ULTRA TEC CapTel 200 Guide

Using Your CapTel™
305-014204
Model 200

Ultratec, Inc.
450 Science Drive
Madison, WI 53711
[phone] (Voice/
CapTel )
[phone] (TTY)
[phone] (Spanish
CapTel Customer Service)
[phone] (Fax)
[e-mail] (Email)
www.captionedtelephone.com
IMPORTANT! Dialing 911 in an Emergency
To reach help as quickly as possible in an emergency, all 1-Line CapTel
calls placed to 911 connect directly to Emergency 911 Services.
911 calls are not routed through the captioning service. This means:
• Emergency 911 calls are not captioned in the same manner as
regular CapTel calls.
• Emergency 911 calls are treated as VCO calls* during which
the 911 call-taker can hear everything you say, and then types
his/her response which appears on the CapTel display screen.
• You speak directly into the handset, as you would with any other
CapTel call. The 911 call-taker will hear everything you say.
You may not be able to hear the call-taker, but he/she can
type instructions to you, which will appear on the CapTel
display screen.
• Watch the CapTel display screen for information.
Please familiarize yourself with Dialing 911 in an Emergency
on page 29. (For more information on dialling 911 with 2-Line
Mode, see page 38).
* VCO stands for “Voice Carry Over”, a service common in relay
in which callers speak for themselves and read typed responses.
Fourth edition
October 2006
First Printing
© 2005-2006 Ultratec, Inc.
is a registered
trademark of Ultratec, Inc.
CapTel is a trademark and service
mark of Ultratec, Inc.

CONTENTS I 1
CONTENTS
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Installing CapTel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Calling & Answering (1-Line Mode) . . . . . . . . . . . . . . . . . .9
Adjusting the Sound . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Using Calling Features . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Menu Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Advanced Calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Dialing 911 in an Emergency (1-Line Mode) . . . . . . . . . .29
Using 2-Line CapTel (Optional) . . . . . . . . . . . . . . . . . . . . .32
Dialing 911 with 2-Line CapTel . . . . . . . . . . . . . . . . . . . . .38
Helpful Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Care & Repair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
TOLL-FREE CAPTIONING SERVICE VOICE NUMBER
Give people who call you the appropriate Captioning Service Voice
Number in order for you to get captions when they call (1-Line CapTel
users only). See directions on page 10 to get captions on incoming calls.
Captioning Service
Voice Number . . . . . . . . . . . . . . . . .1-877-243-2823
Exceptions:
Federal Relay CapTel Calls . . . . . . . . . . . . .1-888-801-7210
Spanish-to-Spanish Captioning Calls . . . . . .1-866-217-3362
California Residents Only (Non-Federal) . . . 1-866-399-9050
California Spanish-to-Spanish Only . . . . . . . 1-866-399-9090
Texas Residents Only (Non-Federal) . . . . . . 1-800-933-5129
Texas Spanish-to-Spanish Only . . . . . . . . . . 1-800-933-5417

OVERVIEW
How Does CapTel Work?
CapTel works like any other amplified telephone, with one important
difference. It also displays written captions, which are provided by a
captioning service, of everything the other person says. Captions are
treated with absolute confidentiality.
For information about how CapTel works in 2-Line mode (optional)
please see Using 2-Line CapTel on page 32.
2 I OVERVIEW
Captions of what
the person says
appear on your
CapTel display.
Everything the person
says also goes through
a Captioning Service,
which transcribes his
words into captions
using the latest in
voice-recognition
technology.
Talk to the person
you are calling.
Listen to his
responses.
C AP T EL U SER
CapTel (1-Line Mode)

Features
OVERVIEW I 3
TOP VIEW
1. Handset hook
2. Display screen
3. Display buttons
4. Number buttons
5. Menu button
6. Flash button
7. Hold button
and light
8. Volume button
and light
9. Caption button
and light
10. Ringer Volume
control
11. Conversation
Tone control
12. Conversation
Volume control
13. Mini Keyboard
(under flip cover)
14. 3.5mm Headset
jack (left) and
2.5mm Audio
jack (right)
BOTTOM VIEW
(shown without
desktop/wall footplate)
15. Power jack
16. Telephone line
jack for 1st
(primary) line
16a. Telephone line
jack for 2nd line
17. Handset
cord jack

Display & Display Buttons
The display screen provides word-for-word captions during your phone
conversation. The screen also displays the menu when you press the
button. Use the Display buttons to make selections when using
the menu system.
Menu Button
The button allows you to personalize settings such as display
contrast and ringer pitch. You also use the button to setup the
CapTel for office use. Menus appear on the display, and you can advance
through the menu options by pressing the button repeatedly.
Caption Button
Before you make an outgoing call, you can set your CapTel either to
display captions or to turn captions off. When the red light over the
button is lit, the Caption feature is on and your outgoing call will
automatically be directed through the captioning service. You can change
the Caption feature setting to off or to on by pressing the button
before you dial. See Calling & Answering on page 9 for more information
about placing/receiving calls with captions.
Volume (VOL) Button & Slide Control
When you need amplification, use the slide control to make
adjustments. For an added boost during each call, press the button.
The boost turns off when the handset is hung up (see also Tone Slide
Control on page 5).
VOL
VOLUME
CAPTION
CAPTION
MENU
MENU
MENU
MENU
4 I OVERVIEW

OVERVIEW I 5
Tone Slide Control
The Tone Slide Control allows you to adjust the quality of sound that
comes through the handset to a frequency range that works best for you.
With the slide control, you can increase low- or high-frequency
sounds for utmost clarity.
Hold Button (Mute for Captioned Calls)
During a non-captioned call, you can put the caller on hold by pressing
the button. Neither you nor the person on the other end of the line
will hear sounds from the line. If you press this button during a captioned
call, the feature works like a mute button. You will still receive captions
and hear the person’s voice coming through the handset, but they will not
be able to hear what you say or any background noises.
Loud Ringer
The ringer has volume control so you can select the ring volume that
works best for you. There is also a Ringer Pitch option in the menu.
Flash Button (Non-Captioned Calls Only)
Some telephone service features like call-waiting require a “hook flash”
which is a very brief interruption of the connection, like hanging up the
phone for one second. The timing for a hook flash can be tricky but the
button times it perfectly so you will not accidentally disconnect
your call.
Mini Keyboard
The Miniature Keyboard, hidden beneath a flip cover on the front of the
CapTel, is used only in rare instances for programming. This keyboard
serves no other function. It is not designed
to send text messages over
the telephone.
2.5mm/3.5mm Audio Jacks
You can plug a headset, neckloop, or other assistive device into your
CapTel to maximize audio quality or for convenient hands-free use.
FLASH
HOLD
TONE

6 I INSTALLATION
INSTALLING CAPTEL
CapTel includes the following parts:
Handset with coiled cord
AC adapter
7-foot telephone line cord
6-inch telephone line cord (use when mounting on wall)
Desktop/wall footplate
STEP 1 – Select a Location
The CapTel requires a standard (analog) telephone line like those in most
homes. If you are installing the CapTel in an office setting, check with
the telephone system administrator to make sure you are using an analog
port such as is used by some computer modems, some fax machines, or a
direct-connect text telephone (TTY).
Setup the CapTel in a place where:
There is an electrical outlet nearby.
There is a phone jack nearby.
The surface it is set on, or mounted to, is stable and secure.
The area is protected from excessive heat or humidity.
CAUTION! Do not plug the CapTel into any telephone line
other than a standard, analog telephone line or an analog port.
Connection to a digital telephone line may damage the CapTel
or the telephone system and will void your warranty. You may
connect to a Digital Subscriber Line (DSL) only if there is an
inline analog filter between the phone jack and the CapTel.

INSTALLATION I 7
STEP 2 – Setup the CapTel
For Desktop Use
1. Plug the AC adapter cord into the round
power jack on the bottom of the CapTel.
2. Plug the telephone line cord into
the first (left) telephone line jack.
3. Attach the desktop/wall footplate,
making sure the larger side is along
the top edge of the CapTel.
4. Plug the telephone line cord into the
wall jack and the AC adapter into an
electrical outlet.
For Mounting on Wall
To mount the CapTel on a wall, follow the
above instructions with the following changes:
1. Flip the handset hook over so
that the hook points up.
2. Plug the 6-inch telephone line cord
into the telephone jack.
3. Attach the desktop/wall footplate,
making sure the larger side is down.
4. Plug the telephone cord into
the wall jack. Then, line up
the holes in the desktop/wall footplate
with the studs on the wall. Hook the
footplate on the studs and pull down.
NOTE: To personalize the menu settings after setup, see pages 19-24.
To setup CapTel with other devices (such as a signaler or
answering machine) see page 46.
To setup CapTel for 2-Line Mode see page 32.

8 I INSTALLATION
IMPORTANT
STEP 3 – Register Your Long Distance Provider
If you plan to make long distance captioned calls with your new CapTel
phone, please let CapTel Customer Service know what long distance
company you want your charges to be billed under, so that it appears
correctly on your phone bill (under your existing long distance service or
calling plan).
If you do not tell CapTel Customer Service which long distance service
should be used, long distance captioned calls placed on your CapTel
phone will be billed under the same long distance service/company that
your state uses for Relay calls (varies by state).
Indicating your preferred carrier of choice only affects captioned long
distance calls made on your CapTel phone. Local calls and calls to
toll-free numbers are not affected. You are never charged a fee for
using the CapTel captioning service.
To Indicate Your Preferred Long Distance Carrier: (Select One)
1) Register online at www.captionedtelephone.com
2) Email at [e-mail]
3) Call toll-free: 1-888-269-7477 (V/CapTel);
1-800-482-2424 (TTY)
4) Mail the Long Distance registration card enclosed
in the box.
NOTE: If people call your CapTel phone via long distance, encourage
t
hem to register their long distance service/calling plan with CapTel
Customer Service, too. This will ensure their long distance captioned
calls to you are billed correctly under their existing long distance
company/calling plan on their phone bill.

CALLING & ANSWERING (1-LINE MODE)
Placing a Call with Captions
Using the CapTel is easy—just pick up the handset and dial:
1. Verify that the Caption feature is on. The red light over the
button should be lit. If the light is not on, turn on the feature by
pressing the button before dialing your call.
2. Pick up the handset. Dial the phone number of the person you are
calling (example: 555-1234).
Remember to dial a 1 + area code
if the number is long distance.
3. After a few seconds you will see
a message letting you know that the
Captioning Service is
being connected
to your CapTel
phone. Once
connected, the Captioning Service
dials the person you are calling.
4. You may begin speaking as soon
as you hear the other person answer
or see the Signal Meter flicker
(see Knowing What is Happening
on the Line on page 14).
NOTE: If the Caption feature is turned off when you dial, the
Captioning Service will not be connected and you will not receive
captions. You cannot turn on captions manually in the middle of a call
with 1-Line CapTel. If you would like captions, hang up, turn on the
Caption feature, and place the call again.
CAPTION
CAPTION
Using CapTel in an Office, Hotel or Nursing Home Setting or with
Call-waiting
NOTE: If you need to dial a number for an outside line and/or you have
call-waiting, see page 20 and 21 before placing your first call. For
additional calling instructions and tips, see Helpful Tips on page 41.
CALLING & ANSWERING (1-LINE MODE) I 9

10 I CALLING & ANSWERING
Answering a Call with Captions (1-Line Mode)
Because the captions are provided by a Captioning Service, the person
calling you must first connect with the service in order for you to receive
captions during the call (1-Line
CapTel only). Give your callers the
toll-free Captioning Service voice number (see page 1).
1. The person calling you first dials the toll-free Captioning Service
voice number (see page 1).
2. The caller will hear a recording: “Thank you for calling the Telephone
Captioning Service. For Long Distance calls, be sure to register your
prefered Long Distance Provider. For additional information, press #.
Please enter the area code and phone number of the person you are
dialing followed by the pound (#) sign.” Then, the caller dials your
phone number.
3. When your CapTel rings, the
display lights up and flashes RING.
4. Pick up the handset. If the caller is
connected through the Captioning
Service, there is a pause while the
service connects to your CapTel.
The red light over the button
turns on and the display reads
Waiting for Captions.
CAPTION
The person
calling you dials the
Captioning Service
first. Then, the caller
enters your phone
number.
The Captioning
Service connects the
call to you and tran-
scribes everything
the caller says into
captions for you
to read on the
display screen.
Talk to the other
person.
Listen to his
responses.
C AP T EL U SER
CapTel 1-Line
1 3
2
2
1

CALLING & ANSWERING I 11
During the pause, the person calling you hears the recorded message
“Please hold, the person you have called will be with you shortly,”
and will not hear you speak.
5. Watch the display. You may begin
speaking as soon as you see that the
call has connected.
If you answer an incoming call on a phone other than the CapTel
and you hear a beep that reoccurs throughout the call, the person
who called you used the CapTel Captioning Service. Pick up your
CapTel phone. It will detect the beep signal and begin to provide you
with captions. Hang up the extension phone to continue via CapTel.
There is a 2-minute time limit for the
CapTel phone to be picked up
when answered on another extension or the call will be disconnected.
NOTE: If the call was not placed through the Captioning Service, the
call will not be captioned. You cannot turn on captions manually in the
middle of a call with 1-Line CapTel. The screen will go dark. If you
would like captions, ask the person to hang up and call you again through
the Captioning Service using the toll-free voice number (see page 1).
Placing a Call Without Captions
Anyone can use the CapTel phone. If you don’t need captions, turn off
the feature by pressing the button before picking up the handset:
1. Press the button to turn off the Caption feature.
Verify that the red light is off.
2. Pick up the handset.
3. Dial the number of the person you are calling.
NOTE: The automatic dialing prefix, saved in the CapTel menu for
establishing an outside line, does not work during non-captioned calls. See
Is a Number Required to Dial an Outside line? on page 20 for more details.
Answering a Call Without Captions
When your CapTel rings, the display lights up and flashes RING. Pick up
the handset and begin speaking. The display remains blank and the
Caption light remains off.
CAPTION
CAPTION

12 I ADJUSTING THE SOUND
ADJUSTING THE SOUND
Conversation Volume
To increase the overall volume of the person’s voice coming through the
handset:
1. Move the slide control, located on the
right side of the CapTel, toward the top of the
phone until the volume is at a comfortable level
(see also Conversation Tone below).
2. For an additional boost (up to a maximum total gain of 35dB),
press the button. The red light over the button
comes on. This boost turns off when you hang up the handset.
When you have the volume boost on, you may still adjust the volume
slide control to reach a comfortable volume setting.
Conversation Tone
To adjust the tone setting for high- and low-frequency sounds, use the
slide control, located on the right side of the CapTel.
• If you hear high-frequency tones better, slide
the slide control toward the top of the
phone, so that more high-pitched sounds will
come through the handset.
• If you hear low-frequency tones better, slide the
slide control toward the bottom of the phone, so that
more low-pitched sounds will come through the handset.
You can also adjust the tone of sounds coming through the handset
during a call. Move the slide control to experience the sound
changes while the other person is talking.
TONE
TONE
TONE
TONE
VOLVOL
VOLUME
LOW HIGH
TONE

ADJUSTING THE SOUND I 13
Ringer Pitch & Volume
You can select the Ringer pitch and volume that help
you hear best. Set the Ringer volume to off, low,
medium, or high using the switch on the right
side of the CapTel.
To adjust the Ringer pitch:
1. With the handset hung up, press the button. Either your last
phone conversation or the Save Captions After Hanging up menu is
displayed.
2. Press the button repeatedly
until Ringer Pitch is displayed.
3. Press the button next to the up or down
arrow to select the pitch that works best
for you (low, medium, high). The ringer will ring as you do this.
If you don’t hear the ringer, make sure the switch on the right
side of the CapTel is turned on.
4. Press the button next to Exit to leave the menu.
Using CapTel with Assistive Devices
You can use your CapTel phone with headsets, a neckloop, or with another
type of assistive listening device to maximize the audio quality or to
enjoy hands-free use.
Simply plug the headset/assistive device
into the appropriate 2.5mm or 3.5mm audio
jack located on the front edge of the CapTel
phone. Look for the small protective cover,
marked with and symbols.
Open the protective cover to access the jacks.
RINGER
MENU
MENU
RINGER

14 I ADJUSTING THE SOUND
Knowing What is Happening on the Line
(Graphic Meters)
There are two indicators which appear on the display during calls to help
you monitor sounds on the line. These meters do not appear during
non-captioned calls.
The Signal Meter
The Signal Meter lights up to indicate sounds on the handset, such as the
caller’s voice or a busy signal. It indicates that a sound is coming through
the handset even if the sound is not loud enough for you to hear. The
size of this meter expands and contracts with the volume of the sound.
Very loud sounds cause the meter to completely light up the whole box.
Quiet sounds may cause just a single dot on the display to light up.
This meter can help you gauge when a
person is finished speaking.
The Outgoing
Volume Meter
The Outgoing Volume Meter lights up
when you speak. This can help you see how loudly you are speaking.
More of the bar lights up if you speak loudly and less lights up if you
speak quietly.

USING CALLING FEATURES I 15
USING CALLING FEATURES
Saving Speed Dial Numbers
You can save up to three frequently called numbers in CapTel memory
for easy speed dialing.
1. With the handset hung up, press
the button repeatedly until
Program Speed Dial Numbers is displayed.
2. Press the button next to Yes.
3. Press the button next to the
location that you want to save
the phone number in (1, 2, or 3).
4. Enter the telephone number you
wish to save by pressing the
telephone keypad. Include 1
plus the area code if the number is long distance. You can erase
numbers shown on the display by pressing the button next to
the back arrow (←).
5. Press the button next to OK. **Saved** is displayed.
6. Repeat steps 3–5 to enter up to three memory dial numbers.
7. Press the button to go to the next menu option, or press the
button next to Exit to leave the menu.
Speed Dialing from Memory
The Speed Dial feature lets you quickly dial up to three frequently called
phone numbers.
To speed dial a number in memory,
lift the handset, then:
1. Press the button next to the
Memory Dial/Redial arrow. A list
of saved numbers and the last
number you dialed is displayed.
2. Press the button next to the number
you wish to dial. CapTel dials the
number for you automatically.
MENU
MENU

16 I USING CALLING FEATURES
Redialing from Memory
To redial a number, lift the handset, then:
1. Press the button next to the Memory Dial/Redial arrow. A list of saved
numbers and the last number you dialed is displayed.
2. Press the button next to the number you wish to dial again.
CapTel dials the number for you automatically.
Reviewing Captions
You can review the captions from a captioned call during the call or after
hanging up.
1. During or after* a captioned call, press the button. The
captions
are displayed in a smaller area and Review Captions appears.
2. Press and hold the button next to the up or down arrows to scroll
through the captions. During an active call, press Exit to see
new captions.
3. If you wish to erase stored captions,
press the button next to Del.
“Delete all Captions?” is displayed.
Choose the appropriate button
next to Yes or No. If Yes is selected,
all captions are erased and “Caption Memory is Empty” is displayed.
4. Press the button next to Exit to leave the menu.
*NOTE: If Save Captions After Hanging up is set to Off in the CapTel menu,
you can only review captions during a call, not after hanging up.
See Save Captions After Hanging Up on page 19.
Adjusting Display Contrast
You can adjust the display contrast on the CapTel display screen before
or during a call to make the captions
easier to read.
1. Press the button repeatedly
until Contrast is displayed.
MENU
MENU

USING CALLING FEATURES I 17
2. Press the button next to the up or down arrow to adjust the contrast.
3. Press the button next to Exit to leave the menu and view captions on
the display again.
Using Hold/Mute
During a Captioned Call (Mute)
Press the button during a captioned call to mute your voice and
background sounds. Confirm that the red light above the button is
lit. As long as this light is on, you can still hear what the person on the
other end of the line is saying and you will still see captions on the display.
However, the other person will not be able to hear you. When you are
ready to resume your conversation, press the button a second time.
During a Non-Captioned Call (Hold)
Press the button during a non-captioned call to place the other
person on hold. Confirm that the red light above the button is lit.
As long as this light is on, the person on the other end of the line cannot
hear what you are saying and you cannot hear them. When you are ready
to resume your conversation, press the button a second time.
You can also resume your conversation from another telephone on the
same line. This is done by hanging up the handset while the CapTel is
on hold, then picking up the handset of the second phone. The CapTel is
hung up automatically.
Using Flash (Non-Captioned Calls Only)
Some telephone service features like call-waiting or 3-Way Calling
require a “hook flash.” The hook flash is a very brief interruption of the
connection like hanging up the phone for one second. When using hook
flash during a non-captioned conversation, press the button. There
is a brief click or silence on the line. If using call-waiting, the second
call should now be connected.
NOTE: The Flash button should not be used in 1-Line Mode during a
captioned call. This may disconnect the call.
FLASH
HOLD
HOLD
HOLD
HOLD
HOLD
HOLD

18 I USING CALLING FEATURES
Using Caller ID
If you subscribe to Caller ID service from your phone service provider,
your CapTel phone will display the name and/or number of the person
calling, depending on the service to which you subscribe.
Incoming Calls
CapTel will display the name and/or
number of the person calling.
Unanswered Calls
CapTel will also display Caller ID
information for all incoming calls
that have not been answered.
CapTel stores up to 99 entries of
caller information.
To view previously received calls,
press the button next to the arrow (→).
The display will show you Caller ID
information for each incoming call,
in the order that it was received. Press
the button next to the up arrow or
down arrow to move through the list of
callers.The number in the upper left corner of the CapTel display tells
you what position in the list you are looking at.
Press the button next to DEL to delete an entry. Press the button next to
Exit to leave the list of callers.