Ricoh Aficio MP C300 User manual

MFD User Guide
Ver 1.3
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CONTENTS
CONTROL PANEL Page 4
An overview of the function buttons.
MFD BASICS Page 5
Explains some of the most commonly used buttons.
COPIER
Double-sided Page 7
Make 2-sided copies from single and double sided originals.
Sorting Page 8
Collate documents into sets.
Reducing & Enlarging Page 9
Reduce and enlarge different sized documents.
Storing a document Page 10
Save documents onto the MFD hard drive.
DOCUMENT SERVER
Retrieving documents Page 12
Print documents that have been saved onto the MFD hard drive.
PRINTER
Locked Print Page 13
Locked Print is particularly useful for confidential / secure printing.
Jobs will not be printed out until the user enters a user code at the MFD to release it.
Creating One-Click Presets Page 16
One-click presets allow you to customise your print settings,
saving time and effort by creating easy icons for the settings used most.
SCANNER
Scan to Email Page 19
Scan a document and email it to a designated email address.
Saving Email Shortcuts Page 20
Set up shortcut buttons for commonly used email addresses.
Scan to Folder Page 23
Scan a document to a shared folder on the server.
Naming a file Page 24
Rename the scan file at the MFD.
FACSIMILIE
Sending a Fax Page 25
Send a fax at the MFD.
Saving Fax Shortcuts Page 26
Set up shortcut buttons for commonly used fax numbers.

CONTROL PANEL
1. FACSIMILIE FUNCTION BUTTON Access the Fax function
2. DOCUMENT SERVER FUNCTION BUTTON Access the Document Server function
3. COPIER FUNCTION BUTTON Access the Copier function
4. PRINTER FUNCTION BUTTON Access the Printer function
5. SCANNER FUNCTION BUTTON Access the Scanner function
6. OTHER FUNCTION BUTTON Not In Use
7. RESET Clears all settings (Defaults)
8. STOP Stop copying/scanning/faxing
9. START Commence copying/scanning/faxing
10. SAMPLE COPY Produce a proof copy.
11. SIMPLIFIED DISPLAY Toggle between normal and simplified display
12. INTERRUPT Pause an ongoing copy job. Deselect to resume
13. PROGRAM Store frequently used settings in the machine
memory and recall them for future use
14. USER TOOLS COUNTER Access system menus. Take counter readings
15. LOGIN/LOGOUT Administrator login.
16. PANEL OFF Turn the machine ON/OFF from panel off mode
17. ENERGY SAVER Turn the machine ON/OFF from standby.
❶
❷
❸
❹
❺❻❼❽❾❿
⓫
⓭
⓬
⓮
⓰
⓱
⓯

MFD BASICS
Load your documents
FACE UP in the Auto-
matic Document feeder.
(Remove any staples or
paper clips!)
Place your documents
FACE DOWN on the
glass, aligned with the
top left-hand corner.
Use the number keys to
enter user codes,
passwords or quantities.
Press the ‘Energy Saver’
button to turn on when
the MFD is on, but the
panel has switched off.
❶
❷
❸
❹

MFD BASICS
Press the ‘Power On’
button to turn the
machine on from
standby.
Press the ‘Start’ button
to begin copying/
scanning/ faxing.
To stop a job,
press ‘Stop’.
To clear any selections
you have made, press
‘Reset’.’
❺
❻
❼
❽

DOUBLE SIDED
To make two-
sided copies
from one- sided
originals,
select ‘1 to 2
sided’.
To make two-
sided copies
from two-sided
originals,
select ‘2 to 2
sided

SORT & STAPLE
To collate
documents in-
to sets, select
‘Sort’.
To staple
your docu-
ments choose
from one of
the staple
options.

REDUCE & ENLARGE
A quick way
to enlarge A4
to A3 is to use
the ‘A4>A3’
shortcut.
OR, If you
wish to
choose a
different size,
select the
‘Reduce/
Enlarge’ tab.
Use the ‘-/+’
adjuster to set
a percentage.

STORING A DOCUMENT
Choose any
settings (sort,
staple, etc).
Then select
‘Store File’
Select ‘File
Name’
Select ‘Delete
All’
❶
❷
❸

STORING A DOCUMENT
Use the key-
pad to type in
the name of
the document,
then select
‘OK’
Press the
‘Start’ Key to
store the
document
❹
❺

RETRIEVING DOCUMENTS
Select the file
you wish to
print
❶
❷
Use the number
keys to change
quantity. (Prints
one copy by de-
fault). Press the
‘Start’ button to
print
❸
Select
[Document
Server]

LOCKED PRINT
At the PC
select File,
Print and
Print
Properties
Under Job
Type select
‘Locked Print’
from the drop
down box, and
then
Create your own
‘User ID’. (e.g.
JSmith)
Create your own
‘Password’
(4-8 digits, e.g.
1234)
❶
❷
❸

LOCKED PRINT
At the MFD,
select
[Printer]
Select
‘Print Jobs’
Select the job
(s) you wish
to print and
then select
‘Print’.
❹
❺
❻

LOCKED PRINT
Use the
number keys
to enter your
‘Password’
Select ‘OK’
Select ‘Yes’ to
print your job(s)
❼
❽
❾

CREATING ONE-CLICK PRESETS
At your PC
select ‘File’, ‘Print’
and then ‘Printer
Properties’.
All available print
functions can be
found here.
The ‘One Click
Preset List’ comes
pre-filled with five
options, but it is
useful to create
your own.
The following ex-
ample shows how
to create a black
& white, single
sided one click
preset. Select the
‘1 Sided’ preset
❶
❷
❸

CREATING ONE-CLICK PRESETS
Select ‘Black
and White’ from
the drop down
menu
To save this
option, select
‘Register Current
Settings’
Type in a Name for
the Preset and any
comments required
to describe the
options you have
selected. Select OK
to save.
❹
❺
❻

CREATING ONE-CLICK PRESETS
Your preset has
now been
added to the
screen
You can also
change the order
of your presets by
selecting ‘Manage
Preset List’
Select your preset
and select the ‘Up’
or ‘Down’ option
to change
position in the list
❼
❽
❾

SCAN TO EMAIL
Select
[Scanner]
Select your
destination
from the list
❶
❷
If no other
settings are
required,
press [Start]
❸

SAVING EMAIL SHORTCUTS
To save an
email address
as a shortcut,
select ‘Manual
Entry’
Use the key-
board to type
in the email
address, then
select ‘OK’
Select
‘Prog Dest’
❶
❷
❸