Qqest Software Systems IQ 300 User manual

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USING THE MODEL IQ 300 INTELLICLOCK
IntelliClocks are feature- rich, sophisticated time & attendance systems which, when used
in conjunction with TimeForce,automate the process of collecting hours worked from all
employees, apply pay rules consistently and correctly, and track company accruals.
Collecting Data
The following instructions walk you through entering data at a model IQ 300
IntelliClock. The IQ 300 tracks basic time & attendance information, as well as
departmental and disbursement (tips) trackin g.
Time & Attendance Punches
Use the following instructions to enter basic time and attendance punches at the clock
(with no job, task or department information).
1.
Check to see if the display panel on the clock reads ³READY.´If the word
³READY´is not visi ble, refer to documentation on ³Clock Communication
Troublesho oting . ´
2.
If you are using magnetic time cards, hold the card with the magnetic strip facing
right. If you are using cards with barcodes, hold the card with the barcode facing
left.
3. Quickly and e venly slide the card through the card reader slot from top to bottom.
Note: Proximity time card users need only hold their time card up to the target
located on the right of the face of the clock.
4.
The display panel shows the card number of the card just s
wiped, and reads
MAKE SELECTIONS
THEN PRESS ³ENTER´
Press the <ENTER> key on the clock keypad to complete the punch entry.
Note: The <ENTER> key should always be pressed when completing a punch at
the clock, unless the ³Quick Punch´system option is enabled. See ³System
Options´on page 5 for a description of clock options.
Department Entries
Use the following instructions to enter punches at the time clock that are assigned to a
specific department level.
There are two different types of department entries, ³Department Overrides´and
³Department Transfers.´
•
Department Override:
Employees can be assigned to a default department level
in the TimeForce software. When employees punch at the time clock
without
entering department information, their punches are assigned to their specified
default department. When an employee needs to clock in at the beginning of the
day with a department number other than their default department level, a
³department override´punch is used.

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•
Departmen t Transfer:
This type of punch is used when an employee is already
clocked into a department level, but needs to switch to a new department at some
point during the day. Two entries are generated with each department transfer, an
³out´punch from the curre nt department, and an ³in´punch for the new.
1.
Check to see if the display panel on the clock reads ³READY.´If the word
³READY´is not visible, refer to documentation on ³Clock Communication
Troubleshooting . ´
2.
If you are using magnetic time cards, hold the card with the magnetic strip facing
right. If you are using cards with barcodes, hold the card with the barcode facing
left.
3.
Quickly and evenly slide the card through the card reader slot from top to bottom.
Note:
Proximity time card users need only hold their time card up to the target
located on the right of the face of the clock.
4.
The display panel shows the card number of the card just swiped, and reads:
MAKE SELECTIONS
THEN PRESS ³ENTER´
5.
Press the <DEPT> key. The following is displayed:
CARD: X OVERRIDE
DEPT:
6.
A punch type of ³override´is selected by default. Note that the <DEPT> key is a
toggle. Press it again to switch to a punch type of ³transfer.´
Once you have specified the punch type, enter the desired department number and press
<ENTER>.
Other Punch Options
After the card number has been specified, press <ENTER> to complete the punch and
have the software determine whether it is an in or out punch. If you wish to assign the
punch type, press the <IN>, <LUNCH>, <BREAK>, or <OUT> buttons, then press
<ENTER>. You can press the buttons in combination to specify a punch type; for
example, <LUNCH> plus <OUT>, or <BREAK> plus <IN>. If you make a mistake, such
as accidentally pressing <IN> rather than <OUT>, simply press the correct button and the
d isplay shows the new punch type that you¶ve specified. When the punch type is correct,
press <ENTER>. Unless you have the Quick Punch option enabled, you should always
press <ENTER> to complete any entry at the IntelliClock.
If the punch is accepted, the clock displays an ³ACCEPTED´message. If the clock does
not accept the punch, three error beeps sound and the display does not show the card
number. Wait until the clock stops beeping, then swipe the card again.
Additional Features
An IntelliClock includes many advanced features. The following is a brief description of
the features offered by this clock.
Press the <MENU> button to see additional options. When you do so, a prompt appears
asking you to enter your password. Type in your password and press <ENTER>.

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Note: When you purchase your clock, the default administrator password is set as
³1111.´The default supervisor password is set as ³2222.´Enter the default administrator
password the first time that you use the clock. Once you have accessed the main m enu,
you can select the Passwords option and reset the defaults to the passwords of your
choice.
Main Menu
When you enter your password, the Main Menu appears with three options:
1. SYSTEM MAINT
2. SYSTEM OPTIONS
3. PASSWORDS
Type in the number of the o ption that you wish to access.
Note: Press the [CLR] button to return to the previous menu from any point in the clock
menu options.
System Maintenance
The System Maintenance menu has three options:
1. REPORTS
2. MEMORY
3. ETHERNET
Type in the number fo r the option you wish to access.
Reports
The Reports menu has three options:
1. BLOCKS USED
2. PACKETS STORED
3. SYSTEM VER, DATES
Type in the number for the report that you wish to view. The information you
request appears in the display menu. After a few seconds, the screen clears and
the display returns to the Reports menu.
Press the <MENU> button to return to the System Maintenance menu.
Memory
The Memory menu has three options:
1. CLEAR DATA MEMORY
2. SET TO DEFAULTS
3. SET CLOCK ID
Type in the n umber for the option you wish to access.
Clear Data Memory
Warning:
This option deletes all data that is currently being stored in the
clock. There is no way to recover data that has been deleted from the
clock.

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When you select this option, you receive the following prompt:
PLEASE CONFIRM:
DELETE ALL DATA?
NO YES
The <NO> and <YES> buttons are two gray rectangular buttons located
above the numeric keypad on the clock face. The button on the left is the
<NO> button and the one on the right is the <YES> button. Press the
appropriate response. When you have made a selection, you will be
returned to the Memory menu.
Set to Defaults
This option resets the clock ID, Password and all custom-definable ranges
to the default settings. When you select this option, you receive the
following prompt:
PLEASE CONFIRM:
SETTING DEFAULTS
NO YES
Press the appropriate response. When you have made a selection, you will
be returned to the Memory menu.
Set Clock ID
When you select this option, you rec eive the following prompt:
SET NEW CLOCK ID
CURRENTLY: [XXXXX]
CLOCK ID:
The Currently field shows the current clock ID. By default, this is
³00001.´To change the clock ID, type in the new ID and press
<ENTER>.
Ethernet
This menu contains the clock¶s ethe rnet settings. This menu has four options:
1. SET IP ADDRESS
2. SET SUBNET MASK
3. SET GATEWAY
4. SHOW SETTINGS
Set IP Address
When you select this option, you receive the following prompt:
SET NEW IP ADDRESS:
CURRENTLY:
ENTER NEW IP:
The Currently fie ld shows the current IP Address. To change the clock IP
address, type in the new address and press <ENTER>.

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Set Subnet Mask
When you select this option, you receive the following prompt:
SET NEW SUBNET MASK:
CURRENTLY:
ENTER NEW MASK:
The Currently field shows the current Subnet Mask. To change the Subnet
Mask, type in the new mask and press <ENTER>.
Set Gateway
When you select this option, you receive the following prompt:
SET NEW GATEWAY:
CURRENTLY:
ENTER NEW GATEWAY:
The Currently field shows the current Gateway. To change the Gateway,
type in the new setting and press <ENTER>.
Show Settings
This option displays the clock¶s current IP Address, Subnet Mask and
Gateway settings.
System Options
When you select this menu item, the following message appears:
SYSTEM OPTIONS
ENTER OPTION NUMBER
FOLLOWED BY *ENTER*
Type in the option number you wish to access. When you do so, you receive a prompt
inviting you to change the current setting for this option by typing 1 for Yes or 0 for No.
Make changes as you wish. Press <ENTER> to save your change(s), and <CLEAR> to
return to the Main Menu.
Note: Some options are premium options and must be purchased separately. A password
is required to activate these options if you did not purchase them at the same time as your
cl ock.
The following table lists the system options that are available on the IntelliClocks. Type
in the option number, then press <ENTER> to access the option.
Number Function
1 This option enables keypad entry of employee numbers, so that swipe
cards are not necessary. Type in 1 to enable keypad entry, and 0 to
disable it. This is a premium option, and requires a special password.
Press <CLR> to cancel, and <ENTER> to enter your password and
access the option.
2 This option allows the use of barcode time cards. Type in 1 to enable the
option, and 0 to disable it.
3 This number is currently undefined. An option may be added here at a
future date.

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4 This option enables the key click. Enable this option if you want the clock
to beep every time a key is pre ssed. Type in 1 to enable the option, and 0
to disable it.
5 This option enables relay events. Type in 1 to enable relay events, and 0
to disable them. This is a premium option, and requires a special
password. Press <CLR> to cancel, and <ENTER> to enter your password
and access the option.
Note:
Option #5 and option #13 are mutually exclusive. It is not possible to
enable both options.
6 This option enables the <JOB> key. Type in 1 to enable the <JOB> key,
and 0 to disable it. This is a premium option, a nd requires a special
password. Press <CLR> to cancel, and <ENTER> to enter your password
and access the option.
7 This option enables the <DEPT> key. Type in 1 to enable the <DEPT>
key, and 0 to disable it. This is a premium option, and requires a specia l
password. Press <CLR> to cancel, and <ENTER> to enter your password
and access the option.
8 This option enables the <TIPS> key. Type in 1 to enable the <TIPS> key,
and 0 to disable it. This is a premium option, and requires a special
password. Press <C LR> to cancel, and <ENTER> to enter your password
and access the option.
9 This option enables the <IN> and <OUT> keys that allow you to manually
determine whether a punch is an In or an Out punch.
10 This option allows you to select the displayed date f ormat. Choose
between a US and European date format.
11 This option allows you to turn fingerprint verification on or off for all
employees.
12 This option allows you to select the baud rate at which the clock
communicates. The available selections are 9 600 and 38400 bps. This
option is only used when the clock is communicating with additional Daisy
time clocks. When using ETC Daisy clocks, a baud rate of 9600 bps is
used. Use a baud rate of 38400 bps for IQ 500 Daisy clocks.
13 This option allows you to enable the Door Security feature. The time clock
relay is connected to an external door switch. When an employee¶s punch
at the time clock is accepted, the relay activates, and the door opens. This
is a premium option, and requires a special password.
Not e:
Option #5 and option #13 are mutually exclusive. It is not possible to
enable both options.
14 This option is currently undefined. An option may be added here at a
future date.
15 This option enables the Quick Punch feature. With this feature enabled,
employees do not have to press the final <ENTER> when clocking In or
Out.
16 This option is used with the barcode and Proximity card readers. It
specifies whether the first or last 5 digits of the card number are to be
used.

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Passwords
When you select this menu item, the following prompt appears:
PASSWORD ENTER
1. ADMINISTRATOR
2. SUPERVISOR
3. CLOCK MODEM
•
The
Administrator
password gives the user full access rights to the clock menu
options.
•
The
Supervisor
password gives the user access to the System M aintenance
section of the main menu, but not to System Options.
•
The
Clock Modem password is the password that is used when the software
connects to the time clock.
Type in the number for the option you want to access. When you do so, you receive a
prompt a sking you to type in the new password. Type in the password and press
<ENTER>. The clock asks you to re- enter the password. Type in the password and press
<ENTER> again. The new password is now entered into the clock.
See documentation on ³Downloading Your Time Clock ´ for instructions on downloading
the punches from your time clock.
If you have any questions, please contact Qqest Technical Support at
800 - 697 -7010, Monday through Friday from 7 am to 5 pm, MST.