Panasonic KX-T7636 User manual

KX-TDA30 –KX-TDE200/600AL Date: 09.07.2010
OPERATOR
MANUAL
USER

CONTENTS
PLACING A CALL Page 1.
RECEIVING A CALL Page 1.
PLACING A CALL ON HOLD Page 1.
TRANSFERRING A CALL Page 1.
AUTOMATIC CALL BACK Page 2.
PAGING Page 2.
CALL PICKUP Page 2.
CONFERENCE CALLS Page 3.
SETTING MESSAGE WAIT / ANSWERING MESSAGE WAIT Page 3.
SETTING HEADSET / HANDSET OPERATION Page 3.
NIGHT SWITCHING SET/CANCEL. CHECK SYSTEM MODE Page 3.
PROGRAMMING STATION SPEED DIAL Page 4.
ACCESSING STATION SPEED DIALING Page 4.
PROGRAMMING & CLEARING SYSTEM SPEED DIAL NUMBERS Page 5.
PROGRAMMING SYSTEM SPEED DIAL NAMES Page 5.
ACCESSING SYSTEM SPEED DIAL NUMBERS Page 6.
PROGRAMMING EXTENSION NAMES Page 6.
PROGRAMMING HANDSET KEYS Page 7.
CALL FORWARDING / DO NOT DISTURB Page 8.
PROGRAMMING TIME & DATE SETTINGS Page 9.
SETTING CALL WAITING NOTIFICATION Page 10.
OHCA (Off Hook Call Announcement) Page 10.
WHISPER OHCA (Off Hook Call Announcement) Page 10.
OUTGOING MESSAGE CARD (Optional Card Required) Page 11.
VOICE MAIL MESSAGE SETUP Page 11.
BACKGROUND MUSIC/KEYPAD TONES/DISPLAY SETTINGS Page 12.
HOW TO SECTION Page 13.
TROUBLE SHOOTING Page 14.

Page 1
PLACING A CALL
External
Lift the Handset or press Sp-Phone
Dial 0 followed by the phone number.
Internal
Lift the Handset or press Sp-Phone
Dial the extension number
Or
Press the programmed DSS key.
Redial
Lift the handpiece or press Sp-Phone
Press the REDIAL key.
RECEIVING A CALL
If your telephone is ringing
Lift the handset or press Sp-Phone
PLACE CALL ON HOLD
While on a call either internal or external
Press the Hold button once
For exclusive Hold
Press the Hold button twice
Retrieve Call from Hold
Lift the handset
Press the Green flashing line key.
TRANSFERRING A CALL
Transfer Manually
When you are on a call;
Press the Transfer key
Dial the extension number and hang up the phone
Or
Introduce the call and place the handset down. As soon as you hang up the handset
the call is transferred.
Transfer via One-Touch Key
When you are on a call;
Press the DSS key for the person’s extension.
Introduce call and place the handset down. As soon as you hang up the handset the
call is transferred.

Page 2
AUTOMATIC CALL BACK
On dialing an extension you receive a busy tone
Dial 6or Press the C.BCK Soft Button (KX-T7636, KX-T7633, KX-T7630 Only)
Listen for confirmation tone and put the handset down.
Your handset will ring advising that the busy extension is now free
When the handset is picked up it will automatically ring the free extension.
PAGING
Internal via Digital Handsets (all internal groups)
Lift the handset
Dial * 3 3 0 1
Listen for double confirmation tone
Announce page
Hang up to end page by pushing down Hook switch
Replace Handset.
Group
Lift the handset
Dial * 33 (then the group number – 01, 02, 03 ~ 16) (01=Default for all extns)
Announce page
Hang up to end page by pushing down Hook switch
Replace Handset.
External
Paging external will be heard on any external speakers
Lift the handset
Dial * 33
Dial 16
Announce page
Hang up to end page by pushing down Hook switch
Replace Handset.
Internal & External
Paging external will be heard on any external speakers
Lift the handset
Dial * 33
Dial 01 Paging Group number
Announce page
Hang up to end page by pushing down Hook switch
Replace Handset.
CALL PICKUP
Direct Call Pick-up
If a call is ringing on a specific extension
Lift the handset or press Sp-Phone
Dial * 4 1
Dial the Extension Number at which the call is ringing eg 202
Talk to the caller.
Group Pick-up
If a call is ringing on any extension
Lift the handset or press Sp-Phone
Dial * 4 0 (then the group number) (01=Default for all extns)
Talk to the caller.

Page 3
CONFERENCE CALLS
For a three party conference; ( up to eight parties may join a conference )
Dial the first external parties number
When they answer press the Conference button (CONF)
Dial the second external/internal parties number
When they answer press the Conference button (CONF)
This will join all parties together.
Continue until the desired number of parties are connected
SETTING MESSAGE WAIT
This will activate message wait lamp on called extension
Lift the Handset or press Sp-Phone
Dial the extension number
Or
Press the programmed DSS key
If busy or no answer press your Message Wait Button
ANSWERING A MESSAGE WAIT
If handset has message wait lamp illuminated
Lift handset or press SP-Phone
Press Message Wait Button
Extension who left message will ring
Talk to person when they answer call
SETTING HEADSET / HANDSET OPERATION
Press Program
Dial 61
Press Enter
Dial 1= Headset Mode
Dial 0= Handset Mode
Press Store
NIGHT SWITCHING SYSTEM
Manually Set / Cancel
Press SP-Phone
Dial *780
Press 0 (To Set to Day Mode)
Press 1 (To Set to Night Mode)
Press 2 (To Set to Lunch Mode)
Press 3 (To Set to Break Mode)
Press SP-Phone
TO CHECK SYSTEM MODE
Press info Key
Press Once for Exension Number
Press Twice to check Night/Day Mode Status
Display will show system status

Page 4
PROGRAMMING STATION SPEED DIAL NUMBERS & NAMES
To program your 10 personal speed dial numbers & names
Enter PORT PROGRAMMING MODE LCD Display Reads:
1. Press Program Program
2. Dial 10 10 Speed Dial *
3. Press Enter Location No? 
4. Dial Location number of stored station speed
dial number (00-09) 00
5. Dial 0 (for outside line) 00: 0
6. Dial new phone number 00: 082385155
7. Press Store 00: 082385155
Name?
8. USING ALPHA NUMERIC DIAL PAD
a) Press Number corresponding to Alphabet
b) Press Key Once for each letter available in Upper Case
Letter Available options cycle from Upper case to Lower case
Example
To type C in upper case press No 2 key (ABC) Three times
To type O in lower case press No 6 key (MNO) Six times
To type a Space press No 0 key
To type any numeric number press appropriate key Seven times
To type full stop, comma, colon, semi colan, apostrophe press 0 key
and cycle through available options.
To advance to next letter press (right arrow key)
To back space press (left arrow key)
9. Repeat steps (a) & (b) until name is complete
10. Press Store
11. Press Exit
ACCESSING STATION SPEED DIAL NUMBERS
Lift the Handset or press Sp-Phone
Dial ***
Dial the station speed dial position e.g. 03
The number stored in station position 03 will be dialed for you
From KX-T7636, KX-T7633, & KX-T7630 Display Handsets Only
Using Navigator keys scroll to highlight Menu Soft Button, Personal
Directory Menu with arrow 
Press Enter key
Press Enter key again
Using Navigator Key scroll to highlight selected Name
Lift handset or press SP-Phone
ALL USER PROGRAM CHANGES MUST BE MADE FROM OPERATOR EXTENSION
(USUALLY EXTENSION 101)

Page 5
PROGRAMMING SYSTEM SPEED DIAL NUMBERS
(Allocation Numbers 000 – 999)
Enter USER PROGRAMMING MODE LCD Display Reads:
1. Press Program Program No? 
2. Press ** Enter Password
3. Dial 1234 SYS-PGM NO? 
4. Dial 001 001 Speed dial number
5. Press Enter Location No.
6. Enter Location number (001, 002, 003, Etc) Speed dial No. 001
7. Enter 0 Then telephone number 001: 00882385155
8. Press Store
9. Press Hold SYS-PGM NO? 
10. Press Exit
TO CLEAR SPEED DIAL NUMBER
Enter USER PROGRAMMING MODE LCD Display Reads:
1. Press Program Program No? 
2. Press ** Enter Password
3. Dial 1234 SYS-PGM NO? 
4. Dial 001 001 Speed dial number
5. Press SP-Phone Location No.
6. Enter Location number (000, 001, 002, Etc) 001: 00882385155
7. Press Clear Soft Button 001:
9. Press Store 001:
10. Press Hold SYS-PGM NO? 
11. Press Exit
PROGRAMMING SYSTEM SPEED DIAL NAMES
Enter USER PROGRAMMING MODE LCD Display Reads:
1. Press Program Program No? 
2. Press ** Enter Password
3. Dial 1234 SYS-PGM NO? 
4. Dial 002 002 Speed dial Name
5. Press Enter Location No?
6. Enter Location number Speed Dial Name
(001, 002, 003, etc) 001
7. USING ALPHA NUMERIC DIAL PAD
a) Press Number corresponding to Alphabet
b) Press Key Once for each letter available in Upper Case
Letter Available options cycle from Upper case to Lower case
Example
To type C in upper case press No 2 key (ABC) Three times
To type O in lower case press No 6 key (MNO) Six times
To type a Space press No 0 key
To type any numeric number press appropriate key Seven times
To type full stop, comma, colon, semi colan, apostrophe press 0 key
and cycle through available options.
To advance to next letter press (right arrow key)
To back space press (left arrow key)
10. Repeat steps (a) & (b) until name is complete
11. Press Store
12. Press Exit

Page 6
TO ACCESS SYSTEM SPEED DIAL NUMBERS
Lift Handset or press Sp-Phone
Press the Auto Dial button or dial **
Dial the phone number memory position e.g. 025
The number stored at system position 025 will be
dialed for you.
From KX-T7636AL, KX-T7633AL, KX-T7630 Only
Press Menu Soft button
Using Navigator scroll to highlight System Directory
Press Enter
Press first few letters of Name
Press Enter
Using Navigator Key scroll & highlight desired name
Lift handset or press SP-Phone
ALL USER PROGRAM CHANGES MUST BE MADE FROM OPERATOR EXTENSION
(USUALLY EXTENSION 201)
PROGRAMMING EXTENSION NAMES
Enter USER PROGRAMMING MODE LCD Display Reads:
1. Press Program Program No? 
2. Press ** Enter password
3. Dial 1234 SYS-PGM NO? 
4. Dial 004 004 EXT Name
5. Press Enter Ext Name Ext No?
6. Enter Extension Number Ext Name 101: Reception
(Refer Below how to find Extension Number)
7. USING ALPHA NUMERIC DIAL PAD
a) Press Number corresponding to Alphabet
b) Press Key Once for each letter available in Upper Case
Letter Available options cycle from Upper case to Lower case
Example
To type C in upper case press No 2 key (ABC) Three times
To type O in lower case press No 6 key (MNO) Six times
To type a Space press No 0 key
To type any numeric number press appropriate key Seven times
To type full stop, comma, colon, semi colan, apostrophe press 0 key
and cycle through available options.
To advance to next letter press (right arrow key)
To back space press (left arrow key)
8. Repeat steps (a) & (b) until name is complete
9. Press Store
10. Press Exit

Page 7
PROGRAMMING HANDSET KEYS
** Please make sure there is nothing important programmed under the key before you
program over the top. **
Direct Station Selection (DSS) – to ring other extensions
Press Program
Press the button you wish to program
Dial 1
Dial the extension number
Press the Store button
Press Exit. (KX-T7636, 7633 & 7630) or Press Program (KX-T7625)
One Touch Speed Dial
Press Program
Press the button you wish to program
Dial 2
Dial 0(for the outside line)
Dial the phone number
Press the Store button
Press Exit. (KX-T7636, 7633 & 7630) or Press Program (KX-T7625)
Features
Press Program
Press the button you wish to program
Dial 2
Dial the feature sequence
Press the Store button
Press Exit. (KX-T7636, 7633 & 7630) or Press Program (KX-T7625)
TO CLEAR A BUTTON
Press Program
Press the button you wish to program
Press Clear soft button
Press store
Press exit(KX-T7636, 7633 & 7630) or Press Program (KX-T7625)

Page 8
CALL FORWARDING & DO NOT DISTURB
Divert - All Calls
Your phone will not ring at all
Lift handset or press SP-Phone
Press FWD/DND button or dial *710
Dial 2
Dial the destinations extension number
Press the #key
Listen for confirmation tone
Hang up the handset or press SP-Phone.
Divert – Busy No Answer
Your phone will ring four times or if you are currently on a call
Lift handset or press SP-Phone
Press FWD/DND button or dial *710
Dial 5
Dial the destinations extension number
Press the #key
Listen for confirmation tone
Hang up the handset or press SP-Phone.
Divert – External
e.g. Your calls can be forwarded to your mobile
Lift handset or press SP-Phone
Press FWD/DND button or dial *710
Dial 2
Dial 0(for the outside line)
Dial the destinations phone number
Press the #key
Listen for confirmation tone
Hang up the handset or press SP-Phone .
DIVERT – EXTERNAL MUST BE ENABLED IN SYSTEM PROGRAMMING
Divert - All Calls (GROUP) (Refer page 13 on how to find group number)
Your phone will not ring at all
Lift handset or press SP-Phone
Press FWD/DND button or dial *71 X
(X = 4 Both internal & external calls, 5 Outside calls only , 6 intercom calls only)
Dial 1 to Set
Dial group number (default = 600)
Dial destination extension number (internal diversions)
or
Dial 0 followed by outside phone number (external diversions
Press the #key
Listen for confirmation tone
Hang up the handset or press SP-Phone.
Do not Disturb
Lift handset or press SP-Phone
Press FWD/DND button or dial *710
Dial 1
Listen for confirmation tone
Hang up the handset or press SP-Phone.
Divert & Do not Disturb – Cancel
Lift handset or press SP-Phone
Press FWD/DND button or dial *710
Dial 0
Listen for confirmation tone
Hang up the handset or press SP-Phone.

Page 9
PROGRAMMING TIME & DATE SETTINGS
DATE
Enter USER PROGRAMMING MODE LCD Display Reads:
1. Press Program Program No? 
2. Press ** Enter Password
3. Dial 1234 SYS-PGM NO? 
4. Dial 000 000 Day/Time Set
5. Press Enter Y-M-D: 95 Jan 01
6. Dial Correct Year Y-M-D: 03 Jan 01
7. Press Soft Button
8. Press Sel+ Soft Button To Select Correct Month Y-M-D: 03 Aug 01
9. Press Soft Button
10. Dial Correct Date Y-M-D: 03 Aug 14
11. Press Soft Button
12. Press Next Soft button HH-MM: 00:00AM
13. Dial Correct Hour HH-MM: 10:00AM
14. Press Soft Button
15. Dial Correct Minute HH-MM: 10:22AM
16. Press Soft Button
17. Press Sel+ Soft Button for AM/PM
18. Press Store Key
19. Press Cancel
20. Press Exit

Page 10
CALL WAITING NOTIFICATION
Explanation
When an extension is on an external call and another external call is received by that
extension, a soft ring is heard from handset speaker to alert user of a call waiting
Set extension to receive call waiting(from external calls)
Press SP-Phone
Press *732
Dial 1 = set / 0 = cancel
Press SP-Phone
OHCA (Off Hook Call Announcement – 7600 series handsets only)
(Must be allowed in system programming)
Set Extension
Press SP-Phone
Press *731
Press 2 = set / 0 = Cancel
Press SP-Phone
To Use (from other extensions)
Dial extension number or press DSS key of the extension you wish to Intercom
On receiving busy tone dial 2
Speak. (Your voice will be heard via the handset speaker)
Whisper (Off Hook Call Announcement – 7600 series handsets only)
(Must be allowed in system programming)
Set Extension
Press SP-Phone
Press *731
Press 3 = set / 0 = Cancel
Press SP-Phone
To Use (from other extensions)
Dial extension number or press DSS key of the extension you wish to Intercom
On receiving busy tone dial 2
Speak. (Your Voice will be heard in the receivers handpiece)

Page 11
OUTGOING MESSAGE CARD
To record Message (Must be performed from operators handset)
Lift handset
Dial *361
Dial OGM Floating Extension Number
Record Message
Press Store (stop recording)
Press Store again
To Listen to recording
Press SP-Phone
Dial *362
Dial OGM Floating Extension Number
Listen to recording
Press SP-Phone
To Clear OGM recording
Press SP-Phone
Dial *360
Dial OGM Floating Extension Number
Press SP-Phone
VOICE MAIL MESSAGE SETUP
Setup Extension Mail Boxes
Lift Handset or press SP-Phone
Dial Default Voice Mail extension number 500
Follow system voice prompts to record personal greeting
Set Call Forward on Telephone Handset to Voice Mail
Lift Handset or press SP-Phone
Press FWD/DND Button or Dial *710
Dial 5
Dial Voice Mail extension number (Default 500)
Dial #
Hang up handset or press SP-Phone
Access Messages (Message Wait Key illuminated Red)
Lift Handset or Press SP-Phone
Press Message Key
Listen to messages

Page 12
BACKGROUND MUSIC
Music will be heard via handset speaker
Lift Handset or Press SP-Phone
Dial *751
Press 1(To turn music on)
Press 0(To turn music off)
Replace Handset or Press SP-Phone
KEYPAD TONES
Press Program
Dial 64
Press Enter
Dial 1(to turn tones ON)
Dial 0(to turn tones OFF)
Press Store
BACKLIT DISPLAY (KX-T7636 & KX-T7633 ONLY)
Press Program
Dial 04
Press Enter
Press 1(To turn light on)
Press 2(To turn light off)
Press Store
CONTRAST (KX-T7636 & KX-T7633 ONLY)
Press Program
Dial 01
Press Enter
Press 1(Very light)
Press 2(light)
Press 3(Dark)
Press 4(Very Dark)
Press Store

Page 13
HOW TO FIND EXTENSION NUMBER (Display Handset Required)
(Connect display handset to the required Extension Number)
Press Program
Dial 00
Extension number will be displayed
Press Cancel
HOW TO FIND GROUP NUMBER (Display Handset Required)
(Connect display handset to the required Extension Number)
If more than one phone rings simultaneously then the main telephone number being
called has been setup in an Incoming Call Distribution Group (ICD).
To find the ICD group number call your advertised directory number from another
phone and the group number will be displayed on the LCD screen of the ringing
handset/ extension.
HOW TO CHANGE INTERCOM VOICE AUTO ANSWER / RING
Caller Control
Dial Extension Number
Dial * or Voice Soft Button (Switches Call to Voice Intercom)
Speak (Your voice will be heard over called parties handset speaker)
Called Party Control (above operation not required)
Press Auto Answer Key (LED illuminates Red)
HOW TO CHANGE RING HANDSET RING TONES
(Customise ring tone on individual handsets)
Press Program button
Press Intercom Button twice
Select ring tone from (01-30) (scroll through selection via Navi key on handset)
Press Auto Dial/Store Button

Page 14
TROUBLE SHOOTING
Reprogramming Single CO/Line Keys
Press Program Button
Press The line key button requiring reprogramming
Dial 0
Dial Line Number (i.e. Button 01 = Line 01, Button 12 = Line 12)
Press Store
Press Exit
Reprogramming Group CO/Line Keys
Press Program Button
Dial 99
Press The line key button requiring reprogramming
Dial #
Dial Trunk Group Number (i.e. 01-08, 01-12)
Press Store
Press Exit
Station Feature Clear
Press SP-Phone
Dial *790
Message Lamp Clear
Dial * 70
Dial Your extension number
Handset Not Ringing
(Display Handset)
If LCD Display Reads: PROG INFO RNGOFF BGM under Station Menu
Press RNGOFF
Adjust Volume using Navigator Key by pressing Up arrow
(Non Display)
Check slide switch located on bottom right hand side of handset
Adjust as necessary.