Panasonic UF-780/790 User manual

UF-780/790
Getting to Know Your Machine
Installing Your Machine
Programming Your Machine
Basic OperationsAdvanced
Features
Network FeaturesPrintout Journals
and Lists
Problem SolvingAppendix
Operating Instructions
Facsimile
Model No.
English
Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.
(For Facsimile)

IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
() –
Supplies Telephone Number
() –
Service Telephone Number
() –
Model and Serial Number
Copyright ©2003 by Panasonic Communications Co., Ltd.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of these Operating Instructions are subject to change without notice.

3
Table of Contents
Safety Information.......................................................................................................... 7
Precaution....................................................................................................................... 9
Function Key................................................................................................................... 10
External View .................................................................................................................. 11
Control Panel .................................................................................................................. 12
Main Unit and Accessories............................................................................................ 14
Installing the Accessories ............................................................................................. 15
Installing the Toner Cartridge ....................................................................................... 16
Loading the Recording Paper ....................................................................................... 18
■How to Load the Recording Paper ................................................................. 18
Adjusting the Paper Cassette for the Paper Length ................................................... 20
■How to Adjust the Paper Cassette for the Paper Length................................ 20
Adjusting the Paper Cassette for the Paper Width ..................................................... 21
■How to Adjust the Paper Cassette for the Paper Width ................................. 21
Connecting the Telephone Line Cable and Power Cord............................................. 22
Setting the Dialing Method (Tone or Pulse)................................................................. 24
Adjusting the Volume .................................................................................................... 25
User Parameters............................................................................................................. 26
■General Description........................................................................................ 26
■Setting the Date and Time.............................................................................. 26
■Setting Your LOGO ........................................................................................ 27
■Setting Your Character ID .............................................................................. 28
■Setting Your ID Number (Fax Telephone Number) ........................................ 29
One-Touch/Abbreviated Dialing Numbers ................................................................... 30
■Entering One-Touch/Abbreviated Dialing Numbers ....................................... 30
■Editing One-Touch/Abbreviated Dialing Numbers.......................................... 32
■Printing Out a Directory Sheet........................................................................ 34
Customizing Your Machine ........................................................................................... 35
■General Description........................................................................................ 35
■Setting the Fax Parameters........................................................................... 35
■Fax Parameter Table...................................................................................... 36
Loading Documents....................................................................................................... 40
■Documents You Can Send............................................................................. 40
■Documents You Cannot Send........................................................................ 40
■How to Load Documents ................................................................................ 41
Getting to Know Your Machine
Installing Your Machine
Programming Your Machine
Basic Operations

Table of Contents
4
Basic Transmission Settings ........................................................................................ 42
■General Description ....................................................................................... 42
■Contrast ......................................................................................................... 42
■Resolution ...................................................................................................... 42
■Verification Stamp.......................................................................................... 43
■Communication Journal (COMM. JOURNAL) ............................................... 44
Sending Documents....................................................................................................... 45
■General Description ....................................................................................... 45
■Memory Transmission.................................................................................... 46
■Direct Transmission ....................................................................................... 52
■Voice Mode Transmission.............................................................................. 56
■Transmission Reservation ............................................................................. 58
■Transmission Reservation ............................................................................. 60
■Redialing ........................................................................................................ 60
Receiving Documents.................................................................................................... 62
■Reception Modes ........................................................................................... 62
■Telephone Mode ............................................................................................ 63
■Fax / Tel Auto Switching Mode ...................................................................... 64
■Fax Mode ....................................................................................................... 65
■TAM (Telephone Answering Machine) Interface Mode.................................. 65
■Print Reduction .............................................................................................. 67
■Receiving Oversize Documents ..................................................................... 68
■Substitute Memory Reception........................................................................ 69
■Print Collation Mode....................................................................................... 69
Making Copies ............................................................................................................... 70
Timer Controlled Communications .............................................................................. 71
■General Description ....................................................................................... 71
■Deferred Transmission................................................................................... 71
■Deferred Polling ............................................................................................. 72
Polling ............................................................................................................................. 73
■General Description ....................................................................................... 73
■Setting the Polling Password ......................................................................... 73
■Preparing to be Polled ................................................................................... 74
■To Poll Documents from Another Station....................................................... 75
Program Keys ................................................................................................................. 76
■General Description ....................................................................................... 76
■Setting for Group Dialing................................................................................ 76
■Setting for Deferred Transmission ................................................................. 77
■Setting for Deferred Polling............................................................................ 78
■Setting for Normal Polling .............................................................................. 79
■Setting for One-Touch Key ............................................................................ 80
■Changing or Erasing the Program Key Settings ............................................ 81
Basic Operations
Advanced Features

Table of Contents
5
Edit File Mode ................................................................................................................. 82
■General Description........................................................................................ 82
■Printing a File List........................................................................................... 82
■Viewing the Contents of a File List ................................................................. 83
■Changing the Start Time or the Station of a File ............................................ 84
■Deleting a File ................................................................................................ 86
■Printing Out a File........................................................................................... 87
■Adding Documents into a File ........................................................................ 88
■Retry an Incomplete File ................................................................................ 89
Access Code................................................................................................................... 90
■General Description........................................................................................ 90
■Setting the Access Code................................................................................ 90
■Operating Your Machine with the Access Code (Restrict All Operations) ..... 91
■Operating Your Machine with the Access Code
(Restrict Access of Fax Parameters Only) ..................................................... 91
Receive To Memory........................................................................................................ 92
■General Description........................................................................................ 92
■Setting the RCV To Memory Password.......................................................... 92
■Setting RCV To Memory ................................................................................ 92
■Printing Out Documents ................................................................................. 93
Distinctive Ring Detector (DRD) ................................................................................... 94
■General Description........................................................................................ 94
Fax Cover Sheet ............................................................................................................. 95
■General Description........................................................................................ 95
■To Use the Fax Cover Sheet.......................................................................... 95
PIN Code Access............................................................................................................ 97
■General Description........................................................................................ 97
■Selecting the Access Method (Prefix or Suffix) .............................................. 97
■Dialing with a PIN Code ................................................................................. 98
Fax Forward .................................................................................................................... 99
■Setting Fax Forward ....................................................................................... 99
Selective Reception ....................................................................................................... 100
■General Description........................................................................................ 100
■Setting the Selective Reception. .................................................................... 100
Password Communications .......................................................................................... 101
■General Description........................................................................................ 101
■Compatibility with Other Machines ................................................................. 101
■Setting Password Transmission ..................................................................... 102
■Setting Password Reception .......................................................................... 103
■Using Password Transmission ....................................................................... 104
■Using Password Reception ............................................................................ 105
Confidential Mailbox ...................................................................................................... 106
■General Description........................................................................................ 106
■Confidential Mailbox ....................................................................................... 106
■Sending a Confidential Document to a Remote Station's Mailbox ................. 107
Advanced Features
Network Features

Table of Contents
6
■Polling a Confidential Document from a Remote Station's Mailbox ............... 108
■Receiving a Confidential Document to Your Machine's Mailbox.................... 109
■Storing a Confidential Document in Your Machine's Mailbox ........................ 110
■Printing Out a Confidential Document from Your Machine's Mailbox ............ 111
■Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 112
Sub-addressing .............................................................................................................. 113
■General Description ....................................................................................... 113
■To Set the Sub-address Into a One-Touch/ABBR. Dialing Numbers............. 114
■To Send a Document with Sub-address ........................................................ 115
Journals and Lists.......................................................................................................... 116
■General Description ....................................................................................... 116
■Transaction Journal ....................................................................................... 116
■Individual Transmission Journal (IND. XMT JOURNAL)................................ 117
■Communication Journal (COMM. JOURNAL)................................................ 120
■One-Touch/Abbreviated and Directory Search List ....................................... 122
■Program List................................................................................................... 125
■FAX Parameter List........................................................................................ 126
■Toner Cartridge Order Forms ........................................................................ 127
Troubleshooting ............................................................................................................. 128
■If You Have Any of These Problems .............................................................. 128
■Information Codes.......................................................................................... 132
■Clearing a Recording Paper Jam ................................................................... 135
■Clearing a Document Jam ............................................................................. 136
■Cleaning the Document Scanning Area ......................................................... 137
■Cleaning the Printer Roller (For UF-780) ....................................................... 138
■Cleaning the Printer Roller (For UF-790) ....................................................... 139
■Adjusting the Automatic Document Feeder (ADF) ......................................... 140
■Verification Stamp.......................................................................................... 141
■Checking the Telephone Line ........................................................................ 142
Specifications ................................................................................................................. 143
Recording Paper Specifications ................................................................................... 146
Options and Supplies .................................................................................................... 147
■Installing the Flash Memory Card .................................................................. 148
FCC Notice for User in USA .......................................................................................... 149
Glossary .......................................................................................................................... 151
ITU-T Image No. 1........................................................................................................... 154
Index ................................................................................................................................ 155
Network Features
Printout Journals and Lists
Problem Solving
Appendix

7
Getting to Know Your Machine
Getting to Know Your Machine
Safety Information
WARNING
!denotes a potential hazard that could result in serious injury or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION - USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION
EXPOSURE.
• THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND IS EASILY
ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
Manufacturer's Name and Address Factory ID
Product complies with DHHS Rules 21
CFR Subchapter J in effect at date
of manufacture.

Safety Information
8
CAUTION
!denotes hazards that could result in minor injury or damage to the machine.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD INDICATED IN THIS MANUAL.
IMPORTANT SAFETY INSTRUCTIONS
!

9
Getting to Know Your Machine
Precaution
CAUTION
!denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.

10
Function Key
Any function can be started by first pressing and then enter the function number, or by
pressing or scroll key repeatedly until the desired function appears on the display.
NOTE 1. Refer to the Firmware Update Utility’s Operating Instructions on the software CD for additional
details. (For UF-790 only)
FUNCTION
1
3
6
7
8
Deferred Communication
1 = XMT
2 = Polling
Polling
1 = Polling
2 = Polled
Print List
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
7 = Directory Sheet
Set Mode
1 = User Parameters
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance
• Cleaning Printer Roller
• Toner Order Forms
• Firmware Update (See Note 1)
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON
5 = RCV to Memory = OFF/ON
6 - 8 = Not Used
9 = Memory XMT = OFF/ON
2Advanced Communication
1 = Not Used
2 = Confidential Communication
9Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File

11
Getting to Know Your Machine
External View
Recording Paper
Sub Tray
Recording Paper Tray
Document Sub Tray
ADF Door
Control Panel
Document Return Tray
(Set on the upper
Recording Paper
Cassette)
Printer Cover
Handset
(Available as an
option, see page 147)
Recording Paper Cassette
(Standard) 250-Sheet Recording Paper Cassette
(Available as an option, see page 147 )
(For UF-790 only)

12
Control Panel
- Used to enter a pause when recording or
dialing a telephone number, or to redial
the last dialed number.
- Used to start Abbreviated Dialing.
(See pages 49 and 54)
- Used to separate the Sub-Address from
the telephone number
- Used to start On-Hook Dialing. (See page 57)
- Used to switch the machine into energy saving mode. (See page 38)
- Used to set the Contrast to Normal,
Lighter or Darker. (See page 42)
- Used to set the Resolution to Standard, Fine,
Super-Fine or Halftone. (See page 42)
- Used to turn the verification stamp ON or OFF.
Lights when the verification stamp is set to ON.
- Blinks when the machine is transmitting or receiving a document.
- Lights when trouble occurs.
Keypad
- Used for manual number dialing,
recording phone numbers, and
numerical entries.
Tone Key
- Used to temporarily change the
dialing mode to Tone when Pulse
mode is set.

Control Panel
13
Getting to Know Your Machine
control panel2
- Press this key when you want to stop
telecommunication, registration
operation, or audible tone.
- Used to make copies and set
operations. (See page 70)
- Use this key when resetting all
the previously set functions.
Used for the following:
- Start or select the function.
- Search for a station name.
(See pages 50 and 55)
- Adjust the monitor and ringer volume.
(See page 25)
- Move the cursor while entering numbers
and characters.
- Search the station name for Directory
Search Dialing.
- Confirm the entered station for multi-station
communication.
- Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone
number, File number) when the unit is ON LINE.
One-Touch Keys (01-28)
- Used for One-Touch Dialing. (See pages 49 and 53)
Program Keys (P1-P4)
- Used to record long dialing procedures or Group Dialing Number keys. (See pages 76 to 81)
Character Keys
- The One-Touch Keys and Program Keys are serve as character and symbol input keys which
are used to record your LOGO, character ID and station name.
- Used to enter a symbol for LOGO, character ID and station name.
Use or to select the symbols.
- Used to insert a space while entering LOGO, character ID and station name.
- Used to switch between upper and lower character set.

14
Installing Your Machine
Main Unit and Accessories
Unpack the carton and check that you have all the illustrated accessories.
Machine Toner Cartridge Recording Paper Tray
Telephone Line Cable Power Cord Operating Instructions
CD-ROM (For UF-790 only)

15
Installing Your Machine
Installing the Accessories
Handset Cord
[Available as an Option
]
Handset
[Available as an Option]
Recording Paper Tray
Hook the projections into the square
holes on the machine.
Final Installed View
Handset Cradle [Available as an Option]
Hook the projections into the square holes on the machine.
Connect the cable into the HANDSET jack on the machine.

16
Installing the Toner Cartridge
1Unpack the Toner Cartridge and rock it back
and forth as shown 5 or 6 times to even the
toner inside.
2Remove the protective seal.
Note: Pull on the seal slowly and straight
out.
3Open the Printer Cover.
Toner Cartridge
Printer Cover

Installing the Toner Cartridge
17
Installing Your Machine
4Align the projections on both sides of the
Toner Cartridge with the grooves in the
machine as shown and insert the Toner
Cartridge into the machine.
Note: Lock the Toner Cartridge into place
by pressing the handle down and
then pushing towards the rear of the
machine.
5Close the Printer Cover.
6If you are replacing the Toner Cartridge, it is
recommended to clean the Printer Roller to
maintain good printing quality. To clean the
Printer Roller, follow the procedure on page
139.
Printer Cover

18
Loading the Recording Paper
Paper Specifications
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various
papers until you obtain the results you are looking for. For detailed recommended paper specifications,
(See page 146).
How to Load the Recording Paper
How to Load the Recording Paper
1Lift up the Paper Cassette slightly and slide it
out from the machine.
2Remove the Paper Cassette Cover.
31. Remove the Shipping Screw securing
the Pressure Plate.
2. Store the screw by attaching it to the post
provided under the Paper Cassette
Cover for future use.
Paper Cassette
Cassette Cover
Cassette Cover
Shipping Screw

Loading the Recording Paper
19
How to Load the Recording Paper
Installing Your Machine
41. Load the paper into the Paper Cassette.
Slide the paper width guide to the left
until it lightly touches the stack of paper
without bending the paper. The paper
must fit squarely and firmly between the
Paper Width Guide and the right side of
tray. If it does not, the paper may feed
into the printer incorrectly resulting in a
paper jam.
Caution: Make sure that the paper is set
under the metal Paper Separation
Clips and that it does not exceed
the Maximum Paper Capacity
Mark. You can load about 250
sheets (20 lb weight). For paper
specification, see page
146 .
2. Re-install the Paper Cassette Cover.
3. Slide the Paper Cassette into the machine.
Paper
Width Guide
Max. Paper
Capacity Mark

20
Adjusting the Paper Cassette for the Paper Length
The factory default Paper Length setting for the Paper Cassette is on Letter size. To change the paper
length to A4 or Legal size, follow the steps below.
NOTE 1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when
different paper is loaded in the cassette, the unit will Stop printing after the 1st page of an
Incoming Fax and display a "PAPER SIZE MISMATCH" error. Then, the Recording Paper
Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming
Fax from the 1st page.
How to Adjust the Paper Cassette for the Paper Length
11. Remove the paper from the Paper
Cassette and place the cassette upside
down on a flat surface.
2. While pushing down on the release latch,
pull out the Paper Length Guide.
3. Turn the Paper Cassette upright.
4. Insert the Paper Length Guide hooks into
the appropriate paper length slots (A4 or
Legal) and slide the guide towards the
back of the cassette until it locks in place.
5. Load the paper into the Paper Cassette.
Slide the paper width guide to the left
until it lightly touches the stack of paper
without bending the paper. The paper
must fit squarely and firmly between the
Paper Width Guide and the right side of
tray. If it does not, the paper may feed
into the printer incorrectly resulting in a
paper jam.
Caution: Make sure that the paper is set
under the metal Paper Separation
Clips and that it does not exceed
the Maximum Paper Capacity
Mark. You can load about 250
sheets (20 lb weight). For paper
specification, see page
146 .
6. Replace the Paper Cassette Cover to the
appropriate paper position (LTR, A4 or
LGL).
7. Slide the Paper Cassette into the machine.
2The Recording Paper Size setting of the Fax
Parameter No. 23 must match the paper
loaded in the cassette. If you change the
Recording Paper Size, please change the
setting accordingly. (See page 37)
Paper Width Guide
Max. Paper
Capacity Mark
LGL
A4
LTR
Paper Length Guide
Release Latch