Sharp Wizard OZ-630 User manual

OZ-630 model requires OZ-60K for
‘Zero-Touch,PC Synchronization
®
Separate the Quick Reference Guide from this
manual and keep for reference.
Separe la Guía de referencia rápida de este
manual y quárdela para usarla como referencia.
MODEL
OZ-630/OZ-640/
OZ-650
ELECTRONIC ORGANIZER
OPERATION MANUAL
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-2135.
SHARP CORPORATION

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Introduction
Congratulations on purchasing the OZ-630/OZ-640/OZ-650
Electronic Organizer.
Please read this operation manual thoroughly to familiarize
yourself with all the features of the unit and to ensure years of
reliable operation. You may also find it useful to keep this
operation manual on hand for reference.
Some of the accessories described in this manual may not be
available at the time you purchase this product.
Check with your local SHARP dealer concerning availability.
All company and/or product names are trademarks and/or
registered trademarks of their respective manufacturers.
Note:
* The differences between OZ-630/OZ-640/OZ-650 are
memory capacity. Also, the OZ-650 Organizer has an
optical communication terminal (IrDA), while OZ-630 and
OZ-640 do not. The remainder of the functions are
common.
* Unless otherwise specified, the text and material in this
manual apply to both models.
* One of the models described in this manual may not be
available in some countries.
* Some of the accessories described in the manual may be
unavailable in some countries.
NOTICE
* SHARP strongly recommends that you keep separate
permanent written records of all important data. Data may
be lost or altered in virtually any electronic memory product
under certain circumstances. Therefore, SHARP assumes
no responsibility for data lost or otherwise rendered
unusable whether as a result of improper use, repairs,
defects, battery replacement, use after the specified
battery life has expired, or any other cause.
* SHARP assumes no responsibility, directly or indirectly,
for financial losses or claims from third persons resulting
from the use of this product and any of its functions, such
as stolen credit card numbers, the loss or alteration of
stored data, etc.
* The information provided in this manual is subject to
change without notice.

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Contents
Introduction ............................. 1
Contents ............................... 2-3
Caring for the Organizer .................... 4
Chapter 1 Getting Started .................. 5-16
Part Names and Functions
Getting the Organizer Up and Running
Setting up the Organizer after Initialization
Getting to Know Your Organizer
Chapter 2 General Operation ................ 17-30
Opening an Application
Selecting the Display Modes
Creating a New Entry
Editing an Existing Entry
Editing Techniques
Finding Specific Entries in Your Organizer
Deleting Entries
Checking the Time and Date
Checking the Memory
The TOOLS Menu - the Organizer’s Basic Utilities
Chapter 3 Time Management ................ 31-40
The Calendar Application
The Schedule Application
The To Do Application
The ANN (Anniversary) Application
Chapter 4 Creating Your Own Database ........ 41-46
The Tel Application
User File Application
Customizing the User File Application
Chapter 5 Memo ......................... 47-50
The Memo Application
Chapter 6 Desk Accessories ................ 51-62
The Calc (Calculator) Application
The Clock Application
Chapter 7 Expense ....................... 63-68
The Expense Application
The Expense Report Application
Chapter 8 Features and Utilities for Added Power 69-72
Copying or Moving Blocks of Text
Copying or Moving Entries
Special Characters
Chapter 9 Using the Optional Peripherals ...... 73-80
The Peripherals Menu
Transferring Data
Exchanging Information with a Personal Computer
Points to remember when using peripherals

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Chapter 10 Personalizing Your Organizer ....... 81-88
The Start-Up Display
Setting the Owner’s Information
Locking the Organizer
Changing the Calendar Display Format
Selecting the large font view
Appendices ............................. 89-93
A. Resetting the Organizer
All reset operation
B. Battery Replacement
General guidelines
Replacing the operating batteries
C. Specifications
Index .................................. 94-98
Product Support .......................... 99

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Caring for the Organizer
The Organizer contains sophisticated circuitry and a glass
display panel which can be damaged if not handled with care.
A few precautions should be taken regarding the Organizer’s
care to ensure it gives you many years of reliable and trouble-
free use.
* Keep the Organizer away from
extreme heat. Do not leave it on the
dashboard of a car or near any
source of heat. Do not leave it in any
place that is extremely damp or
dusty.
* Do not drop the Organizer or subject
it to severe impact or extreme force.
Bending the Organizer unduly can
damage it.
* Do not use extreme force when
pressing the keys. Do not use any
sharp, pointed object or even your
fingernails to press them.
* Sharp or hard object can scratch
and damage the Organizer. Make
sure it is adequately protected when
carried with other objects. Do not
carry it loose in a bag or briefcase:
find a pocket or secure compartment
within your bag.
* Clean the Organizer only with a soft,
dry cloth. Do not use solvents.
* Do not carry the Organizer around
in your back pocket, as it may break
when you sit down. The display is
made of glass and is very delicate.
* Since this product is not waterproof, do not use it or store
it where fluids, for example water, can splash onto it.
Raindrops, water spray, juice, coffee, steam, perspiration,
etc. will also cause malfunction.
* Replace the batteries as soon as they become weak (see
p.90). Failing to replace weak batteries may result in
leakage or lost data.

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CHAPTER 1
Getting Started
This chapter explains everything you need to know
to set up and begin working with your Organizer,
from installingthebatteriesto initialization.The
chapteralso includes a labeled illustrationof the
parts of the Organizer, and basic explanationof its
key features, from the keyboard to the display and
itssymbols.
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Part Names and Functions
4-pin cable jack
Connects 4 pin Communication Cable for
otherinterfaces,etc.
Application keys
Startsappropriateapplications.
Infrared Transfer (IRDA)
For data transfer between two OZ-650
Organizers via the infraredport. (only OZ-650
hasthefunctionofinfraredtransfer.)
Display
Shows information, and is used for navigating
thevariousfunctions.
Numeric keypad
Used for operating the calculator and entering
numbersin other applications.
Keyboard
For entry of characters and commands.
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Getting the Organizer Up and Running
Installingthebatteries
1. Set the battery replacement switch on the bottom of the
Organizer to REPLACE BATTERIES (the red dot becomes
visible).
2. Slideofftheoperatingbatteriescover.
3. Insert two batteries on top of the ribbontab, making sure
they are positioned correctly according to plus (+) and
minus (-) polarity,as shown below.
Reset button
Initializesandresets
the Organizer.
Lock button
Opens the Organzier.
Connects the docking
stationforPC
communication.
Battery replacement switch
Locks the battery
compartment to prevent
access to the batteries
Infraredport
For wireless
communication with
other OZ-650
Organizers.
Operating battery
compartment
Holds operating battery
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4. Replace the cover.
5. Set the battery replacement switch back to NORMAL
OPERATION (the red dot disappears).
*The Organizer will not function unless the battery
replacement switch is in the NORMAL OPERATION
position.
Initializing
The Organizer must be initialized when it is usedfor the first
time.
1. Press and hold the [ON] key.
2. While holding down the [ON] key, push the RESET button
on the bottom of the Organizer using a pen or some other
pointed object. The following message will appear.
3. Press [Y] to select the Name Field Setting.
The Name Field Setting window appears.
4. Press 1 or 2 to select the desired name order. Press
[ENTER] when you have finished.
5. Or you can press [N]to initialize theOrganizer ratherthan
to select the Name Field Setting.
The LCD Contrast screen then appears.
6. If thedisplayis not clear, press[ ] and [ ] or [PREV]
and[NEXT]until the displayissatisfactory.
7. Press [ENTER] when ready.
The message “Working...Please Wait.” appears while the
Organizer proceeds with the initializationprocedure.
The Organizer then automatically starts the SETUP utility, so
thatthe owner information, the time and date and various other
settingsare defined before use.
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Setting up the Organizer after Initialization
The Organizer takes you through the various steps needed to
set up the Organizer before use. These steps are described
below. We strongly recommend that you complete the entire
SET UP procedure before starting to actually use your
Organizer.
*Welcome messages and instructions
*Setting the Owner Information
*Setting the Clock
*User’s Preferences
Welcome messages and instructions
Aftercompleting the LCD Contrast setting above, the Organizer
displays the following welcome message, briefly outlining its
functions.
Press [ENTER] to proceed with the User Setup.
The User Setup introduction appears to explain the operations
you are about to carry out.
Press [ENTER] to continue.
The User Setup Basic Instructions appear to instruct you how
to move around the screen during User Setup and normal use.
You can use [ ] [ ] [ ] [ ] to move around the screen.
You can also use [PREV] and [NEXT] to move from field to
field.
Press [ENTER] to proceed with setting the Owner Information
(or [CANCEL] to exit the SETUP procedure).
Setting the Owner’s Information
The Owner Information comprises your name, address and
telephone number.
*If you make a mistake while entering the Owner
Information, don’t worry! You can amend the Owner
Information easily during normal use, so just proceed with
the rest of the User Setup. (see PREFERENCES, p.82)
1. After pressing [ENTER] after the previous Basic
Instructions screen, the Set Owner Information screen
appears.
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2. Enter your name, then press [ ] or [NEXT].
The cursor moves to the NO. field.
3. Enter your number an example, tel number, mobile phone
number, etc. Then press [ ] or [NEXT].The cursor moves
to the ADDRESS field.
4. Enteryour full address.
*Press [ ] to move the start of the next line in ADDRESS.
5. Press [ENTER] when done.
Press [ENTER] to proceed with setting up the Clock as
described below (or [CANCEL] to quit the User Setup
procedure).
Setting the Clock
In order for the Calendar, Schedule, To Do, and other time-
based applications to work correctly, the built-in clock must
be set to the correct time, date and city. The Clock application
displays the time in two differentcities: the Local city, where
the user normally lives or works, and the World city, which is
any other city of the user’s choice. When the Organizer is first
initialized,theLocalcity isautomatically setto New York,and
the World city is London. Before setting the Clock’s correct
time,you should first select the Local City for which you want
toset thetime.
Afterentering the Owner Information above, the following list
ofcitiesappears:
1. If the desired city does not appear, press [PREV] or [NEXT]
todisplaymore cities.
*You can jump to a particular country by pressing the first
letterof that country’sname.
2. Select the desired city by moving the cursor to it and then
press [ENTER] to confirm. Or select numbers [1] - [4]
directly.
The Daylight Saving Time screen appears.
3. If yourcityis currentlyonDaylightSavingTime,press [Y],
otherwise press [N].
The ADJUST TIME/DATE window then appears.
4. Select the time system you want the Clock to use by
pressing [ ] or [ ], then press [ ] or [NEXT].
5. In the LOCAL DATE field, press [ ] to display the pop-
up calendar. Use [PREV] and [NEXT] to select the current
month, then use the arrow keys to select today’s date.
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6. Press [ENTER] once the date has been selected.
The pop-up calendar disappears and the date now
appears in the LOCAL DATE field.
7. Enter the local time, preceding single-digit hours and
minutes with “0”.
8. Press [PM] to select PM or [AM] for AM, then press
[ENTER].
A new screen then appears to inform you that the basic setup
procedure is now completed, and the Organizer is ready for
use. However, there are other areas in which you can customize
yourOrganizer further by setting various options.
Advanced Setup
1. Select ADVANCED SETUP from the User Setup screen.
The User Setup display then appears. There are three choices
available.
1 Change World City
2 Set Start-up Display
3 Lock Organizer
If you do not wish to set the AdvancedSetup at this time, press
[ENTER] to exit set up. The Calendar application display then
appears, and you can begin to use your Organizer.
To set one of the Advanced Setup, select the appropriate
option.
Setting the World City
Aswell as settingtheLocal City previously, you can alsoselect
the world city, used to display the time in another city of your
choice alongside the Local time. When the Organizer is
initialized,theWorldcityis setto London.
To select the World city:
1. Select CHANGE WORLD CITY from the Advanced Setup
screen.
The CHANGE WORLD CITY screen appears. A list of six capital
citiesis given,with fourcitiesdisplayedatone time.
2. If the city you wish to select does not appear in the list,
typethefirstletterofthedesiredcountry.
3. Select the desired city by moving the cursor to it and then
press [ENTER]. Or select numbers[1] - [4] directly.
Settingthe Start-up Display
You can control the way Organizer behaves each time you turn
it on, including the background that appears. The Start-up
displayoffersfouroptions:
START-UP 1: Globe & SHARP logo
START-UP 2: Air Plane
START-UP 3: World Map Image
START-UP 4: NONE
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1. In the START-UP field, you can choose a decorative
background to be displayed each time the Organizer is
turned on.
2. Press number 1-4 to get the desired display.
The Advanced Setup screen reappears.
Setting the Password and Locking the Organizer
The Organizer allows you to keep selected entries in your
Organizer secure by locking it with a password. Once the
Organizer is locked, the Secret entries cannot be accessed
until the Organizer is Unlocked, for which the password must
be given.
Select this option if you want to define a password and lock
the Organizer.
1. From the Advanced Setup screen, select LOCK
ORGANIZER.
The Set Password and Lock Organizer screen appears.
2. Enter the password you wish to use then press [ENTER].
3. Re-type the password to confirm and then press [ENTER].
A message appears reminding you to remember your
password or keep it in a safe place.
4. Press [ENTER].
The Advanced Setup screen reappears.
To start working with the Organizer
After initialization and the User Setup has been set, the
Organizer is ready to be used for normal work, such as the
entryof information.
1. Select START ORGANIZING.
The Calendar application opens in the 3-Month view.
2. Select any application you wish to use by pressing the
corresponding key.
Turning the Organizer on and off
Press [ON] to turn the power on and [OFF] to turn the power
off. The Organizerwill not operate if the battery replacement
switch is in the REPLACE BATTERIES position.
Auto power off
Toconservebatterypower,theOrganizerwillturnitselfoffif it
has not been used for about 7 consecutive minutes. However,
in order to avoid accidentallyinterrupting data transfers, the
auto power-off function is disabled while communicating with
other devices.
If the Organizer’spower goes off automatically before an entry
you have been working with is stored in an application, the
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data will not be lost. When you press [ON], the Organizer will
return to the same operating state as before the power turned
offautomatically.
Setting the LCD contrastto suit various lighting
conditions
From time to time, the contrast of the LCD display may have to
be adjusted for ideal readability. You may find, for example,
thata contrastsettingthatwasfine for thehomeor officeis not
adequate when outdoors or when traveling on public transport.
Follow the procedure below to adjust the LCD contrast.
1. Press [MENU] three times to open the TOOLS menu.
2. Select ADJUST LCD CONTRAST.
3. Adjust the contrast by pressing [ ] and [ ] or [PREV]
and [NEXT].
4. Press [ENTER] when you are satisfied with the contrast.
Turning the key beep on and off
The Organizer can be set to make a sound (a beep) each time
a key is pressed. This may help you to know whether a key
has been pressed properly. The default setting is on, indicated
by a musical symbol on the bottom of the display. You can
use the TOOLS menu to change the setting.
1. Press [MENU] three times to open the TOOLS menu.
2. Select KEY SOUND ON ( indicates that the option is
currentlyset.)
The key beep is now turned off and the musical symbol
disappears from the bottomline of the display.
Backlight
The Organizer provides a built-in Backlight, which allows you
to view the display and use the Organizer even in low-light
conditions,eg.ina theater,restaurant,or businesspresentation.
Pressing [BACKLIGHT] once illuminates the display for around
fifteen seconds. When already on, press [BACKLIGHT] again
toturnitoff.
If you press [2nd] [BACKLIGHT], the Backlight will remain on
for as long as you continue to use the Organizer, until you
have nottyped any key forfifteen seconds. This is useful if you
want to enter or access some information that will take longer
than fifteen seconds.
The Backlight may remain on for less than fifteen seconds if
thebatterylevelis verylow,or duringdatatransfer.
Note: Do not use the Backlight unnecessarily.
*Since the Backlight drains power from the operating
batteries,excessiveuseof the Backlightwillsignificantly
reduceyourbatterylife.
*Continuous use of the Backlight will, over time, lead to
gradual loss of brightness.
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Getting to Know Your Organizer
OZ-630, OZ-640, OZ-650 Organizers are a compact yet
sophisticated information management device that you can
use anytime, anywhere. Their applications and utilities allow
you to enter and organize information, and it has powerful
communicationsfacilitiesthatenableyouto putthatinformation
to optimum use when you return to your home or office. You
can quickly update your computerized mailing lists, for
example, or even transfer your notes, letters and memos onto
a PC for furtherprocessing.
Applications
Operations on the Organizer are performed using applications.
The Organizer’s Calendar and Schedule, for example, are
applications that record and display time relatedinformation.
To start an application, press the corresponding key on the
top of the keyboard.
When working in one application, you can switch to another
applicationsimply by pressing that application key. Data being
processedinthefirstapplicationwillbesaved,evenif theentry
is not complete.
Menu operations
Another powerful aspect of using the Organizer is its menu
system, which can be used to quickly issue commands and
perform operations. Two universal menus, PREFERENCES and
TOOLS, are available from all applications. In addition, all
applications have a menu for functions and commands that
arespecificto each application.
Press [MENU] once displays the application menu, which
contains the operations and commands specific to the
particular application. Pressing [MENU]successively displays
the PREFERENCES, TOOLS and PERIPHERALS menus.
Pop-up menus
The Organizer’s pop-up menus offer a convenient and efficient
method of selecting options from pre-defined lists,similar to
many of the latest personal computer application software
packages. Most applications and functions contain some pop-
up fields. When the user moves to one of these fields, the pop-
up symbol appears on the right of the field. Pressing [ ]
causes the pop-up menu to appear, containing a list of options
orvalues currently available for that field.You can thenselect
the desired item from the list without having to type any text.
Inaddition,all date fieldsfunctionas pop-upfields.Whethera
date can be entered, the user can press [ ] to display the
special pop-up one-month calendar. You can use [PREV] and
[NEXT] to select the desired month, then the arrow keys to
select the desired date. You may find this more convenient
than typing in the date directly,since the pop-up calendar also
shows the days of the week.
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The keyboard
The Organizer’s keyboard has a standard layout, just like a
typewriteror computer. [ ] works just like the Shift key on a
typewriter or computer, and [2nd] [ ] is like the Caps Lock
key.
Above the keyboard are the special keys used to start the
Organizer’s various applications, work with the various menus
and control the cursor on the screen.
Symbols in white above a key such as ’ or : can be accessed
by holding down [ ] and then pressing the appropriate key.
Functions in blue above a key, such as HELP, can be accessed
by pressing the particularkey after pressing [2nd]. There is no
need to hold down [2nd] while you press the desired key.
*Special symbols and characters, such as “&”, “?” and “/”,
can also be entered by using [SMBL]. For a full
explanation,see P.71.
Display symbols
The following symbols appear at the bottom of the screen to
indicate various operating conditions.
This symbol appears at the bottom of the display
to indicatethat the current entry (in View or Edit
mode) has been marked as Secret.
These symbols indicate that all information in an
entry cannot be shown simultaneously on the
display. The additional entries or fields which
cannot fit onto the display can be viewed by
pressing the displayed arrow keys.
2nd The [2nd] key has been pressed.
The operating batteries are weak and need to be
replaced (see p.90)
CAPS [ 2nd] [ ] has been pressed. In caps lock mode,
all typedletters willbe in upper case. Press[2nd]
[ ] again to turn off caps lock.
The Organizer is locked. Entries marked as secret
cannot be accessed without first entering the
password and unlocking the Organizer (see p.83).
EDIT The entry on the display can be edited.
All alarms are enabled. When this symbol is not
shown, the alarm sound for any alarms that have
been set is disabled(see p.60).
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The key sound is on (see p.13).
This symbol appears at the bottom of the display
whilethebacklight is on.
Built-in help and other messages
The Organizer has a built-in help feature which acts as a
convenient, on-line reference manual. You can call up the Help
feature at any time simply by pressing [2nd] [HELP]. On-line
help is quite extensive, so you may have to call up more than
one screen to find the information you require.
When built-in help is not available
On-line help is only available when called from an application
screen, ie. not while performing a menu command, opening
message box or some other operation. Pressing [2nd] [HELP]
when there is no application display on the screen will have no
effect.Helpis also notavailablewithintheClockand Calculator
application.
How to use built-in Help
If you press [2nd] [HELP] from any application screen
(excluding Clock), the HELP INDEX appears:
To get Help, press the number corresponding to the menu
option describing the kind of Help you want. Pressing
[CANCEL] takes you back to the display you were in previously.
After selecting a number, the first page of help for
corresponding topic is displayed.
If you make a selection from the above menu, the display that
appears will resemble the following example:
In this type of display, pressing [NEXT] takes you to the next
page of the display, pressing [PREV] takes you to the previous
page, and pressing [CANCEL] takes you back to the HELP
INDEX menu.
From time to time during normal operation, the Organizer will
display messages to guide you through necessary tasks. Many
of these messages will give you a choice of commands or ask
you to confirm important operations, while others will simply
display information for you to read. In most cases, you must
make a selection or simply acknowledge the message before
continuing.
Other messages may display information briefly before
disappearing.
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Chapter 2
General Operation
This chapter introduces most of the
Organizer’s basic operations. The Tel
application will be used for the
examples. However, most of the
techniques described here can be applied
to all of the Organizer’s applications.
Opening an Application
To start an application, simply press the
corresponding key, located on the top of the
keyboard. Each time you press [CALENDAR],
[SCHEDULE], [TO DO], [ANN], [CLOCK], [TEL],
[USER FILE], [MEMO], [EXPENSE], [DAILY] or [CALC/
CONV], the selected application will appear.
Any application already being displayed will
be hidden whenever a new application is selected.
You can always return to another application at
the exact point where you left off simply by

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pressing its key again. However, only one
application at a time can ever be displayed.
Selecting the Display Modes
Once an application is open, you can switch
between three basic display modes: Index, View
and Edit. Each display mode has its own unique
appearance and particular purpose. Index mode
is normally the default view when an application
is opened, and provides a summary of the
individual entries that have been created.
Pressing [ENTER] after selecting a particular
entry causes the entry to be displayed in View
mode, which shows the full details of the entry.
During View mode, the word VIEW appears at the
top of the screen, and no entry details may be
altered.
Pressing [EDIT], either when an entry is
displayed in View mode or is selected in Index
Mode, causes the entry to be displayed in Edit
mode. The entry’s details can then be altered
as desired. During Edit mode, the word EDIT
appears at the top of the screen. Edit mode is
also used when an entry is being created (by
pressing [NEW]).
* The Calc (except Conversion function) and
Clock applications do not have Index, View
or Edit modes.
Index mode
Index mode shows you a one line view of each
entry within the application. This allows you
to easily find a particular entry, which you
can then display in full (View mode) by pressing
[ENTER].
Other operations:
[NEW] Creates a new entry for the current
application (in Edit mode).
[EDIT] Displays the currently selected
entry and edits it (Edit mode).
[NEXT]

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[DEL] Deletes the currently selected
entry.
[PREV] Displays any previous/subsequent
entries not shown.
[ ] [ ] Selects an entry
[ ] Displays category menu and user can
select a category.
View mode
View mode allows you to see the full details of
an entry, without being able to edit or change
it.
Other operations:
[NEW] Creates a new entry for the current
application (in Edit mode).
[EDIT] Edits the currently displayed entry.
[DEL] Deletes the currently selected
entry.
[PREV] Displays any previous/subsequent
entries not shown.
[ ] [ ] Displays any information not
shown within an entry.
Edit mode
Edit mode is used to create a new entry or edit
an existing entry.
Other operations:
[CANCEL] When user cancel to edit the data
in edit mode, “Do you really want
to throw away all of these changes?
Yes/No” will be shown for
Cursor
[NEXT]