Panasonic Panafax UF-550 User manual

Panasonic_
Facsimile
Panafax UF-550/770
User's Guido

mIMPORTANT INFORMATION
When requesting information, supplies, or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is _ocated on the machine as shown below.
For your convenience, space is provided below to record the information you may need in the future.
Model No. Serial No.
Date of Purchase
Dealer
Address
Telephone Number
()
Supplies Telephone Number
()
Service Telephone Number
( )
Model and Serial Number
Copyright © 1997 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of taw. Printed in Japan.
The contents of this User's Guide are subject to change without notice,

Table of Contents
1GETTING TO KNOW YOUR MACHINE
Introduction ........................................................ 7
Function Key ...................................................... 8
External View ...................................................... 9
Control Panel ...................................................... 10
2
3
INSTALLING YOUR MACHINE
Safety Information .......................... ........................ 12
Main Unit and Accessories .......................................... 14
Installing the Accessories .......................................... 15
Installing the Toner Cartridge ....................................... 16
Loading the Recording Paper ....................................... 18
Paper Specifications 18
How to Load the Recording Paper t8
Connecting the Telephone Line Cord and Power Cord ................ 20
Setting the Recording Paper Size [For UF-550 only] ................... 22
Setting the Dialling Method (Tone or Pulse) .......................... 23
Adjusting the Volume ............................................... 24
Setting the Monitor Volume 24
Setting the Ringer Volume 24
User Parameters ................................................... 25
Setting the Date and Time 25
Setting Your LOGO 26
Setting Your Character ID 27
Setting Your ID Number (Fax Telephone Number) 28
PROGRAMMING YOUR MACHINE
One-TouchlAbbreviated Dialling Numbers ........................... 29
Entering One-Touch/Abbreviated Dialling Numbers 29
Changing or Erasing One-Touch/Abbreviated Dialling Numbers 31
Printing Out a Directory Sheet 33
Customizing Your Machine .......................................... 34
Setting the Fax Parameters 34
Fax Parameter Table 35
4BASIC OPERATIONS
Loading Documents ................................................ 39
Documents You Can Send 39
Documents You Cannot Send 39
How to Load Documents 40
Basic Transmission Settings ........................................ 41
Contrast 41
Resolution 41
Halftone 42
Verification Stamp 42
Communication Journal (COMM. JOURNAL) 43
1

Sending Documents ................................................ 44
Memory Transmission .................................................. 44
Manual Number Dialling 46
One-Touch Dialling 47
Abbreviated Dialling 48
Directory Search Dialling 49
Multi-Station Transmission (Broadcasting) ............................... 50
Direct Transmission .................................................... 51
Manual Number Dialling (Direct Transmission) 51
One-Touch Dialling (Direct Transmission) 52
Abbreviated Dialling (Direct Transmission) 53
Directory Search Dialling (Direct Transmission) 54
Voice Mode Transmission ............................................... 55
Off-Hook Dialling 55
On-Hook Dialling 56
Transmission Reservation .............................................. 57
Memory Transmission Reservation (Dual Access) 57
Direct Transmission Reservation (Priority Transmission Reservation) 58
Redialling .............................................................. 59
Automatic Redialling 59
Manual Redialling 59
Receiving Documents .............................................. 60
Automatic Reception ................................................... 60
Manual Reception ...................................................... 60
Print Reduction ........................................................ 61
Selecting the Print Reduction Mode 61
Receiving Oversize Documents 62
Substitute Memory Reception ........................................... 63
Print Collation Mode .................................................... 63
Making Copies ..................................................... 64
5ADVANCED FEATURES
Timer Controlled Communications .................................. 65
Deferred Transmission 65
Deferred Polling 66
Polling ............................................................ 67
Setting Polling Password 67
Preparing to be Polled 68
To Poll Documents from Another Station 69
Program Keys ...................................................... 70
Setting for Deferred Transmission 70
Setting for Normal Polling 71
Setting for Deferred Polling 72
Setting for Group Dialling 73
Setting for One-Touch Key 74
Changing or Erasing Program Key Settings 75
2

Edit File Mode ...................................................... 76
Printing a File List 76
Viewing the Contents of a File List 77
Changing the Start Time or the Station of a File 78
Deleting a File 80
Printing Out a File 81
Adding Documents into a File 82
Retry an incomplete File 83
Fax Access Code .................................................. 84
Setting the Fax Access Code 84
Operating Your Machine with the Fax Access Code (Restrict all operations) 85
Operating Your Machine with the Fax Access Code
(Restrict access of Fax Parameters only) [For UF-770 only] 85
Receive To Memory ................................................ 86
Setting the RCV To Memory Password 86
Setting RCV To Memory 86
Printing Out Documents 87
Distinctive Ring Detector (DRD) ..................................... 88
Fax Cover Sheet ................................................... 89
General Description 89
To use the Fax Cover Sheet 89
Fax Cover Sheet ................................................... 90
OMR Transmission ................................................. 91
General Description 9t
Sending Documents with your OMR Sheet 92
Fax Forward [For UF-770 only] ...................................... 93
Setting Fax Forward 93
File Transmission [For UF-770 only] ................................. 94
Storing a Document(s) 94
Sending the Stored Document(s) 95
Deleting the Stored Document(s) 96
Printing the Stored Document(s) 97
Department Code [For UF-770 only] ................................. 98
General Description .................................................... 98
Setting the Department Code 98
Changing or Erasing the Department Code 100
Sending Document with Department Code 102
Sending Document with Department Code (Voice Mode Transmission) 103
Printing a Department Code List 104
Printing a Department Code Journal 10S
Multiple LOGO [For UF-770 only] .................................... 107
General Description .................................................... 107
Setting the Muttiple LOGO 107
Changing or Erasing the Multiple LOGO 108
Sending Document with Multiple LOGO 109
Printing a Multiple Logo List 110
3

6NETWORKED FEATURES
Selective Reception ................................................ 111
Setting the Selective Reception 111
Password Communications ......................................... 112
General Description
Compatibility with Other Machines
Setting Password Transmission
Setting Password Reception
Using Password Transmission
Using Password Reception
112
112
113
114
115
116
Confidential Mailbox and Confidential Network Communications ...... 117
Confidential Mailbox ................................................... 117
Compatibility with Other Machines 117
Sending a Confidential Document to a Remote Station's Mailbox 118
Polling a Confidential Document from a Remote Station's Mailbox 119
Receiving a Confidential Document to Your Machine's Mailbox 120
Stodng a Confidential Document in Your Machine's Mailbox 121
Printing Out a Confidential Document from Your Machine's Mailbox 122
Deleting a Confidential Document Stored in Your Machine's Mailbox 123
Confidential Network Communications (Via aCenter Station) .............. 124
Compatibility with Other Machines 125
Setting Up Your Machine for Confidential Network Communications 125
Relayed Transmission .............................................. 128
General Description .................................................... 128
Compatibility with Other Machines
Relay Network
Setting Up Your Machine for Relayed Transmission
Sending a Document by Relayed Transmission
Printouts and Reports
128
129
131
135
136
Sub-addressing .................................................... 138
General Description .................................................... 138
To set the Sub-address intoaOne-Touch/ABBR. Dialling Numbers 139
To send aDocument with Sub-address 140
PRINTOUT JOURNALS AND LISTS
Journals and Lists ................................................. 141
Transaction Journal
individual Transmission Journal (IND. XMT JOURNAL)
Communication Journal (COMM. JOURNAL)
One-Touch/Abbreviated and Directory Search List
Program List
FAX Parameter List
Power Failure Report
141
142
145
147
150
151
152
¸¸¸4¸

8PROBLEM SOLVING
Troubleshooting .................................................... 153
If You Have Any of These Problems 153
Information Codes 155
Clearing a Recording Paper Jam 158
Clearing a Document Jam 159
Cleaning the Document Scanning Area 160
Cleaning the Printer Roller 161
Adjusting the Automatic Document Feeder (ADF) 162
Verification Stamp 163
Checking the Telephone Line 164
9APPENDIX
Specifications ...................................................... 165
Recording Paper Specifications ..................................... 168
Options and Supplies ............................................... 169
InstallingMemory Card 171
Glossary ........................................................... 172
INDEX ............................................................. 177

Thispage is intentionally left blank.
6

Introduction
Thank you very much for purchasing the Panafax UF-550/770.
The UF-550/770 is one ofthe mostadvanced models inthe Panafax family of G3 compatible, desktop facsimile
machines.
Some of its many features are
1. Plain Paper Printing Ptain paper printing means you can easily write on received documents
with a pen or pencil. Documents do not curl, making filing easier. In
addition, plain paper does not fade, making it ideal for long term storage
of important documents.
2. Quick Scanning The UF-550/770 Quick Scan speeds up the fax process by scanning and
storingdocuments intomemory in about 2.8 seconds* per page. (*UF-550
:6seconds)
This means that you no longer have to wait around untila transmission is
completed before retrieving your documents.
3. Easy Maintenance Maintenance requires only changing a toner cartridge, making it quicker
and easier than with other types of plain paper fax machines.
4. Memory Function A standard image memory feature allows you to store up to standard 70*
pages into the document memory. After the UF-550/770 stores your
documents, itcan send them to selected station(s) automatically. You do
not have to wait until the transmission ends before retrieving your
originals. (* UF-550 :12 standard pages)
5. Dual Access
Operation
6. Multiple LOGO
The UF-550/770 can reserve the next transmission even during reception
or memory transmission. It can also receive during document storage.
The UF-770 can select from Multiple LOGOs which are printed on the
Header of each page sent, Cover Sheet, COMM. Journal and Individual
XMT Journal.
7. Department Code
8. View Mode
This feature allows multiple departments to share the same facsimile
machine. When a department code is assigned to each department, the
Transaction Journal will be sorted by each department number.
Your machine has been equipped with a View function which allows you
to view the contents of the Journal and File Liston the LCD display without
having to print them.
With a little practice, anyone can learn how to use the most popular
features of the UF-550/770.
This User's Guide willhelp you to use your UF-550/770 quickly and easily.
The Table of Contents shows where to find information on each feature.
Although we recommend that you review each section briefly,it will only
be necessary to read the sections that contain the feature(s) you will be
using.
1
7

Function Key
Any function can be started by first pressing [FUNCTION I and then enter the function number, or by pressing
or [] scroll key repeatedly until the desired function appears on the display.
-@
-Q
FUNCTION "_
-@
-@
Deferred Communication
1 = XMT
2= Polling
Relayed Transmission
(see Note)
Polling
1= Polling
2 = Polled
File Transmission
[UF-770 only]
1=Store File
2 = Send File
3 = Delete File
4 = Print File
FUNCTION
--_ Set Mode
1 = User Parameters
•Date & Time
•Logo
•Character ID
•ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4=Fax Parameters
5 = Relayed XMT & Conf. Comm, Parameters
(see Note)
6 = Cleaning Printer Roller
Select Mode
1= Communication Journal = OFF/ON/INC
2=OMR-XMT = OFF/ON
3 = Cover Sheet = OFF/ON
4=Password-XMT = OFF/ON (see Note)
5=RCV to Memory = OFF/ON/PRINT
Confidential Communication
1=XMT
2 = Polling
3= Polled
4=Print
5 = Delete
Edit Rle Mode
1 = File List (Print!View)
2=Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6=Retry' Incomplete File
Printout
1 = Journal (PrintNiew}
2 = One-ToucWAbbreviatedf
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
[]Note: If Fax Parameter is not preset to Validposition, which enables you to use the function, the display willnot
show the function.

External View 1
Handset
[UF.770:standard, (Dependingofthecountry
version, the Handset is not standard.)
UF-550: Available as an option. Seepage 169] Document Guides
•DocumentSubTray
PrinterCover
,J
500 sheets Recording Paper Cassette
[Availableasan optionforUF.770 only. See
page 169]
250 sheets Recording Paper Cassette
[Available as an option. See page 169]
RecordingPaperCassette
(Standard)
_Note: For some countries, the handset may not be available because of the country's regulation or specification.
9

Contro! Panel uiiiiiiiiiiii _111111
LCD Display
Indicatesdateandtime,or thecurrent
operation,
rt-'t ON UNE _"
Blinks when the machine is
transmitting a document or
receiving.
i
TONER Blinks when the toner has
run out.
(see page 16)
C:l _-_M t Blinks when trouble occurs.
(see page 158)
One-Touch Keys (01-32")
Used for One-Touch Dialling.
(*UF-550: 0!-24, see page 47 and 52)
Program Keys (P1-PS*)
Used to record long dialling procedures
or Group Dialling Number keys.
(*UF-550: P1-P4, see page 70 to 75)
Character Keys
The One-Touch Keys and Program
Keys also serve as character and
symbol input keys which are used to
record your LOGO and station name.
The character key template is printed
on the pane! under the directory sheet
cover,
Directory Sheet
Overlay
Note: Whenever One-Touch keys are
changed to the character key mode (to
record your LOGO and station names),
use the UPPER/LOWER key to switch
Jbetweenupper and lower character set.
i ,,,,,,,,,,r,,,,,,,,,,,,,,,,,
Panasonic "_
I
IE:3 ON LINE _TONER _ALARM J
DARKER _ S-FINE
LIGHTER _FINE
CONTRAST RESOLUTION
r-----n _
[° tl
MEMORY FUNCTION
[ t
°, i° I_
°, I_ I°°
,3 I" I'_
'° 1o t,,:'
_, I_ I_,
_ R_ST
QUALITY
HALFTONE STAMP
v/%
DIRECTORY
SEARCH
t
l= I" I"
I'° 1" I"
I'° I" I'°
In l" 1"
I" ....." I_
,,, u,
I_' I_ t"
@@
@@
@@
@@
® @
®
®
10

CONTRAST
HALFTONE
V
Control Panel
Used to set Normal, Lighter, or Darker. (see
page 41) Also serves as an arrow key (<) to
move the cursor over recorded numbers and
characters.
Provides OFF, QUALITY or FAST settings
for halftone documents. (see page 42)
Also used for the following
•Search station name for Directory
Seamh Dialling
•Confirm entered station for multi-station
communication.
•Select functions.
RESOLUTION Used to set Standard, Fine, Super-Fine.
(see page 41) Also serves as an arrow key
> (>) to move the cursor over recorded
numbers and characters.
STAMP
^
Used toturn the verification stamp ON or
OFF. (see page 42)
Also used for the following
•Search station name for Directory
Search Dialling
,,Confirm entered station for multi-station
communication.
•Select functions.
1
MEMORY Used to select either memory or direct FUNCTION
communication. I---"--'1
(see page 44 to 54)
DIRECTORY
SEARCH
IUsed to start or select the function and
sub-functions. These functions are
explained in detail on the next page.
qUsedtosearchfor a stationname
(see page 49 and 54)
PAUSE/
REDIAL
SPACE
ABBR
SUB-ADDR
FLASH
Used to enter a pause when recording or - --VOL
dialling a telephone number, or to redial the CLEAR
last dialed number. (see page 59)
Usedto start Abbreviated Dialling. VOL-- +
(see page 48 and 53) SET
Used to access some features of your PBX. MONITOR
Used to erase the previously entered input.
Also used to adjust the monitor and ringer
volume. (see page 24)
Used to set operations. Also used to adjust
the monitor and ringer volume.
(see page 24)
Used to start On-Hook Dialling or to make
voice contact request.
(see page 56)
@@®
@@@
@®@
@®®
Used for Manual Number Dialling,
recording phone numbers, and selecting
functions.
Used to temporarily change Dialling Mode
to Tone when Pulse mode isset.
IUsed to confirm current communication
modes (e.g. Page number, ID, Dialed
Telephone number, File number) when unit
_d isON LINE.
@
@
@
Used to cancel operations. When it is
pressed, the mach ne will return to standby.
Used to make copies.
(see page 64)
Used to start operations.
11

Safety Information
IIIll_l I IIIIIIIIIIIIIIIIIIIIIIIII I
This product complies with the requirements of EC Council Directives 73/23/EEC amended by 93/68/EEC, and
89/336/EEC amended by 92/31/EEC and 93/68/EEC.
denotes a potential hazard that could result in serious injuryor death.
-TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT CONTAINS HAZARDOUS RADIATION. IF YOU DO NOT FOLLOW THESE
INSTRUCTIONS OR USE CONTROLS, MAKE ADJUSTMENTS OR PROCEDURES OTHER THAN THOSE
SPECIFIED HEREIN, YOU MAY EXPOSE YOURSELF TO HAZARDOUS RADIATION.
•WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT
AND BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL-VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
• PLUG POWER SUPPLY CORD INTO ORDINARY AC OUTLET BEFORE CONNECTING TELEPHONE
LINE CORD. DISCONNECT TELEPHONE LINE CORD BEFORE UNPLUGGING POWER SUPPLY CORD
FROM AC OUTLET.
• DISCONNECT THE EQUIPMENT IMMEDIATELY SHOULD IT EVER SUFFER PHYSICAL DAMAGE
WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE IN NORMAL USE. IN THIS
INSTANCE USERS SHOULD HAVE THE EQUIPMENT REPAIRED OR DISPOSE OF.
• IF THE POWER SUPPLY CORD AND/OR TELEPHONE LINE CORD OF THIS EQUIPMENT ARE
DAMAGED, THEY MUST BE REPLACED BY THE SPECIAL CORDS SUPPLIED BY AN AUTHORIZED
PANASONIC SERVICE CENTRE.
1When you know that a thunderstorm is coming, we recommend that you:
(1) Unplug the telephone line cord from the phone jack.
(2) Turn off the power and unplug the power supply cord from AC outlet.
2This equipment may not necessarily provide for the effective hand-over of acall to or from atelephone
connected to the same line.
3 The operation of this equipment on the same line as telephones or other equipment with audible warning
devices orautomatic ringdetectors willgive riseto belltinkle or noise and may cause false trippingofthe ring
detector. Should such problem occur, the user is not to contact telecom (telephone company) faults service,
12

Safety Information__
denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or air conditioning unit. 2
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 10 cm of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects, or spill liquids on the machine.
13

Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated,
Machine Toner Cartridge Document Trays
Handset (see Note) Handset Cable (see Note) Handset Cradle (see Note)
Telephone Line Cord Power Cord User's Guide
Paper Size Label
r_ Note: Available as an option for the UF-550. See page 169 for the order number.
J4

Installing the Accessories__
Final Installed View
2
Handset Cradle [Aval_bie as an Option (UF-550)]
Hook the projections intothe square holes on
the machine,
Connect the cable into the HANDSET jack on
the machine.
Handset
[Available as an Option (UF-550)] Document Trays
Hook the projections into the square
holes on the machine.
/
Handset Cable
[Available as an Option (UF-550)]
r_ Note: For some countries, the handset may not be available because of the country's regulation or specification,
15

II_ Installing the Toner Cartridge
I Jllll III JJIIIIIIIIII 11111111 iiiiiiiiiiiiiiiiiii
1Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
toner inside.
Toner Cartddge
2Remove the protective seal,
PrinterCover
ReleaseButton
Push the Release Button to open the Printer
Cover,
Continued on the next page.
16

IIIII
4
Installing the Toner Ca_ridge
IIIIIIIII IIIII III1_/ I
Align the arrowand the projectionon both sides
as shown and insert theToner Cartridge intothe
machine. 2
5
\
PrinterCover
Close the Printer Cover firmly.
If you are replacing the Toner Cartridge, it isrecommended to clean the Printer Roller to maintain
good printing quality. To clean the Printer Roller, follow the procedure on page 161.
17

Loading the Recording Paper
Paper Specifications
In general, most bond papers willproduce excellent results. Most photocopy papers willalso work very well.
There are many"name" and "generic" brandsofpaper available. We recommend that you test various papers
untilyou obtain the results you are looking for. For detailed recommended paper specifications, see page
168.
How to Load the Recording Paper
1
_PaperCassette
Slide outthe Paper Cassette from the machine.
2Paper Length Guide Adjust the Paper Length Guide to the proper
paper size (A4, LTR, or LGL).
For LGL size paper, remove the Paper Length
Guide and store itinthe provided slotinthe front
left side of the Paper Cassette.
If reloading the same size of paper, skip the
step 2 and 3.
Paper Width Clip
Paper Width Guide
Adjust the Paper Width Guide and Clip to the
proper paper (A4, or LTPJLGL),
The factory default for the Paper Width Guide
and Clip are on A4 position. For LTR/LGL paper
size, adjust by following the steps below.
(!) Replace the Paper Width Guide into the
proper slot (A4 or LTR/LGL).
(_ Release the Paper Width Clip latch.
_) Pull upwards to remove the Paper Width
Clip.
@Replace the Paper Width Clip intothe A(A4)
or L(LTFULGL) slot.
(_ Push down on the Paper Width Clip to latch
it in place.
18