Panasonic WORKIO DP-8035 User manual

Digital Imaging Systems
Operating Instructions
(For User Authentication)
Before operating this machine, please carefully read this manual completely and keep this manual for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Model No. DP-8060 / 8045 / 8035

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Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual
and keep all manuals in a safe place for future reference. If you lose a manual, contact an authorized Panasonic
dealer.
Operating Instructions (For Setting Up)
This manual contains essential information for setting
up the machine.
Operating Instructions (For Basic Operations)
This manual contains essential information for proper
operation of the machine.
It describes basic Copy, Print, Network Scan,
Facsimile/Internet Fax/Email, and other functions.
Operating Instructions CD
Contains manuals with detailed information for Copy
& Function Parameters, Facsimile/Internet Fax/Email
Functions, and User Authentication.
Document Management System CD
Contains the Application Software, and manuals
with detailed information for the Print function, and
Application software.
Accessories
Operating Instructions CD Document Management System CD
Print Function
Describes how to print, change default
printer settings, or describes the course
of action to take when a problem
message appears, etc.
Copy Function
Describes how to make a copy with
creative features.
Application Software
Describes how to use the application
software.
Ex: Quick Image Navigator, Network
Scanner, Utilities (Network Status
Monitor, Address Book Editor, Device
Conguration Editor)
Facsimile and Internet Fax/Email
Function
(The Facsimile function is available when
optional Fax Communication Board
(DA-FG600) is installed.)
Describes how to send/receive a
Facsimile/Internet Fax/Email, or
describes the course of action to take
when a trouble message appears, etc.
User Authentication
Describes how to enable, and use the
user authentication function.
Function Parameters
Describes how to change the default
settings of each function using the
Control Panel of the machine.

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Conventions
The following icons are used in this manual.
NOTE
ATTENTION
Icon Description
Indicated important information that must be read in detail.
Indicates reference Information.
Icons
Notation
The following notations are used in this manual.
Notation
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch
Panel are depicted as "xxx".
Description

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Table of Contents
Chapter 1 General Description
User Authentication ......................................................................................................................... 6
Job Tracking.................................................................................................................................... 7
RightFax Server .............................................................................................................................. 8
Chapter 2 Using Machine
Login Procedure (Using Copy/Fax/Scanner/Printer) ....................................................................... 9
Sending a Document via RightFax.................................................................................................. 11
Chapter 3 Setting Machine
Authentication Setting ..................................................................................................................... 12
Registration of Domain Name ......................................................................................................... 14
ID Timeout Setting........................................................................................................................... 16
Auto Reset Time Setting ................................................................................................................. 17
Logon Attempts Setting ................................................................................................................... 18
Lockout Time Setting....................................................................................................................... 19
Authentication Method Setting ........................................................................................................ 20
Job Tracking Setting........................................................................................................................ 21
RightFax Server Setting .................................................................................................................. 23
Chapter 4 Appendix
Administrator Login ......................................................................................................................... 24
Administrator Name & Password .................................................................................................... 25
Description of Job Tracking Notice.................................................................................................. 26

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Memo

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Chapter 1 General Description
User Authentication
The User Authentication is a function to use devices under the management of a Windows server. As a result,
users must be authenticated before they can use the functions of the machine (copying, faxing, scanning, and
printing). *1 The supported authentication protocol is NTLM v2.
Windows Server
Device
User ID/Password
Authentication
- Windows 2000 Server
- Windows Server 2003
or
- Windows NT Server 4.0 & Exchange 5.5 or later
LAN
Users
Users login to the device using their Windows user account (user ID and password).
System administrator
The system administrator can manage user accounts by using the Windows Server.
User authentication can be set independently for each function (copying, faxing, scanning, and printing). *3
The Job Tracking function allows the system administrator to receive a machine usage log and send/receive log
via Email. *2
The Email to the administrator includes the name of the device user, destination, and communication time,
together with the image of the document that was sent or received.
NOTE
NTLM authentication is a user authentication protocol used in the Windows NT family of operating
systems.
NTLM uses a challenge/response method, and the password is encrypted when sending across the
network. In Windows 2000, this protocol can also be used to maintain compatibility between client
and server.
*1. User Authentication for printing function is only available for the function such as the Mailbox print
which involves the Touch Panel operation. PC printing without the Touch Panel Operation is not
authenticated.
*2. User Authentication needs to be activated for either Copy, Fax/Email, Scanner, or Print function
before setting the Job Tracking function.
*3. When the user authentication for fax function is set to valid, Email address is allocated and xed
automatically.

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Chapter 1 General Description
Job Tracking
System
Administrator
Login Data Tracking Image
PSTN
Windows
Server
Mail
Server PNAM
Usage Log
LAN
Usage Log and Tracking Image
The following logs can be tracked when the Job Tracking function is enabled.
1. Fax Transmission and Reception via General Telephone line (PSTN).
2. Email Transmission and Reception to/from an Internet Fax, or a PC.
(See page 26)
NOTE
1. When the Job Tracking function is enabled, the following functions are not available.
Manual Reception on Fax function
On-Hook Dialing
Fax Forward
For details, refer to the Operating Instructions (For Facsimile and Internet Fax).
2. If the system administrator cannot receive the Job Tracking Logs, check both Network Settings
and the connection of the LAN cable.
3. Ledger, or A3 sized communication logs may be reduced to a smaller size depending on the
condition of a job.

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Chapter 1 General Description
RightFax Server
By enabling the RightFax Server function, all the faxes will be sent via the RightFax Server. All the fax logs can
be easily be managed by a single server.
When using it with the User Authentication function, it will increase the security by controlling the usage and
identifying the users.
Windows Server Mail Server RightFax Server
Send image data with the Fax Number
POP receive
content of fax
PSTN
Send image data via PSTN
LAN
Check fax logs
G3 Fax
Authenticate
When using User Authentications
The fax document to be sent is passed to the RightFax server via Email.
A user who sends a fax from a device can receive a send conrmation report on the PC from the RightFax
server.
NOTE
1. When the RightFax function is enabled, the following functions are not available.
Password Transmission
Deferred Polling
Sub-Address Transmission
LAN Relay Transmission
Polling
Fax Cover Sheet
Direct Transmission
Mailbox
The document(s) is always stored into memory when sending the document(s).
For details, refer to the Operating Instructions (For Facsimile and Copy Functions).
2. Requires RightFax Ver. 8.0 or later.

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Chapter 2 Using Machine
Login Procedure (Using Copy/Fax/Scanner/Printer)
Users must enter the user ID and the password before using any devices which have the User Authentication
function enabled. Authentication is performed using the Windows user account.
When using the User Authentication for the rst time, refer Chapter 3 Setting Machine (see pages 12 - 23 ). The System
Administrator should set up the User Authentication Function.
Note:
A login screen appears if user authentication is
enabled.
Note:
User authentication can be set independently for each
function (copying, faxing, scanning, and printing).
Select "DOMAIN", and then conrm the
domain name, and then select "OK".
Select "USER ID", and then enter your user ID
(Up to 40 characters), and then select "OK" .
The user ID is NOT case-sensitive.
Select "PASSWORD", and then enter your
password (Up to 40 characters), and then
select "OK" .
The password is case-sensitive.
Select "OK" to start the authentication process.
This completes the authentication.
After completing the authentication, you can
use the selected function (copying, faxing,
scanning, or printing) .
Press [ Reset ] twice to log out from the
authentication.
The * symbols appear if the password is set
previously.

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Chapter 2 Using Machine
If the authentication fails, one of the following messages may appear.
Message Explanation
Authentication Failed The login failed.
Check your user ID and password.
Check whether the Date and Time is set properly.
Logon attempts exceeded The system has been locked because the permitted number of
login attempts has been exceeded. Please wait for a period of
time set in the Lockout Time setting. (see page 19)
Connection Failed Unable to connect to the authentication server. Please contact
the system administrator.
Protocol Error Unable to connect to the authentication server. Please contact
the system administrator.
Server not Found Unable to locate the authentication server.
Check whether the DNS Domain Name is set properly
(see page 14).
Check whether the Internet Parameters are set properly.
TCP/IP Address
TCP/IP Subnet Mask
TCP/IP Default Gateway
DNS Server Addresses
NOTE
Authentication is cancelled if no operation is performed on the machine within a certain period
of time after authentication is completed. The system administrator can specify the ID Timeout
Period. See "ID Timeout Setting" on page 16 for details, " Auto Reset Time Setting " on page 17
for details.
The system administrator can specify whether authentication is required independently for each
function (copying, faxing, scanning, and printing).See "Authentication Setting" on page 12 for
details.

Sending a Document via RightFax
When the RightFax server is used to send a fax, the following details are entered in the recipient (TO) eld and
sender (FROM) eld.
Field Content
Recipient Station Name registered in the Address book. If manual number dialing is used, you can enter
the user name from the control panel.
Sender When the user authentication is not enabled
Logo and Email Address of this device.
or
Name and Email Address selected with the Sender Selection function.
When the user authentication is enabled
Name of the authenticated user registered with the Windows Server.
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Chapter 2 Using Machine
Specify the recipient.
Ex: 123
Login, and then set document(s) on the ADF.
Note:
If you need to login, see "Login Procedure" on page 9
for details.
If you select "ENTER NAME" when using
manual number dialing, you can enter the
recipient's name. (Up to 15 characters)
Check the recipient's name and the address,
and select " OK ".
When you press "START", the machine scans
the document and starts sending.
Note:
Password Transmission is not available if the
RightFax Server setting is set to valid.

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Chapter 3 Setting Machine
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Chapter 3 Setting Machine
Authentication Setting
The system administrator can enable/disable the user authentication for each function (copying, faxing,
scanning, and printing).
Press the Function key on the Control Panel.
Select "GENERAL SETTINGS".
Select "09 Key Operator Mode".
Enter the Key Operator's Password (8-digit),
and then select "OK" .
Select "55 User Authentication".
Select the function where authentication is
required.
Copy
Fax
Printer
Scanner
Time Zone
Note:
The Sender Selection feature is not enabled if the
fax function is set to require user authentication.
For details, refer to the Operating Instructions (For
Function Parameters, Fax Parameter No. 145).
Copy Press the "COPY".
Fax Press the "FAX".
Print Press the "PRINTER".
Scan Press the "SCANNER".

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Chapter 3 Setting Machine
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Chapter 3 Setting Machine
Select "On" to use authentication or "Off" to
disable authentication, and then select "OK" .
On Enables authentication.
Off Disables authentication.
When user authentication is enabled for the
rst time, you also need to specify the Time
Zone, the system administrator's name, and the
system administrator's password.
Select or to specify the Time Zone,
and then select "OK" .
Enter the system administrator name, and then
select "OK".
Enter the system administrator password, and
then select "OK".
The function selection display appears (return
to step 6).
To continue with the setup, select the function,
select "OK", select "On" or "Off", and then
select "OK".
Press the Reset key to return to standby.
The administrator's name appears if it is set
previously.
The * symbols appear if the administrator's
password is set previously.
For more details, see Administrator Name and
Password (page 25).
You need to remember the administrator's
name set in this procedure to login as an
administrator. (see page 24)
For more details, see Administrator Name and
Password (page 25).
You need to remember the administrator's
password set in this procedure to login as an
administrator. (see page 24)

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Chapter 3 Setting Machine
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Chapter 3 Setting Machine
Registration of Domain Name
This sets the NetBIOS domain names and DNS domain names to use for user authentication.
Press the Function key on the Control Panel.
Enter the DNS domain name, and then select
the "OK". (Up to 60 characters).
Note:
If your Windows network is congured with Windows
NT Server 4.0 and Exchange Server 5.5, register the
Exchange Server Name (FQDN), or the IP Address
on the Step 8.
Enter the NT domain name (NetBIOS
name), and then select the "OK" . (Up to 15
characters).
Enter the Key Operator's Password (8-digit ),
and then select "OK" .
Select "09 Key Operator Mode".
Select "GENERAL SETTINGS".
Select "61 User Auth. Domain".
Select the number ("No. 00" to "No. 09").
You can set up to 10 domain names.

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Chapter 3 Setting Machine
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Chapter 3 Setting Machine
The next number entry eld appears (return to
step 7). Enter the next domain name if required.
Select "OK" to return to the domain name
selection's screen.
Press the Reset key and nish the Domain
Names Registration.
Select "CANCEL" to exit the entry screen.

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Chapter 3 Setting Machine
ID Timeout Setting
If the ID Timeout Setting is set to "Auto Reset Time", authentication is cancelled if no operation is performed
on the machine for a specied time period after performing authentication. The ID timeout period is set by the
"Auto Reset Time Setting" on page 17.
Press the Function key on the Control Panel.
Enter the Key Operator's Password (8-digit),
and then select "OK" .
Select "09 Key Operator Mode".
Select "GENERAL SETTINGS".
Select "58 ID Timeout".
Auto
Reset
Time
An authenticated user will be logged
out if no operation is performed on
the machine for a specied time after
performing authentication.
After
Every
Job
On completion of a job, the
authenticated user will be logged out
when a new operation is performed.
Press the Reset key to return to standby.
Select the ID Timeout setting, and then select "OK".

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Chapter 3 Setting Machine
Auto Reset Time Setting
This sets the ID timeout period when "Auto Reset Time" is selected for ID Timeout Setting.
Select the timeout for canceling authentication,
and then select "OK".
Note:
When the selected "None", regardless of progress
time, the authentication is not cancelled.
Press the Reset key to return to standby.
Select "09 Key Operator Mode".
Enter the Key Operator's ID Code (8-digit), and
then select "OK" .
Select "01 Auto Reset Time".Press the Function key on the Control Panel.
Select "GENERAL SETTINGS".

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Chapter 3 Setting Machine
Logon Attempts Setting
The system is locked if the permitted number of logon attempts is exceeded during the user authentication. This
sets the number of permitted number of logon attempts.
Select "INPUT" and enter the number of
logon attempts, and then select "OK".
Unlimited logon attempts is allowed if you set "0".
Press the Reset key to return to standby.
Select "09 Key Operator Mode".
Enter the Key Operator's Password (8-digit),
and then select "OK" .
Select "59 Logon Attempts".Press the Function key on the Control Panel.
Select "GENERAL SETTINGS".

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Chapter 3 Setting Machine
Lockout Time Setting
This sets the time period (minutes) for the system lockout when the permitted number of logon attempts is
exceeded during the user authentication. Wait for the Lockout Time period to lapse before you are permitted to
login to user authentication.
Select "INPUT" and enter the lockout time
(1 to 60 minutes), and then select "OK" .
Press the Reset key to return to standby.
Select "09 Key Operator Mode".
Enter the Key Operator's Password (8-digit),
and then select "OK" .
Select "60 Lockout Time".Press the Function key on the Control Panel.
Select "GENERAL SETTINGS".

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Chapter 3 Setting Machine
Authentication Method Setting
This species which authentication method to use by the User Authentication function.
Select "56 Authentication Method".
Select the authentication method, and then
select "OK" .
NTLM Authenticate with NTLM.
Clear Text Select Clear Text if the server
does not support NTLM.
Press the Reset key to return to standby.
Select "09 Key Operator Mode".
Enter the Key Operator's Password (8-digit),
and then select "OK" .
Select "GENERAL SETTINGS".
Press the Function key on the Control Panel.