloon help consists of balloons that pop up on screen to explain the
function of icons, menus, commands, dialog box options, and other
items in an application interface.
To turn balloons on, choose Show Balloons in the Guide menu. Different
balloons appear as you move the mouse pointer over items in the
interface. Choose Hide Balloons in the Guide menu when you want to
turn off balloon help.
Choose Show Balloons to
display balloon help for
items in the interface.
Choose OmniPage Pro Tutorial
to open an interactive tutorial
that has exercises for learning
about features and procedures.
Choose OmniPage Pro
Guide to get reference
information about
features and procedures.
The Guide menu is located in the
upper-right corner of your screen.

Getting Online Help
Introduction to OmniPage Pro - 15
OmniPage Pro Tutorial
Choose OmniPage Pro Tutorial in the Guide menu to open an online
tutorial for learning about OmniPage Pro features and procedures.
Click the tutorial you want to do and then follow the directions that
appear on screen. Red coach marks will help show you the steps to be
performed.
OmniPage Pro Guide
Choose OmniPage Pro Guide in the Guide menu to get online reference
information for features and instructions for common tasks.
Click the tutorial
you want to do.
Click this to
show a general
list of subjects.
Click this to show
an alphabetical
list of subjects.
Click this to do
a search on a
particular word
or phrase.

Product Support
16 - Introduction to OmniPage Pro
Product Support
For the fastest and easiest way to get help, please look for solutions in
this manual or in the OmniPage Pro Guide .
Product support and information are also available to registered users
through the services listed in this table.
Please have the following information ready for the most efficient
service when you call Caere Product Support:
 OmniPage Pro version and serial number
The serial number is printed on the label of the first installation
disk or the CD case. To get the version number, choose
About
OmniPage Pro... in the Apple menu when OmniPage Pro is open.
Or, select the OmniPage Pro icon in the installation folder and
choose Get Info in the File menu in the Finder.
The make and model of your computer system and peripheral
devices (scanner, printer, monitor, and so on)
 The amount of memory in your system
To get information about your computer system and memory,
choose About This Macintosh... in the Apple menu when the
Finder is active.
The amount of free disk space
To check the amount of free disk space, open your hard disk
folder and check the number in the upper-right corner. You must
view the folder by Icon or by Small Icon to see the number.
Service How to Contact
World Wide Web home page http://www.caere.com
Download Service (BBS)
(patches, updates)
[phone]
(8 bits, no parity, 1 stop bit)
Automated Fax Response Service
(common Q&A)
[phone]
Phone Support in North America
(fee-based troubleshooting)
[phone]
Ordering dictionaries for other
languages
[phone]
For international phone numbers, please refer to the Caere Product Support insert in
your OmniPage Pro package.

Installation and Setup - 17
Chapter 2
Installation and Setup
This chapter provides information on installing OmniPage Pro and
selecting a scanner to use with it.
Please also read the Release Notes and the Scanner Setup Notes included in
your OmniPage Pro package. These provide the most up-to-date
information concerning installation and setup issues.
Please continue reading this chapter for information on these topics:
 System Requirements
 Installing the Software
 Selecting Your Scanner
 Starting OmniPage Pro
 Registering OmniPage Pro
 Getting Started

System Requirements
18 - Installation and Setup
System Requirements
To install and run OmniPage Pro, you need the following setup:
Standard Macintosh (68020 or greater) or Power Macintosh
System 7.0 or later (System 7.5 or later required for Drag and
Drop feature)
For a 680x0 Macintosh, at least 5MB RAM of free memory
For a Power Macintosh, at least 5MB RAM free memory if virtual
memory is on (8MB if virtual memory is off)
640x400 resolution display or better
At least 12MB available hard disk space for OmniPage Pro files
and temporary storage while OmniPage Pro is running
A supported scanner if you plan to scan documents
See the supported scanner list in the Scanner Setup Notes . Your
scanner and the driver supplied by its manufacturer, if any, must
be installed on your system according to the manufacturer's
instructions.
Installing the Software
Before you install OmniPage Pro:
Make sure your scanner is working on your system by using the
scanning software supplied by the manufacturer.
Remove the Dragging Enabler file from your Extensions folder if
you use System 7.0 or 7.1 and have Drag and Drop installed. This
file is not compatible with Apple Guide 2.0. OmniPage Pro
installs Apple Guide files that contain all the necessary
functionality.
Turn off any virus-protection software. This is often a Control
Panel device. Refer to your virus-protection software manual for
more information.
To make installation go faster and to avoid software conflicts, it is
recommended that you turn off system extensions before installing
OmniPage Pro. Restart your Macintosh while holding down the Shift
key to temporarily turn off all system extensions. After OmniPage Pro
installation, you can restart your Macintosh normally.

Installing the Software
Installation and Setup - 19
Some versions of OmniPage Pro are designed only for customers
upgrading from previous versions of Caere OCR software. To install
these special upgrade versions, you may be prompted to enter the serial
number of your previous product.
To install OmniPage Pro:
1 Insert the OmniPage Pro CD-ROM in the CD-ROM drive. (Or,
insert disk #1 in the disk drive.)
2 Double-click the installer icon and then click Continue .
3 Read the license agreement and then click Accept .
4 Select the items that you want to install in the Installer dialog
box. Command-click to select more than one item.
To install scanner support, select the name or manufacturer of
your scanner. (You might have to scroll through the list to find
it.) A driver for the selected scanner will be installed as a
Chooser extension. See theScannerSetup Notes included in your
OmniPage Pro package for more information on scanner
support.
5 Click Install to proceed with installation.
A dialog box appears that gives you the choice of installing for
a 680x0 Macintosh, a PowerPC (Power Macintosh), or both
types of machine.
To select more than
one item, hold
down the
Command key ( a)
as you click each
item.
This must be
selected to install
the application.

Installing the Software
20 - Installation and Setup
6Click the appropriate processor option.
7Select the location where you want to install OmniPage Pro.
OmniPage Pro Folder is the name of the default installation
folder.
8Click Install .
Enter the serial number, if you are prompted to do so, and click
OK.
9Select your country and click OK.
10 Insert the other installation disks as instructed.
OmniPage Pro continues with installation and notifies you
when it is complete. Restart your Macintosh if you are
prompted to do so after installation. Remember to turn any
virus-protection software back on.
Click PowerPC
if you have
a Power
Macintosh.
Click 680x0
if you have
a 680x0
Macintosh.
Click Universal if your
computer can run as a
680x0 Macintosh or a
Power Macintosh and you
want to run OmniPage Pro
in either configuration.