Swyx SwyxPhone D863 User manual

SwyxPhone D863 QUICKSTART
Hold down the key until the display backlight goes on or off. Confirm switching off
with the function key Yes.
If the device has been successfully set up for you, it will automatically connect to
SwyxServer when it is switched on.
1 Control elements
2 Icons on display
Signal strength Missed call
Battery icon (fully charged) Headset connected
Ringer off New voicemail(s)
Microphone muted Keypad locked
3 Switch on and off
If the call journal synchronisation fails, make sure that you are within range of the DECT sta-
tion. See also Swyx Control Center documentation, section ‘Error messages from DECT
handsets’. Contact your administrator if necessary.
Multifunction button
Volume control (side)
Mute phone (side)
Soft key, menu
Call up caller list,
off-hook key
Battery compartment (back)
AutoKeyLock
Numeric keypad
Microphone
Navigation keys
Function keys (Softkeys)
Function key display
Display
Headset connection
Hook
Switch on/off;Hook on
Ringer on/off
Space
To open the main menu, press the soft key Menu. Use the navigation keys to select the
individual menu options. Confirm selection of an option with the Select function key. If
you press function key Back you go back to the previous step or exit the menu.
Menu structure*:
1. Enter the desired phone number via the numeric keypad.
The number can be corrected with the funktion key Clear.
2. Then press to start the call.
The display shows the dialed number and the name of the contact.
When a call is signalled, press the key to answer the call.
The number appears on the display, and if the number is stored in the phonebook
the caller’s name is displayed.
Press to end the call.
The connection will be terminated.
4 Menu guide
5 Start call
When making outgoing external calls you may need to dial ‘0’ to get public line access.
6 Pick up Call
7 End Call
Profiles
Calls
• (Profile selection)
• Call list
• Missed calls
• Call time
• Call services
Contacts
Connections
Shortcuts
• Soft keys
• Hot keys
• Navigation keys
* Depending on the firmware version you are working with, your menu may be configured differently.
• Bluetooth
• Headset
• Multifunction button
Settings
• Owner ID
• * Language
• Answering
• Time & Date
• Display
• Locks
• Sound & Alerts
• System
• Call contact
• Add contact
• Edit contact
• Delete contact
• Central Phonebook
• In charger
• Add new
12:19

SwyxPhone D863 QUICKSTART
From SwyxWare 13.00 on you can use name keys with the D863. The assignment of the
name keys is done via Swyx Control Center, menu item Devices | DECT | Assigned
Handsets | [Edit]. For details, contact your administrator.
1. To call up the name keys, press the function key [...].
2. Using the navigation buttons up and down, navigate to the desired subscriber and
press Select.
The contact stored on the name key is called.
To avoid activating keys accidentally when carrying the phone, you can lock the keys:
Press the key and confirm in the menu within two seconds with the function key
Lock.
The display shows the icon. All keys are locked.
You can also set up automatic key locking:
1. In the menu Settings | Locks select the option Automatic key lock.
2. Select the option On (automatic locking function always active) or On except calls
(Phone is unlocked during active calls).
3. Confirm with the Select function key.
If you do not press any keys now, the keypad locks automatically. The display shows
the icon.
Unlock keypad
To unlock the keys press the key and confirm with function key Yes.
You are having a conversation over the handset.
Activate the speaker by pressing the function key to talk hands free.
Press the function key again to switch off the speaker.
8 Using the Name Keys
9 Lock/unlock keypad
If a call comes in, the key lock is automatically removed when you choose option Except
calls. It is activated again immediately after the call ends.
10 Hands-free mode
You can also answer a call immediately in handsfree mode using the function key to
answer a call immediately in handsfree mode.
You are making a call.
Press the top navigation key or volume control key on the side to increase the volume.
Press the lower navigation key or volume control key on the side to minimize the
volume.
You are making a call.
1. Press the function key More.
2. Confirm the option Microphone off with the function key Select.
3. To switch the microphone back on, press the function key More again and select Micro-
phone on.
You are already making a call to a subscriber. If necessary, make sure that you do not
block second calls in SwyxIt! at Settings | Disable Secondary Call.
1. Press the function key R.
The connection is put on hold. Your conversation partner hears hold music.
2. Choose the number of another subscriber and press the navigation key. After a few
seconds, the call is made even without confirmation.
The call is initiated.
3. Switch between the subscribers by pressing the function key R and button .
4. To terminate the current call, press the function key R and the button .
5. The current call is disconnected and the call on hold is reactivated.
The held connection will be activated automatically.
1. During an active call, press the function key R.
The connection is put on hold. Your conversation partner hears hold music.
2. Enter the number of another subscriber. After a few seconds, the call is made without
confirmation.
The second connection is set up.
3. Notify the call to be transferred and terminate the call with button .
You have ended the call and the parties are connected.
11 Adjusting the call volume
12 Mute Microphone
13 Performing a second call
The function key R is only available if your administrator has activated the checkbox Local-
R-Key-Handling in the web interface of the SwyxDECT base station under DECT | System.
14 Transfer a call
2ABC

SwyxPhone D863 QUICKSTART
You need this function when you want to add, find or edit a name in the directory, for
example.
The keys in the numeric keypad are assigned multiple characters. Press a key repea-
tedly to reach another character on the key.
The button contains special characters: . , ? ! - „ ‚
Toggle lower case/lower case/ digits: Press the key briefly.
To insert spaces in the text: Press the key briefly.
Delete a character: Press soft key Clear.
You can create and edit a list of frequently used contacts locally on your phone. All ent-
ries are listed in alphabetical order.
Call contact
1. Select Menu | Contacts | Call contact.
2. Select the required contact with navigation key.
3. If necessary, select the desired phone number by pressing the navigation key to the left
or right. This function is only available for subscribers with several assigned call num-
bers.
4. Press the function key Call.
The call is being initiated.
Add contact
1. Select Menu | Contacts | Add contact.
2. Select New to create a new contact. Or select From call list to create a subscriber based
on a number from call list.
3. Enter the name and up to three phone numbers and confirm each entry with the func-
tion key OK.
4. When you have entered all the information you require, select Save.
The contact is created and the message appears Contact saved.
Edit contact
1. Select Menu | Contacts | Edit contact.
2. Enter the first character of the name you are looking for or navigate to the desired con-
tact using the navigation keys above and below.
3. Press the soft key Edit.
15 Entering a text
For example, to enter the letter "B" in input mode, press the key twice.
16 Editing my personal contacts
Contacts are only stored locally on your phone and are not synchronized with SwyxServer.
For the synchronized Global Phonebook see Call contacts from the Global
Phonebook, page 3.
2ABC
0
4. For example, edit the name or the call number(s) and confirm the changes in each case
with the function key OK.
5. When you have changed all the information you want, choose Save.
The contact is changed and the message "Contact saved" appears.
Delete contact
1. Select Menu | Contacts | Delete contact.
2. Enter the first character of the name you are looking for or navigate to the desired con-
tact using the navigation keys above and below.
3. Press soft key Clear.
4. Confirm with the function key Yes to delete the contact.
The contact is deleted and no longer appears in the list.
With this SwyxPhone you have access to the Global Phonebook. The contacts of this
phonebook are synchronized via SwyxServer (global phonebook) and are available to
all internal subscribers.
1. Select Pbook (PhoneBook).
You can look up names or numbers. Also you can see last results.
2. Select the desired option and enter a search term. It is sufficient if you enter only a part
of the search term, e. g. an initial letter.
3. Press the function key Search.
The result is shown. If you just insert some signs all contacts with this character sting
will be shown.
4. Select the desired participant using the navigation keys at the top and bottom.
5. Press the function key Call.
The call is being initiated.
If there are new voicemails for you, the icon appears on the display.
1. Press and hold until the voicemail retrieval call starts.
2. Follow the Remote Inquiry menu instructions.
17 Call contacts from the Global Phonebook
18 Listening to voice mails
Your call forwarding has to be configured for Remote Inquiry in this case. For more detailed
information see the online help or contact your administrator.

SwyxPhone D863 QUICKSTART
Dialing a phone number from the call list
1. In the menu, select Calls | Call list.
A list of the dialed, missed, and answered calls appears.
The different calls types are distinguished by the following symbols: Incoming call ,
outgoing call , and missed call .
2. Use the navigation key to choose the number or name you want, and press the Call
function key.
Quick call via name
1. Press the numerical key with your favoured initial as long as a list of all subscribers with
same initial appears. Use the navigation key to select the required subscriber. This fea-
ture is only available for contacts stored locally on the device, not for contacts from the
synchronized Swyx Phonebook.
2. Press the function key Call.
The connection to subscriber will be build up.
Activate/deactivate acoustic call signaling
To permanently deactivate acoustic call signals, press and hold the key until the
symbol appears in the information bar at the top.
A call is now only signaled by the vibration, see Switch vibrator on/off, page 4.
To switch the call signal back on, hold down the key once again.
When the ringtone sounds, press to mute the phone for that call (also disables vib-
ration).
Silent charging
To deactivate acoustic call signals only during charging, in the menu, select Connec-
tions | In charger | Other actions | Sound offand confirm with the function key Select.
Switch off while charging
In the menu, select Connections | In Charger | Other Actions | Switch off and press the
function key Select.
Calls are now only forwarded to you if your phone is not placed in the charging sta-
tion.
19 Tips & tricks
To apply this setting in SwyxIt!, deactivate the Use server default settings option and acti-
vate the SIP device checkbox in the SwyxIt! Settings | User Profile... | Login Device menu.
Change the ring volume
1. In the menu, select Settings | Sounds & Alerts | Volume.
2. Press the navigation or volume key up or down to set the desired volume.
3. Press the OK function key to confirm the setting.
Ring tone
1. In the menu, select Settings | Sounds & Alerts | Ring signals.
2. You can choose several ring tones for in-house calls and external calls. Confirm your
choice with soft key Select.
3. Use the navigation keys to select the desired call signal. You can test the ring tone with
function key Play.
4. Press function key Select to confirm the setting.
Switch vibrator on/off
1. In the menu, select Settings | Sound & Alerts | Vibrating alert.
You can turn the vibrating alert on and off, or set the phone to vibrate only when the
ringing tone is muted.
2. Select the required menu item with navigation key and press function key Select to con-
firm the selection.
Language selection
1. Select Settings | *Language in the menu and choose the required language.
2. Press function key Select to confirm.
The user language is changed.
20 Settings
If you switch off the vibrating alert permanently, and acoustic call signaling is off, a call is
only signaled by the display on the screen.
The language menu is marked with a ‘*’ so that you can find it even if a language unknown
to you is selected.
11/2021 – Subject to technical changes. All of the product and brand names
mentioned here are
registered trademarks of the respective manufacturers.
Complete user documentations can be found under
swyx.com/products/support/documentation.html