Pergamon INCOTEX 181 User manual

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Support Line: 0714 224 098/ 020 232 4766
Prepared by: Pergamon limited
TIMS SIMPLIFIED MANUAL (INCOTEX 181)
1. POWERING ON
a. Hold Button for 7 seconds (You see on ready/ You
hear a BEEP SOUND)
b. Release your hand (machine starts initializing process and goes to
MODE 1 ------ after 7 seconds)
2. POWERING OFF
a. Hold VD/MODE for 5 seconds till you see OFF RDY
b. Release your hand. (Machine shall turn OFF immediately)
MODE OF OPERATIONS
1. MODE 1: REGISTRATION MODE
2. MODE 2: X REPORT MODE
3. MODE 3: Z REPORT MODE
4. MODE 4: PROGRAMMING MODE
5. MODE 5: SERVICE MODE
NAVIGATING THROUGH THE MODES
•To get to the next mode press key.
TO NAVIGATE IN AND OUT OF THE MODES
a) Get in the mode
•press the button once.
b) get out of the mode
+•Press
LOADING THERMAL ROLL
identify the thermal side of the roll by scratching the paper, Thermal
side writes and load the thermal paper while facing the printer head.
As illustrated bellow.
1. open the roller cover
2. Place thermal roll
3. Close roller cover

2 | P a g e
Support Line: 0714 224 098/ 020 232 4766
Prepared by: Pergamon limited
CONNECTING TIMS MACHINE TO WIFI NETWORK
a. CONNECTING TO MOBILE/PHONE HOTSPOT
•Go to mobile Hotspot setting and note down the Wi-Fi name
and password (change the name to a simple name e.g., Wi-Fi
name: Technical and Password:123456789).
•Go to TIMS machine (Mercury 181/130W/133)
•Power on and go to mode 1/Registration mode
•Press button and Wait for the device to show F,
Started.
•Go to mobile phone or Laptop.
•Go to Wi-Fi list and connect to Wi-Fi broadcasted as
(KRAMW0090009234)
•Go to your browser e.g., Chrome,
Mozilla, or Firefox
•Enter default IP address 192.168.1.1
on your Browser and search
•Enable Wi-Fi connection
parameters
•Key intheSSID (WIFI name) and the
password for the Wi-Fi noted down in the first step.
•Submit WIFI and log out
•Go to your Hotspot setting and turn on Hotspot and turn on
mobile data.
•Go back to your TIMS device.
•Press button on the machine.
•Press 1then Button to make a connection
test.
oWhen you get connection test: Fault! Recheck
you Wi-Fi name and password
oWhen you get connection test: ok (well done Wi-
Fi set up successfully done)
•Press to print a status report.
b. CONNECTING TO WIFI FROM ROUTER
•Get Wi-Fi name and Password from your IT Technician
note down the Wi-Fi name and password (e.g., Wi-Fi name:
Technical and Password:123456789).
•Go to TIMS machine (Mercury 181/130W/133)
•Power on and go to mode 1/Registration mode
•Press button and Wait for the device to show
F, Started.
•Go to mobile phone or Laptop.
•Go to Wi-Fi list and connect to Wi-Fi broadcasted as
(KRAMW0090009234)
•Go to your browser e.g., Chrome, Mozilla, or Firefox
•Enter default IP address 192.168.1.1 on your Browser and
search
•Enable Wi-Fi connection parameters
•Key in the SSID (WIFI name) and the password for the
Wi-Fi noted down in the first step.
•Submit WIFI and log out
•Go back to your TIMS device.
•Press button on the machine.
•Press 1then Button to make a
connection test.
oIf you get connection test: Fault! Recheck your Wi-
Fi name and password repeat the setup process.
oIf you get connection test: ok (well-done Wi-Fi set
up successfully done).
•Press to print a status report.

3 | P a g e
Support Line: 0714 224 098/ 020 232 4766
Prepared by: Pergamon limited
MAKING A SALE (TYPE A INCOTEX 181)
Example
Service charge link to PLU code 1
VAT 16%
amount inclusive of VAT = KSHS.500,000
STEPS OF MAKING SALES
•Go to Registration mode
•Press
•Key in Amount Inclusive of VAT. E.g., Kshs.500,000.00
then to store the amount.•Press
•Key in Item code/PLU code e.g., for Service charge key in 1
•Press
•Press and confirm the invoice.
if the invoice is not correct void the sale/Invoice.
then to void SalePress
•press to issue out the receipt if correct.
STEPS OF MAKING SALES USING QUANTITY.
•Go to Mode Registration
•Press
•Enter the number of quantities and press the button.
•Key in amount inclusive of VAT for a single quantity.
then to store the amount.
•Press
•Enter the PLU CODE number and press machine will
display the item/service being sold and the registered amount.
•Press STL to confirm the amount.
•press to issue out the receipt
MAKING SALES WITH BUYERS PIN
Note: Operator must key in Buyer’s Pin with VAT Obligation
during this procedure. If not sure kindly check with Itax Pin
checker and confirm status.
•Go to Registration mode
•Press
then to activate sales with Buyer’s pin.•Press
•Press the corresponding key to enter the first letter of the pin.
For example, if P is the first letter press
button once
•Press twice to switch to digits
•Key in the 9 digits of the pin
•Press twice to switch to capital letters
•Key in the last letter of the pin
For example, if the last letter is S press four times
to select s.
•Press to store the pin digits
•Enter buyer’s exemption number. If not available press to
skip to INVOICE.
•Enter the price which you want to sell at VAT inclusive
•clear decimal by pressing (.) button
then•Press
•Enter the PLU CODE number and press
•press button to confirm the receipt printer
(If INVOICE is not okay as per the sale VOID by
pressing SH the 00 Button)
•press to issue out the receipt.
123..
ABC…
1PQRS
1PQRS
Buyer’s PIN
TEXT:
Buyer’s ex. N
0

4 | P a g e
Support Line: 0714 224 098/ 020 232 4766
Prepared by: Pergamon limited
CREDIT NOTE
Steps on how to make a credit note.
NOTE:Credit note to be made on the very same day or if made
on a different day (Trader/operator to make sure He/she hasmade
an invoice/s of amounts summing up to the same amount being
credited.
MAKING A CREDIT NOTE
•Go to Registration mode
•Press to enter to the mode
•Press to activate credit note.
Machine will display.
•Enter the relevant invoice number e.g., CU INVOICE
NUMBER: 0090003440000000279 key only the last
digits after zeros (279)
•Press to store the CU invoice
number. (It shall display)
•Make a sale/invoice as you made before.
Note: If you had made sales/invoice with buyer’s pin. Start
with the Pin after the above steps.
MAKING A DEBIT NOTE
•Press .
•Enter the relevant invoice number
e.g., CU INVOICE NUMBER:
0090003440000000279 key only
the last digits after zeros (279)
•Press total (will indicate d 0.00)
•Enter the amount you want to debit and sell
MAKING MONTHLY REPORTS
SUMMARY REPORT
•Go to mod
•Press total
•Key in 1then STL (Machine will request for the beginning
date for the period
•Key in the beginning date in format (DDMMYY) e.g.,010122
•Press QTY it will display
•Key in the end date (DDMMYY) e.g., 310122
•Press VD/MODE to issue the periodic report.
DETAILED REPORT.
•Go to Z REPORT
•Press total
•Key in 4 then STL (Machine will request for the
beginning date for the period
•Key in the beginning date in format (DDMMYY) e.g.,010122
•Press QTY it will display
•Key in the end date (DDMMYY) e.g., 310122
•Press VD/MODE to issue the periodic report.
Credit Note
0.00
RECEIPT N
0.00
RECEIPT N
0.00
Debit Note
0.00
BEGIN DATE
0
END DATE
0
BEGIN DATE
0
END DATE
0

5 | P a g e
Support Line: 0714 224 098/ 020 232 4766
Prepared by: Pergamon limited
PLU REPORT
•Go to mode 3
•Press
•Press
•Press to confirm the report.
Printing a receipt copy
•Enter the relevant invoice number e.g., CU INVOICE NUMBER:
0090003440000000279 key in the last digits after zeros (279)
•Press SH QTY