Polycom Spectralink 8400 Series User manual

Quick Start Guide
SPECTRALINK® 8400 Series

Each SpectraLink family of products only works with other members of the same
family. If you have any questions about product compatibility, contact your system
administrator.
SpectraLink 8400 Series
Use only 8400 Series products with other 8400 Series products as identified by the
model number located on the label of the product.
SpectraLink 8452 Wireless Telephone
SpectraLink 8450 Wireless Telephone
SpectraLink 8440 Wireless Telephone
Speakerphone Dock
USB Charger
Dual Charger
Quad Charger
Standard Capacity Battery Pack
Extended Capacity Battery Pack
8452
8450
8440
8410
SA106B-05
DCA39
DCA40
RS657
RS658
The Polycom SpectraLink 8400 Series Wireless Handset User Guide is your complete reference for utilizing all of
the features of this handset. It may be found online at:
http://support.polycom.com/PolycomService/support/us/support/voice/wi-fi/spectralink_8400_wireless.html

Quick Start Guide
SPECTRALINK® 8400 Series
3
This booklet is a basic guide to getting started with your
SpectraLink®8400 Series Wireless Telephone.
Table of Contents
Package Contents ..................................................................... 3
The Home Screen ....................................................................... 6
The Session Manager ................................................................. 8
Status and Call Icons ................................................................. 9
Basic Handset Features ............................................................10
Using the Barcode Reader ...................................................... 17
Accessories ............................................................................. 18
Offer for Source for GPL and LGPL Software.......................... 23
Warranty and Copyright ........................................................... 24
Package Contents

4
LED indicator
Start key
• Opens the
Dialer from the
Home screen
• Initiates a call
from the Dialer
• Answers an
incoming call
Keypad
While in Multi Key Answer
Mode you can use any of these
keys to answer an incoming
call instead of pressing the
Start key or Answer soft key
Home key
Returns you to
the Home
screen
Back key
Returns to the
previous menu
level or to the
Home screen
End key
• Ends the call or
returns to the
Home screen
• Rejects an
incoming call
• Terminates a
conference call
• Powers the
handset on or
off when held
down for about
two seconds
Navigation keys
 and 
Scroll through
menus and fields
◄ and ►
Move cursor
OK key
• Selects menu
items
• Enables or
disables menu
items
Full-color LCD
display
Soft keys
Access
context-sensitive
features
Model number
Front View – All Models

5
Volume up
Volume down
USB interface
(Lift the cover for
access)
Headset jack
(Lift the cover for
access)
Talk button
(PTT)
Barcode reader
Volume up
Volume down
Talk button
(PTT)
Barcode reader
scan button
Headset jack
(Lift the cover for
access)
USB interface
(Lift the cover for
access)
Side View – 8450/8452
Side View – 8440

6
Battery Pack
Battery Pack
removal latch
Speakerphone
Noise-cancelling
Microphone
Barcode reader
(8450/8452 only)
Status bar
Date and time
Extension
Current profile
Home icons:
Messages
Settings
Contacts/Call Lists
Applications
(not shown)
Soft key labels
Rear View
The Home Screen
The Home screen provides you with information about the status
of the handset and the Home icons.

7
Shortcut Menus
The soft keys at the bottom of the display allow you to select
functions. The gray triangles in the upper right corner of the soft
keys indicate that there is a shortcut menu with additional options.
Use the shortcut menus to quickly find the options you want. Use
the ▲ and ▼ navigation keys to highlight an option, and choose
the option by pressing OK. Alternatively, you can press the
number of the option on the keypad to instantly activate it. Grayed
options are not available.
Home Icons
The Home icons allow you to access your handset’s features
from the Home screen. Use the ◄ and ► keys to rotate the
Home icons. Press the OK key to select the center icon.
Contacts/Call Lists
The Contacts/Call Lists icon gives you access to your Contact
Directory and your Corporate Directory, if available. For more
information, see Contact Directory on page 14.
Messages
The Messages icon gives you access to Voicemail and Instant
Messages. For more information, see Voicemail on page 14,
and Instant Messaging on page 15.
Settings
The Settings icon opens a menu for configuring many handset
features. See your User Guide for a complete list of these
options.
Applications
Depending on the configuration of your handset, a menu of
custom applications may be accessible by selecting the
Applications icon from the Home screen. See your system
administrator for information about any applications listed on this
menu.

8
Line number
Name, if known
Call icon indicates
call status
Call duration
Extension or channel
A dark blue cell indicates
on hold status
A light blue cell indicates
call is highlighted
A green cell indicates active while
another cell is highlighted
The Session Manager
Use your handset to manage up to eight communication sessions
- calls, broadcasts, chats, and alerts - at any one time and in any
combination. Each communication session is shown as a
color-coded cell in the Session Manager screen. Cells display
with a call icon indicating call status, a line number indicator, the
name and extension/channel of the party, and the call duration,
as shown next:
When a cell is highlighted, soft keys display that you can press to
affect that call while other cells remain unaffected. Use the ▲
and ▼ navigation keys to scroll to and highlight a cell.

Call Icon
9
Status and Call Icons
Status Icon Indication Indication

10
Enter a number
in the number field
The Contact Directory
list will be filtered
according to the
number entered
Basic Handset Features
Basic handset features offer you the ability to place, answer, end,
hold, resume, and otherwise manage your incoming and outgoing
calls. Other basic features include muting, transferring,
forwarding, and conference calls.
Placing a Call
You can begin a call using one of the following methods:
Enter a Number
Entering numbers using the handset keypad is the default dialing
mode. Pressing any number on the keypad opens the Dialer,
which will automatically display similar numbers from your
Contact Directory for you to select. As you enter additional
numbers, the list is filtered. You can choose a contact from the list
or continue to enter the number. Press the Start key to make the
call.
Enter a Name
To place a call to an existing directory contact by entering the
name, press the Start key to open the Dialer. Select the Entry
Mode soft key and select the Name option. As you enter the
letters of the first or last name, the list of contacts shown is
filtered. Highlight the name and press the Start key.
Call a Contact
Navigate to Contacts/Call Lists > Contact Directory. Contacts
are sorted alphabetically. Scroll to highlight or use the
Search
soft
key. Press the Start key to dial the number.