T Systems Octopus F200 User manual

==!"§==Systems=
Octopus F200/400/650
Octophon F620 TDM
Operating Instructions

Important Information
2
Important Information
Trademarks
Location of the telephone
• The telephone should be operated in a controlled environment with an ambient temperature between 5 C
and 40 C.
• To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear.
The optimum speakerphone distance is 50 cm.
• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably re-
duce the service life of the telephone.
• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the
electronic components and the plastic casing.
• Do not operate the telephone in damp environments such as bathrooms.
Never open the telephone or a key module. Should you encounter any problems, contact the
responsible service personnel.
Use only original accessories. The use of other accessories may be hazardous and will render
the warranty, extended manufacturer’s liability and the CE marking invalid.
The device conforms to the EU directive 1999/5/EC as attested by the CE marking.
All electrical and electronic products should be disposed of separately from the municipal
waste stream via designated collection facilities appointed by the government or the local au-
thorities.
Proper disposal and separate collection of your old appliance will help prevent potential da-
mage to the environment and human health. It is a prerequisite for reuse and recycling of used
electrical and electronic equipment.
For more detailed information about disposal of your old appliance, please contact your city
office, waste disposal service, the shop where you purchased the product or your sales repre-
sentative.
The statements quoted above are only fully valid for equipment which is installed and sold in
the countries of the European Union and is covered by the directive 2002/96/EC. Countries
outside the European Union may impose other regulations regarding the disposal of electrical
and electronic equipment.

Contents
3
Contents
Important Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
General information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Telephone type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Speakerphone quality and display legibility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Getting to know your Octophon F620 TDM phone . . . 9
Octophon F620 TDM user interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Mailbox and menu key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Audio keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
3-way navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Idle Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Infos and voice messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Callbacks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Making Calls – Basic Functions . . . . . . . . . . . . . . . . . . .16
Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Answering a call via the loudspeaker (speakerphone mode). . . . . . . . . . . . . . . . . . . . . .16
Switching to speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Switching to the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Open Listening in the Room During a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Off-Hook Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
On-Hook Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Redialing a Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Turning the Microphone On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

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Contents
Calling a Second Party (Consultation Hold) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Switching to the held party (alternating). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Transferring a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Using Variable Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Using Call Forwarding No Reply (CFNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Call Forwarding in the Carrier Network and
Forwarding Multiple Subscriber Numbers (MSN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Using Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Storing a Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Accepting a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Checking and Canceling a Saved Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Configure telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Adjusting the Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Adjusting the Ring Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Adjusting the Attention Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Adjusting the Speakerphone to the Room Acoustics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Adjusting the Receiving Volume During a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Adjusting the Display to a Comfortable Reading Angle . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Adjusting the display contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Selecting the Language of Screen Prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Making Calls – Convenience Functions. . . . . . . . . . . . 31
Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Accepting a Specific Call for Your Colleague . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Rejecting Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using the Speakerphone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Answering Calls from the Entrance Telephone and Opening the Door. . . . . . . . . . . . . 33
Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
En-Bloc Sending / Correcting Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Using a Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Dialing a Number From the Internal Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Dialing from the Telephone Database (LDAP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Using Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Talking to Your Colleague With a Speaker Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Talking to Your Colleague with Discreet Calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Automatic Connection Setup (Hotline). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Assigning a Station Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Associated Dialing/Dialing Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Using Call Waiting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Accepting a Waiting Call (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Preventing and Allowing Call Waiting (Automatic Camp-On) . . . . . . . . . . . . . . . . . . . . . 47
Turning the Call Waiting Tone On and Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Parking a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Contents
5
Conducting a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Ending a Conference (Initiator Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Activating Tone Dialing/DTMF Suffix-Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Transferring a Call after a Speaker Call (Announcement) in a Group. . . . . . . . . . . . . . . 52
Trunk Flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
If You Cannot Reach a Destination ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Call Waiting (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Busy Override - Joining a Call in Progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Using Night Answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Appointments Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Saving Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Using Timed Reminders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Displaying and Assigning Call Charges . . . . . . . . . . . .58
Displaying Call Charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Dialing with Call Charge Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Privacy/security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Turning Ringer Cutoff On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Activating/deactivating "Do not disturb" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Caller ID Suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Silent Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Monitoring a Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Trace Call: Identifying Anonymous Callers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Locking the Telephone to Prevent Unauthorized Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Locking Another Telephone to Prevent Unauthorized Use. . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Saving Your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Using Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Sending a Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Creating and Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Displaying and Deleting Messages You Have Sent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Receiving/retrieving/deleting Infos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Leaving an Advisory Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Deleting Advisory Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Using Another Telephone Like Your Own for a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Change call number (relocate) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Resetting Services and Functions
(System-Wide Cancellation for a Telephone). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Activating Functions for Another Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Using System Functions from the Outside
(DISA: Direct Inward System Access) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Using functions in ISDN via code dialing (keypad dialing) . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

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Contents
Controlling Connected Computers or Other Programs and
Telephone Data Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Communicating with PC Applications over a CSTA Interface . . . . . . . . . . . . . . . . . . . . . . . . 78
Controlling Relays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Sensors (Octopus F200/400 Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Radio Paging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Using Other Team Functions . . . . . . . . . . . . . . . . . . . . . 81
Turning Group Call On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Accepting a Call for Another Member of Your Team. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Activating and Deactivating a Ringing Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Uniform Call Distribution (UCD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Testing the Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Testing the telephone functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Different Displays in a Octopus F900
Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Fixing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Overview of Functions and Codes
(in alphabetical order). . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

General information
7
General information
About this manual
This document contains general descriptions of the technical options, which may not always
be available in individual cases. The respective features must therefore be individually de-
fined in the terms of the contract.
If a particular function on your phone is not available to you, this may be due to one of the
following:
• The function is not configured for you or your telephone. Please contact your system
support representative.
• Your communications platform does not feature this function. Please contact your ser-
vice personnel for information on how to upgrade.
This user guide is intended to help you familiarize yourself with Octophon F620 TDM and all
of its functions. It contains important information on the safe and proper operation of your
Octophon F620 TDM phone. These instructions should be strictly complied with to avoid op-
erating errors and ensure optimum use of your multifunctional telephone in the network.
These instructions should be read and followed by every person installing, operating or pro-
gramming an Octophon F620 TDM phone.
This user guide is designed to be simple and easy to understand, providing clear step-by-
step instructions for operating your Octophon F620 TDM phone.{
Administrative tasks are dealt with in a separate manual. The Quick Reference Guide con-
tains quick and reliable explanations of frequently used functions.
Service
If you experience problems or defects with the phone, please dial the service number for
your country.
For your own protection, please read the section dealing with safety in detail. Follow
the safety instructions carefully in order to avoid endangering yourself or other per-
sons and to prevent damage to the unit.
The service personnel can only help you if you experience problems or defects with
the phone.
Should you have any questions regarding operation, your specialist retailer or net-
work administrator will gladly help you.
For queries regarding connection of the telephone, please contact your network pro-
vider.

General information
8
Intended use
The Octophon F620 TDM phone was developed as a device for speech transmission and
should be placed on the desk or mounted on the wall. Any other use is regarded as unautho-
rized.
Telephone type
The identification details (exact product designation and serial number) of your telephone
can be found on the nameplate at the rear of the base unit. Specific details concerning your
communications platform can be obtained from your service technician.
Please have this information ready when you contact our service department regarding
faults or problems with the product.
Speakerphone quality and display legibility
• To ensure good speakerphone quality, the area in front of the telephone (front right)
should be kept clear.
The optimum handsfree distance is 20 in. (50 cm).
• Proceed as follows to optimize display legibility:
Turn the phone to tilt the display. This ensures you have a frontal view of the display while
eliminating light reflexes.

Getting to know your Octophon F620 TDM phone
9
Getting to know your Octophon F620 TDM
phone
The following sections describe the most frequently used operating elements and the dis-
plays on your phone.
Octophon F620 TDM user interface
Octophon F620 TDM properties
1 You can make and receive calls as normal using the handset.
2Thedisplay permits intuitive operation of the phone ÆPage 13.
3Thefunction keys allow you to call up the most frequently used functions during a call
(e.g. Disconnect) ÆPage 10.
4Omailbox key and Nmenu key.
5Audio keys are also available, allowing you to optimally configure the audio features on
your telephone ÆPage 10.
6The3-way navigator is used to access all functions ÆPage 11.
7Thekeypad is provided for input of phone numbers/codes.
Display type LCD, 24 x 2 characters
Full-duplex speakerphone function 9
Wall mounting 9
7
1
6
2
3
45

Getting to know your Octophon F620 TDM phone
10
Keys
Function keys
Mailbox and menu key
Audio keys
Key Function when key is pressed
sEnd (disconnect) call ÆPage 19.
,Redialing ÆPage 20.
rButton for call forwarding (with red LED) ÆPage 23.
pActivate/deactivate microphone (also for speakerphone mode) ÆPage 21.
Key Function when key is pressed
OOpen mailbox (with red LED key) ÆPage 14.
NOpen the phone’s main menu (with red LED key) ÆPage 15.
Key Function when key is pressed
-Setting the volume lower ÆPage 16, ÆPage 28.
nTurn speaker on/off (with red LED key) ÆPage 17.
+Setting the volume higher ÆPage 16, ÆPage 28.

Getting to know your Octophon F620 TDM phone
11
3-way navigator
With this control, you can manage most of your phone’s functions, as well as its displays.
Operation Functions when key is pressed
Press the $key. In idle mode:
• Open the idle menu ÆPage 13
In lists and menus:
• scroll down
Press the %key. In idle mode:
• Open the idle menu ÆPage 13
In lists and menus:
• scroll up
Press the ikey. Entry selected:
• Perform action

Getting to know your Octophon F620 TDM phone
12
Keypad
In cases where text input is possible, you can use the keypad to input text, punctuation and
special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do
this, press the numerical keys repeatedly.
Example: To enter the letter "h", press the number 4key on the keypad twice. When en-
tering the text, all available characters for this key are displayed. After a short while, the char-
acter in focus is displayed in the input field.
Alphabetic labeling of dial keys is useful when entering vanity numbers (letters associated
with the phone number’s digits as indicated on the telephone spell a name; e.g. 0700 - PAT-
TERN = 0700 - 7288376).
Character overview
Key 1x2x3x4x5x
1[1]
[1] Space
1
2abc2
3def 3
4gh i 4
5jkl5
6mn o 6
7pqr s7
8tuv8
9wx yz.9
0+. -0
)[2]
[2] Next letter in upper-case
([3]
[3] Delete character

Getting to know your Octophon F620 TDM phone
13
Display
Your Octophon F620 TDM comes with a tilt-and-swivel black-and-white LCD display.
Idle Mode
If there are no calls taking place or settings being made, your phone displays the idle menu.
Example:
Idle menu
When in idle mode, press a key on the 3-way navigator ÆPage 11 to display the idle menu.
You can call up various functions here. The sorting of the entries may vary; for example, the
call list is displayed in the first position if it contains new entries.
2222 f
13:15 MON 2. APR 07
Time
Date
Open the idle menu
Own phone number

Getting to know your Octophon F620 TDM phone
14
Mailbox
Depending on the type and configuration of your communication platform (contact your ser-
vice personnel), you can use the mailbox key to access messages from services such
as Unified Messaging System (UMS), etc. Also, callbacks are managed in the mailbox.
Infos and voice messages
When there are new info/voice messages, the display is not in the usual idle mode
ÆPage 13, but displays the "Messages received" menu, and the mailbox key LED lights up.
Press the mailbox key Oto edit messages or to listen to voicemails ÆPage 43.
If your system is appropriately configured, you can call the voice mailbox directly and imme-
diately play back the stored messages.
Callbacks
In idle mode, the display shows the symbol and the number of new callback requests, and
the mailbox key LED lights up.
The mailbox key LED turns off only when all messages have been viewed or erased.
For a full description of how to use callback, see ÆPage 26.

Getting to know your Octophon F620 TDM phone
15
Program/Service menu
The menu structure comprises several levels. The first line in this structure shows the menu
currently selected while the second line shows an option from this menu.
Example:
You can select a menu option as follows:
Press the menu key Nand chose a menu option with the 3-way navigator ÆPage 11.
or
Press (or )and the corresponding code.
You can find an overview of functions and codes available to you on ÆPage 89.
*7=Use speed dialing? f
Program/Service:
Menu title
further entries are available
Menu option

Step by Step
Making Calls – Basic Functions
16
Making Calls – Basic Functions
Answering Calls
Special default ring signaling is set for your telephone:
• When you receive an internal call, your telephone rings once ev-
ery four seconds (single-tone sequence).
• When you receive an external call, your telephone rings twice in
rapid succession every four seconds (dual-tone sequence).
• When you receive a call from the entrance telephone, your tele-
phone rings three times in rapid succession every four seconds
(triple-tone sequence).
• If a call is waiting, you hear a short tone (beep) every six seconds.
The number or the name of the caller appears on the display.
Answering a call via the handset
The phone is ringing. The caller appears on the screen.
^Lift the handset
+or -Raise or lower the volume. Keep pressing the key until the desired vol-
ume is set.
Answering a call via the loudspeaker
(speakerphone mode)
The phone is ringing. The caller appears on the screen.
nPress the key shown. The LED lights up.
Speakerphone mode.
+or -Raise or lower the volume. Keep pressing the key until the desired vol-
ume is set.
Your service personnel can adjust the ring cadence for exter-
nal and internal calls for you. In other words, different ring ca-
dences can be set for different internal callers.

Making Calls – Basic Functions
17
Step by Step
Ending the call:
nPress the key shown. The LED goes out.
or
sPress the key shown.
Suggestions for using speakerphone mode:
• Tell the other party that you are using speakerphone mode.
• The speakerphone works bests at a low receiving volume.
• The ideal distance between the user and the telephone set in
speakerphone mode is about 50 cm (approx. 20 inches).
Switching to speakerphone mode
Prerequisite: You are conducting a call via the handset.
nand \Hold down the key and replace the handset. Then release the key.
Proceed with your call.
For US mode
If the country setting is set to US (contact your service personnel), you
do not have to hold down the loudspeaker key when replacing the
handset to switch to speakerphone mode.
nPress the key shown.
]Replace the handset. Proceed with your call.
Switching to the handset
Prerequisite: You are engaged in a call in speakerphone mode.
^and [Lift the handset. Proceed with your call.

Step by Step
Making Calls – Basic Functions
18
Open Listening in the Room During a Call
You can let other people in the room join in on the call. Let the other
party know that you have turned on the speaker.
Prerequisite: You are conducting a call via the handset.
Activating:
nPress the key shown. The LED lights up.
Deactivating:
nPress the key shown. The LED goes out.

Making Calls – Basic Functions
19
Step by Step
Making Calls
Off-Hook Dialing
^Lift the handset.
jInternal calls: Enter the phone number.
External calls: Enter the external code and the station number.
The called party does not answer or is busy:
\Replace the handset.
On-Hook Dialing
jInternal calls: Enter the phone number.
External calls: Enter the external code and the station number.
The other party answers with speaker:
^Lift the handset.
or On-hook: Speakerphone mode.
The called party does not answer or is busy:
nPress the key shown. The LED goes out.
Ending a call
\Replace the handset.
or
sPress the key shown.
Your system may also be programmed so that you have to
press the Internal key before you dial an internal number.
To call an external party, you have to enter an external code
before dialing the party’s telephone number (Prime Line is
not active; contact your service personnel).

Step by Step
Making Calls – Basic Functions
20
Redialing a Number
The last three external telephone numbers dialed are stored automat-
ically.
You can redial them simply by pressing a key.
The station number appears on your screen for two seconds and is
then dialed.
,Press the key once to dial the number last dialed.
Press the key twice to dial the next to the last number dialed.
Press the key three times to dial the third-to-the-last number dialed.
Displaying and dialing saved station numbers
,Press the key shown.
Press the "OK" dialog key within two seconds to confirm your choice.
The next stored number is displayed. Press the "OK" dialog key to
confirm your selection.
Select and confirm.
Next
Next
Call
If this feature is configured (contact your service personnel),
account codes entered are also saved ÆPage 59.