Panasonic KX-PW821DL User manual

Facsimile
Quick Reference Guide
Model No. KX-PW821DL
KX-PW821DW
KX-PW821DL
Main unit:
Portable handset:
KX-PW821
KX-FKN518
Thank you for purchasing a Panasonic product.
OThis guide explains some basic features and operations, but not all of them.
For further details, see the Japanese operating instructions.
OThis product is designed for use in Japan.
Panasonic cannot provide service for this product if used outside Japan.
OKX-PW821DL includes 1 portable handset and 1 main unit.
KX-PW821DW includes 2 portable handsets and 1 main unit.
OAny details given in this guide are subject to change without notice.
This unit is equipped with the voice guide features. (Japanese only)
Cancel the voice guide features after installations and connections.
For details about voice guide, please see page 10.
Table of Contents
Finding the controls …………………………………………………………… 2
Installations and connections ………………………………………………… 4
Setting your facsimile telephone number to the main unit ………………… 7
Setting your logo to the main unit …………………………………………… 8
Character input mode for the main unit ……………………………………… 8
Character input and command key table for the portable handset ……… 9
Voice guide…………………………………………………………………… 10
Automatic dialing on the main unit ………………………………………… 11
Recording a telephone conversation on the main unit ………………… 12
Automatic dialing on the portable handset (KX-FKN518) ……………… 13
Writing on the LCD while talking ………………………………………… 14
Intercom ……………………………………………………………………… 15
Sending faxes ……………………………………………………………… 16
Copying documents ………………………………………………………… 16
Sending a memo written on the LCD……………………………………… 17
Receiving faxes ……………………………………………………………… 18
Operating the built-in answering device ………………………………… 22
Night mode…………………………………………………………………… 24
Call block …………………………………………………………………… 25
SD Memory Card …………………………………………………………… 26
Trademarks ………………………………………………………………… 27
Specifications ……………………………………………………… Back cover

2
Finding the controls
Main unit
10
月
10
日 （日）
1Liquid crystal display (LCD)
Oa-j refer to the touch buttons.
a. Phonebook f. Function
b. Playback g. Redial
c. Fax/Copy h. Speed Dialer
d. Handwriting i. Intercom
e. SD indicator j. Volume
OThe display turns off after about 2 minutes of inactivity.
OTo turn on the display, touch the panel.
2Touch panel can be operated by touching it. (See
below)
3Stylus pen
4Auto Answer button & indicator
— light on: answering device activated.
— light off: used as a regular telephone.
5Call/Fax List button starts a search in
— the Number Display (Caller ID) log.
— the fax list stored in memory.
6Call/Fax List indicator lights when
— a call was missed. (For Number Display service users.)
— a fax was stored in memory.
7Monitor button
8SD Memory Card cover
9Tone button switches to tone dialing.
Night mode button
10
Sharp button
Key lock button can lock the main unit so that no calls
or settings can be made. To turn key lock on, touch this
button for about 3 seconds until a single beep is heard.
OTo turn key lock off, touch this button for about
3 seconds.
11
Stop button
QTo use the touch panel
Example : To use the phonebook Example : To dial numbers
QTo adjust the volume
OTo adjust the ringer volume when the unit is on stand by
Touch  (Volume) Touch

(Ringer Volume) Touch (High) (Low) repeatedly Touch

(Set)
OTo adjust the receiver volume while talking, touch(High) (Low) repeatedly.
OTo adjust the speaker volume while listening to the recorded messages or using the monitor, touch (High) 
(Low) repeatedly.
Touch



.Touch .
O“ ” refers to the current setting.
Example: Setting the dialing mode
To select a name from the phonebook,
touch the desired name.
(Selected name is highlighted.)
O
Touch ( ) to scroll through the name list.
( ) indicates that the list does not extend
beyond the current screen.

3
Finding the controls
Portable handset (KX-FKN518)
 
To change Hiragana into
Kanji.
 
To adjust the volume.
 
To redial the phone
numbers in the redial
list. The last 10 phone
numbers dialed are
stored in memory.
 
To make/answer calls.
 
To put a call on hold.
 
To start a search in the
Number Display log.
(For Number Display
service users.)
 
To use the speakerphone.
 
For call waiting service
users.
 
To clear letters/numbers.
Sharp button
Key lock button
To lock the portable handset so that no calls or settings
can be made. To turn key lock on, press this button for
about 3 seconds until a single beep is heard.
“ ” is displayed.
To turn key lock off, press this button for about 3
seconds until a single beep is heard.
 
To use the phonebook.
and buttons refer to the function
displayed on the bottom of the display.
They function differently depending on
the mode.
Dial buttons
Earpiece Liquid crystal display
Microphone
Do not cover the
microphone while
talking.
Function menu that is
controlled by or
Portable handset number
(and name)
No link to the main unit
Battery strength
Tone button
To switch to tone dialing.
 
To end a call.
 
To end or exit from editing or
other operations.
How to use key
How to use buttons
 
To page the main unit
and/or portable handset(s).
To adjust the ringer
volume when the portable
handset is on stand by
(Select “”)
(press
repeatedly) or
To adjust the receiver
volume while talking,
pressrepeatedly
To adjust the speaker
volume while listening to
the recorded messages or
using the speakerphone,
press repeatedly

4
Installations and connections
OWhen the unit runs out of the ink film, the following message will be displayed.
  
     
Install a new ink film.
Installing the ink film
1
2
2
1
Open the back cover.
Open the control panel.
Replacement ink film:
KX-FAN190 (15 m) 714
KX-FAN190W (15 m X 2) 1,208
KX-FAN191 (15 m) (*1) 893
KX-FAN191W (15 m X 2) (*1) 1,523 As of August 2010. Tax included.
*1 KX-FAN191/KX-FAN191W leaves a fainter print trail on the film
than does the KX-FAN190/190W.
3
4If the ink film is slack, tighten it by
winding this gear (orange).
Insert the ink film.
Insert the orange
gear into the left slot
of the main unit.
Insert the white gear into the right slot
of the main unit.
5Close the back cover pressing
“ ” down on both sides
until it clicks into place.
6Close the control panel.

5
Installations and connections
Installing recording paper (A4 size)
2Set up the recording paper stands.
Pull out the front stand first.
Recording paper
Printing side is
on the back.
1Open the recording paper tray.
①Remove the recording paper and fold the recording
paper stands in.
②Close the recording paper tray.
Folding the recording paper tray

6
Installations and connections
Connecting the main unit
1Raise the antenna.
4
3
2Connect the cord and
place the handset on
the main unit.
Connect the telephone line cord.
Telephone line cord
(supplied accessory)
Connect the power cord.
Wall jack
Power cord
Power outlet
(AC 100 V)
After the Connecting...
①This unit will automatically select the dialing mode
(Pulse/Tone).
②When the following is displayed, touch

(Function) to set the date and time.
③Enter the correct year/month/day.
Example: October 10, 2010
Touch 
  .
④Enter the correct hour/minute in a 24-hour
clock entry.
Example: 15:45 (3:45 PM)
Touch   .
⑤Touch

(Set).
⑥When the following is displayed, touch
(Stop).

   

   
If you cannot make a call...
QTo adjust the date and time
1. Touch

(Function), then touch .
2. Enter the correct year/month/day/hour/minute.
3. Touch

(Set), then touch (Stop).
Set the dialing mode with the main unit.
1. Touch

(Function).
2. Touch .
3. Touch to select the desired setting.
4. Touch (Stop).
O : Tone
  : Pulse (20 PPS)
 : Pulse (10 PPS)
: Auto (Default)

7
Installations and
connections
Setting your facsimile
telephone number to the
main unit
1Touch

(Function).
5Touch (Stop).
3Touch
    
     to enter your facsimile telephone
number, up to 20 digits.
Example: +098 7654··
2Touch .
4Touch

(Set).
Setting up the portable handset
(KX-FKN518)
1Press on the battery cover and slide the cover.
2Insert the battery into the compartment and close the
battery cover.
OAfter your Panasonic battery is fully charged,
it will last up to about 5 hours of conversation.
Battery
Power outlet
(AC 100 V)
Charger
3Connect the charger to the power outlet, then place
the portable handset on the charger for about
10 hours.
OThe

(Space) button replaces the digit with a
space.
OTo correct a mistake, touch

(Erase).


8
3Enter your logo, up to 30 characters, using the LCD.
OTo enter English characters, touch

(Character
input mode) repeatedly until English letters are
displayed.
ODetailed instructions are given on the right.
Setting your logo to the
main unit
1Touch

(Function).
5Touch (Stop).
Example: Micah
1. Touch .
2. Touch

(Lower case) .
3. Touch .
4. Touch .
5. Touch .
4Touch

(Set).
2Touch .
Cursor

Cursor
Character input mode for
the main unit
To change the character input mode, touch

(Character input mode) repeatedly.
OInput mode can be switched in the following order:
Hiragana Katakana English Numbers Signs
English input mode
To enter N~Z/A~M, touch


(Change to N-Z)/


(Change to A-M).
OTo enter lower case letters,
touch


(Change to n-z)/


(Change to a-m).
To enter lower case/upper case letters,
touch

(Lower case)/

(Upper case).
Sign input mode
OTo move the cursor to the left and right,
touch .
OTo delete a character, touch

(Delete).
OTo insert a space, touch

(Space).
There are 3 pages of different signs.
To enter a different sign, touch


(Next page).
Character (Signs)
@. _ – &$¥%+= ˜^

–
     


OThe characters on the display are somewhat different
from those shown in the character list.

9
Character input and command key table for the portable
handset
Pressing the dial keys will select a character as shown below.
Character Hiragana Katakana English Numbers
Display of the
portable handset
［漢］ ［ｶﾅ］ ［英］ ［数］
Dial key
Portable handset
(
KX-FKN518
)



 @ . _ – & $ ¥ % + = ˜^
      
        
       
        
    
       
       
      
       ’”
  
 
Command keys
Used to change the character input mode.
Used to move the cursor to the left and right.
Used to delete a character.
Used to insert a space.
OThe characters on the display are somewhat different from those shown in the character input and command key table.

10
Operation guide
The unit starts the following voice guidance in Japanese:
Operations To cancel the operation guide (using the main unit)
Send a fax



Copy
Add entries to the phonebook



Store phonebook entries in the speed dialer
Make a call using the phonebook/redial/speed dialer/
call memory
Reading-out dial
The unit announces the number dialed in Japanese, when you make a call with the main unit.
OTo cancel the reading-out dial



Reading-out phonebook
The unit reads out stored names* when the phonebook is searched.
OTo cancel the reading-out phonebook



Incoming name announcement (for Number Display service
subscribers only)
The unit announces the caller’s name* when a call is received from a caller whose name and phone number are stored
in the phonebook.
OTo cancel the incoming name announcement



Voice guide
* Names will only be read out when their “  ” (readings) are stored in katakana in the phonebook.
English, numbers and signs in “  ” are not read out.

11
Automatic dialing on the main unit
Storing names and telephone
numbers in the phonebook
Making a voice call using the
phonebook
1 Touch



(Phonebook), then touch

(Search).
2Touch

(Register).
2Select the desired name.
3Lift the handset.
Editing a stored name or number
in the phonebook
3Touch
 
(More buttons), then
touch

(Edit).
4Edit the name (see “Character input mode for the
main unit” on page 8 for instructions).
OIf you do not need to edit the name, skip to step 5.
5Touch

(Set).
8Edit the telephone number.
OIf you do not need to edit the telephone number,
skip to step 9.
10 Select the group number.
OIf you do not need to change the group number,
skip to step 11.
1 Touch



(Phonebook), then touch

(Search).
2Select the desired name.
1Touch



(Phonebook).
O“XXX” shows the remaining
station numbers you can
store.
OYou can program up to
150 stations, including
4 pre-programmed stations.
3Enter the name, up to 20 characters (see “Character
input mode for the main unit” on page 8 for
instructions).
4Touch

(Set) twice.
5Enter the telephone number, up to 24 digits.
OTo correct a mistake, touch

(Erase).
6Touch

(Set).
7Select the group number [

(Group 1) to

(Group 9)].
8Touch

(Set).
OTo program other items, repeat steps 3 to 8.
9Touch (Stop) to exit the program.
12 Touch (Stop).
11 Touch

(Set).
9Touch

(Set).
6Edit the kana.
OIf you do not need to edit the kana, skip to step 7.
7Touch

(Set).
XXX

12
Automatic dialing on the main unit
Recording a telephone conversation on the main unit
Storing names and telephone
numbers in the speed dialer
Making a voice call using the
speed dialer
You can store up to 9 names and telephone numbers
which are stored in the phonebook. The dialing buttons
( to ) function as memory stations.
3Touch

(Register).
1Touch

(Speed dialer).
5Touch

(Set).
OTo program other items, repeat steps 2 to 5.
6Touch (Stop) to exit the program.
4Select the desired name.
2Select the memory station by touching the LCD.
Example: speed dialer 1
1Touch

(Speed dialer).
2Select the memory station by touching the LCD.
Erasing a stored name and
number in the speed dialer
3Lift the handset.
1Touch

(Speed dialer).
2Select the memory station by touching the LCD.
4Touch (Stop) to exit the program.
3Touch

(Erase), then touch  (Yes).
Memory station number
1While talking, touch

(Record).
2Touch  (Cancel the precaution voice message)
and the recording starts.
3Touch (Stop) to end the recording.

13
Automatic dialing on the portable handset (KX-FKN518)
Storing names and telephone
numbers in the phonebook
Making a voice call using the
phonebook
1Press (Phonebook).
3Enter the name, up to 20 characters (see the table on
page 9 for instructions).
4Press twice.
3Press (Talk).
5Enter the telephone number, up to 24 digits.
OTo correct a mistake, press (Flash/Erase).
6Press .
9Press (Off) to exit the program.
Editing a stored name or number
in the phonebook
3Press .
4Edit the name (see the table on page 9 for
instructions).
OIf you do not need to edit the name, skip to step 5.
5Press .
8Enter the correct telephone number.
OIf you do not need to edit the telephone number,
skip to step 9.
11 Press .
1Press (Phonebook).
2Press (Search button) repeatedly until the
desired name is displayed.
2Press (Search button) repeatedly until the
desired name is displayed.
1Press (Phonebook).
7Enter the group number ( to ).
10 Edit the group number.
OIf you do not need to edit the group number, skip to
step 11.
8Press .
OTo program other items, repeat steps 3 to 8.
9Press .
12 Press (Off) to exit the program.

 
2Press .
O“XXX” shows the remaining
station numbers you can
store.
OYou can program up to
150 stations, including
4 pre-programmed stations.
 
  
6Edit the kana.
OIf you do not need to edit the kana, skip to step 7.
7Press .

14
Writing on the LCD while talking
1While talking, touch


(More buttons).
3Touch 
 (New).
4Touch

(Write).
6Touch

(Save).
5Write on the LCD with the stylus pen.
7Touch 
 (Save to main unit) or 

(Save to SD Card).
8Touch (Stop).
2Touch  (Handwriting).




   
  
How to write on the LCD
Be sure not to touch the LCD except with the stylus pen.
You cannot write when something else has already
touched the surface before you write with the stylus
pen.
Information about display
QTo scroll display contents
Touch the dial keys and slide your finger in the
desired direction to scroll.
QTo switch pen/eraser
Touch(Switch Pen/Eraser) repeatedly.


(Thick)


(Fine)


(Eraser)
QTo view the entire image
Touch

(Preview).
Or you can touch the image and slide your finger
to scroll when


(Write) is switched to


(Scroll) by touching the button.




   
  
OCorrect
OIncorrect

15
Intercom
An intercom is available between the portable handsets or between the main unit and portable handset(s).
Using the main unit: Using the portable handset (KX-FKN518):
1QFor single portable handset users
Press (Intercom).
QFor multiple portable handset users
①Press (Intercom).
②Call the main unit and/or portable handset(s) in
the following ways:
– To call a specific portable handset, press the
portable handset number ( to ) which
you want to call.
– To call the main unit, press .
– To call the main unit and all the portable
handsets, press .
3Press (Off) to end the intercom call.
1QFor single portable handset users
①Touch

(Intercom).
②Lift the handset.
QFor multiple portable handset users
①Touch

(Intercom).
② Call the portable handset(s) in the following ways:
– To call a specific portable handset, touch
the portable handset number ( to )
which you want to call.
– To call all the portable handsets, touch .
③Lift the handset.
2Start talking.

3Replace the handset to end the intercom call.
2Start talking.
Example : 


16
Sending faxes
1Open the document cover, and adjust the width of the
document guides to the size of the document.
2Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3If necessary, touch

(Resolution) repeatedly to
select the desired resolution (see below).
FACE UP
Document
guides
Document
Document cover
4Dial the fax number.
5Touch

(Fax).
OThe unit will start fax transmission.
Sending a fax manually
To select the resolution
Select the desired resolution according to the type of document, by touching

(Resolution) repeatedly.
  
(Standard) for printed or typewritten originals with normal-sized characters.
  
(Fine) for originals with minute printing.
  
(Photo) for originals containing photographs.
1Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3Select the desired name.
1Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3Select the memory station by touching the LCD.
Sending a fax using automatic
dialing
Using the phonebook
Using the speed dialer
4Touch

(Fax).
OThe unit will start fax transmission.
2When the display returns to the stand-by screen after
5 seconds, touch



(Phonebook),  (Search).
2When the display returns to the stand-by screen after
5 seconds, touch

(Speed dialer).
4Touch

(Fax).
OThe unit will start fax transmission.
Cancel the voice guide features before sending a fax. (See page 10)
Copying documents
Cancel the voice guide features before copying a document. (See page 10)
1Install the recording paper (see page 5).
2Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3When the display returns to the stand-by screen after
5 seconds, touch
 

(Fax/Copy).
OIf necessary, before the display changes, touch

(Resolution) repeatedly to select the desired
resolution (see above).
4Touch


(Copy).
OThe unit will start copying.

17
1Touch  (Handwriting). 1Touch  (Handwriting).
1Touch  (Handwriting).
3Touch

(Write).
3Select a memo.
3Select a memo.
5Dial the fax number.
6Touch

(Fax).
OThe unit will start fax transmission.
4Write on the LCD with the stylus pen.
4Touch
 
(More buttons).
4To send the memo, touch
 
(Send a fax).
To view the memo, touch  (Display). To finish,
touch (Stop).
5To delete the memo, touch

(Delete), then
touch  (Yes).
To print the memo, touch  (Print).
OIf you want to delete the memo, touch  (Yes).
OIf you want to hold the memo, touch  (No).
To save the memo to the SD Memory Card, touch
  (Save to SD Card), then touch  (Yes).
2Touch 
 (New). 2Touch


件 10
(fax list in the main unit memory).
2Touch


件 10
(fax list in the main unit memory).
You can send or save a memo written on the LCD.
Writing on the LCD Deleting/printing a memo/saving
a memo to the SD Memory Card
Sending/viewing a memo
Sending a memo written on the LCD




   
  
6Touch 
 (Save to main unit) or 

(Save to SD Card).
7Touch (Stop).
5Touch

(Save).

18
Receiving faxes
Receiving a fax manually
(AUTO ANSWER off)
Using the main unit:
2When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
touch


(More buttons),

(Fax), then replace
the handset.
OThe unit will start fax reception.
1When you hear a ring, lift the handset to answer the
call.
Receiving faxes
Using the portable handset (KX-FKN518):
2When receiving a call, the unit will receive a fax
document or record a voice message automatically
depending on the caller’s request.
Receiving a fax automatically
(AUTO ANSWER on)
1If the (Auto answer) light is off, turn it on by
touching .
2When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press .
3Press (Search button) repeatedly until the
“ ” is displayed, then press .
4Press .
OThe main unit will start fax reception.
1When you hear a ring, lift the portable handset from
the charger, then press (Talk) to answer the call.
You can select beforehand whether to receive faxes by
“Receive in memory” or “Receive on recording paper”.
The received fax will be
stored in the main unit fax
memory or the SD Memory
Card. You can check the
contents on the display, then
print them if necessary.
The received fax will be
printed on recording paper.
QSetting/canceling “Receive in memory”
Touch

(Functions),


(Receive in memory),
then

(Yes).
(Changes each time they are touched.)
Receive on :
recording paper
Receive in memory :
(Default setting)
Receive in memory
With no display: Receive on recording paper

19

Display when faxes are received
in memory
1Touch (Call/Fax list).
Viewing faxes stored in memory
When new faxes are received in memory, (Call/Fax
list) will light on.
OIt will also light on when a call is missed.
(For Number Display service users.)
OIf an SD Memory Card is inserted, new faxes will be
received in the SD Memory Card. (To view the faxes in
the SD Memory Card, see page 27.)
You can view faxes stored in memory even during a voice
call.
Receiving faxes
3Select a fax to display.
OYou can view a detailed fax list by touching

(Detail).
4Touch

(Display) to view the fax (see below for
detail).
OTo print the displayed
page, touch

(Print).
5To view other faxes, touch

(Return) and repeat
steps 3 to 5. To exit the program, touch (Stop).
Information about display
QTo enlarge or reduce content
To enlarge the display content: Touch
 
(More buttons),

(Enlarge).
To reduce the display content: Touch
 
(More buttons),

(Reduce).
QTo turn display contents
Touch
 
(More buttons),

(Turn).
QTo scroll display contents
Touch the LCD and slide your finger in the desired
direction to scroll.
2Touch
 
(fax list in the main unit memory).
(Example)
(Example)
Sunday, October 10th, 18:45
means unread message
means unread message
means the main unit memory
QScroll pages
To show the next page: Touch
 
(Next page).
To show the previous page: Touch
 
(Previous
page).
means this message has not been
saved to any SD Memory Cards



20
3Select the desired fax to print.
4Touch  (Print).
Printing a specific fax stored in
memory
1Touch (Call/Fax list).
Deleting a specific fax stored in
memory
6Touch (Stop).
Receiving faxes
1Touch (Call/Fax list).
3Select the desired fax to delete.
5If you want to delete the fax, touch  (Yes).
OIf you want to hold the fax, touch  (No).
6If you want to delete other faxes, repeat steps 3 to 5.
7Touch (Stop).
4Touch
 
(More buttons),

(Delete).
Do you delete the new fax ?
 

or
Do you delete the fax ?
 
5After printing, the following is displayed.
OIf you want to delete the fax, touch  (Yes).
OIf you want to hold the fax, touch  (No).



Do you delete the
printed contents ?
2Touch
 
(fax list in the main unit memory). 2Touch
 
(fax list in the main unit memory).