Panasonic KX-F560 User manual

Personal Faasimile
Model No. KX-F560
Please read these Operating
Instructions before using the unit.
*FAX PAPER J*t
98 foot f^H Of Panasente ^pof th^rmaJ pap^r
-or -
164 fdgt roll gf st^nd^rd thermal pap^r
(See page 56 for order numbers.)
FOR ASSISTANCE, CALL 1-SOO-HELPRAiCi

Thank you for purchasing the Panasonic Personal Facsimiie.
Features
General
•Automatic paper cutter
•Help function (see below)
•JAM (telephone answering machine) interface
(page 20)
•Copier function (page 23)
•Caller ID compatible type (page 26)
Integrated telephone system
•12-station one-touch dialer (page 24)
•28-station speed dialer (page 24)
•Hands-free speakerphone (page 12)
•Electronic telephone directory (page 34)
Facsimile
•Automatic document feeder (page 15)
•64-level halftones (page 14)
•Super fine resolution (page 14)
•Silent ring fax recognition system (page 17)
•Delayed transmission (page 36)
•Remote fax receiving (page 37)
•Ring pattern detection (page 39)
HELP function
If assistance is needed, press the HELP button. The unit will print aquick
reference.
Included accessories (For accessory order, call ton free 1-800-332-5368.)
Power cord
1pc.
(page 7)
Telephone line
cord Ipc.
(page 7)
Paper stacker
1pc.
(page 6)
Recording
paper ...Ipc.
(page 6)
Handset
1pc.
(page 7)
Handset cord
1pc.
(page 7)
Any details given in these instructions are subject to change without notice.
The picture on the coverpage may vary slightly from the actual product.
2

Table of Contents
Qinstallation and Connection
Location of controls 4
Installing the recording paper 6
Installing the paper stacker 6
Connections and dialing mode setting 7
BInitial Preparation
Setting the date and time 8
Setting your logo 8
How to enter letters and symbols 9
Setting your facsimile telephone number 10
Selecting the receive mode 11
BMalcing aruS Answering Voice Calls
Making voice calls 12
Adjusting volumes 12
Voice muting 13
Redialing the last number dialed 13
Answering voice calls 13
Hints for speakerphone operation 13
QMaking and Receiving Fax Calls
Documents you can send 14
Setting resolution 14
Loading documents 15
Transmitting documents manually 15
Transmitting documents with fewer
procedures 16
Manual reception 16
Receiving in the TEL/FAX mode 17
Receiving in the FAX mode 19
Receiving in the EXT. TAM mode 20
BCopier Function
Making acopy 23
13 Automatic Dialing
Storing Tel/Fax numbers 24
Making voice calls using automatic dialing 25
Transmitting documents using
automatic dialing 25
BCaller ID Service
How caller ID is displayed 26
Using the caller list 27
Confirming who called you 27
Making avoice call using the caller list 28
Formatting caller's phone numbers 28
Storing anumber for automatic dialing
from the list 29
Erasing aname/number from the caller list ... 30
Printing the caller list 30
Retrieving the caller list from aremote
location 31
Storing your area code 32
Using the black list 33
BAdvanced Operations
Electronic telephone directory 34
Voice contact 34
Polling 35
Delayed transmission 36
Remote fax receiving using an extension 37
Junk mail prohibitor 38
Receiving with distinctive ring service 39
TONE, FLASH and PAUSE buttons 40
Special settings 41
Logo print position 41
Overseas transmission mode 41
Pager alert 42
Original contrast mode 43
Resetting the advanced features 43
Printing reports and lists 44
Summary of user programmable features .... 47
BTroublestiooting and Maintenance
Error messages on the display 48
General corrective measures 48
Clearing arecording paper jam 50
Clearing adocument jam 50
Cleaning the feeder unit and thermal head ... 51
Adjusting the feeder pressure 51
QGeneral Information
Important Safety Instructions 52
FCC information 53
Limited warranty 54
Service center directory 55
Accessory order information 56
Specifications 56
Fax Correspondence 57
Speed Dialer List 58
Index 59
3

t. Installation and Connection
Location of controls
Front view
{pp. 6.50,51)
Rear view
4

1, Installation and Connection
Control panel
®@(D ®®®
RESOLUTION
RECSVEMOOe
;im IK I'" I"^ii ir- 1
CDCDCD
GHI JKL MNO
CDCD®
PRS TUV WXY
CD®®
•Qrro^4E
LOWER CVi I A^VOUJME
niNGER'HANDSenSP-PHONE
®o®
©SELECT button (page 26)
Used to enter the caller list.
(2) ERASE button (page 30)
Used to delete acaller's name/phone number
in the caller list.
(3) DIRECTORY button (pages 25 and 34)
Used for speed dialing. Also used for the
electronic telephone directory.
®RECEIVE MODE indicator
Shows the receiving mode is currently set.
(§) RECEIVE MODE button (page 11
)
Used to select the desired receiving mode.
(D RESOLUTION button (page 14)
Used to adjust scanning line density.
©MENU button
Used to start and exit various programming.
®HELP button (page 2)
Used to print an easy guide of operations.
(9) Direct call station keys (pages 9, 24 and 25)
Used for one-touch dialing. Also used as
character keys when logo and station names
are programmed.
@TONE button (page 40)
Used to temporarily change the dialing mode
from pulse to tone during adialing operation.
START/EED
®
®
®
®
®
®
®
Dial keypad
Used for dialing operation and parameter
setting. Also used as character keys.
SP-PHONE/VOICE STDBY button
(pages 12and 34)
Used for on-hook dialing, hands-free speech
and voice contact.
MUTE button (page 13)
Used for voice muting.
REDIAL/PAUSE button (pages 13 and 40)
Used to redlal the last dialed number. Also
used to Insert apause into aphone number.
FLASH button (page 40)
Used as ahook button. Also used to access
some features of your host exchange.
LOWER key (pages 24 and 25)
Used to access lower stations for one-touch
dialing.
STOP button (page 15)
Used to stop fax communication.
COPY button (page 23)
Used to start copying.
START/SET button
Used to start fax communication. Also used to
store parameters during programming.
VOLUME button (page 12)
Used to adjust the volume level.
5

1. Installation and Connection
Installing the recording paper
Green bar
0Slide the lever toward you to open the top
cover.
0Place arecording paper roll in the unit.
—Make sure that the shiny side of the
paper is facing up and that there is no
slack, tape or glue residue on the
paper roll.
QInsert the leading edge of the recording
paper under the green bar.
QClose the top cover carefully by gently
pressing down on both ends.
Note:
•Use only ttie included roll or specified
recording paper, or else the print quality
may be affected and/or excessive thermal
head wear may occur.
•The start of some recording paper is
secured using glue or tape. Residue from
this glue/tape may cause the paper cutter to
Jam immediately following installation of a
new roll. To prevent this, cut approximately
150mm (6 inches) from the new roll of paper
prior to installation.
•Equivalent recording paper sizes are;
216 mmx 30 mroll with 1inch core,
216 mmx 50 mroll with 1inch core.
•For order number of recording paper, see
page 56.
Installing the paper stacker
Paper stacker

). Installation and Connection
Connections and dialing mode setting
Handset
Connect to LINE.^;^^
Telephone
line cord
Handset cord
Power cord
DIALING MODE
TONE JPULSE
Set the dialing mode
to either TONE or
PULSE. (Refer to
helpful hint below.)
\
Single telephone line
(RJ11C)
(Surge protector)
\
Power outlet
(120 V. 60 Hz)
(Surge protector)
Helpful hint for setting the dialing mode:
1. Ensure that the dialing mode selector is set to TONE.
2. Lift the handset or press the SP-PHONE button, then listen for the dial tone and dial afamiliar number.
3. If the call is successful, leave the selector set to TONE.
4. If the call is not successful, switch the selector to PULSE.
Note:
•When you operate this product, the socket outlet should be near the product and be easily accessible.
•7776 unit will not function during apower failure.
•You can connect an extension phone or atelephone answering machine to the unit after peeling off the
tape on the external telephone jack. See pages 20 and 37.
•For additional equipment protection, we recommend the use of asurge protector. The following type is
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) orMPI (ITWUNX).
7

2. Initial Preparation
Before using your unit, program the following features first.
•The current date and time {see below)
•Your logo {see below)
•Your facsimile telephone number {see page 10)
This Infomiation will be printed on the top of each page transmitted from your unit.
Setting the date and time
The internal clock of the unit will show the date and time on the display and print them on the top line of all
fax messages you transmit.
O
Press MENU.
1. SYSTEM SET UP
o
Press #, then 01
,
SET DATE Sc TIME
START/lSETl Press START/SET.
—The display will show
adate and time.
CDCSCp Enter the correct
month/day/year/hour/
minute by selecting each
2digits. Then press -X-
for AMor press #for Pl^.
Example: Aug. 10 1995, 3:00PM
Press 08 10 95 03 00, then press #for PM.
Press START/SET to
store the setting.
Press MENU to end the
program.
Note:
When you make amistake while programming, press the STOP button, then make the correction.
The accuracy of the clock will be approximately ±45 seconds amonth.
Setting your logo
The logo is used to identify fax messages that are being transmitted by your unit. Usually the logo is a
company, division or personal name in an abbreviated form.
IMENm
1
O
CD CD CD
eSTART/ISETl
Press MENU.
1. SYSTEM SET UP
Press #, then 02.
YOUR LOGO
Press START/SET.
LOGO= ©
Enter your logo up to
30 characters by
following the instructions
on page 9. {The preset
logo will be cleared.)
Press START/SET to
store the setting.
Press MENU to end the
program.
8

2. Initial Preparation
How to enter letters and symbols
The dial keypad and direct call station can be used as alphabet and symbol character input keys.
Pressing each key will alternately select acharacter as shown below.
Number of pressing times
12345678910 11 12 13
CD 1[]{ } +/—
CD ABCabc2
CD DEFd e f3
CD GH1ghi4
CD JKLjk15
CD MN0mno6
CD PQRSP q rs7
CD TUVtuV8
CD WX Y ZwXyz9
(D 0()<>!#S%&¥
(O ll ?1*@A
CD <key (Used to move the cursor to the left)
C«) >key (Used to move the cursor to the right)
For example, when entering "Mike" as your logo:
1.Press 6, then press #.
2. Press 4six times,
then press #.
3. Press 5five times,
then press #.
4. Press 3five times.
LiOGO=M
LOGO=Mi'
LOGO=Mik
LOGO=Mike
Note:
•If you make amistake while programming, use
or ^key to move the cursor to the incorrect
character, then make the correction.
Special uses of the direct call station keys
Direct call stations 2, 3and 4are used as command keys.
The layout of the direct call station keys is printed on the reverse side of the directory card.
Remove the directory card cover with apencil or similar object as shown, and turn over the directory card.
Command keys
9

2. Initial Preparation
Direct call station 2 (INSERT):
This key is used to insert one character (or one
space).
Example: Compny-^Company
1. Press #or ^
repeatedly until the
cursor is positioned
on "n".
LOGO=Compriy
2. Press INSERT. LOGO=Comp "ny
3. Press 2repeatedly
until "a" is shown. LOGO=Company
Direct call station 3(DELETE):
This key is used to delete one character.
Example: Comnpany->Company
1. Press* or
repeatedly until the
cursor is positioned
on n.
LOGO=Coinnpany
2. Press DELETE. LOGO=Comp'any
Direct cail station 4(SPACE):
This key is used to replace one character with a
space.
Setting your facsimile teleplione number
Program your phone number. It will be printed on the top of each page transmitted from your unit.
Press MENU.
IMENUI
I
o
CsDCDCD
START/ISETl
1.SYSTEM SET UP
Press #, then 03.
YOUR TEL NO.
Press START/SET.
N0.=
CD®®
Enter your facsimile
telephone number up to
20 digits.
—The #button inserts a
space and the -X-
button a
Press START/SET to
store the setting.
Press IMENU to end the
program.
Notice
The Telephone Consumer Protection Act of 1991 requires to clearly state the following Information In
the margin on the top or bottom of at least the first page of the transmission when sending any
message via atelephone facsimile machine.
1.Date and time of transmission; and,
2. Identification of the business or other entity, or other individual sending the message; and,
3. Telephone number of the sending machine, business, other entity or individual.
In order to program this information into your unit, you must complete the steps on pages 8-10.
10

2. Initial Preparation
Selecting the receive mode
This unit combines the functions of facsimile and telephone. In addition, this unit provides aTAM
(Telephone Answering Machine) interface. To perform these functions, this unit has four types of receive
modes: 'TEL/FAX", "FAX", "TEL" and "EXT. TAM". Regardless of the mode that you select, you can always
place calls and send faxes. The descriptions below will help you understand how the unit can work for you.
This mode can be used when you are near the unit and do not want to hear the unit ring when faxes are
received but wish to answer voice calls. The unit will automatically receive fax documents without rings
when fax calls are received. You will not be disturbed by incoming faxes. The unit will generate adouble
ring when voice calls are received. If you do not answer by the last ring, the unit will switch to the fax mode
as asafe guard to missing fax documents. For further details, see page 17.
FAX mode:
We recommend that you select this mode when you will be using the unit solely as afax machine. The unit
will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will
only be able to transmit faxes. For further details, see page 19.
TEL mode:
This mode can be used when you wish to answer all calls manually. The unit will not automatically answer
fax and voice calls. If you wish to answer afax call, you can start reception by pressing the START/SET
button. If no one answers an incoming call by 15 rings, the receive mode will switch to the TEL/FAX mode
automatically.
EXT. TAM mode:
This mode can be used when you wish to connect atelephone answering machine (TAM) to the external
telephone jack on your facsimile unit. When acall is received, the answering machine will play agreeting
message. If avoice call is detected, the answering machine will begin recording, then caller can leave a
voice message. If afax call is detected, the answering machine will automatically stop playing the greeting
message, and the facsimile unit will receive the fax documents. For further details, see page 20.
If your external telephone does not have the answering/recording feature, do not select this mode. We
recommend that you select the TEL/FAX or the TEL mode.
Select the desired mode by pressing the RECEIVE MODE button repeatedly. The arrow mark in the display
shows your selection.
TEL/FAX mode:
11

3. Making andAnswering Voice Calls
Making voice calls
OO OPress SP-PHONE or lift the handset, then
listen for the dial tone.
QDial the phone number.
QWhen the other party answers, speak through
the microphone or handset.
OWhen finished, press SP-PHONE again or
place the handset in the cradle.
Helpful hints:
•If you wish to switch to the handset from the
speakerphone, lift the handset. To switch to the
speakerphone, press the SP-PHONE button.
•If you misdial, hang up and dial again.
•For helpful hints using the speakerphone
operation, see page 13.
Adjusting volumes
You can adjust the volume level of the ringer, the handset and the speaker.
RINOER/HANOSET/SP-PHONE
Ringer volume
Press VOLUME (a/v) while the unit is in an idle
status. 3levels (high/low/off) are available.
To turn the ringer off:
1.Press Vrepeatedly until the following
message is displayed.
RINGER OFF= OK?
2. Press START/SET.
—While the ringer volume is set to off, the
display will show the following message,
and the unit will not ring when receiving a
call.
RINGER OFF
Handset voiume
Press VOLUIWE (a/v) when the handset is in
use. 3levels are available.
Speal(er volume
Press VOLUiUIE (a/v) when the speakerphone
is in use. 8levels are available.
12

3. Making and Answering Voice Calls
Voice muting
The MUTE button will mute your voice during atelephone conversation. Using this feature, you can hear the
voice of the other party, but the other party cannot hear your voice.
OMUTE
Press MUTE and confirm that the MUTE indicator light is on.
To resume the conversation, press MUTE again.
Redialing the last number dialed
If the line is busy or you wish to redial the last number dialed, use the REDIAUPAUSE button.
Press SP-PHONE or lift the handset, then press REDIALyPAUSE.
REDIAL/PAUSE
(ZDs Note:
•If the line is busy when using the speakerphone, the unit will automatically
redial the number (see item 8on page 56).
Answering voice calls
When the unit rings, lift the handset or press SP-PHONE to answer the call,
When you have finished, replace the handset in the cradle or press SP-PHONE.
Hints for speakerphone operation
•Use the speakerphone in aquiet room for best performance.
•If the other party has difficulty hearing you, decrease the volume using the VOLUME buttons (see
page 12).
•If you and the other party speak at the same time, parts ofyour conversation will be lost.
13

4. Making andReceiving Fax Calls
Documents you can send
The unit can transmit documents that meet the following conditions.
Minimum size
128 mm
(5")
IVIaximum size
216 mm (eW)
E
E
o
o
Effective scanning area Document weight
E
E
4mm
Scanned
area
208 mm (8^16")
Paper width
216 mm {BW)
Single sheet:
45 to 90 g/m^ (12 to 24 lb.)
Multiple sheets:
60to75g/mM16to20 lb.)
Note:
•Do not feed the following types of documents. Make
feed the copy into the unit.
—Paper with achemically treated surface such
as carbon paper or carbonless duplicating
paper
—Electrostatically charged paper
—Heavily curled, creased or torn paper
—Paper with acoated surface
—Small-sized paper such as aslip or voucher
acopy of these documents with acopier machine and
—Thin paper less than 45 g/rrf (12 lb.)
—Thick paper over 90 g/rrf (24 lb.)
—Paper with faint contrast between the printing
and the background
—Paper with printing on the reverse side that
can be seen through the front (e.g. newspaper)
Setting resolution
Depending on the quality of the originals, you can select the desired resolution. Feed the document into the
unit, then press the RESOLUTiON button repeatedly.
STANDARD: Suitable for printed or typewritten originals with normal-sized
characters.
FINE: Suitable for originals with small printing.
SUPER FiNE: Suitable for originals with minute printing.
HALF TONE: Useful for originals containing photographs, shaded
drawings, etc.
RESOLUTION
Note:
•Using these features except the standard resolution, will increase the transmission time.
•The super fine resolution only works between other compatible machines.
•// the setting is changed during feeding, it will be effective from the next sheet.
•To enhance the resolution settings, see page 43.
14

4. Making and Receiving Fax Calls
Loading documents
Oopen the document feeder tray.
QInsert the documents FACE DOWN until a
beep tone is heard.
—The unit can accept up to 15 sheets of
paper at atime.
OAdjust the document guides to the width of the
documents.
QAdjust the resolution by pressing
RESOLUTION If needed (see page 14).
Note:
•Remove clips, staples or other similar objects
from the documents before feeding it into the
unit. Also check that ink, paste or correction fluid
on the documents has completely dried.
•If the top edge of the document Is curled, flatten It
and insert the document.
•// you wish to send 16 or more sheets at atime,
insert the first 15 sheets of the document. Add
the extra sheets, up to 15 sheets at atime,
before the last sheet is fed into the unit
Transmitting documents manually
OInsert the documents FACE DOWN until a
beep tone is heard.
QPress SP-PHONE or lift the handset, then
listen for the dial tone.
QDial the phone number.
OWhen afax tone is heard, press START/SET.
QPlace the handset in the cradle if using it.
—The unit will start transmission.
Note:
•// the other party answers your call, ask them to
press their start button to start the fax reception,
then press your START/SET button.
•If you misdial, hang up and dial again.
•To interrupt the transmission, press the STOP
button.
15

4. Making and Receiving Fax Calls
Transmitting documents with fewerprocedures -
You can transmit documents without using the handset or the SP-PHONE button.
Manual reception
You can receive fax documents manually as follows.
OInsert the documents FACE DOWN until a
beep tone is heard.
QEnter the phone number.
—If incorrect, press the STOP button, then
enter the correct number.
OPress START/SET.
—The unit will start to dial and transmit the
documents.
Note:
•If there is no answer or the line is busy, the unit
will automatically redial the number (see
item 7on page 56).
To cancel the redialing, press the STOP button.
OWhen the unit rings, press SP-PHONE or lift
the handset to answer the call.
QWhen:
—document reception is required, or
—aslow beep is heard, or
—no sound is heard,
press START/SET.
QPlace the handset in the cradle if using it.
—The unit will start reception.
Note:
•To interrupt reception, press the STOP button.
The unit will stop receiving.
16

4. Making and Receiving Fax Calls
Receiving in the TEUFAX mode
Set to the TEL/FAX mode by pressing the RECEIVE MODE button.
When acall comes in, the unit will work as follows.
Acall is received.
If extension telephones are connected, they will only ring before the call is answered. ^1
The facsimile unit will automatically answer the call without ringing.
(From this moment, atelephone fee will be charged to the caller.)
i
The facsimile unit will now distinguish between avoice and fax call,
by detecting the calling tone.
Fax call Voice call
The facsimile unit will receive a
document.
(Silent ring fax recognition system)
The facsimile unit will start to ring. ^2
While ringing, the unit will emit a
different ring tone back to the calling
party.
Answer the call using the
speakerphone or the handset.
If you do not answer the call, the
facsimile unit will switch to the fax.
^1The number of rings can be changed. See "Setting the TEL/FAX ring count" on page 18.
5k2 The number of rings can be changed. See "Setting the silent fax recognition ring count"
on page 18.
Note:
•Some fax messages that are transmitted manually may not send using tiie calling tone. These calls must
be manually received.
17

4. Making and Receiving Fax Calls
Setting the TEL/FAX ring count
This feature determines the number of rings after which the unit answers acall in the TEUFAX mode.
You can change the number of rings from 1to 4.
IMENUI
I
o
CD®®
START/HITI
TO
Press MENU.
1. SYSTEM SET UP
Press #, then 06.
TEL/FAX RING
Press START/SET.
RING=2 (AT
FLASH
REDIAiyPAUSE
CZ)B
START/ISETl
IMENUI
I
o
Press Aor to select
the desired number of
rings.
Press START/SET to
store the setting.
Press MENU to end the
program.
Note:
•If an external telephone with acaller ID/call display feature is connected, set the number of rings to more
than 2.
Setting ttie siient fax recognition ring count
Wlien a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without
ringing. If the unit detects avoice call, It will ring. The number of rings can be changed from 3to 6,
e
O
START/fSETl
Press MENU
1. SYSTEM SET UP
Press #, then 30.
SILENT FAX RING
Press START/SET.
RING=3 [AT]
©
start/IsetI
IMENUI
I
o
Press Aor Tto select
the desired number of
rings.
Press START/SET to
store the setting.
Press MENU to end the
program.
18

4. Making and Receiving Fax Calls
Receiving in the FAX mode
Set to the FAX mode by pressing the RECEIVE MODE button.
When acall is received, the unit will ring and activate the fax function.
Setting the FAX ring count
This feature determines the number of rings after which the unit answers acall in the FAX mode.
You can change the number of rings from 1to 4.
Helpful hints:
•If you wish to be able to answer acall before the unit does, increase the number of rings.
•If you find difficulty in receiving faxes from machines that have an automatic transmission feature,
decrease the number of rings.
•If an external telephone with acaller ID/call display feature is connected, set the number of rings to more
than 2.
e
IMENUI
I
o
START/ISETl
Press MENU.
1. SYSTEM SET UP
Press #, then 07.
FAX RING
Press START/SET.
RING=2 [AT
FLASH
START/fSETl
o
Press Aor to select
the desired number of
rings.
Press START/SET to
store the setting.
Press MENU to end the
program.
19

4. Making and Receiving Fax Calls
Receiving in the EXT. TAM mode
Set to the EXT. TAM mode by pressing the RECEIVE MODE button.
This mode is used only when an External Telephone Answering Machine (EXT. TAM) has been connected
to the facsimile unit.
When acall is received, an incoming voice message will be recorded on the answering machine, and a fax
call will be received on the facsimile unit.
Acall is received
The external telephone answering machine will answer the call.
Automatfc
fax sending
Manual fax
sending Voice call
The facsimile unit will
activate the fax function to
receive adocument
The caller may press your
remote fax activation code.
«1
The external telephone
answering machine will
record the caller's message,
JL
The facsimile unit will
activate the fax function.
The caller may press their
start button to send a
document.
If the caller wishes to send
documents on the same
call, they may press your
remote fax activation code.
^1
^1You should inform your remote fax activation code to callers beforehand (see page 37).
20