TimePilot Extreme Blue II User manual

TimePilot Extreme Blue II Enhanced Quick Start Guide
1. Unpack the box.
Here’s what’s inside:
Detailed instrucons are available online: www.TimePilot.com/SupportCenter.htm Having problems? Contact TimePilot tech support at 630-879-6400 or [email protected]om
© TimePilot Corporaon. All rights reserved.
iBuons (10)
Extreme Blue II
me clock Padlock
Mounng
plate
4 AA
baeries
Soware CD
Blue Dot
Receptor
USB Drive
Management
iBuon
2. Prepare
the padlock.
Set a combinaon
on the padlock
using the
instrucons in the
lock package.
4. Download
the app.
Go to your app
store—iTunes’ App
Store for iPhones
and Google Play for
Android phones—
and download the
app. It’s free.
To nd the
app, search
for “TimePilot
Extreme.” Look for
the icon below.
Screw the mounng plate to the wall (or wall stud
or anywhere the clock will be used).
The weatherproof Extreme Blue II clock can be
mounted anywhere, but it’s always best to mount
it vercally where it will be shielded from the
elements as much as possible, but sll accessible
to your employees.
Hook the clock onto the mounng plate and use
the padlock to lock the assembly through the
loop at the boom of the clock.
Note that with the clock locked down, access to
the screws holding the mounng plate to the wall
are blocked. This feature was designed to deter
the of the clock.
3. Mount your clock.
Tap the icon (shown at right) to start your app for the rst me and you’ll start the Quick Setup, which will guide you
through the process of preparing your app for use. You can make changes later by tapping the “Sengs” icon (in the upper
le corner) in the app.
5. Set up
the app.
Important advice from our Support Sta: Don’t “dive in” and switch everything immediately to your TimePilot system. Our customers
have the best results when they start slowly and run TimePilot alongside their current system for a pay period or two.
If you have Extreme
Blue—without the PC
soware on a CD—you
need our Extreme Blue
Quick Start Guide,
available at
TimePilot.com/
Support Center
Dropbox is a free Cloud service that
acts as a “middleman” between
your smartphone at the TimePilot
soware on your PC. Aer you use
your iPhone to collect data from
your Extreme Blue II clock(s) and
make any necessary correcons,
you’ll send the data to Dropbox.
The data is stored in your Dropbox
account unl you retrieve it with the
TimePilot Central soware.
Enter a name for your phone and
its phone number, then tap the
“Extreme Blue Enhanced” buon. Tap
the “Link to Dropbox” buon that
appears.
If you already have a Dropbox
account, log in by entering your email
address and password. If you don’t have
one, tap the “New to Dropbox” link at
the boom of the screen and follow the
instrucons that appear.
When the linking process is complete,
you’ll be returned to the app setup
screen.
On the next page you’ll set up your
PC soware and add employees to
the soware and to the phone.

TimePilot Extreme Blue II Enhanced Quick Start Guide—Part 2
9. Set up the soware and link to the Cloud.
When installaon is complete, you’ll see the TimePilot Central
icon (right) on your PC’s desktop. Click it to start the Setup
Wizard, which will guide you step-by-step through seng up
the soware on your computer.
You’ll need your soware’s serial number; it’s on a scker
aached to the printed warranty informaon that came with
your product.
During the setup process, you’ll be asked to “Add Employee Proles.” This is
where Extreme Blue II Enhanced users will add their employees and assign
iBuons, using the Blue Dot Receptor.
At the end of the process, you’ll be asked if you want to connect to the
Cloud. Click “Yes.” The soware will nd your Dropbox account and ask you
to create a TimePilot Cloud folder in the account that will be used by your
phone and your PC.
8. Install TimePilot soware.
Place the CD in your computer’s CD/DVD drive. When
the opening screen appears, click “Install TimePilot
Soware,” then “TimePilot Installaon Wizard.”
When you’re asked if you want to install TimePilot
Central, click “Yes.” TimePilot Central is the core of
the TimePilot system.
The driver for the Blue Dot Receptor, which enables
you to assign iBuons right at your PC, will be
included in the TimePilot Central installaon.
10. Send employee proles to the phone.
Next, the wizard will ask if you want to set up your me clocks. Click “Yes.”
Clock Manager (shown at right) will start. Clock Manager’s job is to connect your me
clock(s) to the TimePilot Central soware. You’ll use Clock Manager to send your
employees’ proles to your phone and later retrieve the transacons downloaded from
the clocks to the phone.
1. If you’re prompted, log in with the same password you use for TimePilot Central.
When Clock Manager starts, you’ll see the icon represenng your phone.
2. Right-click the icon and click “Send Proles to Phone.” You can send all the proles
or just individual ones.
3. You’ve nished the process at TimePilot Central, and the proles are sing in
Dropbox waing for your phone to download them. Start the app on your phone.
4. Tap the Sengs menu (the three horizontal lines) at the top le side of the phone
screen, then tap “Extreme Blue Enhanced” and “Get Proles from Cloud.” The
employees’ names and iBuon numbers will download to your phone.
Important note: You’ll also see “Pay Period,” “Overme” and “Rounding” in the
Sengs menu. Don’t use these menus—in Extreme Blue II Enhanced, those sengs
are controlled in TimePilot Central.
This completes your setup. You can start using your Extreme Blue Enhanced system.
See Page 3 for instrucons on how to use the app.
When you send proles to a phone, you can
send all your proles, groups or just individuals.
Clocking in and out.
Touch your iBuon to the
center of the “In” or the “Out”
iBuon probe.
You’ll hear two “beeps” and
the orange or green light in the
probe will ash to indicate the
transacon has been recorded.
The metal part of the iBuon
must touch both the inner at
surface of the probe as well as
the rim of the probe.
Detailed instrucons are available online: www.TimePilot.com/SupportCenter.htm Having problems? Contact TimePilot tech support at 630-879-6400 or [email protected]om
7. Install Dropbox
on your PC.
If you don’t already have
Dropbox on your computer,
go to www.Dropbox.com/
basic, download and install
the free version (not a paid
version) of the soware and
log in to the same account
as the one that’s on your
phone.
No CD/DVD drive? No problem. You can download
the soware at our Support Center at TimePilot.com.
Each phone or clock that has been set up in the
system appears as an icon in Clock Manager.

“Made for iPhone” means that an electronic accessory has been designed
to connect specically to iPhone, and has been cered by the developer
to meet Apple performance standards. Apple is not responsible for the
operaon of this device or its compliance with safety and regulatory
standards. Please note that the use of this accessory with iPhone may
aect wireless performance.
How to use the Extreme Blue II Enhanced app
This document uses screenshots from TimePilot’s iPhone App; our Android app is very similar.
The Main Screen of the app.
Collecng data from the clock.
You can download clock-ins and clock-outs
from the clock at any me. In addion, the
act of collecng the transacons will also
reset the me on the Extreme Blue II clock to
match the me on your phone. Here’s how to
collect the transacons:
1. Tap the gray Management iBuon that
came with your clock to the clock’s “Out” probe.
The lights on the clock will ash.
2. Tap the “Clock” icon at the boom of the app’s
Main screen on your iPhone, then the “Get New
Transacons” buon.
3. The transacons will download to your phone.
Want to see an individual employee’s clock-ins and clock-
outs (also known as “transacons”)? Just double-tap the
employee’s name.
Want to edit an individual employee’s prole? Tap the
employee’s name to highlight it, tap “Menu” in the top right
corner and then choose “Edit Employee.” Tap “Save” when
you’re done.
Want to add or delete an employee? Tap “Menu” and then
choose “Add Employee” or “Delete Employee.” Tap “Save”
when you’re done.
Want to clock in (or out) an employee right in the app? Tap
the employee’s name to highlight it, tap “Menu” and then
choose “Clock In” or “Clock Out.” Tap “Save” when you’re
done. The me of the transacon will match the me on the
phone.
Want to edit an exisng transacon? Tap the employee’s
name to highlight it, tap “Menu” and choose “Edit
Transacon.” Tap “Save” when you’re done.
How to send data from the phone to the PC.
1. Tap the “Sengs” menu, then “Extreme Blue Enhanced” in the menu that appears.
2. You’ll see that you’re connected to your Dropbox account and two blue buons. Tap
“Send Data to Cloud.”
3. Now start Clock Manager on your PC. (In TimePilot Central, click the “Setup” menu,
then “Clock Manager...”). The name of the phone that sent the data in the previous
step will be shown in red. This is an indicator that there is data in Dropbox waing to
be retrieved.
4. Right-click the phone and select “Get Transacons from Phone.” The data will ow
into the TimePilot database and you’ll see it in TimePilot Central.
Dropbox
Data travels from
your smartphone to
your Dropbox folder,
and is retrieved by
TimePilot Central.
How to name
your clocks.
If you have more
than one Extreme
Blue II clock, it can
be helpful to give
each clock a name
so you can see in
TimePilot Central
exactly which
clock an employee
used.
To do so, start
the app, tap the
“Clock” icon,
then “Menu” and
choose “Set Clock
Name.”
“Employees” returns you to the Main Screen if you’re on another page.
“Clock” downloads to your iPhone the clock-ins and clock-outs collected by the
Extreme Blue II clock.
“Past” is not used by those using Extreme Blue II Enhanced.
The icons at the boom.
Detailed instrucons are available online: www.TimePilot.com/SupportCenter.htm Having problems? Contact TimePilot tech support at 630-879-6400 or [email protected]om
The three horizontal lines at the top le of the screen are the icon for the
Sengs Menu, which is used when seng up the app, sending data to TimePilot
Central or retrieving employee proles from TimePilot Central.
When you tap “Menu,” at the top right, the menu that appears varies depending
upon what you’re doing at the me.
The red arrows next to some employees’ names indicate that the employee was
clocked in when you last collected the data; no arrow means they were clocked
out. The me displayed below each employee’s name is calculated from their last
collected clock-out.