Panasonic Workio DP-1820P User manual

DP-1820P/1820E
Getting To Know
Your Machine
Facsimile
Features
Internet Fax
Features
Advanced
Facsimile Features
Setting
Your Machine
Problem Solving
Operating Instructions
Digital Imaging Systems
Model No.
English
Before operating this equipment, please read these instructions completely
and keep these operating instructions for future reference.
(For Facsimile and Internet Fax/Email)
Printing Journals
and Lists Advanced Internet
Fax Features
Appendix

2
Getting To Know Your Machine
Useful Office Functions/Operating Instructions
The following operating instruction manuals are included on the CD for this machine, please use the correct manual
when an operator intervention is necessary.
Copy
• Copy up to Legal size originals.
• Capable of copying text/photos/
halftone originals.
Fax/Email
• Plain Paper High-speed Super G3
compatible Fax with JBIG
compression when optional Fax
Communication Board (DA-FG180) is
installed (for DP-1820P/1820E only).
•Quick-Scan
• Quick Memory Transmission
• Email Function capability
Scan/File
• Monochrome scanner capability
when optional Network Scanner
Module (DA-NS180) is installed (for
DP-1820P/1820E only).
• Scanning resolution up to 600 dpi
Print
• Digital printer controller standard,
printer resolution 300 or 600 dpi.
Application Software
• Document Manager
• Document Viewer
• Network Scanner when optional Network Scanner Module is installed.
• Utilities (Network Status Monitor, Address Book Editor, Network Configuration Editor)
• Panafax Desktop when optional Fax Communication Board is installed.
<Facsimile &
Internet Fax/Email>
Use the information provided on the enclosed CD whenever a Fax/Internet Fax function requires intervention.
For example: How to send/receive a Fax/Email, or when a trouble message appears, etc.
<Copy & Network
Scan>
Use the information provided on the enclosed CD whenever a Copy & Network Scan function requires
intervention.
For example: How to make copies, add paper, replace the toner bottle, etc.
<Print &
Other Advanced
Functions>
Use the information provided on the enclosed CD for an explanation of how to use as a Network Printer,
Network Scanner, Edit Directory Dialing Feature, Device Settings, Network Status Monitor, and/or Document
Management System.
Multi-Tasking Job Table
Facsimile
(Receiving)
Memory
Receiving
Printing Received
Memory Data
Storing
Document
Memory
Transmission
Receiving
Data
Printing
Received Data
Storing
Document
Transmission
Facsimile
(Sending)
GDI/PCL/PS
Printing
Network Scanning
Internet Fax
Current
Job
2nd Job
Copy
Copy
Copy
Network Scanning, Internet Fax
Storing Document
GDI/PCL/PS Printing
Receiving Data
Printing Receive Document
Facsimile (Sending)
Storing Document
Memory Transmission
Facsimile (Receiving)
Memory Receiving
Printing Received
Memory Data
: Accepts and executes the 2nd Job.
: Accepts and executes the 2nd Job (Copy) only if the Current Job is interrupted.
: Accepts the 2nd Job and executes the 2nd Job after the Current Job is completed.
: Not applicable.
: HDD (DA-HD18) and additional 16MB (minimum) Image memory are required.
NOTE

3
Getting To Know
Your Machine
Operating Instructions Outline
Quick Operation Chart
(See pages 2-21)
Instructions for Sending/Receiving Documents and Creative
Features
(See pages 22-43)
 General Descriptions for Internet Fax, Sending/Receiving
Documents via LAN and Creative Features
(See pages 44-73)
 Advanced Facsimile Features
(See pages 74-109)
 Advanced Internet Facsimile Features
(See pages 110-131)
 Setting/Adjusting or Customizing Your Machine
• Adjusting the Volume, etc.
• User Parameters
• One-Touch/Abbreviated Dialing Numbers
• Fax Parameters (See pages 132-161)
 Printing Journals, Fax Parameter, Program
and Phone Book (One-Touch/ABBR.) List
(See pages 162-171)
 Troubleshooting
• Information Codes, etc.
(See pages 172-183)
 Specifications, Glossary, Index, etc.
(See pages 184-199)
Getting To Know
Your Machine
Facsimile Features
Internet Fax
Features
Advanced Facsimile
Features
Advanced Internet
Fax Features
Setting Your
Machine
Problem Solving
Appendix
Printing Journals
and Lists

4
Getting To Know Your Machine
Symbols/Icons
The following Symbols/Icons are used throughout this operating instructions manual.
Getting to know your machine
before starting
Facsimile Features
Internet Fax Features
When setting the machine
modes
When printing the Journals
and Lists
Problem solving
Appendix
(Specifications, Glossary,
Index, etc.)
Place original(s) on the ADF/i-ADF
Place original on the Platen
(Sheet)
Press any Hard Key on the Control
Panel
Press Hard Key
Input numbers
• Telephone Number
• Email Address, etc.
Input text with a Keyboard (Option)
Go to next step
Go to next step (below)
Ensure that the indicator lamp of the
FAX/EMAIL button is ON. If not, press
the FAX/EMAIL mode button.
To change the input mode to
Telephone Number or Email Address
when the indicator lamp of FAX/
EMAIL mode button is ON.
5

5
Getting To Know
Your Machine
Getting To Know Your Machine
Table of Contents
Useful Office Functions/Operating Instructions .............................. 2
Operating Instructions Outline .......................................................... 3
Symbols/Icons..................................................................................... 4
Basic Operation Chart ........................................................................ 10
Basic Operation ............................................................................ 10
To Stop the Transmission .............................................................. 12
Rotated Transmission .................................................................... 12
2-Sided Transmission (Scan)......................................................... 12
Mode Setting ....................................................................................... 14
Changing the Modes...................................................................... 14
Connecting the Cables ....................................................................... 16
Safety Information .............................................................................. 17
Control Panel....................................................................................... 18
How To Enter Characters .............................................................. 20
Sending Documents ........................................................................... 22
Memory Transmissions.................................................................. 22
Direct Transmission Reservation (Priority Transmission Reservation) 24
On-Hook Dialing............................................................................. 26
Off-Hook Dialing (Voice Mode Transmission)................................ 26
To Stop the Transmission .............................................................. 26
To Cancel the Direct Transmission Reservation............................ 26
Receiving Documents ........................................................................ 28
Automatic Reception...................................................................... 28
Manual Reception .......................................................................... 28
Print Reduction Setting .................................................................. 28
Substitute Memory Reception........................................................ 28
Duplex (2-Sided) Receiving ........................................................... 29
Timer Controlled Communications ................................................... 30
General Description ....................................................................... 30
Deferred Transmission................................................................... 30
Deferred Polling ............................................................................. 30
Batch Transmission............................................................................ 32
General Description ....................................................................... 32
Real-Time Batch Transmission...................................................... 32
Polling .................................................................................................. 34
General Description ....................................................................... 34
Preparing to be Polled ................................................................... 34
Poll Documents from Another Station............................................ 36
Getting To Know Your Machine
Facsimile Features

6
Getting To Know Your Machine
Table of Contents
Program Keys (Option)...................................................................... 38
General Description ....................................................................... 38
Setting for Group Dialing ............................................................... 38
Setting for Deferred Transmission ................................................. 40
Setting for One-Touch Key ............................................................ 42
Changing the Program Key Setting ............................................... 42
Pre-Installation Information/Features .............................................. 44
Setup (SMTP Mail Server/POP3 Client) ............................................ 46
Internet Communication Features.................................................... 50
Transmission/Reception ................................................................ 50
Internet Fax Delivery Notice (MDN)............................................... 50
Direct SMTP .................................................................................. 51
Internet Mail Reception.................................................................. 51
Important Information........................................................................ 52
General Description ....................................................................... 52
Differences Between Internet Fax and Regular Fax...................... 52
Transmitted Document Confirmation ............................................. 52
Your Machine Cannot Make a Phone Call via LAN ....................... 52
Dual Port Communication.............................................................. 52
Transmission Resolution ............................................................... 52
Internet Mail Reception.................................................................. 53
Sending a Document to a PC via LAN........................................... 53
Internet Relayed Transmission ...................................................... 53
Setting the Internet Parameters........................................................ 54
Basic Parameters .......................................................................... 54
User Parameters (Internet Parameters) ........................................ 54
Sending Documents .......................................................................... 56
Manual Email Addressing .............................................................. 56
One-Touch/Abbreviated and Search Email Addressing ................ 58
Entering the Email Header............................................................. 60
Ledger Size Document Transmission............................................ 62
Returned Email.............................................................................. 64
Receiving Documents........................................................................ 66
General Description ....................................................................... 66
Internet Fax Received on a PC...................................................... 66
Receiving Email from a POP Server.............................................. 68
Setting the POP Parameters ......................................................... 68
Unattended Email Reception from the POP Server....................... 70
Manual Email Retrieval from the POP Server ............................... 70
Program Keys (Option)...................................................................... 72
Setting the POP Access Key ......................................................... 72
Using POP Access Key ................................................................. 72
Facsimile Features
Internet Fax Features

7
Getting To Know Your Machine
Confidential Mailbox........................................................................... 74
Sending a Confidential Document ................................................. 74
Polling a Confidential Document.................................................... 76
Receiving a Confidential Document to Your Machine's Mailbox.... 76
Storing a Confidential Document ................................................... 78
Printing a Confidential Document ................................................. 78
Deleting a Confidential Document ................................................. 80
Sub-Addressing .................................................................................. 82
Sending a Fax with Sub-Address................................................... 82
Setting the Sub-Address into an Phone Book................................ 82
Fax Cover Sheet.................................................................................. 84
Using the Fax Cover Sheet............................................................ 84
Password Communications............................................................... 86
Setting Password Transmission..................................................... 86
Setting Password Reception.......................................................... 86
Using Password Transmission....................................................... 88
Using Password Reception............................................................ 88
Receive To Memory ............................................................................ 90
Setting RCV To Memory Password ............................................... 90
Setting the RCV To Memory .......................................................... 90
Printing Documents........................................................................ 90
PIN Code Access ................................................................................ 92
Selecting the Access Method (Prefix or Suffix).............................. 92
Dialing with a PIN Code ................................................................. 92
Selective Reception ............................................................................ 94
General Description ....................................................................... 94
Setting the Selective Reception ..................................................... 94
Department Code ................................................................................ 96
General Description ....................................................................... 96
Setting the Department Code ........................................................ 96
Changing or Erasing the Department Code................................... 98
Sending Document with Department Code.................................... 98
Printing a Department Code Journal.............................................. 100
Edit File Mode...................................................................................... 102
General Description ....................................................................... 102
Printing or Viewing a List ............................................................... 102
Changing the Start Time or the Station of a File............................ 104
Deleting a File ................................................................................ 104
Printing Out a File .......................................................................... 106
Adding Documents into a File ........................................................ 106
Retry an Incomplete File ................................................................ 108
Advanced Facsimile Features

8
Getting To Know Your Machine
Table of Contents
Internet Communication Features.................................................... 110
Inbound Routing ............................................................................ 110
Dynamic Host Configuration Protocol (DHCP) .............................. 111
SMTP Authentication..................................................................... 111
Lightweight Directory Access Protocol (LDAP).............................. 111
Relayed Transmission ................................................................... 112
Sender Selection ................................................................................ 114
Setting the Sender Selection ......................................................... 114
Sending Documents with Sender Selection................................... 114
Inbound Routing ................................................................................ 116
Setting the Routing Parameters..................................................... 116
One-Touch/ABBR Dialing for Inbound Routing ............................. 116
Fax Forward........................................................................................ 118
Setting Fax Forward ...................................................................... 118
Relayed Transmission ....................................................................... 120
General Description ....................................................................... 120
Relay Network ............................................................................... 121
Setting Up Your Machine as an Internet Relay Station ................. 123
Programming the End Receiving Station into your Auto Dialer ..... 124
Sending via an Internet Relay........................................................ 126
Sending Document(s) from a PC to a G3 Fax Machine ................ 128
Printouts and Reports .................................................................... 130
Adjusting the Volume and Dialing Method (Tone or Pulse)........... 132
Setting the Dialing Method (Tone or Pulse)................................... 132
Setting the Monitor Volume ........................................................... 132
Setting the Ringer Volume............................................................. 132
User Parameters................................................................................. 134
General Description ....................................................................... 134
Setting the User Parameters ......................................................... 134
One-Touch (Option)/Abbreviated Dialing Numbers........................ 136
Entering One-Touch (Option)/Abbreviated Dialing Numbers......... 136
Entering One-Touch (Option)/Abbreviated Email Address ............ 136
Printing Out Directory Sheet (Option)............................................ 138
Changing or Erasing the Settings of the One-Touch/
Abbreviated Dialing Numbers ........................................................ 140
Fax Parameters .................................................................................. 142
General Description ....................................................................... 142
Setting the Fax Parameters........................................................... 142
Access Code....................................................................................... 150
General Description ....................................................................... 150
Setting the Access Code ............................................................... 150
Operating FAX/EMAIL with the Access Code................................ 150
Advanced Internet Fax Features
Setting Your Machine

9
Getting To Know Your Machine
Programming or Retrieving Parameters via Email .......................... 152
General Description ....................................................................... 152
Using Email to Program or Retrieve Parameters........................... 152
Using a PC to Input the Internet Parameters Remotely................. 153
To Retrieve Each Parameters........................................................ 154
To Edit the Retrieved or Backup Internet Parameters/
Auto Dialer File .............................................................................. 155
To Edit the Retrieved or Backup Internet Parameters File ............. 156
To Edit the Retrieved or Backup Phone Book Data File ................. 158
Deleting the Entire Auto Dialer....................................................... 160
Transaction Journal............................................................................ 162
Communication Journal (COMM. JOURNAL)................................... 164
One-Touch/Abbreviated and Directory Search List......................... 166
Program List (Option)......................................................................... 168
Fax Parameter List.............................................................................. 170
Troubleshooting.................................................................................. 172
Information Code ................................................................................ 174
Email ABBR Programming Errors..................................................... 178
Error Messages Sent to the Sender............................................... 178
Internet Fax Return Receipt Error Messages ................................ 179
Verification Stamp and Flash Memory Card..................................... 180
Verification Stamp.......................................................................... 180
Installing the Flash Memory Card .................................................. 182
Specifications...................................................................................... 184
FCC Notice for Users in USA ............................................................. 186
Notice to Users in Canada ................................................................. 188
Glossary............................................................................................... 190
ITU-T Image No. 1................................................................................ 197
Index..................................................................................................... 198
Setting Your Machine
Printing Journals and Lists
Problem Solving
Appendix

10
Getting To Know Your Machine
Basic Operation Chart
Basic Operation
• Place originals face down on the
Platen or face up on the ADF/i-ADF.
• For originals smaller than Invoice
size, position the original within the
Invoice area and select Invoice.
• Select original size when placing the
document on the Platen.
1
ENTER LETTER(S)
SA

[100]SALES 3
 5551234
[005]SALES 2
 5551234
[001]SALES
 5551234
One-Touch/ABBR Dialing (see Note 3)
(One-Touch is available when a Keyboard option is installed.)
4b
4a
Manual Number Dialing (Up to 50 Stations)
Directory Search Dialing (see Note 3)
When the Telephone Number(s) or Email
Address(es) are registered in the
One-Touch/Abbreviated Dialing.
or
or
4c
or
Email Address or
Telephone Number +
Change to Email
Address or
Telephone No.
input mode.
Enter the first letter(s) of the
name you wish to search.
Ex: "SA"
Email Address(es) +
INV
INV LTR LGL LDR
LTR
LDR
INV
LTR
LGV
INV
LTR
INV
INV-R
LTR-R
LGL
LDR
ADF Tray
From
ADF/
i-ADF
(Option)
Original Guides
Adjust to the original’s width.
or
Original Guides
+ ABBR No.
(3-digit)
From
Platen
Face up
INV: Invoice, LTR: Letter
LGL: Legal, LDR: Ledger
or
or
or
(When a Keyboard option is installed)
(Option)
(Option)

11
Getting To Know
Your Machine
NOTE 1. If your machine sounds an alarm (pi-pi-pi) in Step 4 above, this indicates that the Dialer is Full
(more than 50 full Email Addresses are entered or 50 transmission reservations including G3
communication have been already reserved).
2. To utilize the Email functions, your machine needs to be set up properly on your network.
Please contact your network administrator for actual network setup.
3. Auto Dialer (One-Touch/ABBR.) is only available when stations are registered.
(See page 136)
4. When transmitting in Photo or S-Fine mode, there is a possibility that printing quality may
deteriorate at the remote station due to its reception capability. If this occurs, re-send with
Direct Transmission or use "Fine" Resolution.
5. You can send the same document(s) to multiple stations by repeating Steps 4a, 4b or 4c, and
then pressing .
6. To stop the transmission, see page 12.
Sending Non-Standard Size Documents
When transmitting non-standard size document(s), the
machine will not send the portion of the document that
exceeds the standard size ("P" portion).
The portion labelled "P" that exceeds the standard
documents size is not sent.
23
Select the desired
Transmission setting.
(See the right column) 4a
4b
4c
5 6
The document(s) is stored into
memory with a file number.
Then starts sending the
document(s).
Transmission Settings
When an original is scanned from
the Platen Glass, the message
"ANOTHER ORIGINAL?" is
shown.
Place another original,
then press .
Machine starts
sending.
START
S-FINE for finer detailed originals
(400 or 600 dpi, see page 146)
FINE for detailed originals
STANDARD for standard originals
(both LED lights go out)
PHOTO for photo or illustration
originals
TEXT/
PHOTO
TEXT for text only originals
for text and photo originals
LETTER : Letter-R
*ORIGINAL SIZE key is
used for Platen Glass.
*Legal size with ADF only.
INVOICE : Invoice
If set on other
function mode.
LETTER : Letter
INVOICE : Invoice-R
LEDGER : Ledger
LGL : Legal
START

12
Getting To Know Your Machine
Basic Operation Chart
To Stop the Transmission
Rotated Transmission
Letter or A4 size Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90º and then
transmitted in a Landscape ( ) direction. The document(s) will be printed the same size as the transmitted
originals at the Receiving Station.
Fax Parameter No. 78 (ROTATION XMT) set to:
•Invalid
2-Sided Transmission (Scan)
This machine has duplex SCAN capabilities. (It is available when the i-ADF (DA-AR202) option is installed.)
Scanning 2-Sided Original(s) using the Basic Menu:
• 2-Sided Original = ON ( lights)
NOTE 1. To select the Comm. Journal printout condition, change the setting of Fax Parameter No. 12.
(See page 144)
2. If the Email transmission cannot be completed for any reason, the Email may be returned
undelivered; otherwise no reply will be printed.
12COMMUNICATION STOP ?
1:YES 2:NO SAVE AS INCOMP.FILE?
1:YES 2:NO
3
: Saves the file.
: Deletes the file.
1
2
• If Fax Parameter No. 31 (INC.
FILE SAVE) is "Valid".
(See page 145)
• To retry an Incomplete File, see
page 108.
Sends with 70%
Reduction
1 SIDED COPY
Letter or A4 Original Receiving Station:
Letter or A4 paper
Duplex Scan Receiving Station

13
Getting To Know
Your Machine
•Valid (Default Position)
NOTE 3. Rotation XMT requires the use of Memory Transmission.
4. Verification Stamp is disabled during 2-Sided Scanning.
4PRINT COMM. JOURNAL?
1:YES 2:NO
Print Communication Journal
(COMM. JOURNAL).
Stop the transmission.
5
Sends with
Rotated Transmission
Letter or A4 Original Receiving Station:
Letter or A4 paper

14
Getting To Know Your Machine
Mode Setting
Changing the Modes
Any function can be started by first pressing and then entering the function number, or by pressing
or scroll key repeatedly until the desired function appears on the display.
NOTE 1. If Fax Parameter No. 140 is not preset to "Valid" position, which enables you to use its
function, the display will not show the function. (See page 146)
2. These functions are available when the optional Keyboard (DA-KB180) is installed.
FUNCTION
2
1
3
6
If set on other
function mode.
Deferred Communication
1 = Deferred XMT (see page 30)
2 = Deferred Polling (see page 30)
3 = Advanced Communication
Advanced Communication
2 = Confidential Communication (see page 74)
4 = Sub-Address XMT (see page 82)
5 = LAN Relay XMT (see Note 1) (see page 126)
Polling
1 = Polling (see page 36)
2 = Polled (see page 34)
Print Out
1 = Journal (Print/View) (see page 162)
2 = One-Touch (see Note 2)/Abbreviated/
Directory Search List (see page 166)
3 = Program List (see Note 2) (see page 168)
4 = Fax Parameter List (see page 170)
6 = Individual XMT Journal
7 = Directory Sheet (see page 138)

15
Getting To Know
Your Machine
NOTE 3. The Select Mode ( ) settings can be temporarily changed for the current
communication. Upon its completion, however, these parameters are returned to their preset
default values (Home position). You can change the Home position of these settings in the
Fax Parameters mode. (See page 142)
4. If Fax Parameter No. 43 is not preset to the "ON" position, which enables you to use its
function, the display will not reveal this function. (See page 145)
7
8
9
If set on other
function mode.
FUNCTION 8
Set Mode
1 = User Parameters (see page 134)
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
• Time Zone
(Internet Parameters)
2 = One-Touch (see Note 2)/
Abbreviated Numbers (see page 136)
3 = Program Keys (see Note 2) (see page 38)
4 = Fax Parameters (see page 142)
Select Mode (see Note 3)
1 = Communication Journal = OFF/ON/INC (see page 164)
2 = Delivery Notice = OFF/ON (see pages 50 and 148)
3 = Cover Sheet = OFF/ON (see page 84)
4 = Password-XMT = OFF/ON (see Note 4) (see pages 86 and 88)
5 = RCV to Memory = OFF/ON/PRINT (see page 90)
6 = File Type and Name = TIFF/PDF (see pages 56 and 58)
7 = Stamp = OFF/ON
8 = LAN Ledger XMT = OFF/ON (see page 62)
9 = Memory XMT = OFF/ON (see page 24)
Edit File Mode
1 = File List (Print/View) (see page 102)
2 = Change Time/Station (see page 104)
3 = Delete File (see page 104)
4 = Print File (see page 106)
5 = Add Document (see page 106)
6 = Retry Incomplete File (see page 108)

16
Getting To Know Your Machine
Connecting the Cables
LINK Lamp
Illuminates when connected to the LAN.
Lamp will not turn ON if LAN cable is defective
(contains breaks).
LAN Connection Jack
(10Base-T/100Base-TX)
LAN Cable
(10Base-T/100Base-TX Cable)
Insert the plug until a click is heard.
(LAN cable is not included with the product.)
Purchase a Category 5 Cable, compliant with
EIA/TIA 568-A-5 standard.
External Telephone Jack
You can connect an additional standard
single line telephone to the machine.
To connect the telephone, remove the
protective tab on the TEL jack.
Ethernet LAN Cable
(10Base-T/100Base-TX)
(Not included)
RJ-11C
Telephone Jack
ACTIVITY Lamp
Blinks when there
is data traffic
on the LAN.
Power Switch
After connecting all
cables and Power Cord,
turn the Power Switch on
the Right Side of the
machine to the ON
position.
Telephone Line Jack
Plug one end of the telephone
line cable into the "RJ-11C"
telephone jack supplied by the
telephone company and the
other end into the LINE jack on
the Right Side of the machine.
(Refer to the Dialing Method.
See page 132.)
10Base-T/100Base-TX Ethernet Hub

17
Getting To Know
Your Machine
Safety Information
Denotes hazards that could result in minor injury or damage to the machine.
•TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S)
BEFORE THE UNIT IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN
SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE
MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
SAVE THESE INSTRUCTIONS.
CAUTION
!
IMPORTANT SAFETY INSTRUCTIONS
!

18
Getting To Know Your Machine
Control Panel
No. Icon Contents No. Icon Contents
FAX/EMAIL Key
Used to select the FAX/EMAIL mode.
To change the input mode between
Email Address and Telephone Number.
ORIGINAL Key
Used to select type of Original.
(See page 11)
CONTRAST (Lighter/Darker) Key
Used to adjust the Manual Exposure.
ENERGY SAVER Key
Used to switch the machine into Energy
Saver Mode.
RESOLUTION Key
Used to set Standard, Fine, Super-Fine
(400 or 600 dpi). (See page 11)
ORIGINAL SIZE Key
Used to select the Original Size
manually. (See page 11)
LCD Display
Indicates Number of Copies / Original(s) / Machine / User Error Code.
Cursor Keys
• Adjust the Monitor and Ringer Volume.
• Move the cursor while entering numbers and characters.
• Search the Station Name for Directory Search Dialing.
• Confirm the entered station for multi-station communication.
• Select functions.
• Confirm the current communication modes (e.g. Page Number, ID, Dialed Telephone
Number or Email Address, File Number) when the unit is ON LINE.
REDIAL/PAUSE Key
Used to enter a pause when recording
or dialing a Telephone Number, or to
redial the last dialed number.
ABBR Key
Used to start Abbreviated Dialing.
(See pages 10, 22 and 58)
FLASH/SUB-ADDR Key
Used to separate the Sub-Address from
the Telephone Number when dialing, or
to access some features of your PBX.
MONITOR Key
Used to start On-Hook Dialing or to
input a space between numerical
entries (such as, while entering
telephone numbers).
(See pages 26 and 132)
RESET Key
Resets all features to the initial power-
on state.
STOP Key
Press this button when you want to Stop
a telecommunication, registration
operation or audible tone.
3
19
2
1820
17 16
14
13
12
1110 876541
24
212223
25
26
15
9
12
34
5 6
7
9
10 11
12 13
14 15

19
Getting To Know
Your Machine
START Key
Press this button to Start transmitting or
receiving a fax.
Keypad
Used for manual number dialing,
recording phone numbers and
numerical entries.
Used to input Characters when a
Keyboard option is not installed.
SET Key
Used to Set operations.
CLEAR Key
Use this button when correcting entered
numbers or characters.
FUNCTION Key
Used to start or select functions and
subfunctions. These functions are
explained in detail on page 14.
ACTIVE LED (green)
Flashes:
When machine is active.
Lights:
When the received fax message is in
memory.
ALARM LED (red)
Lights/Flashes when trouble occurs.
Lights:
Machine detected a trouble status.
• No paper in the selected tray or toner
has run out.
• Machine detected trouble, such as
paper misfed or jammed.
Flashes:
Machine detected an alarm status.
• No paper in the Tray. (Tray not
selected)
• Toner is getting low, etc.
PRINT DATA LED (green)
Flashes:
When receiving printing data.
Lights:
While printing.
Keyboard (Option)
• Used to input the Characters. (To switch between Upper/Lower
characters, press Shift key ( ))
• Used for One-Touch Keys, Program Keys.
• Used to enter a symbol for the LOGO, Character ID, Station Name
and for the Email Address. Use or to select the desired
symbol(s).
2-Sided Key
Used for 2-Sided transmission. (Available when the i-ADF (DA-AR202) option is installed.)
Used for Copier, Network Scanner and Printer Functions.
No. Icon Contents No. Icon Contents
16 17
18 19
20 21
22 23
24
25
8
26

20
Getting To Know Your Machine
Control Panel
How To Enter Characters
To enter characters or symbols follow the steps below.
• Use to on the keypad to enter characters and symbols. The keypad assignment for the characters and
symbols is shown below. The " " key is also used to enter a period "." during Email or IP Address input.
Ex: To enter "Panasonic"
NOTE 1. When the Keyboard Option (DA-KB180) is installed, the keypad reverts to Numerical entries
only.
Character Keypad Key Strokes
P 6
a 2
n 3
a 2
s 5
o 4
n 3
i 4
c 4
Keypad
MONITOR
SET
CLEAR
STOP
FAX/EMAIL
0 9
Ex: LOGO
LOGO
Panasonic

Cursor