Olivetti LINEA Office User manual

USER GUIDE
LINEA

Edited/Published/Produced by:
Olivetti S.p.A.
Gruppo Telecom Italia
Via Jervis, 77
Ivrea (TO)
Italy
www.olivetti.com
Copyright © Olivetti, 2007
All rights reserved
Code:535315 gb
Date of publication: May 2007
Trademarks: Microsoft and Windows are registered
trademarks of Microsoft Corporation.
Other trademarks and trade names may be used in this
document to refer to either the entities claiming the
marks and names or their products. Olivetti disclaims any
proprietary interest in trademarks and trade names other
than its own.

Contents iii
CONTENTS
1 GETTING STARTED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
SAFETY INSTRUCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
INFORMATION ON PRINT QUALITY AND THE WARRANTY . . . . . . . . . . . . .2
LOCATING THE PRINTER COMPONENTS . . . . . . . . . . . . . . . . . . . . . . . . . .3
PRINTER KEYBOARD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Key Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
LEDS ON THE PRINTER FRONT PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
PRINTER POWER SUPPLY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
SWITCHING THE PRINTER ON AND OFF . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Printer Economy Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
LOADING PAPER ONTO THE AUTOMATIC SHEET FEEDER . . . . . . . . . . . . . 8
Loading Different Types of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
LOADING DOCUMENTS ONTO THE AUTOMATIC DOCUMENT FEEDER . . 10
CONNECTING A DIGITAL CAMERA TO THE PRINTER . . . . . . . . . . . . . . . . 10
CONNECTING THE PRINTER TO THE TELEPHONE NETWORK . . . . . . . . . . 11
Connecting to the Telephone Network and Connecting
an External Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
INSTALLING THE FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
SETTING FAX DATE AND TIME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
2 USING THE PRINTER WITHOUT A COMPUTER . . . . . . . . . . . 15
COPYING A DOCUMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
PRINTING PHOTOS FROM A DIGITAL CAMERA . . . . . . . . . . . . . . . . . . . . 16
PRINTING PHOTOS FROM A PICTBRIDGE DIGITAL CAMERA . . . . . . . . . . 17
PRINTING PHOTOS FROM A DPOF DIGITAL CAMERA . . . . . . . . . . . . . . . 17
FAX MANAGEMENT MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Print Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Contentsiv
CONFIGURING THE PRINTER TO RECEIVE FAXES . . . . . . . . . . . . . . . . . . . 18
Setting Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Sending a Fax From the Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Sending a Fax Using the Automatic Document Feeder . . . . . . . . . . . 19
PRINTING FAX REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Fax Report for Power Failure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
MODIFYING FAX SETTINGS: RESOLUTION AND CONTRAST . . . . . . . . . . . 20
MODIFYING RING TYPE ON RESPONSE (RING DISTINCTION) . . . . . . . . . . 20
USING THE PHONE BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
3 USING THE PRINTER WITH A COMPUTER . . . . . . . . . . . . . . .21
BEFORE YOU BEGIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
THE PRINTER STATUS MONITOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
THE TOOLBOX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
PRINTING, COPYING AND SCANNING FROM THE TOOLBOX . . . . . . . . . . 23
PRINTING FROM AN APPLICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Setting Print Preferences from the Computer . . . . . . . . . . . . . . . . . . 26
SCANNING A DOCUMENT FROM AN APPLICATION . . . . . . . . . . . . . . . . 26
PRINTING PHOTOS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
FAX SETUP FROM THE TOOLBOX APPLICATION . . . . . . . . . . . . . . . . . . . 27
Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
SENDING A FAX USING THE COMPUTER . . . . . . . . . . . . . . . . . . . . . . . . . 29
Sending a Fax From the Scanner Glass Using the
Toolbox Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Sending a Fax From the Toolbox Application Using the
Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Sending a Fax from a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
4 INK CARTRIDGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
CHECKING INK LEVELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Information Required for Purchasing new Ink Cartridges . . . . . . . . . 34
REPLACING THE INK CARTRIDGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
ALIGNING THE INK CARTRIDGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Aligning the Ink Cartridges from the Toolbox Application . . . . . . . . . 36
MANAGING INK CARTRIDGES IN FAX MODE . . . . . . . . . . . . . . . . . . . . . 37
USING THE PHOTO INK CARTRIDGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Contents v
5 MAINTENANCE AND TROUBLESHOOTING . . . . . . . . . . . . . . 39
CLEANING THE PRINTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
CLEANING THE INK CARTRIDGE NOZZLES . . . . . . . . . . . . . . . . . . . . . . . . 40
TROUBLESHOOTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Problems When Installing the Printer . . . . . . . . . . . . . . . . . . . . . . . . 40
Problems Switching on the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Printing, Copying and Scanning Problems . . . . . . . . . . . . . . . . . . . . . 42
FAX ERROR MESSAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Messages During Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Messages During Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
General Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
ERROR CODES PRINTED ON THE FAX REPORT . . . . . . . . . . . . . . . . . . . . . 44
Transmission Report Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Activity Report Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
CLEARING PAPER JAMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
6 TECHNICAL SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . 47
GENERAL SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
PRINTER SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
COPIER SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
SCANNER SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
FAX SYSTEM SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
PAPER SPECIFICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Paper Types Supported . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Paper Formats and Sizes Supported . . . . . . . . . . . . . . . . . . . . . . . . .53

Contentsvi
All information included herein is subject to change without notice. Olivetti S.p.A. is not responsible for any loss or
damages, direct or indirect, arising from or related to the use of this operation manual.
MIPC (Mobile Imaging and Printing Consortium)
The MIPC is a non-profit industry association founded in 2004 by leading companies in home photo printing and the
mobile phone industry. Its mission is to promote and support the development of interoperability guidelines enabling
printing of images and other content between mobile phones and home printers. The guidelines are promoted for use
internationally to ensure a broad spectrum of products and services for mobile phone consumers.
www.mobileprinting.org.
LINEA office: This Mobile Printing Ready product is designed to provide easy printing from mobile phones. This
product follows Mobile Imaging and Printing Consortium (MIPC) Implementation Guidelines for Home Printing with
Mobile Terminals, Version 2.1, for PictBridge.

Getting Started 1
1GETTING STARTED
OVERVIEW
SAFETY INSTRUCTIONS
INFORMATION ON PRINT QUALITY AND THE WARRANTY
LOCATING THE PRINTER COMPONENTS
PRINTER KEYBOARD
LEDS ON THE PRINTER FRONT PANEL
PRINTER POWER SUPPLY
SWITCHING THE PRINTER ON AND OFF
LOADING PAPER ONTO THE AUTOMATIC SHEET FEEDER
LOADING DOCUMENTS ONTO THE AUTOMATIC DOCUMENT FEEDER
CONNECTING A DIGITAL CAMERA TO THE PRINTER
CONNECTING THE PRINTER TO THE TELEPHONE NETWORK
INSTALLING THE FAX
SETTING FAX DATE AND TIME

Getting Started2
OVERVIEW
This multifunction product provides the integrated functions of a high quality ink-jet printer and of a colour scanner,
photocopier and fax. Copying and faxing multiple page documents is made simple by the automatic document feeder.
For normal printing and copying operations, a colour ink cartridge can be used with a black ink cartridge. For printing
photos, it is recommended that you replace the black cartridge with a photo ink cartridge (sold separately). All
cartridges are also available in a High Capacity version.
The printer can be used without a computer for faxing documents and making copies; you can also print photos by
simply connecting a digital camera to the USB interface on the front panel.
The Installation CD supplied with the printer provides the software for connection with a computer, and an application
called the Toolbox which provides rapid access to all the printer features.
A second CD provides the software for manipulating text and images.
Complete information can also be found in electronic format by selecting Start >Programs or All programs >
Olivetti, which you can browse or print.
Online Help is available for each software screen by just selecting Help.
SAFETY INSTRUCTIONS
Read and follow attentively the following safety instructions:
• Use exclusively the CWT model PAA060P power supply unit and the power cable supplied with the product. If a
different power supply unit is used to that provided in the package, it is the sole responsibility of the user to guarantee
its conformity with current safety standards, and that it meets the correct power supply requirements of the product.
• Connect the power supply cable to a grounded electrical outlet that is near the product, and easily accessible.
• • Install the printer on a flat, stable surface, in a location where no one can step on or trip over the power cable.
• • Do not use the printer near water, or with wet hands.
• • Do not expose the printer to rain or moisture.
• • Do not attempt to disassemble the printer.
• • Observe all warnings and instruction markings on the printer.
• • Read and understand all the documentation supplied with the printer.
INFORMATION ON PRINT QUALITY AND THE WARRANTY
To guarantee correct operation of the printer and top quality printing, use only original Olivetti ink cartridges.
Olivetti declines any responsibility whatsoever for damage to the printer caused by the tampering with, or refilling, ink
cartridges. Such conduct also renders the Warranty void.

Getting Started 3
LOCATING THE PRINTER COMPONENTS

Getting Started4
Reference Part Description
1Paper guide Guides the paper as it is fed into the printer.
2Automatic sheet feeder Automatically feeds the paper into the printer for printing.
3Automatic document
feeder
Automatically feeds the original document to be printed, scanned or
faxed.
4Document tray Collects the original documents after use by the automatic document
feeder.
5Scanner glass cover Protects the scanner glass. Comprises the automatic document feeder.
6Paper output tray An extendible tray that collects the printed paper as it is output from
the printer.
7Keyboard Provides the keys to switch the printer on and off, and for all the
selection and send operations.
8PictBridge/DPOF
compatible USB interface
Allows the USB cable of a compatible digital camera or external
memory devices to be connected.
9Scanner glass Surface on which documents are placed for scanning or copying.
10 High-speed USB
interface
Allows connection of the USB cable (not supplied) so the printer can be
used with a computer.
11 Power connector Printer power supply connector. Connect the plug of the external
power supply unit to the printer. See "LEDS on the Printer Front Panel".
12 External power supply
unit
Supplies the printer with electrical current. Connect the power cable to
the electrical outlet.
13 RJ11 Connector Telephone signal input line (LINE IN).
14 RJ11 Connector Telephone signal output line (LINE EXT), to connect a telephone or an
answering device.
15 Ink cartridge carrier Holds two ink cartridges. The colour cartridge is inserted on the right,
the black cartridge (or photo cartridge, sold separately) is inserted on
the left.
For replacing the cartridges, see "Replacing the Ink Cartridges".
To access the carrier, with both hands raise the upper part of the
printer. The support lever automatically blocks the upper part of the
printer in the open position.
16 Storage/protection
garage for black and
photo ink cartridges
Stores and protects the black or photo cartridge when not being used.