Panasonic Facsimile UF-590 User manual

UF-590
Getting to Know Your Machine
Installing Your Machine
Programming Your Machine
Basic OperationsAdvanced
Features
Network FeaturesPrintout Journals
and Lists
Problem SolvingAppendix
Operating Instructions
Facsimile
Model No.
English
Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.
(For Facsimile)

IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
() –
Supplies Telephone Number
() –
Service Telephone Number
() –
Model and Serial Number
Copyright ©2001 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of this Operating Instructions are subject to change without notice.

3
Table of Contents
Safety Information.......................................................................................................... 7
Precaution....................................................................................................................... 9
Function Key................................................................................................................... 10
External View .................................................................................................................. 11
Control Panel .................................................................................................................. 12
Main Unit and Accessories............................................................................................ 14
Installing the Accessories ............................................................................................. 15
Installing the Toner Cartridge ....................................................................................... 16
Loading the Recording Paper ....................................................................................... 18
THow to Load the Recording Paper ................................................................. 18
Adjusting the Paper Cassette for the Paper Length ................................................... 20
THow to Adjust the Paper Cassette for the Paper Length................................ 20
Adjusting the Paper Cassette for the Paper Width ..................................................... 21
THow to Adjust the Paper Cassette for the Paper Width ................................. 21
Connecting the Telephone Line Cable and Power Cord............................................. 22
Setting the Dialling Method (Tone or Pulse)................................................................ 24
Adjusting the Volume .................................................................................................... 25
User Parameters............................................................................................................. 26
TGeneral Description........................................................................................ 26
TSetting the Date and Time.............................................................................. 26
TSetting Your LOGO ........................................................................................ 27
TSetting Your Character ID .............................................................................. 28
TSetting Your ID Number (Fax Telephone Number) ........................................ 29
One-Touch/Abbreviated Dialling Numbers .................................................................. 30
TEntering One-Touch/Abbreviated Dialling Numbers ...................................... 30
TEditing One-Touch/Abbreviated Dialling Numbers......................................... 32
TPrinting Out a Directory Sheet........................................................................ 34
Customizing Your Machine ........................................................................................... 35
TGeneral Description........................................................................................ 35
TSetting the Fax Parameters........................................................................... 35
TFax Parameter Table...................................................................................... 36
Loading Documents....................................................................................................... 40
TDocuments You Can Send............................................................................. 40
TDocuments You Cannot Send........................................................................ 40
THow to Load Documents ................................................................................ 41
Basic Transmission Settings ........................................................................................ 42
TGeneral Description........................................................................................ 42
TContrast.......................................................................................................... 42
TResolution ...................................................................................................... 42
TVerification Stamp .......................................................................................... 43
TCommunication Journal (COMM. JOURNAL) ............................................... 44
Getting to Know Your Machine
Installing Your Machine
Programming Your Machine
Basic Operations

Table of Contents
4
Sending Documents....................................................................................................... 45
TGeneral Description ....................................................................................... 45
TMemory Transmission.................................................................................... 46
TDirect Transmission ....................................................................................... 52
TVoice Mode Transmission.............................................................................. 56
TTransmission Reservation ............................................................................. 58
TRedialling ....................................................................................................... 61
Receiving Documents.................................................................................................... 62
TReception Modes ........................................................................................... 62
TTelephone Mode ............................................................................................ 63
TFax / Tel Auto Switching Mode ...................................................................... 64
TFax Mode ....................................................................................................... 65
TTAM (Telephone Answering Machine) Interface Mode.................................. 66
TPrint Reduction .............................................................................................. 68
TReceiving Oversize Documents ..................................................................... 69
TSubstitute Memory Reception........................................................................ 70
TPrint Collation Mode....................................................................................... 70
Making Copies ............................................................................................................... 71
Timer Controlled Communications .............................................................................. 72
TGeneral Description ....................................................................................... 72
TDeferred Transmission................................................................................... 72
TDeferred Polling ............................................................................................. 73
Polling ............................................................................................................................. 74
TGeneral Description ....................................................................................... 74
TSetting the Polling Password ......................................................................... 74
TPreparing to be Polled ................................................................................... 75
TTo Poll Documents from Another Station....................................................... 76
Program Keys ................................................................................................................. 77
TGeneral Description ....................................................................................... 77
TSetting for Group Dialling ............................................................................... 77
TSetting for Deferred Transmission ................................................................. 78
TSetting for Deferred Polling............................................................................ 79
TSetting for Normal Polling .............................................................................. 80
TSetting for One-Touch Key ............................................................................ 81
TChanging or Erasing the Program Key Settings ............................................ 82
Edit File Mode ................................................................................................................. 83
TGeneral Description ....................................................................................... 83
TPrinting a File List .......................................................................................... 83
TViewing the Contents of a File List................................................................. 84
TChanging the Start Time or the Station of a File ............................................ 85
TDeleting a File ................................................................................................ 87
TPrinting Out a File .......................................................................................... 88
TAdding Documents into a File ........................................................................ 89
TRetry an Incomplete File ................................................................................ 90
Advanced Features

Table of Contents
5
Access Code................................................................................................................... 91
TGeneral Description........................................................................................ 91
TSetting the Access Code................................................................................ 91
TOperating Your Machine with the Access Code
(Restrict all operations) ................................................................................. 92
TOperating Your Machine with the Access Code
(Restrict access of Fax Parameters only) ...................................................... 92
Receive To Memory........................................................................................................ 93
TGeneral Description........................................................................................ 93
TSetting the RCV To Memory Password.......................................................... 93
TSetting RCV To Memory ................................................................................ 93
TPrinting Out Documents ................................................................................. 94
Distinctive Ring Detector (DRD) ................................................................................... 95
TGeneral Description........................................................................................ 95
Fax Cover Sheet ............................................................................................................. 96
TGeneral Description........................................................................................ 96
TTo use the Fax Cover Sheet .......................................................................... 96
PIN Code Access............................................................................................................ 98
TGeneral Description........................................................................................ 98
TSelecting the Access Method (Prefix or Suffix) .............................................. 98
TDialling with a PIN Code................................................................................. 99
Fax Forward .................................................................................................................... 100
TSetting Fax Forward ....................................................................................... 100
Selective Reception ....................................................................................................... 101
TGeneral Description........................................................................................ 101
TSetting the Selective Reception. .................................................................... 101
Password Communications .......................................................................................... 102
TGeneral Description........................................................................................ 102
TCompatibility with Other Machines ................................................................. 102
TSetting Password Transmission ..................................................................... 103
TSetting Password Reception .......................................................................... 104
TUsing Password Transmission ....................................................................... 105
TUsing Password Reception ............................................................................ 106
Confidential Mailbox ...................................................................................................... 107
TGeneral Description........................................................................................ 107
TConfidential Mailbox ....................................................................................... 107
TSending a Confidential Document to a Remote Station's Mailbox ................. 108
TPolling a Confidential Document from a Remote Station's Mailbox ............... 109
TReceiving a Confidential Document to Your Machine's Mailbox .................... 110
TStoring a Confidential Document in Your Machine's Mailbox......................... 111
TPrinting Out a Confidential Document from Your Machine's Mailbox............. 112
TDeleting a Confidential Document Stored in Your Machine's Mailbox ........... 113
Sub-addressing .............................................................................................................. 114
TGeneral Description........................................................................................ 114
TTo set the Sub-address into a One-Touch/ABBR. Dialling Numbers ............. 115
TTo send a Document with Sub-address ......................................................... 116
Network Features

Table of Contents
6
Journals and Lists.......................................................................................................... 117
TGeneral Description ....................................................................................... 117
TTransaction Journal ....................................................................................... 117
TIndividual Transmission Journal (IND. XMT JOURNAL)................................ 118
TCommunication Journal (COMM. JOURNAL)................................................ 121
TOne-Touch/Abbreviated and Directory Search List ....................................... 123
TProgram List................................................................................................... 126
TFAX Parameter List........................................................................................ 127
TToner Cartridge Order Forms ........................................................................ 128
Troubleshooting ............................................................................................................. 129
TInformation Codes.......................................................................................... 133
TClearing a Recording Paper Jam ................................................................... 136
TClearing a Document Jam ............................................................................. 137
TCleaning the Document Scanning Area ......................................................... 138
TCleaning the Printer Roller............................................................................. 139
TAdjusting the Automatic Document Feeder (ADF) ......................................... 140
TVerification Stamp.......................................................................................... 141
TChecking the Telephone Line ........................................................................ 142
Specifications ................................................................................................................. 143
Recording Paper Specifications ................................................................................... 146
Options and Supplies .................................................................................................... 147
TInstalling the Flash Memory Card .................................................................. 148
Regulatory Information.................................................................................................. 149
Glossary .......................................................................................................................... 152
ITU-T Image No. 1........................................................................................................... 155
Index ................................................................................................................................ 156
Printout Journals and Lists
Problem Solving
Appendix

7
Getting to Know Your Machine
Getting to Know Your Machine
Safety Information
WARNING
!denotes a potential hazard that could result in serious injury or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
EARTHED.
• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION - USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
• THE MAINS PLUG ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAINS POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND SHALL
BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.

Safety Information
8
CAUTION
!denotes hazards that could result in minor injury or damage to the machine.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD INDICATED IN THIS MANUAL.
IMPORTANT SAFETY INSTRUCTIONS
!

9
Getting to Know Your Machine
Precaution
CAUTION
!denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.

10
Function Key
Any function can be started by first pressing and then enter the function number, or by
pressing or scroll key repeatedly until the desired function appears on the display.
FUNCTION
1
3
6
7
8
Deferred Communication
1 = XMT
2 = Polling
Polling
1 = Polling
2 = Polled
Print List
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
7 = Directory Sheet
Set Mode
1 = User Parameters
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance
• Cleaning Printer Roller
• Toner Order Forms
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON
5 = RCV to Memory = OFF/ON
6 - 8 = Not Used
9 = Memory XMT = OFF/ON
2Advanced Communication
1 = Not Used
2 = Confidential Communication
9Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File

11
Getting to Know Your Machine
External View
NOTE 1. For some countries, the handset may not be available because of the country’s regulation or
specification.
Recording Paper
Sub Tray
Recording Paper Tray
Document Sub Tray
ADF Door
Control Panel
Document Return
Tray
Printer Cover
Handset
(Available as an
option, see page 147)
Recording Paper Cassette
(Standard) 250 sheets Recording Paper Cassette
(Available as an option, see page 147)

12
Control Panel
- Used to enter a pause when entering or
dialling a telephone number, or to redial
the last dialled number.
- Used to start Abbreviated Dialling.
(See pages 49 and 54)
- Used to separate the Sub-Address from
the telephone number
- Used to start On-Hook Dialling. (See page 57)
- Used to switch the machine into energy saving mode. (See page 38)
- Used to set Normal, Lighter or Darker. (See page 42)
- Used to set Standard, Fine, Super-Fine or Halftone. (See page 42)
- Used to turn the verification stamp On or OFF.
Lights when the verification stamp is set to ON.
- Blinks when the machine is transmitting a document or receiving.
- Lights when trouble occurs.
Keypad
- Used for manual number dialling,
entering phone numbers, and
numerical entries.
Key
- Used to temporarily change the
dialling mode to Tone when Pulse
mode is set.

Control Panel
13
Getting to Know Your Machine
- Press this button when you want to stop
communication, registration operation,
or audible tone.
- Used to make copies and set
operations. (See page 71)
- Use this button when resetting all
the previously set functions.
Used for the following:
- Start or select the function.
- Search for a station name.
(See pages 50 and 55)
- Adjust the monitor and ringer volume.
(See page 25)
- Move the cursor while entering numbers
and characters.
- Search the station name for Directory
Search Dialling.
- Confirm the entered station for multi-station
communication.
- Confirm the current communication modes
(e.g. Page number, ID, Dialled Telephone
number, File number) when the unit is ON LINE.
One-Touch Keys (01-28)
- Used for One-Touch Dialling. (See pages 49 and 53)
Program Keys (P1-P4)
- Used to enter long dialling procedures or Group Dialling Number keys. (See pages 77 to 82)
Character Keys
- The One-Touch Keys and Program Keys are serve as character and symbol input keys which
are used to enter your LOGO, character ID and station name.
- Used to enter a symbol for LOGO, character ID and station name.
Use or to select the symbols.
- Used to insert a space while entering LOGO, character ID and station name.
- Used to switch between upper and lower character set.

14
Installing Your Machine
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
NOTE 1. The shape of the telephone line cable and power cord may differ depending on each country’s
regulation or specification.
2. The Telephone Line Cable Adapter is available in certain countries only.
Machine Toner Cartridge Recording Paper Tray
Telephone Line Cable Power Cord Operating Instructions
CD-ROM
Telephone Line Cable Adapter
(See Note)

15
Installing Your Machine
Installing the Accessories
NOTE 1. For some countries, the handset may not be available because of the country’s regulation or
specification.
Handset Cord
[Available as an Option
]
Handset
[Available as an Option]
Recording Paper Tray
Hook the projections into the square
holes on the machine.
Final Installed View
Handset Cradle [Available as an Option]
Hook the projections into the square holes on the machine.
Connect the cable into the HANDSET jack on the machine.

16
Installing the Toner Cartridge
1Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
toner inside.
2Remove the protective seal.
Note: Pull on the seal slowly and straight
out.
3Open the Printer Cover.
Toner Cartridge
Printer Cover

Installing the Toner Cartridge
17
Installing Your Machine
NOTE 1. Used toner cartridge should be disposed properly according to local regulations.
4Align the projections on both sides of the
Toner Cartridge with the grooves in the
machine as shown and insert the Toner
Cartridge into the machine.
Note: Lock the Toner Cartridge into place
by pressing the handle down and
then pushing towards the rear of the
machine.
5Close the Printer Cover.
6If you are replacing the Toner Cartridge, it is
recommended to clean the Printer Roller to
maintain good printing quality. To clean the
Printer Roller, follow the procedure on page
139.
Printer Cover

18
Loading the Recording Paper
Paper Specifications
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various
papers until you obtain the results you are looking for. For detailed recommended paper specifications,
(See page 146).
How to Load the Recording Paper
How to Load the Recording Paper
1Lift up the Paper Cassette slightly and slide it
out from the machine.
2Remove the Paper Cassette Cover.
31. Remove the Shipping Screw securing
the Pressure Plate.
2. Store the screw by attaching it to the post
provided under the Paper Cassette
Cover for future use.
Paper Cassette
Cassette Cover
Cassette Cover
Shipping Screw

Loading the Recording Paper
19
How to Load the Recording Paper
Installing Your Machine
41. Load the paper into the Paper Cassette.
Slide the paper width guide to the left
until it lightly touches the stack of paper
without bending the paper. The paper
must fit squarely and firmly between the
Paper Width Guide and the right side of
tray. If it does not, the paper may feed
into the printer incorrectly resulting in a
paper jam.
Caution: Make sure that the paper is set
under the metal Paper
Separation Clips and that it does
not exceed the Maximum Paper
Capacity Mark. You can load
about 250 sheets (80g/m² lb
weight). For paper specification,
see page 146.
2. Re-install the Paper Cassette Cover.
3. Slide the Paper Cassette into the machine.
Paper
Width Guide
Max. Paper
Capacity Mark

20
Adjusting the Paper Cassette for the Paper Length
The factory default Paper Length setting for the Paper Cassette is on A4 size. To change the paper length
to Letter or Legal size, follow the steps below.
NOTE 1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when
different paper is installed in the cassette, the unit will Stop printing after the 1st page of an
Incoming Fax and display a "PAPER SIZE MISMATCH" error. Then, the Recording Paper
Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming
Fax from the 1st page.
How to Adjust the Paper Cassette for the Paper Length
11. Remove the paper from the Paper
Cassette and place the cassette upside
down on a flat surface.
2. While pushing down on the release latch,
pull out the Paper Length Guide.
3. Turn the Paper Cassette upright.
4. Insert the Paper Length Guide hooks into
the appropriate paper length slots (A4 or
Legal) and slide the guide towards the
back of the cassette until it locks in place.
5. Load the paper into the Paper Cassette.
Slide the paper width guide to the left
until it lightly touches the stack of paper
without bending the paper. The paper
must fit squarely and firmly between the
Paper Width Guide and the right side of
tray. If it does not, the paper may feed
into the printer incorrectly resulting in a
paper jam.
Caution: Make sure that the paper is set
under the metal Paper
Separation Clips and that it does
not exceed the Maximum Paper
Capacity Mark. You can load
about 250 sheets (80g/m² lb
weight). For paper specification,
see page 146.
6. Replace the Paper Cassette Cover to the
appropriate paper position (LTR, A4 or
LGL).
7. Slide the Paper Cassette into the machine.
2The Recording Paper Size setting of the Fax
Parameter No. 23 must match the paper
loaded in the cassette. If you change the
Recording Paper Size, please change the
setting accordingly. (See page 37)
Paper Width Guide
Max. Paper
Capacity Mark
LGL
A4
LTR
Paper Length Guide
Release Latch