Panasonic Panafax UF-490 Quick start guide

Software
Before operating this software, please read
these instructions completely and keep these
operating instructions for future reference.
English
Operating Instructions
Before UsePrinter Section
Troubleshooting
Class 2 Fax Modem
Section Document Management
System Section
Document Management System, Printer and Class 2 Fax Modem
(For UF-490/525/590/790/890/990)

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The following trademarks and registered trademarks are used throughout this manual:
Microsoft, MS-DOS, Windows and Windows NT are registered trademarks of Microsoft
Corporation in the USA and other countries.
i386, i486 and Pentium are trademarks of Intel Corporation.
Centronics is a registered trademark of Centronics Data Computer Corporation.
TrueType is a registered trademark of Apple Computer, Inc.
All other trademarks identified herein are the property of their respective owners.
Copyright c 2000 - 2001 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law.
Published in Japan.
The contents of these Operating Instructions are subject to change without notice.
Notification for UF-490/525/590/790/890/990
These models are designed with the Energy Conservation in mind, which will automatically
goes into the Sleep mode when it is not in use for a period of time (The factory default is 1
hour).
While the machine is in the Sleep mode, it will not wake up automatically by any print
command from a connected computer. If you attempt to print a document from your computer
to the machine while it is in the Sleep mode, an error message "LPT1 write error." will appears
on your computer.
Please press the ENERGY SAVER key on the control panel of the machine before starting a
print job from your computer.
If you wish to start printing at any time without having to press the ENERGY SAVER key to
wake up the machine first, you can change the setting of the Fax Parameter #34 from "3"
(SLEEP) to "2" (ENERGY-SAVER). This will stop the machine from switching into the Sleep
mode.
Please refer to the machine’s Operating Instructions (For Facsimile) for details.

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Table of Contents
Precautions.....................................................................................................................5
■For User in USA............................................................................................. 5
External View.................................................................................................................. 6
■External View ................................................................................................. 6
Installing the Printer Driver ......................................................................................... 9
■Windows 95/98/Me/NT/2000.......................................................................... 9
Configuring the Printer Driver Settings ....................................................................... 12
■Windows 95/98/Me......................................................................................... 12
■Windows NT 4.0 (Administrator) .................................................................... 21
■Windows NT 4.0 (User).................................................................................. 29
■Windows 2000 (Administrator)....................................................................... 34
■Windows 2000 (User)..................................................................................... 43
Print Operation ............................................................................................................... 48
■Printing from Windows Applications............................................................... 48
■Printing on Network........................................................................................ 49
Installing the Document Management System............................................................ 51
■Windows 95/98/Me/NT/2000.......................................................................... 51
Document Manager........................................................................................................ 56
■Main Window.................................................................................................. 56
■Basic Operations............................................................................................ 58
■Setting Plug-in................................................................................................ 60
■File Menu........................................................................................................ 61
■Edit Menu....................................................................................................... 66
■View Menu...................................................................................................... 67
■Document Menu............................................................................................. 68
Image Converter............................................................................................................. 70
■General Description........................................................................................ 70
■Windows 95/98/Me......................................................................................... 70
■Windows NT 4.0............................................................................................. 71
■Windows 2000................................................................................................ 72
Document Scanner......................................................................................................... 73
■Main Window.................................................................................................. 73
■Tool Menu ...................................................................................................... 75
■Image Scanning ............................................................................................. 77
Document Viewer ........................................................................................................... 79
■Main Window.................................................................................................. 79
■Basic Operations............................................................................................ 81
■Annotation Function ....................................................................................... 82
■File Menu........................................................................................................ 83
■Edit Menu....................................................................................................... 87
■View Menu...................................................................................................... 88
■Page Menu..................................................................................................... 89
■Annotation Menu............................................................................................ 92
■Window Menu................................................................................................. 101
Before Use
Printer Section
Document Management System Section

Table of Contents
4
Status Monitor................................................................................................................102
■Task Bar Display............................................................................................ 102
■Task Bar Menu............................................................................................... 103
■Display Status Details.................................................................................... 104
Configuration Editor ......................................................................................................107
■Main Window ................................................................................................. 107
■User Parameters Folder................................................................................. 109
■Fax Parameters Folder .................................................................................. 110
■Journal Folder................................................................................................ 111
■Phone Book Setting Shortcut Activation Folder............................................. 112
Phonebook Editor ..........................................................................................................113
■Features......................................................................................................... 113
■Activation Procedure...................................................................................... 114
■Main Window ................................................................................................. 115
■Retrieve/Write ................................................................................................ 117
■Open/Save File .............................................................................................. 118
■Insert Entry..................................................................................................... 120
■Delete Entry ................................................................................................... 121
Panafax Desktop ............................................................................................................122
■General Description ....................................................................................... 122
■Sending Document ........................................................................................ 122
■Managing the Personal Address Book........................................................... 127
■Receiving Document...................................................................................... 131
■Cover Sheet................................................................................................... 132
■Tool Bar ......................................................................................................... 135
■Setup Menu.................................................................................................... 136
■Configuration Menu........................................................................................ 138
■Client and Server Setting............................................................................... 140
Troubleshooting.............................................................................................................142
■Printing operation fails ................................................................................... 142
■Document is not printed correctly .................................................................. 143
■Error messages displayed on the computer .................................................. 144
Appendix.........................................................................................................................145
■Printing/Scanning Area .................................................................................. 145
■Parallel Interface Connector .......................................................................... 146
Installing the Panasonic Class 2 Fax Modem..............................................................148
■Installation (Windows 95/98/Me).................................................................... 148
■Installation (Windows NT 4.0)........................................................................ 155
■Installation (Windows 2000)........................................................................... 158
Document Management System Section
Troubleshooting
Class 2 Fax Modem Section

5
Before Use
Before Use
Precautions
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by
one of the following measures:
1. Reorient or relocate the receiving antenna.
2. Relocate fax machine with respect to receiver or other equipment.
3. Connect fax machine into outlet on a circuit different from that to which the receiver is connected.
4. Consult the dealer or an experienced radio/TV technician for help.
Warning: To assure continued compliance, use only shielded interface cable when connecting the facsimile
machine parallel interface port to host computer. Also, any changes or modifications not expressly approved
by the party responsible for compliance could void the user’s authority to operate this equipment.
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)
This device may not cause harmful interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
•You need to read the software license agreement before setting up the Printer Driver.
•You need to read the following precautions which is described in the Fax machine Operating Instructions.
1. Installation
2. Ventilation
3. Handling
4. Toner and Paper
5. For your safety
For User in USA
Responsible Party: Matsushita Electric Corporation of America
One Panasonic Way, Secaucus, NJ 07094
Technical Support: Panasonic Document Imaging Company/Technical Support Department
Two Panasonic Way, Secaucus, NJ 07094
1-800-225-5329
Email: [e-mail]

6
External View
External View
Parallel Interface Connector
Connect to the PC
Parallel Interface Cable
(A cable does not come with the unit.) Use a cable of IEEE1284
specifications, with a maximum length of 20 ft (6m). Consult a
service provider for details.
UF-490/525

External View
7
External View
Before Use
Parallel Interface Connector
Connect to the PC
Parallel Interface Cable
(A cable does not come with the unit.) Use a cable of
IEEE1284 specifications, with a maximum length of 20 ft (6m).
Consult a service provider for details.
UF-590/790

External View
8
External View
Parallel Interface Connector
Connect to the PC
Parallel Interface Cable
(A cable does not come with the unit.) Use a cable of IEEE1284
specifications, with a maximum length of 20 ft (6m). Consult a
service provider for details.
UF-890/990

9
Printer Section
Printer Section
Installing the Printer Driver
Windows 95/98/Me/NT/2000
1Insert the Panasonic Document Management
System CD-ROM.
2Select your desired language.
3Click on the button.
4Click Printer Driver.
Note: The Fax Gateway and Firmware Update
Utility is available for U.S.A. only.
Next
Continued on the next page...

Installing the Printer Driver
10
Windows 95/98/Me/NT/2000
5Click Install Printer Driver.
6Select your machine’s model(s) and click the
button.
7Click the button if you would like
to change your current default printer to the
one that you are installing.
8Select your new default printer from the New
Printer List and click the button.
Next
Yes
Next

Installing the Printer Driver
11
Windows 95/98/Me/NT/2000
Printer Section
The Panasonic/Panafax Printer Driver is installed, and the Panasonic/Panafax Printer icon(s) are added to
the Printer folder.
NOTE 1. When installing on Windows NT 4.0 and Windows 2000, log onto the computer/network with an
account rights of Administrator.
9The required files are copied.
10 When the setup process is completed, a
message is displayed prompting you to restart
your computer.
Click the button to restart your
computer.
Finish

12
Configuring the Printer Driver Settings
To change the printer settings, open the dialog box for the printer properties by the following steps.
NOTE 1. Upon printing, changing the properties of Paper/Layout, Handling, Quality and Device
Options is allowed by clicking Properties in the print dialog box of an application.
2. Management tab of the color of property dialog box is not used for the UF-490/525/590/790/
890/990.
3. Sharing Tab in property dialog box is not displayed unless printer sharing has been specified.
Windows 95/98/Me
1Click the Start button, point to Settings, and then click
Printers.
2Right-click on the desired printer icon in the printers
folder, and select Properties in the dropdown menu.
The printer properties dialog box appears.

Configuring the Printer Driver Settings
13
Windows 95/98/Me
Printer Section
General Tab
1. Comment
Enter comments to the properties, if any.
If another user sets up this printer on his or her computer when sharing the printer, the comment specified
here will also appear on that computer. However, the comment displayed for an already set-up user will
remain unchanged even if the comment is modified later.
2. Separator page
This feature is not available on your machine.
3. button
Prints a test page. This allows the user to verify if the printer is installed properly.
Print Test Page

Configuring the Printer Driver Settings
14
Windows 95/98/Me
Details Tab
1. Print to the following port
Displays either the port to which the printer is connected or the path to the network printer.
To change the printing destination, either select the printing destination port from the list or enter the
network path here.
2. Print using the following driver
Displays the type of the printer driver. Specify the printer being used or a printer model which can be
emulated with the printer being used.
3. / button
Assigns a port to the network drive or cancels a port assigned to the network drive.
4. Timeout settings - Not selected
Specify the amount of time (in seconds) allowed to elapse before the printer becomes online. If the printer
is not online within this duration, an error message will be displayed.
5. Timeout settings - Transmission retry
Specify the amount of time (in seconds) allowed to elapse before the printer is ready for printing. If the
printer is not ready for printing within this duration, an error message will be displayed.
Increase this value if a timeout error occurs when printing a large document.
6. / button
Adds/deletes a new port or a new network path.
7. button
Updates or modifies the printer driver.
8. button
Specify the method of sending (spool) documents from the program to the printer.
Capture Printer Port...
End Capture...
Add Port...
Delete Port...
New Driver...
Spool Settings...

Configuring the Printer Driver Settings
15
Windows 95/98/Me
Printer Section
•Spool Data Type
Select spool data type (EMF format or RAW format). Specifying RAW format results in longer time
before placing an application operational after printing on the application.
Note: Spooling by EMF format (metafile compression) may cause the following problems on some
application software.
1) Printing result is different from the screen display.
2) Printing requires excessive time.
•Enable bidirectional support
Be sure to check the check box for "Enable bidirectional support" when installing the status monitor
(See page 102). Otherwise, printing may not function properly.
9. button
Modifies printer port settings.
Port Settings...

Configuring the Printer Driver Settings
16
Windows 95/98/Me
Sharing Tab
1. Not Shared/Shared As
Select whether to display or use this printer with other computers.
2. Share Name
Specify the name of the shared printer. The displayed name can be used as it is or a new name may be
entered. The name specified at this time will be displayed when other users view information about the
printer on the network.
3. Comment
You can enter comment regarding a shared printer (such as the type of printer and the location where it is
installed). When other users view information about the printer on the network, the comment specified
here will be displayed.
4. Password
Specify a password when other users will connect to this printer.
Leave the box blank in order not to use any password.
NOTE 1. Sharing Tab in property dialog box is not displayed unless printer sharing has been specified.

Configuring the Printer Driver Settings
17
Windows 95/98/Me
Printer Section
Paper/Layout Tab
1. Paper Size
Select a document size.
2. Paper Source
Specify where the paper you want to use is located in the machine. If you choose Auto Selection, the
printer driver will automatically select an appropriate tray according to the Paper Size.
3. Orientation
Select the print orientation (Portrait/Landscape).
4. Copies (1-99)
Specify the number of copies to be printed. If the number of copies to be printed can be specified within
the application, indicate one copy here and specify the number of copies in the Print dialog box of the
application.
5. Zoom (50-200)
Specify an enlargement or reduction percentage when printing documents. If enlargement/reduction can
be set within the application, indicate 100% here and specify the enlargement/reduction percentage in
the Print dialog box of the application.
6. N in 1
For printing two or more pages on one sheet, specify a printing method.
Layout is selected by combining with "Orientation." Each layout is displayed with the icon.
•2 in 1: Print 2 pages of documents zoomed out by 65 or 71% on one sheet.
•4 in 1: Print 4 pages of documents zoomed out by 50% on one sheet.
7. button
Return all items in Paper/Layout Tab to standard settings (default).
Restore Defaults

Configuring the Printer Driver Settings
18
Windows 95/98/Me
Handling Tab
1. Sorter
Select whether to Stack or Sort when printing multiple copies.
2. Output Order
Specify the output order. <Ascending, Descending>
3. button
Return all items in the Handling Tab to standard settings (default).
Restore Defaults

Configuring the Printer Driver Settings
19
Windows 95/98/Me
Printer Section
Quality Tab
1. Halftone
Select method of expressing halftone. Select the setting according to the data to be printed and your
preference
•Normal: Select the halftoning method to be used. Select it according to the details of data and your
preference.
•Line Art: Use when printing originals containing line drawings or text.
2. Resolution
Select the printer resolution (300dpi/600dpi).
3. Density
Adjust the printing density (Contrast and Brightness) as desired.
4. button
Return all items in the Quality Tab to standard settings (default).
NOTE 1. dpi (dot per inch) means the number of dots contained in one inch. The higher the value is, the
higher the resolution becomes.
2. Printing in 600 dpi resolution on UF-890/990 requires an optional D-RAM Memory Card
installed in the machine.
Restore Defaults

Configuring the Printer Driver Settings
20
Windows 95/98/Me
Device Options Tab
1. Number of Paper Tray
Select the number of available paper trays for the printer if an optional Paper Feed Module is installed.
2. button
Displays the version information about the printer driver.
NOTE 1. Device Options Tab is specified in the printer properties.
2. The Number of Paper Tray setting is not available for UF-490/525.
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