Panasonic Workio DP-C265 User manual

Digital Colour Imaging Systems
Operating Instructions
(For User Authentication)
Before operating this machine, please carefully read this manual,
and keep this documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Model No. DP-C405 / C305 / C265

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Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual
and keep all manuals for future reference. If you lose the manual, contact the authorised Panasonic dealer.
Operating Instructions (For Setting Up)
This manual contains essential information for setting
up the machine.
Operating Instructions (For Basic Operations)
This manual contains essential information for proper
operation of the machine.
It describes basic Copy, Print, Facsimile/Internet Fax,
Scan/Email, and other functions.
For a more detailed explanation of each function,
please refer to the Operating Instruction manuals
included on two CD-ROMs as illustrated below.
Document Management System CD
Contains the Panasonic Document Management
System Application software, and manuals with detailed
information for the Print function, and Panasonic
Document Management System Application software.
Operating Instructions CD
Contains manuals with detailed information for Copy,
Facsimile/Internet Fax, Scan/Email functions, Function
Parameters, and User Authentication.
Accessories
Operating Instructions CD Document Management System CD
Print Function
Describes how to print with colour and
change the default printer settings, and
describes the course of action to take
when a problem message appears, etc.
Application Software
Describes how to use the application
software.
Ex: Panafax Desktop, Fax Driver, Quick
Image Navigator, Device Monitor/
Device Explorer, Network Cong/
Add Editor
Function Parameters
Describes how to change the default
settings of each function using the
Control Panel of the machine.
Copy Function
Describes how to make a Colour Copy
with creative features.
Facsimile and Internet Fax
Function
(The Facsimile function is available when
the optional G3 Fax Communication
Board is installed.)
Describes how to send/receive a
Facsimile/Internet Fax, and describes the
course of action to take when a trouble
message appears, etc.
Scan and Email Function
Describes how to scan and how to send
Email through the machine.
User Authentication
Describes how to enable and use the
User Authentication function.

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Conventions
The following icons are used in this manual.
NOTE
ATTENTION
Icon Description
Indicates important information that must be read in detail.
Indicates reference information.
Icons
Notation
The following notation is used in this manual.
Notation
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the
Touch Panel Display are depicted as “xxx”.
Ex:
Press the Start key and select “More Menus”.
Description

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Table of Contents
Chapter 1 General Description
User Authentication ......................................................................................................................... 6
Job Tracking.................................................................................................................................... 7
RightFax Server .............................................................................................................................. 8
Chapter 2 Using Machine
Login Procedure (Using Copy/Fax/Scanner/Printer) ....................................................................... 9
Sending a Document via RightFax.................................................................................................. 12
Chapter 3 Setting Machine
Authentication Setting ..................................................................................................................... 14
Registration of Domain Name ......................................................................................................... 16
ID Timeout Setting........................................................................................................................... 18
Auto Reset Time Setting ................................................................................................................. 20
Log-on Attempts Setting.................................................................................................................. 21
Lockout Time Setting....................................................................................................................... 22
Authentication Method Setting ........................................................................................................ 23
Job Tracking Setting........................................................................................................................ 24
RightFax Server Setting .................................................................................................................. 26
Chapter 4 Appendix
Administrator Login ......................................................................................................................... 28
Administrator Name and Password................................................................................................. 29
Description of Job Tracking Notice.................................................................................................. 31

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Memo

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Chapter 1 General Description
User Authentication
The User Authentication is a function to use devices under the management of a Windows® server. Users
must be authenticated before using the functions of the machine (copying, faxing, scanning, and printing). The
supported authentication protocol is NTLM v2.
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Users
Users log in to the device using their Windows account (user name and password).
System administrator
The system administrator can manage user accounts by using the Windows server.
User authentication can be set independently for each function (copying, faxing, scanning, and printing).
NOTE
NTLM authentication is a user authentication protocol used in the Windows NT®*2 family of operating
systems.
NTLM uses a challenge/response method, and the password is encrypted when sending across the
network. In Windows 2000*3, this protocol can also be used to maintain compatibility between client
and server.
*1 Microsoft® Windows Server® 2003 operating system
*2 Microsoft® Windows NT® operating system
*3 Microsoft® Windows® 2000 operating system
The Job Tracking function allows the system administrator to receive the machine usage log and the
send/receive log via Email. The Email sent to the system administrator includes the name of the device user,
destination, communication time, and the image of the document that was sent or received.

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Chapter 1 General Description
Job Tracking
The following jobs can be tracked with this function.
1. Fax Transmission and Reception via PSTN
2. Email Transmission to an Internet Fax or a PC
NOTE
1. When the Job Tracking function is enabled, the following functions are not available.
On-Hook Dialling
Fax Forward
For details, refer to the Operating Instructions (For Facsimile and Internet Fax) of provided CD-ROM.
2. If the system administrator cannot receive the Job Tracking logs, check both the network settings
and the connection of the LAN cable.
(See page 31)
3. Reception from an Internet Fax or a PC
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Chapter 1 General Description
RightFax Server
By enabling the RightFax® Server function, all faxes are sent via the RightFax server. All the Fax logs can be
easily managed by a single server.
When using it with the User Authentication function, it will increase the security by controlling the usage and
identifying the users.
The fax document to be sent is passed to the RightFax server via Email.
A user who sends a fax from a device can receive a send conrmation report on the PC from the RightFax
server.
NOTE
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1. When the RightFax function is enabled, the following functions are not available.
Password Transmission
Deferred Polling
Sub-Address Transmission
LAN Relay Transmission
Polling
Fax Cover Sheet
Direct Transmission
The document(s) is always stored into memory when sending the document(s).
For details, refer to the Operating Instructions (For Facsimile and Internet Fax) of provided
CD-ROM.
2. RightFax Ver. 8.0 or later is required.

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Chapter 2 Using Machine
Continued on the next page...
Login Procedure (Using Copy/Fax/Scanner/Printer)
Users must enter the login name and password before using any devices which have the User Authentication
function enabled. Authentication is performed using the user’s Windows account.
The login screen appears if User Authentication
is enabled.
Note:
Select “User ID”, and enter your user name (up
to 40 characters), and then select “OK”.
User Authentication can be set independently for each
function (copying, faxing, scanning, and printing).
If User Authentication is disabled for the function,
the Control Panel displays the standby message.
The login screen appears only when a function that
requires authentication is selected.
Ex: panauser
Select “OK” to start the authentication process.
Select “Password”, and enter your password
(up to 40 characters), and then select “OK”.
Select “Domain”, and conrm the domain
name, and then select “OK”.
Ex: pana01
The user name is NOT case-sensitive.
The password is case-sensitive.
When using the User Authentication for the rst time, refer to Setting Machine (see pages 14 to 27).
The system administrator should set up the User Authentication function.
Note:

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Chapter 2 Using Machine
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Chapter 2 Using Machine
Note:
Press the Reset key twice to log out from the
authentication.
This completes the authentication.
After completing the authentication, you can
use the selected function (copying, faxing,
scanning, or printing).
If the authentication fails, one of the following messages will appear.
Message Explanation
Authentication Failed The login failed.
Check your user name and password.
Check whether the date and time are set properly.
Log-on Attempts Exceeded The system has been locked because the permitted number
of log-on attempts has been exceeded. Please contact the
system administrator.
Connection Failed Unable to connect to the authentication server. Please contact
the system administrator.
Protocol Error Unable to connect to the authentication server. Please contact
the system administrator.
Server not Found Unable to locate the authentication server.
Check whether the DNS domain name is set properly
(see page 16).
Check whether the Internet Parameters are set properly.
TCP/IP Address
TCP/IP Subnet Mask
TCP/IP Default Gateway
DNS Server Addresses
NOTE
Authentication is cancelled if no operation is performed on the machine within a certain period of
time after authentication is completed. In this case, you need to perform User Authentication again
before using the machine. The system administrator can specify the ID Timeout Period. For details,
refer to ID Timeout Setting (see page 18) and Auto Reset Time Setting (see page 20).
The system administrator can specify whether authentication is required independently for each
function (copying, faxing, scanning, and printing). For details, refer to Authentication Setting (see
page 14).

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Chapter 2 Using Machine
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Chapter 2 Using Machine
Memo

Sending a Document via RightFax
When the RightFax server is used to send a fax, the following details are entered in the recipient (To) eld and
sender (From) eld.
Field Content
Recipient Station name registered for One-Touch or ABBR. dialling. If manual number dialling is used,
you can enter the user name from the Control Panel.
Sender When the User Authentication is not enabled
Logo and Email address of this device
or
Name and Email address selected with the Sender Selection function
When the User Authentication is enabled
Name of the authenticated user registered with the Windows server
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Chapter 2 Using Machine
13
Chapter 2 Using Machine
Press the Fax key.
Ex: 55555 (Manual Dialling)
Place original(s) on the ADF.
Note:
If you need to log in, refer to Login Procedure (Using
Copy/Fax/Scanner/Printer) (see page 9).
Enter the telephone number of the destination
using the Keypad.
Note:
Using the RightFax function requires the conguration of RightFax server. Refer to RightFax Server Setting (see page 26).
Note:
Manual input of telephone number is not available
when “136 Restrict Direct Dial” is set to “Valid”
in Function Parameters (Fax/Email Settings > Fax
Parameters).
When “137 Re-enter Direct Dial” is set to “Valid”
in Function Parameters (Fax/Email Settings > Fax
Parameters), enter the fax number twice for manual
dialling. For more details, refer to Fax/Email
Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
Face up.
Up to 100 sheets (80 g/m2 / A4)

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Chapter 2 Using Machine
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Chapter 2 Using Machine
Select “Enter Name”.
Enter the recipient’s name, and then select “OK”.
(Up to 15 characters)
Select “OK”.
Press the Start key.
Note:
When the machine does not have connection
to G3 PSTN, all G3 transmissions are executed
through RightFax server as Emails.
When the machine has connection to G3 PSTN,
only Auto Receive is possible through PSTN.
Whether User Authentication through Windows
server can be used or not depends on the settings
of the machine.
Password transmission is not available if the
RightFax server setting is set to “Valid”.
Because of the direct connection of PSTN to the
machine, getting outside calls is possible.
However, manual communications are prohibited.

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Chapter 3 Setting Machine
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Chapter 3 Setting Machine
Authentication Setting
The system administrator can enable/disable the User Authentication for each function (copying, faxing,
scanning, and printing).
Press the Function key.
Select “General Settings”.
Enter the Key Operator’s password (8-digit),
and then select “OK”.
Select “09 Key Operator Mode”.
Select the function where authentication is
required, and then select “OK”.
Select “60 - 79” tab, and scroll the screen, and
then select “75 User Authentication”.
3
The default password is “00000000”.
To change the password, select “85 Key Operator
Password” in the General Settings (Key Operator
Mode), and then enter the new password.
Note:
“76 ID Timeout”, “77 Log-on Attempts”, and “79
Lockout Time” are displayed only when “75 User
Authentication” is set.
Note:

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Chapter 3 Setting Machine
15
Chapter 3 Setting Machine
Select or to specify the time zone,
and then select “OK”.
Enter the system administrator name, and then
select “OK”.
Ex: panasonic
Enter the system administrator password, and
then select “OK”.
Ex: pana
Note:
The administrator name and password set here are
required in the subsequent setup operations (see
page 29). Keep them in a safe place.
The function selection screen appears (return
to step 6).
To continue with the setup, select the function,
and select “On” or “Off”, and then select “OK”.
Press the Reset key to return to standby.
Note:
The Sender Selection function is not available if the
User Authentication is set for the Fax function.
For details, refer to Fax Parameters in the Operating
Instructions (For Function Parameters) of provided
CD-ROM.
Select “On” to use authentication or “Off” to
disable authentication, and then select “OK”.
On
Disables authentication.
Off
Enables authentication.
When User Authentication is enabled for the
rst time, you also need to specify the time
zone, system administrator’s name, and system
administrator’s password.
Copy Select “Copy”.
Fax Select “Fax”.
Print Select “Print”.
Scan Select “Scan”.

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Chapter 3 Setting Machine
17
Chapter 3 Setting Machine
Registration of Domain Name
This sets the NetBIOS domain names and DNS domain names to use for User Authentication.
Press the Function key.
Select “General Settings”.
Select “60 - 79” tab, and scroll the screen, and
then select “78 User Auth. Domain”.
Select “09 Key Operator Mode”.
3
Select the number (“No. 00” to “No. 09”).
You can set up to 10 domain names.
Enter the Key Operator’s password (8-digit),
and then select “OK”.
The default password is “00000000”.
To change the password, select “85 Key Operator
Password” in the General Settings (Key Operator
Mode), and then enter the new password.
Note:
“76 ID Timeout”, “77 Log-on Attempts”, and “79
Lockout Time” are displayed only when “75 User
Authentication” is set.
Note:

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Chapter 3 Setting Machine
17
Chapter 3 Setting Machine
Enter the DNS domain name, and then
select “OK”. (Up to 60 characters)
Ex: panasonic.com
Enter the NT domain name (NetBIOS name),
and then select “OK”. (Up to 15 characters)
Ex: pana01
Select “Cancel” to return to the domain name
selection’s screen.
Press the Reset key to return to standby.
The next number entry eld appears (return to
step 7). Enter the next domain name if required.
Select “On” to use SSL or “Off” to disable SSL,
and then select “OK”.
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

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Chapter 3 Setting Machine
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Chapter 3 Setting Machine
ID Timeout Setting
If the ID Timeout setting is set to “Auto Rst”, authentication is cancelled if no operation is performed on the
machine for a specied time period after performing authentication. The ID Timeout period can be set in Auto
Reset Time Setting on page 20.
Press the Function key.
Select “General Settings”.
Select “09 Key Operator Mode”.
Select “60 - 79” tab, and scroll the screen, and
then select “76 ID Timeout”.
3
Enter the Key Operator’s password (8-digit),
and then select “OK”.
The default password is “00000000”.
To change the password, select “85 Key Operator
Password” in the General Settings (Key Operator
Mode), and then enter the new password.
Note:
Before performing this setup, you rst need to set “75 User Authentication” (see page 14).
Note:

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Chapter 3 Setting Machine
19
Chapter 3 Setting Machine
Select the ID Timeout setting, and then select
“OK”.
Auto Rst An authenticated user will be
logged out if no operation is
performed on the machine for
a specied time period after
performing authentication.
Press the Reset key to return to standby.
EveryJob On the completion of a job, the
authenticated user will be logged
out.

20
Chapter 3 Setting Machine
Auto Reset Time Setting
This sets the ID Timeout period when “Auto Reset” is selected for ID Timeout setting.
Press the Function key.
Select “General Settings”.
Select the auto reset time, and then select
“OK”.
Press the Reset key to return to standby.
Select “09 Key Operator Mode”.
Scroll the screen, and then select “13 Auto
Reset Time”.
Note:
When “None” is selected, the authentication is not
reset.
Enter the Key Operator’s password (8-digit),
and then select “OK”.
The default password is “00000000”.
To change the password, select “85 Key Operator
Password” in the General Settings (Key Operator
Mode), and then enter the new password.
Note: