Sharp ZQ-570 User manual

ELECTRONICC ORGANIZER
OPERATION MANUAL
GettingStarted.................................
GeneralOperation.............................
TimeManagement.............................
CreatingYour OwnDatabase..
..........
Memo................................................
DeskAccessories...............................
......
5
.... .19
......33
......45
...
..51
......55
ExpenseFunction................................... 67
Features &Utilities for Added Power..... 73
Using theOptionalPeripherals............... 77
PersonalizingYourOrganizer................ 83
Appendices............................................ 89
Separate the Quick Reference Guide from this manual and keep for reference.

This equipment complies with the requirements of Directive 89/336/EEC as
amended by
93/68/EEC.
Dieses Gerlt entspricht den Anforderungen der EC-Richtlinie 89/336/EWG mit
iinderung
93/68/EWG.
Ce materiel repond aux exigences contenues dans la directive 89/336/CEE modifiee
par la directive
93/68/CEE.
Dit apparaat voldoet aan de eisen van de richtlijn 89/336/EEG, gewijzigd door
93/68/EEG.
Dette udstyr overholder kravene i direktiv nr. 89/336/EEC med tillieg nr
93/68/EEC.
Quest’ apparecchio i: conforme ai requisiti della direttiva 89/336/EEC come
emendata dalla direttiva 93/68/EEC.
H cTicar&oraoq aurfi avranorcpcpiverat ort$ anatr$sctS rev o&nT& rn<
Eupoxai’r& Evwsqs 89/336lEOK, 6nw$ o tcavovtop6s au&s oupxhnpc$3qK& ax6
qv o6q$a 93/68/EOK.
Este equipamento obedece as exigencias da directiva 89/336/CEE na sua versa0
corrigida pela directiva 93/68/CEE.
Este aparato satisface las exigencias de la Directiva 89/336/CEE modificada por
medio de la 93/68/CEE.
Denna utrustning uppfyller kraven enligt riktlinjen 89/336/EEC SS som
kompletteras av 93/68/EEC.
Dette produktet oppfyller betingelsene i direktivet 89/336/EEC i endringen
93/68/EEC.
Tarn% laite tayttal direktiivin 89/336/EEC vaatimukset, jota on muutettu
direktiivilla 93/68/EEC.

Introduction
Congratulations on purchasing the ZQ-570 Electronic
Organizer.
Please read this operation manual thoroughly to familiarize
yourself with all the features of the unit and to ensure years of
reliable operation. You may also find it useful to keep this
operation manual on hand for reference.
Some of the accessories described in this manual may not be
available at the time you purchase this product.
Check with your local SHARP dealer concerning availability.
All company and/or product names are trademarks and/or
registered trademarks of their respective manufacturers.
NOTICE
SHARP strongly recommends that you keep separate
permanent written records of all important data. Data may
be lost or altered in virtually any electronic memory product
under certain circumstances. Therefore, SHARP assumes
no responsibility for data lost or otherwise rendered
unusable whether as a result of improper use, repairs,
defects, battery replacement, use after the specified
battery life has expired, or any other cause.
SHARP assumes no responsibility, directly or indirectly,
for financial losses or claims from third persons resulting
from the use of this product and any of its functions, such
as stolen credit card numbers, the loss or alteration of
stored data, etc.
The information provided in this manual is subject to
change without notice.
The functions such as Calendar and Schedule in this
product can handle dates from January 1, 1901 to
December
31,2099.
*
Some of the accessories described in the manual may be
unavailable in some countries.
1

Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1
Contents
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2-3
Caringfor the Organizer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Chapter 1 Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
Part Names and Functions
Getting the Organizer Up and Running
Setting up the Organizer after Initialization
Getting to Know Your Organizer
Chapter 2General
Operation
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19-32
Opening an Application
Selecting the Display Modes
Creating a New Entry
Editing an Existing Entry
Editing Techniques
Finding Specific Entries in Your Organizer
Deleting Entries
Checking the Time and Date
Checking the Memory
The TOOLS Menu -the Organizer’s Basic Utilities
Chapter 3 Time Management
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
33-44
The Calendar Application
The Schedule Application
The To Do Application
The ANN (Anniversary) Application
Chapter 4 Creating Your Own
Database . . . . . . . . . . . . . . . . . . 45-50
The Tel Application
The User File Application
Customizing the User File Application
Chapter 5 Memo
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
51 - 54
The Memo Application
Chapter 6 Desk Accessories
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
55-66
The Calc (Calculator) Application
The Clock Application
Chapter 7 Expense Function
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
67-72
Entering Expense Record
Expense Report
Chapter 6 Features and Utilities for Added Power . . . 73-76
Copying or Moving Blocks of Text
Copying or Moving Entries
Special Characters
Chapter 9 Using the OptionalPeripherals . . . . . . . . . . . . . . . . 77-82
The Peripherals Menu
Transferring Data
Exchanging Information with a Personal Computer
Points to Remember when Using Peripherals

Chapter 10 Personalizing Your Organizer . . . . . . . . . . . . . . . . 83-88
Setting the Owner information
Locking the Organizer
Changing the Calendar Display Format
Selecting the Large Font View
Appendices
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89-93
A. Resetting the Organizer
All reset operation
B. Battery Replacement
General guidelines
Replacing the operating batteries
C. Specifications
Index
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . .
94-98

Caring for the Organizer
The Organizer contains sophisticated circuitry and a glass
display panel which can be damaged if not handled with care.
A few precautions should be taken regarding the Organizer’s
care to ensure it gives you many years of reliable and
trouble-
*
free use.
*Keep the Organizer away from
extreme heat. Do not leave it on the
dashboard of a car or near any
source of heat. Do not leave it in any
place that is extremely damp or
dusty.
*
Do not drop the Organizer or subject
it to severe impact or extreme force.
Bending the Organizer unduly can
damage it.
*
Do not use extreme force when
pressing the keys. Do not use any
sharp, pointed object or even your
fingernails to press them.
*Sharp or hard object can scratch
*
and damage the Organizer. Make
sure it is adequately protected when
carried with other objects. Do not
carry it loose in a bag or briefcase:
find a pocket or secure compartment
within your bag.
Clean the Organizer only with a soft,
dry cloth. Do not use solvents.
Do not carry the Organizer around
in your back pocket, as it may break
when you sit down. The display is
made of glass and is very delicate.
I
I
Since this product is not waterproof, do not use it or store
it where fluids, for example water, can splash onto it.
Raindrops, water spray, juice, coffee, steam, perspiration,
etc. will also cause malfunction.
Replace the batteries as soon as they become weak (see
p.90). Failing to replace weak batteries may result in
leakage or lost data.
4

CHAPTER 1
Getting Started
This chapter explains everything you need to know
to set up and begin working with your Organizer,
from installing the batteries to initialization. The
chapter also includes a labeled illustration of the
parts of the Organizer, and basic explanation of its
key features, from the keyboard to the display and
its symbols.
5

Part Names and Functions
II I I
H I
I
II
I
I\
r
Display
Shows information, and is used for navigating
the various functions.
Numeric keypad
Used for operating the calculator and entering
numbers in other
applications.
Application keys
Starts appropriate applications.
Arrow (cursor) keys
Keyboard
For entry of characters and commands.
4-pin cable jack
Connects 4 pin Communication Cable for
other interfaces, etc.
6

Connects the
docking
Reset button
Initializes and resets
the Organizer.
station for PC
corn
Opens the Organzier.
Battery replacement
switch
Locks the battery
compartment to prevent
access to the batteries
Operating battery
compartment
Holds operating battery
Getting the Organizer Up and Running
Installing the batteries
1.
Set the battery replacement switch on the bottom of the
Organizer to REPLACE BATTERIES (the red dot becomes
visible).
2. Slide off the operating batteries cover.
3.
Insert two batteries on top of the ribbon tab, making sure
they are positioned correctly according to plus (+) and
minus
(-) polarity, as shown below.

4. Replace the cover.
5. Set the battery replacement switch back to NORMAL
OPERATION (the red dot disappears).
*
The Organizer will not function unless the battery
replacement switch is in the NORMAL OPERATION
position.
Initializing
The Organizer must be initialized when it is used for the first
time.
1.
Press and hold the [ON] key.
2. While holding down the [ON] key, push the RESET button
on the bottom of the Organizer using a pen or some other
pointed object. The following message will appear.
Do you really want
to initialize the
organizer's memory
(this will delete
all data)?
3. Press [Y] to initialize the Organizer.
The message “Working...Please Wait.” appears while the
Organizer proceeds with the initialization procedure.
The LCD Contrast screen then appears.
4. If the display is not clear, press [A ] and [v] or [PREV]
and [NEXT] until the display is satisfactory.
5. Press [ENTER] when ready.
The Replacing Batteries Alert message will be shown. Press
[ENTER] and the Organizer will automatically start the SETUP
utility, so that the owner information, the time and date and
various other settings are defined before use.
8

Setting up the Organizer after Initialization
The Organizer takes you through the various steps needed to
set up the Organizer before use. These steps are described
below. We strongly recommend that you complete the entire
SET UP procedure before starting to actually use your
Organizer.
*
Welcome messages
*
Name Field Setting
*
User Setup Introduction
l
Setting the Owner Information
*Setting
the Clock
*
Advanced Setup
Welcome messages
After completing the LCD Contrast setting, the Organizer
displays the following welcome message, briefly outlining its
functions.
Look what your new
organizer can do:
*Track your expense!
*Store hundreds of
names and numbers
When 7 and 4 are displayed, hidden entries can be displayed
by pressing [NEXT] (IV I) or [PREV] ([A I).
Press [ENTER] once or twice to proceed with the Name Field
Setting.
Name Field Setting
1.
Press [NEXT’j[NEXT to turn to next page.
option [ll or [2]
and press [ENTER].
Od,“L‘ast”r “First”
0“First” “Last”
2.
Press [l] or [2] to select the desired name order. Press
[ENTER] when you have finished.
The User Setup introduction appears to explain the operations
you are about to carry out.
User Setup Introduction
Press [ENTER] to continue.
The User Setup Basic Instructions appear to instruct you how
to move around the screen during User Setup and normal use.
You can use
[A] [V] [ +] [ .] to move around the screen.
9

You can also use [PREV] and [NEXT] to move cursor to previous
or next page.
Press [ENTER] to proceed with setting the Owner Information
(or [CANCEL] to exit the SETUP procedure).
Setting the Owner Information
The Owner Information comprises your name, address and
telephone number.
If you make a mistake while entering the Owner
Information, don’t worry! You can amend the Owner
Information easily during normal use, so just proceed with
the rest of the User Setup. (see PREFERENCES, p.83)
After pressing [ENTER] after the previous Basic
Instructions screen, the Set Owner Information screen
appears.
NUMBER:
ADDRESS:
Press IENTERI to set
UP the CLOCK.
Enter your name, then press [v 1.
The cursor moves to the NUMBER field.
Enter your number an example, tel number, mobile phone
number, etc. Then press [VI. The cursor moves to the
ADDRESS field.
4. Enter your full address,
*
Press [J] to move the start of the next line in ADDRESS.
5. Press [ENTER] when done.
Press [ENTER] to proceed with setting up the Clock as
described below (or [CANCEL] to quit the User Setup
procedure).
Setting the Clock
In order for the Calendar, Schedule, To Do, and other time-
based applications to work correctly, the built-in clock must
be set to the correct time, date and city. The Clock application
displays the time in two different cities: the Local city, where
the user normally lives or works, and the World city, which is
any other city of the user’s choice. When the Organizer is first
initialized, the Local city is automatically set to New York, and
the World city is London. Before setting the Clock’s correct
time, you should first select the Local City for which you want
to set the time.
After entering the Owner Information above, the following list
of cities appears:
10

1.
If the desired city does not appear, press [PREV] or [NEXT]
to display more cities.
l
You can jump to a particular country by pressing the first
letter of that country’s name.
2.
Select the desired city by moving the cursor to it and then
press [ENTER] to confirm. Or select numbers [l] - [4]
directly.
The Daylight Saving Time screen appears.
3.
If your city is currently on Daylight Saving Time, press [y],
otherwise press [N].
TheADJUSTTIME/DATEwindowthen appears.
4.
5.
6.
Select the time system you want the Clock to use by
pressing
[+I or [,I, then press [y].
In the DATE field, press [ y ] to display the pop-up
calendar. Use [PREV] and [NEXT] to select the current
month, then use the arrow keys to select today’s date.
Press [ENTER] once the date has been selected.
The pop-up calendar disappears and the date now
appears in the DATE field.
Press [ 7 ] to move to TIME field. Enter the local time,
preceding single-digit hours and minutes with “0”.
Press [PM] to select PM or [AM] for AM, then press
[ENTER].
A new screen then appears to inform you that the basic setup
procedure is now completed, and the Organizer is ready for
use. However, there are other areas in which you can
customize your Organizer further by setting various options.
You can select START ORGANIZING to start using the
Organizer. Or you can choose ADVANCED SETUP to further
customize your Organizer.
To start working with the Organizer
After initialization and the User Setup has been set, the
Organizer is ready to be used for normal work, such as the
entry of information.
1.
Select START ORGANIZING from the User Setup screen.
The Calendar application opens in the P-Month view.
2.
Select any application you wish to use by pressing the
corresponding key.
Advanced Setup
1.
Select ADVANCED SETUP from the User Setup screen.
The User Setup display then appears. There are two choices
available.
q
CHANGE WORLD CITY
q LOCK ORGANIZER
If you do not wish to set the Advanced Setup at this time, press
11

[ENTER] to exit set up. The Calendar application display then
appears, and you can begin to use your Organizer.
To set one of the Advanced Setup, select the appropriate
option.
Setting the World City
As well as setting the Local City previously, you can also select
the world city, used to display the time in another city of your
choice alongside the Local time. When the Organizer is
initialized, the World city is set to London.
To select the World city:
1.
Select CHANGE WORLD CITY from the Advanced Setup
screen.
The CHANGE WORLD CITY screen appears. A list of six capital
cities is given, with four cities displayed at one time.
2.
If the city you wish to select does not appear in the list,
type the first letter of the desired country.
3.
Select the desired city by moving the cursor to it and then
press [ENTER]. Or select numbers [l] - [4] directly.
Setting the Password and Locking the Organizer
The Organizer allows you to keep selected entries in your
Organizer secure by locking it with a password. Once the
Organizer is locked, the Secret entries cannot be accessed
until the Organizer is Unlocked, for which the password must
be given.
Select this option if you want to define a password and lock
the Organizer.
1.
From the Advanced Setup screen, select LOCK
ORGANIZER.
The Lock Organizer screen appears.
2.
Enter the password you wish to use then press [ENTER].
3. Re-type the password to confirm and then press [ENTER].
A message appears reminding you to remember your
password or keep it in a safe place.
4. Press [ENTER].
The Advanced Setup screen reappears.
Press [ENTER] to exit setup.
Turning the Organizer on and off
Press [ON] to turn the power on and [OFF] to turn the power
off. The Organizer will not operate if the battery replacement
switch is in the REPLACE BATTERIES position.
12

Auto power off
To conserve battery power, the Organizer will turn itself off if it
has not been used for about 7 consecutive minutes. However,
in order to avoid accidentally interrupting data transfers, the
auto power-off function is disabled while communicating with
other devices.
If the Organizer’s power goes off automatically before an entry
you have been working with is stored in an application, the
data will not be lost. When you press [ON], the Organizer will
return to the same operating state as before the power turned
off automatically.
Setting the LCD contrast to suit various lighting
conditions
From time to time, the contrast of the LCD display may have to
be adjusted for ideal readability. You may find, for example,
that a contrast setting that was fine for the home or office is not
adequate when outdoors or when traveling on public transport.
Follow the procedure below to adjust the LCD contrast.
Press [MENU] three times to open the TOOLS menu.
Select LCD CONTRAST.
Adjust the contrast by pressing [A] and [v] or [PREV]
and [NEXTI.
Press [ENTER] when you are satisfied with the contrast.
Turning the key beep on and off
The Organizer can be set to make a sound (a beep) each time
q
a key is pressed. This may help you to know whether a key
has been pressed properly. The default setting is on, indicated
by a musical
symbol> on the bottom of the display. You can
use the TOOLS menu to change the setting.
1. Press [MENU] three times to open the TOOLS menu.
2. Select KEY SOUND ON ( J indicates that the option is
currently set.)
The key beep is now turned off and the musical symbol 2
disappears from the bottom line of the display.
Backlight
The Organizer provides a built-in Backlight, which allows you
to view the display and use the Organizer even in low-light
conditions, eg. in a theater, restaurant, or business
presentation. When already on, press [BACKLIGHT] again to
turn it off.
If you press [BACKLIGHT], the Backlight will remain on for as
long as you continue to use the Organizer, until you have not
typed any key for a set time duration. This is useful if you want
to enter or access some information that will take longer than
a set time duration.
You can set how many seconds the Backlight to be turned off
after finishing operation.
13

1. Press [MENU] twice to open the PREFERENCES menu.
2. Select BACKLIGHT SETUP.
A submenu appears,
TURN OFF AFTER:
15 38 45
m
Getting to Know Your Organizer
ZQ-570 Organizer is a compact yet sophisticated information
management device that you can use anytime, anywhere. Their
applications and utilities allow you to enter and organize
information, and it has powerful communications facilities that
enable you to put that information to optimum use when you
return to your home or office. You can quickly update your
computerized mailing lists, for example, or even transfer your
notes, letters and memos onto a PC for further processing.
Applications
3. Select an option by pressing [q] and [,I.
4. Press [ENTER] when you have finished.
The Backlight may remain on for less than a set time duration if
the battery level is very low.
Note: Do not use the Backlight unnecessarily.
*
Since the Backlight drains power from the operating
batteries, excessive use of the Backlight will significantly
reduce your battery life.
*
Continuous use of the Backlight will, over time, lead to
gradual loss of brightness.
14
Operations on the Organizer are performed using applications.
The Organizer’s Calendar and Schedule, for example, are
applications that record and display time related information.
To start an application, press the corresponding key on the
top of the keyboard.
When working in one application, you can switch to another
application simply by pressing that application key. Data being
processed in the first application will be kept, even if the entry
is not complete.
Menu operations
Another powerful aspect of using the Organizer is its menu
system, which can be used to quickly issue commands and
perform operations. Two universal menus, PREFERENCES
and TOOLS, are available from all applications. In addition, all
applications have a menu for functions and commands that
are specific to each application.

Press [MENU] once displays the application menu, which
contains the operations and commands specific to the
particular application. Pressing [MENU] successively
displays the PREFERENCES, TOOLS and PERIPHERALS
menus.
I PREFERENCES m
I zE;RzfCRET STATUS
0 OWNER INFORMATION
r-l
B DhTE FORMFlT
0WEEKLY FORMAT
I CALENDFlR SETUP
I BACKLIGHT SETUP
1
I
Pop-up menus
The Organizer’s pop-up menus offer a convenient and efficient
method of selecting options from pre-defined lists, similar to
many of the latest personal computer application software
packages. Most applications and functions contain some pop
up fields. When the user moves to one of these fields, the pop-
up symbol appears on the right ofthefield. Pressing [y] causes
the pop-up menu to appear, containing a list of options or values
currently available for that field. You can then select the desired
item from the list without having to type any text.
In addition, all date fields function as pop-up fields. Whether a
date can be entered, the user can press [ y ] to display the
special pop-up one-month calendar. You can use [PREV] and
jNEXTj to select the desired month, then the arrow keys to select
thedesired date. You may find this more convenient than typing
in the date directly, since the pop-up calendar also shows the
days of the week.
The keyboard
The Organizer’s keyboard has a standard layout, just like a
typewriter or computer. [Q] works just like the Shift key on a
typewriter or computer, and [2nd] [Q] is like the Caps Lock
key.
Above the keyboard are the special keys used to start the
Organizer’s various applications, work with the various menus
and control the cursor on the screen.
Symbols in white above a key such as ’ or : can be accessed by
holding down [Q ] and then pressing the appropriate key.
Functions in blue above a key, such as HELP, can be accessed
by pressing the particular key after pressing [2nd]. There is no
need to hold down
[2nd] while you press the desired key.
The [2nd] key can also be used as a convenient way of entering
some alternative characters commonly used in European
languages. To enter one of these characters (appearing in blue
above certain keys on the keyboard), press the [2nd] key
followed by the corresponding key.
15

*
Special symbols and characters, such as ‘I&“, “?” and “J”,
can also be entered by using [SMBL]. For a full
explanation, see P.75.
Display symbols
The following symbols appear at the bottom of the screen to
indicate various operating conditions.
*
tre-b
2nd
m
CAPS
B
16
This symbol appears at the bottom of the display
to indicate that the current entry (in View or Edit
mode) has been marked as Secret.
These symbols indicate that all information in an
entry cannot be shown simultaneously on the
display. The additional entries or fields which
cannot fit onto the display can be viewed by
pressing the displayed arrow keys.
The
[2nd] key has been pressed.
The operating batteries are weak and need to be
replaced (see
p.90)
[2nd] [Q] has been pressed. In caps lock mode,
all typed letters will be in upper case. Press [2nd]
[Q] again to turn off caps lock.
The Organizer is locked. Entries marked as secret
cannot be accessed without first entering the
password and unlocking the Organizer (see p.65).
EDIT
The entry on the display can be edited.
Q
All alarms are enabled. When this symbol is not
shown, the alarm sound for any alarms that have
been set is disabled (see
p.65).
2
The key sound is on (see p.13).
q
This symbol appears at the bottom of the display
while the backlight is on.
Built-in help and other messages
The Organizer has a built-in help feature which acts as a
convenient, on-line reference manual. You can call up the Help
feature at any time simply by pressing [2nd] [HELP]. On-line
help is quite extensive, so you may have to call up more than
one screen to find the information you require.
When built-in help is not available
On-line help is only available when called from an application
screen, ie. not while performing a menu command, opening
message box or some other operation. Pressing
[2nd] [HELP]
when there is no application display on the screen will have no
effect
How to use built-in Help
If you press
[2nd] [HELP] from any application screen, the
HELP INDEX appears:

display information for you to read. In most cases, you must
make a selection or simply acknowledge the message before
continuing.
I
Other messages may display information briefly before
disappearing.
To get Help, press the number corresponding to the menu
option describing the kind of Help you want. Pressing
[CANCEL] takes you back to the display you were in
previously. After selecting a number, the first page of help for
corresponding topic is displayed.
If you make a selection from the above menu, the display that
appears will resemble the following example:
.Uie INEXTI or
In this type of display, pressing [NEXT] takes you to the next
page of the display, pressing [PREV] takes you to the previous
page, and pressing [CANCEL] takes you back to the HELP
INDEX menu.
From time to time during normal operation, the Organizer will
display messages to guide you through necessary tasks. Many
of these messages will give you a choice of commands or ask
you to confirm important operations, while others will simply
17

Chapter 2
General Operation
This chapter introduces most of the Organizer’s
basic operations. The Tel application will be used
for the examples. However, most of the techniques
described here can be applied to all of the
Organizer’s applications.
Opening an Application
To start an application, simply press the corresponding key,
located on the top of the keyboard. Each time you press
[CALENDAR], [SCHEDULE], [TO DO], [ANN], [CLOCK], [TEL],
[USER FILE], [MEMO], [EXPENSE], [DAlLY] or [CALC/CONV],
the selected application will appear. Any application already
being displayed will be hidden whenever a new application is
selected. You can always return to another application at the
exact point where you left off simply by pressing its key again.
However, only one application at a time can ever be displayed.
19