Panasonic KX-T8100 User manual

Panasonic
AUTOMATIC TELEPHONE ANSWERING SYSTEM
I DIGITAL I Model No. KX-
T81 00

Please read IMPORTANT SAFETY
INSTRUCTIONS on pages
34-36 before use.
Read and understand all instructions.
Introduction (Features) -------
Thank you for purchasing the Panasonic automatic
telephone answering system with full-digital memory.
You can use the following convenient features.
• Full Digital Recording
All messages are recorded in digital memory.
•Voice Prompts
For time, voice remote menu, number of recorded messages,
pre-recorded greeting message,
and time/day stamp
• New Message Playback (p. 19)
Listening to only the messages you have not played back before
•Tone Remote Control (p. 24)
Listening to all messages or new messages from a remote location
Accessories (For accessory order, call toll free 1-800-332-5368.)
AC
Adaptor
(p. 8)
one
Telephone Line Cord
(p. 8)
one
-2-
AA (R6, UM-3) size
battery (p. 7)
four

Contents----------
Introduction (Features) 2
Location of controls . . . . . . . 4
Display .................. 6
Setting up the unit . . . . . . . . . 7
Battery installation . . . . . . . . . . 7
Connection
................. 8
Setting the time and day . . . . . 9
Recording a personal
greeting message
......... 10
Pre-recorded greeting
messages
............... 12
Setting the MESSAGE
ALERT function
.......... 13
Selecting the callers'
recording time
........... 13
Selecting the number
of rings
................. 14
Selecting the CPC function
... 15
Setting the greeting monitor
function
................. 15
Automatic answering
operation
............... 16
Setting the unit to answer
the call
................. 17
Monitoring an incoming call
... 17
Listening to recorded
messages
.............. 18
Listening to new messages
only
.................... 19
Listening to all the recorded
messages
............... 19
During message playback
.... 19
Saving messages
.......... 21
Erasing specific messages
from memory
............ 21
Erasing all messages
from memory
............ 21
Recording your memo
message
.............. . 22
Recording a telephone
conversation
............ 23
Remote operation ......... 24
Setting the remote code
number
................. 24
Listening to the recorded
messages using the Voice
Menu function
............ 25
List of the voice menu
....... 26
Direct remote operation
...... 28
Troubleshooting guide ..... 33
Important safety
instructions
............. 34
FCC and other
information
............. 37
-3-

Location of controls ------
Pal-.lc
r~
I
VWLIIIIEA
STOP
D-1-
c~ DIGITAL
ALL 1
MESSAGE
IIIBITAI.IIEIIMIIIIIJimRI
[>-.-
NEW 1
MESSAG-E--
VOLUME Buttons
(p. 10)
LCD Display
(p. 6)
STOP Button
(p. 15, 20)
ALL MESSAGE
Button (p. 19)
,-:--C)
G) G) G) G) («I»)
,.- 1>--
NEW MESSAGE
Button (p. 19)
~ZJ
~y ,
'f'Rlllj
~-
0
ANSWER
ON
~
- - - •
IE fAT
,,
MIC.
\ Ill •
'F-
MIC (Micro
SKIP Button (p. 2
phone)
0)
REPEAT Button (p. 20)
SCAN (Message Scan) Butto
REMAIN REC TIME Button (p. 17
MEMO REC (Recording) Button
(p. 15
2WAY REC (Recording) Button
(p. 15, 23)
ANSWER ON Button (p. 17)
INDIVIDUAL ERASE Button (p. 21)
-4-
n (p. 20)
)
, 22)

DAY Button (p. 9)
HOUR Button (p. 9)
0
MIN (Minute) Button (p. 9)
GREETING REC (Recording) Button (p. 11)
GREETING CHECK Button
(p. 11)
REMOTE CODE Button
(p. 24)
STOP
0
MESSJbl
t>
@
8
Ill
Open the lid.
REC (Recording) TIME Selector (p. 13)
MESSAGE ALERT Selector
(p. 13)
TIME CHECK Button
(p. 9)
RINGS Button (p. 14)
ALL ERASE Button
(p. 21)
..---DC Jack (p. 8)
-5-
TEL LINE Jack (p. 8)
TEL Jack (p. 8)

Display----------
I
-ILOw(- When initialization of the unit starts. (p. 8)
/I I \'
I
I
~ILOw(- \ 1 I
I I \ , I / -.......__ - - -/
- AM -I l • I ll l
/'I-;- IC . 1_11_1'-
-0-/ J J ~ "
I I I
-)Low(-
t''
; I \
[
GREETING
II II
1_1 IC
·------~M=I~N ____ ~S=EC~
GREETING ONLY
l
Ill
I. I
MIN
l
1-1 I
,- 1_1
l
1-
~..-
,-
I. I
Ill
11_1
SEC
I I
,_,_
,-,-
Adjust the time and day. (p. 9)
When you
do not install batteries, or the
battery
power is low. Install new ones.
(p. 7)
While you are recording
or playing the
greeting message. (p. 11)
When the REC
TIME selector is in the
GREETING ONLY position. (p. 13)
When you press the REMAIN REC
TIME
button. Remaining recording time is
displayed for about 5 seconds. (p. 17)
When the
memory is full. Erase some or
all messages. (p. 21)
When the recording of the greeting results
in failure.
-6-

Setting up the unit------
Battery installation
Install the batteries using correct
polarity (
+, -), then replace
the cover.
Battery Precautions:
~..__$_8__.h..__EB_8__.I
-The batteries should be used correctly, otherwise, the unit may be
damaged due to battery leakage.
-Do not mix different types of batteries.
-Do not charge, short-circuit, disassemble, heat or dispose in fire.
-Remove all the batteries when replacing.
Notes:
-If you do not install the batteries, or if the battery power is low;
the display
shows"~ ".
all memories will be erased when a power failure occurs.
-Batteries should be installed in order to provide message retention
during power failure. Message retention time
is approximately 1 day
with new batteries.
-To avoid losing your greeting and all messages saved in memory, the
AC adaptor must remain connected when replacing batteries.
-Disconnect the telephone line cord before opening the battery
compartment cover.
-Replace all the batteries once a year, or mis-operation may occur.
-Do not use Nickel-Cadmium batteries.
-7-

Connection
Initializing the unit
Initialization of the unit is a 5-second process that starts after
connection and power up. The elapsed time during initialization
process is visible and upon completion a blinking
"AM12:00" will be
displayed.
-[@:-
/I\
Fasten the AC adaptor
cord to the cord holder.
AC Adaptor
Power Outlet
~· ,._
(AC 120
V) ~
60Hz
- [@:: \ I I
I I ~A'M-'1 f • ffff/
~, ,---;- tC · '-''-' -
-0-/ I \
I
Telephone ~B=======~
Single-Line 6
Jack (RJ11 C) Telephone Line
Cord
Notes:
-USE ONLY Panasonic AC ADAPTOR KX-A09.
-The AC adaptor must remain connected at all times.
-The AC adaptor may feel warm during use. This is normal.
-8-

Setting the time and day
Voice Time/Day Stamp: You can know when the callers'
messages were recorded by the recorded synthesized voice telling
the time and day after each message.
Helpful hint:
1Press the DAY button repeatedly
to adjust the day.
2Press the HOUR button repeatedly
to adjust the hour.
3Press the MIN button repeatedly to adjust
the minute, and then close the lid.
To check the time and day,
press the TIME CHECK button.
-If the button is kept pressed, the time indication moves forward rapidly.
Notes:
-During a power failure, the programmed time and day retention time is
approximately 1 day with new batteries.
-The accuracy of the clock will be approximately ±45 seconds a month
at room temperature.
-9-

Recording a personal greeting message
The greeting message and all messages (incoming call, memo,
2way conversation) are stored
in the same memory location.
The maximum total recording time is about 30 minutes.
We recommend you record a briefer greeting message leaving
more time for incoming messages.
VOLUME Button
To increase the volume,
press£.
To decrease the volume,
press~.
GREETING REC (Recording) Button
GREETING CHECK Button
STOP Button
MIC (Microphone)
-10-

1
2 I
))
) J
SKIP
MIC
Ill
3
I>
II·
Open the lid, and then press the
GREETING REC button.
-"Record greeting after the heep" is
heard, followed by a long beep.
Immediately after the long beep, speak
clearly and loudly, 20
em (8") away from
the microphone.
-The display shows the elapsed
recording time.
When you finish recording, press the
GREETING REC or the STOP button,
then close the lid.
-The unit plays the stored greeting
message to confirm.
Checking your greeting message:
Press the GREETING CHECK button.
Changing your greeting message:
Repeat from step 1.
Erasing your greeting message:
1. Press the GREETING CHECK button.
2. Close the lid and press the INDIVIDUAL ERASE button during
greeting message playback.
Note:
-If you have recorded a personal greeting message, you cannot utilize
the pre-recorded greeting message (page 12). If you want to use,
erase your greeting.
- 11-

Pre-recorded greeting messages
The unit has two pre-recorded greeting messages.
If you do not record your greeting message, the unit will answer
calls using the pre-recorded greeting messages automatically.
For example: When the battery power
is low during a power failure,
your greeting message is erased.
In this case, the unit answers the
call using the pre-recorded greeting messages.
Listening to the pre-recorded greeting message
Open the lid, press the GREETING
CHECK button before recording the
personal greeting.
When the
REG TIME selector is in the 1MIN or VOX position;
'Mi~M ~M~rn~
VOX ONLY
(ll[]
REC TIME
"Hello, we are not available now. Please
leave your name and phone number
after the beep. We will return your call."
When the REG TIME selector is in the GREETING ONLY position;
"Hello, we are not available now. Please
call again. Thank you for your call."
tM~~ll ui"i~
VOX ONLY
DID
REC TIME
-12-

MESSAGE ALERT Selector
RINGS Button REC TIME Selector
Setting the MESSAGE ALERT function
When you come home, you can be informed that new messages have
been recorded by the presence of an audible beep.
o~~ll[l~i
MESSAGE
ALERT
ON: When new messages have been
recorded, a short beep sounds
every 10 seconds. The beeping
stops after the messages have
been played back.
OFF: No beep sounds.
Selecting the callers' recording time
1M~N GREETING
VOX ONLY
(II[]
REC TIME
1MIN: Limited to 1 minute.
VOX: Unlimited.
GREETING ONLY:
"GREETING ONLY" is displayed.
When a call comes
in, the unit
answers the call, plays the
greeting message, then hangs
up. The unit will not record any
caller's message.
-13-

Selecting the number of rings
When the answering system is on-the ANSWER ON indicator light is
on-the unit answers the call automatically on the first-7th ring.
The number of rings is preset to the "AUTO" position (see Toll Saver).
If you want to change it, follow the step below.
HOUR
MIN
TIME
0
ALL
ERASE
Toll Saver:
Rf.£
f.HE'K
GREETING
Press the RINGS button repeatedly until
the desired number is displayed.
1-7: The unit answers a call on the
displayed number of rings.
TOLL SAVER: "A" is displayed.
When you call the unit from a touch tone telephone, the number of rings
before the unit answers informs you if there are any new messages.
-If the unit answers on the 2nd ring: There is at least one new
message.
-If the unit answers on the 4th ring: There are no new messages.
Hang
up immediately when you hear the 3rd ring. The 3rd ring indicates
there are no new messages. This saves you the toll charge for the call.
-14-

I
•
Setting the CPC (Calling Party Control)
function
The CPC function of this unit is preset to the "A" position. If you use call
waiting service, set to the
"b" position. When in the "A" position, the call
waiting tone will disconnect someone leaving a message. Set to the
"A"
position if you do not use this service.
1
STOP
Press the STOP
button until the
display shows "P".
2
Press the MEMO
REC button
repeatedly to set to
"A" or "b".
-To check the CPC function, repeat from
step 1 to 2.
There are 2 ways
to store the setting.
Wait for 5 seconds.
The setting
indicated
on the
display is stored
automatically.
OR
Press the STOP
button to store and
end the operation.
Setting the greeting monitor function
When the greeting message is played back to the caller, you can also
hear
it through the speaker of the unit.
There are 2 ways
1 2 3
STOP
to store the setting.
Wait for 5 seconds.
The setting
indicated
on the
Press the STOP Press the 2WAY REC display is stored
button until the button repeatedly. automatically.
display shows "P".
0: hear no greeting OR
1: hear greeting Press the STOP
button to store and
end the operation.
-15-

Automatic answering operation
When the unit answers a call, the caller hears the greeting message,
followed by a long beep.
After the beep, the unit begins recording the caller's message.
Notes:
-The maximum total recording time is about 30 minutes.
-If the memory is full, the display shows "FULL" and the unit does
not record the messages any more.
You must erase some or all messages (page 21 ).
-If the messages are recorded in noisy rooms, the recording time
might be shortened by 1 to 7 minutes.
ANSWER ON Button
and Indicator
VOLUME Buttons
-16-
REMAIN REG TIME Button
,,, ,,,
,_- I 11_1
MIN SEC
Ex: Remaining time is
29 minutes 30 seconds.

Setting the unit to answer the call
Set the unit as follows to answer calls and to record messages.
1
2
INDIVIDUAL 2WAY MEM
0
MEMO RE
REC
ERASE REC RE
Helpful hints:
Press the ANSWER ON button to turn
on the answering system.
-"Answer set" is heard and the
ANSWER ON indicator light
is on.
-The unit is ready to answer the call.
Press the REMAIN REC TIME button to
confirm the remaining recording time.
-The display shows the remaining time
for about 5 seconds.
-If the memory is full, you must erase
some or all messages (page
21 ).
-If you do not want the unit to answer the call, press the ANSWER ON
button to turn off. The ANSWER ON indicator light goes out.
-When the unit receives a call with the memory full, it beeps 6 times,
then hang up. Incoming messages can not be recorded any more.
Monitoring an incoming call
While an incoming call is being recorded, you can monitor it through the
speaker and answer it if you want. You can adjust the volume by using
the VOLUME button.
Helpful hints:
-To answer the call while monitoring, lift up the telephone handset
connected with the same line and talk. The unit stops recording.
-If the unit does not stop recording message, press the hookswitch on
the telephone for about one second, and release
it.
-17-

Listening to the recorded
messages--------------------
When incoming messages have been recorded, the display shows the
number of recorded messages.
Total of messages
in
memory
II
II.-
Flashing: There is at least one
new message.
-18-
STOP Button
ALL MESSAGE Button
NEW MESSAGE
Button

Listening to new messages only
NEW
MESSAGE
Press the NEW MESSAGE button.
-The unit plays back unheard
messages.
-If there are no new messages, the
unit announces
"No new message".
Listening to all the recorded messages
D
ALL
MESSAGE
Press the ALL MESSAGE button.
-The unit plays back all the recorded
messages.
-If there are no messages, the unit
announces
"No message".
During message playback
-When you press the ALL or NEW MESSAGE button, the unit tells you
how many messages you have received.
-The unit announces the time and day that the message was received.
-The display shows the number of the message being played.
-The unit announces "End of final message'' after the last message.
-19-

Playing back the first 5 seconds of each message
consecutively (Message-scan feature)
0
REMAINREC
TlflfE
Press the SCAN button.
-The unit starts to play back the first
5 seconds period of each message.
-To listen to the whole message you
want, press the ALL or NEW
MESSAGE button.
To repeat/skip a message during playback
I
0 ( « » )
millJ REPEAT SKIP
To stop the operation
STOP
Press the REPEAT button to repeat the
message currently being played.
Press the SKIP button to start to play
back the next message.
Press the STOP button to stop playback.
-20-